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Home My Public Portal AboutPond Parcel Planning -- 2022-12-07 Minutes\\\\��oo1�aE Ws,,,o / _ ,._,Town of Brewster Office of: . \� o of a9 9 � ... Select Board,... ,� QQ glDEq ��% 2198 Macri St � � , .: , . , T /° � reet Town Administrator 3 � �9 a_ Brewster, MA 02631-1898 o _ � Phone: (508) 896-3701 -r = _- ///�,//�� FfB RP9.p18�3��\\\��\\\\ www.brewster-ma.gov F:`;�i�1��;L,4=° i,il�if? Y,,.. e~.j�rrit. F:`;�i�1��;L,4=° i,il�if? e~.j�rrit. MINUTES OF THE POND PROPERTY PLANNING COMMITTEE '��'�" -i�`'� � �I'�`_`i�'1 DATE: December 7, 2022 TIME: 4:OOpm PLACE: Remote Participation PARTICIPANTS: Chair Doug Wilcock, Kari Hoffmann, Elizabeth Taylor, Paul Ruchinskas, Jan Crocker, Steve Ferris, Cynthia Baran, Chris Williams, Donna Kalinick, Cindy Bingham, Katie Gregoire, Melissa Lowe; Reed Hilderbrand team members: Elizabeth Randall, Madeleine Aronson, Lauren Tam; Randy Hart (VHB) Members Ruchinskas and Gregoire left the meeting at Spm. Members Kalinick, Hoffman and Bingham left the meeting at 5:15pm _Call to Order, Declaration of a Quorum, Meeting Participation Statement, and Recording Statement Chair Wilcock called the meeting to order at 4:OOpm, a quorum was declared, and each member present was announced. Chair Wilcock read the meeting and recording statements. Public Announcements and Comment: None Introduction of Reed Hilderbrand Consulting Team &Review of Scope of Work, Project Timeline and Short Visioning Exercise Ms. Randall introduced the members from Reed Hilderbrand and the additional entities that will be assisting throughout the partnership. Ms. Aronson, project manager, reviewed the three-phase process schedule over the next 13 %months. This includes a discovery and site analysis phase (approximately 2 %months), visioning phase (approximately 4 months) and concept design and comprehensive plan phase (approximately 7 months). Reed Hilderbrand plans to attend one meeting per month with the Town of Brewster, as well as hold six public forums. There was some discussion about options on where and how the public forums may be held. Reed Hilderbrand shared ideas and key opportunities that they see for these properties. • To create a shared community resource that balances new uses with preservation of legacy. o What do we want to preserve in terms of culture and meaning for the community and how to sensitively introduce new uses and not disrupt the legacy. o Ms. Kalinick added that the Town needs to be open and receptive to what the public have to say. The underlying piece is that people voted to consider multiple uses on both properties. The Town has the opportunity to set a legacy for the next 50-100 years for the community that exists today and the community that will exist in the future. • The former Sea Camps properties will integrate and reflect the Town of Brewster's vision and values. • To build understanding of place and make natural systems legible and accessible. • We will listen and respond to the community throughout the process. • To balance site opportunities with carrying capacity, now and into the future. PPPC 12.07.22 www.brewster-ma.gov Page 1 of 3 D the i�a�F�i 0 FFB RPOP�gp91 Town of Brewster ` 2198 Main 5trdet - �' Brewster, MA 02631-1898 Phone: (508) 896-3701 www.brewster-ma.gov Office of: _ Select Board , Town Administrator Ms. Aronson introduced an interactive tool, Miro, aweb-based program that allows users to post and share material. This tool will be used by both committees and track communication between the committees and Reed Hilderbrand. The link will be shared with the committee after the meeting. Video a. Third Cut Ms. Gregoire shared that the feedback provided by the committee has not been incorporated into the video as she is still receiving some information. The video was played for the committee. An email address has been set up that can be posted at the end of the video for the public to provide comments. b. Distribution of video There was discussion on how and when the video should be released. It was suggested to release the video with the first public forum or at least as a coordinated introduction to the pond parcel just prior to the public forum. Short Term Uses of Property a. _Wayside signs- Possible vote on Layout and Wording Member Williams shared that the working group will be discussing location and requesting assistance from the Bay Property Planning Committee in early January. He has been exploring vendors to assist with production. The process will involve the professional layout, creating the panel and mounting of the wayside signs. Additionally, the committee will need to work with the building department and Historic District Committee for approval on the agreed upon locations. Member Hoffmann moved that the committee approve Mr. Williams and his team to move forward with the design and layout of the pond parcel wayside sign and forward it to Town staff and the Select Board for review. Member Williams second. A roll call vote was taken. Member Bingham -yes, Member Hoffmann -yes, Member Taylor- yes, Member Baran -yes, Member Williams- yes, Member Crocker- yes, Member Ferris -yes, Chair Wilcock -yes. The vote was 8 -Yes, 0 -No. b. Spring canoe and kayak trips to property Member Williams shared the tentative dates for this event, the weekend of June 3 & 4 with a rain date of June 10 & 11. Beginners would be in the morning session and intermediate paddlers in the afternoon session with the second day opened to family groups. There will be no cost for the outing. MA Audubon will be providing the boats and the trip leaders. There is a maximum of 10 people per trip. Leaving from the landing to the parcel, spending a few minutes on shore and then back to the landing. Next deadline is February for the recreation department to set up the programming. Members of the group expressed their desire to have access to the property as a top priority. Melissa Lowe from Mass Audubon mentioned that dates may not be set in stone and there is going to be continued discussion on the number of people that can join each session. PPPC 12.07.22 www.brewster-ma.gov Page 2 of 3 ,: .� l;%t;i !ill ;,;:. ��:,,, `�•�.. Town ®f Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 www.brewster-ma.gov c. Recreation Department Springy programs Discussion postponed Office of: - Select Board Town Administrator d. Bus Turnaround Chair Wilcock noted that the committee will need to review the wetland delineation next to the bus turnaround. Member Taylor added that the Conservation Commission would also need to be involved in reviewing the whole habitat. Anticipated Expenses for Activities Chair Wilcock reviewed the rough estimates provided by each working group and the amount suggested to set aside for the parcel. There is $50K to be used by both planning committees. • Wayside exhibits estimated at $8,000 • Promotion of the video estimated at $1,000 • Canoe and Kayak trip estimated at $1,000 (to cover the labor costs) • Bus turnaround set aside of $10,000 A total of $22,000 to move forward with the projects. Approval of Minutes from November 16, 2022 Member Ferris moved to approve the minutes for November 16, 2022. Member Crocker second. A roll call vote was taken. Member Taylor -yes, Member Baran -yes, Member Williams- yes, Member Crocker- yes, Member Ferris -yes, Chair Wilcock -yes. The vote was 6 -Yes, 0 -No. Matters Not Reasonably Anticipated by the Chair None Next Meetings January 4, 2023 at 4:OOpm Adjournment Member Baran moved to adjourned at 5:28pm. Member Ferris second. A roll call vote was taken. Member Taylor -yes, Member Baran -yes, Member Williams- yes, Member Crocker- yes, Member Ferris -yes, Chair Wilcock -yes. The vote was 6 -Yes, 0 -No. Respectfully submitted by Erika Mawn, Executive Assistant to Town Administration Approved on: January 4, 2023 Accompanying Documents in the Public Packet: agenda, Reed Hilderbrand presentation and agreement, video script, wayside sign draft, kayak/canoe trip planning email, draft minutes. PPPC 12.07.22 www.brewster-ma.gov Page 3 of 3