HomeMy Public PortalAbout20070510WSCommMinutes.pdfWater and Sewer Committee Minutes 5-10-07
Mr. Crone called the meeting to order. Present in addition to Mr. Crone were,
Paul Wolff, George Reese, Bill Lovett and Diane Schleicher. Wanda Doyle was out
of town.
Mr. Wolff moved to approve the minutes for April 12, 2007.
Mr. Crone asked Mr. Lovett if we were still on schedule for the Ft. Screven water
line. Mr. Lovett said he and Ms. Schleicher were just talking about the water line
that runs along Solomon Avenue being within 25 feet of the marsh. He said in
order to get EPD approval for the plans we have to have a LDA permit. He said
Ms. Schleicher will get that moving.
Mr. Lovett said his understanding is the grant that Tybee has applied for won’t
be available until September or October and they won’t let us start until that
grant is available. He said that puts the project starting in early fall. Mr. Wolff
asked if we could go ahead and bid it. Mr. Lovett said they normally don’t bid a
project until 30 days out because of price fluctuations on materials. Mr. Lovett
said he doesn’t want to do anything to jeopardize the grant.
Mr. Crone said he understood the reason we didn’t finish Highway 80 now was
because it was such a small amount of work left to do we were going to put it in
with the Ft. Screven project. Mr. Lovett asked if they planned to do it as a
change order to that project. Mr. Crone said yes. Mr. Lovett said in that case it
would be no problem. He asked if it was just a little bit of water line. Mr. Crone
said and a little sewer line. Mr. Reese said and also a jack and boar. He said if
we have a 2 inch line running across Polk we have to put an 8 inch across the
highway. He said we have to bring the 8 inch line back in somewhere. Mr. Lovett
said that is more than you want to add at $120 a foot along with digging up five
lanes of highway and DOT permits.
Mr. Lovett said our construction cost estimates for Ft. Screven are $1,660,000
and by the time you add engineering, legal and admin charges our GEFA loan
would be for $2,025,000. Mr. Crone said if we get the grant that would be cut in
half. Mr. Wolff said the grant is 55/45 with them paying the 55.
Mr. Crone asked if the Sewer line hook ups were complete. Mr. Reese said they
are working on it. Mr. Crone asked if the letters had been sent out. Mr. Reese
said yes they have letters going out to the people. Mr. Crone stated the Sewer
Line was finished about 4 months ago.
Mr. Lovett said the GMA Newsletter mentioned both houses of the Senate passed
a bill that Municipalities can no longer throw out bids just to waive any
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irregularities or formalities; and it also said you must put in your advertisement
where you stand on all permitting and easements. He said he has the bill in his
briefcase and he will make copies for the committee and will review it over the
weekend. He said his question would be what if you bid a job and it comes in
over budget what do you do. He said from what he understands, someone bid a
treatment plant job and the bid was awarded and the municipality or engineer
did not have EPD approval for the design of the treatment plant and it took nine
months to get it with the contractor sitting on that bid.
Ms. Schleicher said two RFP’s were received for the Waste Water Treatment
Plant. She said Jennifer Ogden is reviewing the proposals and they will have a
recommendation for May 24th council meeting. Mr. Crone said it is looking better
over there. Mr. Lovett said the aerators are doing a good job.
Ms. Schleicher told Mr. Crone she and Nalene Smith are crafting the letter to go
out to the people that are not hooked up to the sewer line She said they will be
sent out when they receive the list of properties from Mr. Reese. Ms. Schleicher
said there is one property owner that did not participate in the engineering but
had a septic system put in a year ago. He is asking for the price of his system to
be deducted from the hook up charge.
Mr. Wolff moved to adjourn.
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