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HomeMy Public PortalAbout20080327InfraMins.pdfINFRASTRUCTURE COMMITTEE MEETING MINUTES March 27, 2008 Attendees were Barry Brown, Paul Wolff, Diane Schleicher, Bill Lovett, Joe Wilson, Eddie Crone Paul Wolff motioned to approve the minutes for the February 28, 2008 minutes. Barry Brown Seconded. I. FT. SCREVEN WATERLINES A. Bids Summary a. Bill Lovett explains that they have reviewed the 3 lowest bidders and have not had a chance to review all bids but so far he recommends using Southern Champion for the work. The bids still need to be checked for mathematical errors. Barry Brown asks what percentage of change orders could pop up on unforeseen conditions. Bill explains they have prepared for things like road paving at a per foot cost, it may be up to 10 or 15% of the total in the end. Paul Wolff adds that $134,000 in contingency should cover any change orders. Barry Brown asks if the bids include road patching and any necessary resurfacing after the work. Bill Lovett replied yes. Diane says she would like to have this at the 1st monthly public hearing meeting for zoning so we can get this moving. Paul Wolff motions to accept Southern Champion’s bid subject to final approval by our city engineers. Barry Brown seconds. Eddie Crone approves. B. GEFA Loan Status a. Paul Wolff noticed the bid is well under the allotted budget. Bill Lovett points out that $1.9 million was the estimate for the GEFA loan, however we told GEFA we would put $1,000,667 of SPLOST money into the project. The excess SPLOST monies can now be used for change orders and such on the project and the remainder can now go into other projects such as water/sewer and drainage. II. WATER AND SEWER RATE STUDY A. Scope of Work Clarification a. Bill says it is hard to give a price without really seeing what we have and what we need. We need to find out what you need to generate from water rates. Diane Schleicher says $300,000 is our gap on water/sewer. Bill explains they will give 2 or 3 different rate structures to choose from. They have to be tiered but we can do seasonal as well. You have to do a conservation rate schedule which means the more you use the more you pay. We have to then send that into EPD. Paul Wolff moves to recommend the council approve this study. Barry Brown seconds. Eddie Crone agrees. III. GROUNDWATER WITHDRAWAL PERMIT A. Special Conditions a. Bill Lovett says we received a new permit from EPD sometime within the last few months. The special conditions have not changed. We will get a fee proposal for that. Bill Lovett asks Water Conservation & Education program you’re going to, I assume, do through Jackie Jackson at MPC. Diane Schleicher replies right, we will have that on the agenda for the next meeting. Bill Lovett explains all municipalities are teaming together to create a position at MPC for someone to meet all requirements and to go to the schools and that will satisfy your EPD requirement but there are other things like conservation oriented rate structure that you have to prepare and submit to EPD and they have to approve an outdoor watering schedule or reuse feasibility study, evaluate alternate sources of water, meter calibration repair program, ordinances that require people to install purple pipe in new developments, water loss control program. For all of this we will put a fee proposal together for you. Bill explains we are giving Tybee, Pooler and Garden City basically the same proposal. IV. BUTLER AVENUE SIDEWALKS – Status a. Bill Lovett explains that when the new DOT Commissioner took office she voided all subcontracts with consultants that were over 3 years old. This will affect our usage of the T- Grant. Right now we are at a standstill as far as that goes. But, we should be getting a letter confirming that they will shift funds from Tybrisa/Strand project to Butler Ave Sidewalks project. V. WASTEWATER TREATMENT PLANT A. Antidegradation Review 1. Submitted to EPD on March 6, 2008 2. Awaiting EPD’s comments a. Bill Lovett says he is not expecting any more comments. 3. Will require a 30 day public notice and comment period B. Watershed Assessment 1. EPD has reviewed the Monitoring Plan and City should receive a letter any day a. The only comment they will have on the monitoring plan is that, if there is flow in the stream, they want us to monitor the flow and tell them the velocity, and if there is no flow to note that. C. Phosphorous Study 1. All samples collected, test run and lab reports received 2. Data has been sent to equipment supplier to evaluate how best to reach phosphorus limit D. Grit Removal and Odor Control 1. Under Design a. Should be complete by the end of April E. Wasteload Allocation 1. HGBD has requested a 1 year extension 2. Also requested written justification for the proposed phosphorus limit a. Want to know why we have to have a phosphorus limit when we’re discharging to the Atlantic Ocean and not to the Savannah River. VI. TYBRISA/STRAND UPDATE a. The have been testing the irrigation. The landscaping will start Tuesday. The crosswalks are being stamped now and should be finished Saturday. Georgia Power’s contractor Coffee Electric has messed up the sidewalk while installing the ornamental lights. They claim the base will cover what they messed up. This is the same company that installed the lights at the Tennis Courts that we’ve been having so many problems with. Diane Schleicher will be walking next week with Julia Paford to talk about them fixing, not patching, the entire area of sidewalk that was messed up. Some residents have complained that the palm trees are blocking their view of the ocean. A gentleman that lives on 17th St is now passing out a petition that we take away the 20’ Palm Trees that are partially blocking their view. Paul says they move to the beach and they don’t want to see palm trees. Diane Schleicher says they will probably come to the next city council meeting formally. The residents at the condos on the Strand initially complained and that’s why we went with the shorter Palms. The taller Palms would have been directly in front of their windows. The gentleman on 17th St claims he bought the water view. Paul Wolff responds they did not buy it from the city. Joe Wilson says the Strand residents have parking lot views not beachfront. VII. Compactor Locations in Southend Business District a. Considering behind Sea Breeze and behind Chu’s at Inlet Ave. These areas have been surveyed. Both of them are on city right of way. It will be 4-6 weeks before we get that up and running. Diane Schleicher says we should have a temporary solution by Monday. VIII. Diane Schleicher introduces Tom Beatty. He is requesting that the city wave his sewer tab at 32 Van Horne on behalf of Lynn Hamilton. a. Tom Beatty explains they were doing the rough in plumbing trying to tie into the sewer system when the plumbers discovered that the terra cotta line that runs under Van Horne is crushed. The supposed reason for that is under the slab of the burned house that we took out, there was yet another foundation underneath and God only knows how old it was. That terra cotta pipe was a part of that foundation that went into the sewer line under Van Horne. So my plumbers called John Dowell to have him take a look at it. It was his advice that we not cut into Van Horne which, I think, was a good decision. John suggested that we tie into the line on Solomon because it is all dirt. At Lynn’s expense she put a new sewer line in; while it was open the ground works people called in for an inspection. George came to do the inspection and discovered that there was no permit to do this work. So Chuck was called and Chuck called me while I was downtown Savannah at another jobsite and wanted me to come down and talk to him about it. So we talked about it and the next day I met with Diane and George at City Hall and I requested that the fee be waived since I think we did the proper thing tying into the line in another location rather than tearing up Van Horne St. Paul Wolff asks so she still paid for the line you’re just asking that the fee be waived for you to tap in. Exactly says Tom Beatty. Joe Wilson tells Tom Beatty if you want to dig it out until you feel you could cap it off and call George Reese or myself to come inspect it then that would be fine with me. Paul Wolff recommends that we go ahead and waive the fee provided he Cap the old tap and have it inspected by the City. Barry Brown agrees. Meeting adjourned at 5:19 pm. Respectfully submitted by Jackie Cary.