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HomeMy Public PortalAbout20080214InfraMins.pdfINFRASTRUCTURE COMMITTEE MEETING MINUTES February 14, 2008 Updated: 02/22/2008 Page 1 of 3 Attendees: Eddie Crone, Bill Lovett, John Redmond, George Reese, Diane Schleicher, Joe Wilson, Paul Wolff, Barry Brown Meeting began at 5:35 pm. Eddie Crone motioned to approve minutes for November 29, 2007; January 10, 2008 and January 24, 2008. Barry Brown seconded. No objections. I. LIFEGUARD TRAILER AND COMPACTOR a. Construction Plan Review i. Bill Lovett has presented construction plans for review. b. Change Order i. Contractor returned the change order on February 13, 2008 with a cost of $64,963.50. It was determined that the Electrical costs are over half of the change order cost at $32,656.00. Bill Lovett met with the contractor earlier this morning and has scheduled a meeting for 10:00 am tomorrow with the Contractor, the Electrical Subcontractor and the Electrical Engineer to negotiate the pricing. ii. Diane had asked to talk to the contractor about eliminating all of the concrete around the Lifeguard Station and using White Rock instead to save costs as well as keeping in mind that it is not a permanent structure. iii. Bill believes that rather than giving the Lifeguard trailer its own power supply that it would be more cost efficient to run power off of the Marine Science Center. Joe Wilson explains the Science Center is currently maxed out for power supply. Joe suggests adding another 100amp box to the Science Center would be much less expensive. Everyone agrees there is a less expensive alternative and Bill reiterates that this issue will be brought up in his 10:00 am meeting tomorrow with the contractor. Debbie Kearney, from Marine Science Center, claims they have had many electrical problems within the last year and there is no way it could handle supporting a piggy back set up to the Lifeguard Station. Joe says he will have our Electrician check out the current situation at the Science Center. c. Trash Compactor i. Diane explains there is about a four week time period to order the compactor so she would like to move forward on agreeing to a site location and the cost for the site preparation. ii. Four representatives, including board members, from the Marine Science Center joined the meeting to dispute the planned location of the Trash Compactor. These four persons are as follows: Debbie Kearney, Kathryn Williams, Elisabeth Johnson and Maria Procopio. Their concern is about the odor and the safety of the children that visit their facility and will have to walk directly past the compactor which will be located across from their building entrance. Debbie presents several alternatives but the Committee has already discussed those options and believes the decision they have made is the best solution. The action decided on was for the representatives to meet with the other businesses in the area, that will be using the compactor, and request that they get consensus in the district regarding the location. INFRASTRUCTURE COMMITTEE MEETING MINUTES February 14, 2008 Updated: 02/22/2008 Page 2 of 3 II. FT SCREVEN WATERLINES a. GEFA Loan Approved i. Yes ii. Begin Bidding A. It was agreed that the bidding will begin February 17, 2008. Bill Lovett suggested getting the contractor to install Radio Read Meters. George Reese says he already has some in stock and some being repaired at the factory. Barry Brown is concerned about who is going to pay for the lateral connection. Bill explains that the City will pay for this and not the homeowners. Barry request that the laterals be unit priced with the overall bidding process. III. BUTLER AVE SIDEWALKS i. Bill Lovett describes as of the January 24th meeting, the contract was submitted to the Commissioner and assumes it is still there. Diane has sent a letter to GDOT to them asking to sift funds from the Tybrisa project to Butler project. IV. WASTEWATER TREATMENT PLAN a. Anti-degradation Review i. Bill Lovett explains he gave George Reese a copy and he passed a draft to Diane. b. Watershed Assessment i. Bill says the Watershed Assessment is still in review by EPD. c. Phosphorus Study i. Bill says they are still collecting samples, George agrees they should be completed by the middle of this month. d. Grit Removal and Odor Control i. Fee Proposal A. Bill Lovett says they are moving forward without a contract and has given out copies with the hopes that it will be passed or not. Diane and John explain it was added into the budget. Diane says they can put it on the city council agenda for formal approval at the February 28th meeting. V. WATER AND SEWER RATE STUDY i. Bill explains that they met with John last Friday and they are going through all of the information. VI. DRAINAGE CHANGE ORDER i. Bill is unsure why certain drain spouts are being put in their locations. Joe explains it is the amount of water that comes off of the buildings when it rains that can be a safety factor. Bill says we have not gotten a price yet when Barry asks how much it will cost. Bill will bring this back for a change order at the next meeting. Joe expressed that but DPW will be addressing the issue at Tybee Time. The committee members all agreed that the work should be done to reduce the city’s future liability. INFRASTRUCTURE COMMITTEE MEETING MINUTES February 14, 2008 Updated: 02/22/2008 Page 3 of 3 VIII. DIRECTIONAL DELINEATION OF SIDE STREET NEXT TO THE STRAND i. Joe explains the direction he proposes the side streets should go and why. The only streets that would change to one- way are TS Chu, Izler and Silver. VIII. REVIEW CITY WIDE ROAD RATING STUDY i. It is determined that this topic will be discussed at the next meeting due to lack of time. The meeting was adjourned at 6:30 pm. Respectfully submitted by Jackie Cary.