HomeMy Public PortalAbout12-102RESOLUTION NO. 12 -102
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CARSON, CALIFORNIA, ADOPTING THE 5 -YEAR
CAPITAL IMPROVEMENT PROGRAM (CIP) FOR FISCAL
YEARS 2012/13 THROUGH 2016/17.
WHEREAS, the City Manager has prepared and submitted to the City Council a
proposed 5 -year Capital Improvement Program (CIP) for Fiscal Years 2012/13 through
2016/17; and
WHEREAS, the City Council has reviewed the proposed 5 -year CIP; and
WHEREAS, the City Council has determined that it is necessary for the maintenance and
upkeep of the city's infrastructure and for the benefit of the citizens and businesses of Carson
that certain projects be scheduled and completed.
WHEREAS, the City Council has determined that it is necessary for the efficient
management of the City that certain sums be appropriated to the various departments and
activities of the City.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CARSON DOES
HEREBY RESOLVE, FIND, DETERMINE AND ORDER AS FOLLOWS:
Section 1. The 5 -year Capital Improvement Program (CIP) for Fiscal Years 2012/13
through 2016/17 is hereby adopted. Said CIP being the proposed CIP as reviewed and
amended in open study session before the City Council, a copy of which is on file in the City
Clerk's Office.
Section 2. The sums of money therein set forth are hereby appropriated to the
respective accounts and funds for expenditure during fiscal year 2012/13, the first year of the
5 -year Capital Improvement Program (CIP) for each of the several items set forth in the
proposed budget, as amended.
Section 3. The following sums of money are hereby appropriated to the following
funds of the City and the Carson Successor Agency for expenditure during fiscal year
2012/13;
RESOLUTION NO. 12 -102
PAGE 2 OF 3
BUDGET APPROPRIATIONS
FOR CAPITAL IMPROVEMENT PROGRAM EXPENDITURE
FUND AMOUNT
General Fund-1% PEG Fees $ 63,067
General Fund - Dominguez Technology Center 1,143,924
State Gas Tax 3,303,940
Park Development Fee 582,042
Bicycle Pathway 178,650
MTA Call for Projects 2,286,610
Federal Highway Planning Grant 4,558,296
Capital Asset Replacement 718,704
Measure R 327,199
Prop 1B 812,977
State Housing Related Parks Program Grant 278,250
SCE Grant 100,000
LA County Grant 250,000
State Water Quality Board 376,200
TOTAL BUDGET APPROPRIATIONS FOR FY 2012/13
$ 14,979,859
Section 4. The City Manager is hereby instructed to have copies hereof duplicated
and distributed to all departments, officials and interested parties as soon as convenient.
Section 5. The City Clerk shall certify to the adoption of this resolution and shall
keep a copy of this resolution attached to the 5 -year Capital Improvement Program (CIP) for
Fiscal Years 2012/13 through 2016/17 on file and effective as of July 1, 2012, the same shall
be in force and effect.
RESOLUTION NO. 12 -102
PAGE 3 OF 3
PASSED, APPROVED and ADOPTED this 17th day of October, 2012.
ATTEST:
City Clerk Dorke L. Gause, CMC
APPROVED AS TO FORM:
L
ty Attorney
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
CITY OF CARSON
ss.
Mayor Jim Dear
I, Donesia L. Gause, City Clerk of the City of Carson, California, do hereby certify that the
whole number of members of the City Council is five; that the foregoing resolution, being
Resolution No. 12 -102 was duly and regularly adopted by said Council at a regular meeting
duly and regularly held on the 17th day of October, 2012, and that the same was passed and
adopted by the following vote:
AYES: COUNCIL MEMBERS: Mayor Dear, Ruiz - Raber, Santarina, Gipson and Davis- Holmes
NOES: COUNCIL MEMBERS: None
ABSTAIN: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
City Clerk Done
01,' � t City
of Carson
o�" R��
' :, :- Report to Ma yo r and City Council
..
e,,,
'` ,_'<.:'. October 16, 2012
New Business Discussion
SUBJECT: CONSIDER ADOPTION OF THE FIVE-YEAR CAPITAL IMPROVEMENT
PROGRAM (CIP) FOR FISCAL YEARS 2012/13 THROUGH 2016/17, RESOLUTION
NO. 12-102 AND APPROVING APPROPRIATIONS FOR FY 2012/13
r:),„..44A-__(2,41c6-., ,o-iied i7,7
Submitted by Farrokh Abolfathi Approved by David C. Biggs
Acting Director of Public Works City Manager
THIS IS A COMPANION AGENDA ITEM
I. SUMMARY
Consistent with Guideline 3(a) 6 of the Financial Principles and Guidelines
adopted under Resolution No. 12-014 by the City Council on January 18, 2012,
staff crafted a 5-year capital improvement program (CIP) for Fiscal Years 2012/13
through 2016/17. Tonight, staff is presenting the 5-year CIP to the City Council
for adoption.
II. RECOMMENDATION
WAIVE further reading and ADOPT Resolution No. 12-102, "A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA,
ADOPTING THE 5-YEAR CAPITAL IMPROVEMENT PROGRAM (CIP) FOR
FISCAL YEARS 2012/13 THROUGH 2016/17 AND APPROVING
APPROPRIATIONS FOR THE 2012/13 FISCAL YEAR."
III. ALTERNATIVES
Take any other action the City Council deems appropriate.
IV. BACKGROUND
The Capital Improvement Projects Committee, consisting of staff representing
operating departments and divisions responsible for the financial planning and
tracking, as well as development, construction, use, and maintenance of capital
facilities and infrastructure, has developed a recommended Five Year Capital
Improvement Program for the Council's consideration and approval. The team
developed the attached funding and operational analysis for all the capital
improvement projects that are proposed to be implemented for Fiscal Years
2012/13 through 2016/17. (Exhibit No. 3). The projects were prioritized based on
available or expected funding from a variety of sources and includes those that are
necessary for the upkeep, maintenance, improvement and future growth of the
City. The transmittal message, attached to this report as Exhibit No. 2, outlines
capital project-related issues and opportunities, and highlights the proposed
410,
City of Carson Report to Mayor and City Council
October 16, 2012
projects for FY 2012/13. A list of projects, for which funding are not available at
this time, is also included as Exhibit No. 4. Staff will continue to look for and
pursue grants or other sources of financing for those unfunded projects.
V. FISCAL IMPACT
The projects recommended for funding in FY 2012/13 require an appropriation
from a variety of funding sources as indicated. Projects identified for future years
will be funded through actions as part of the adoption of the budgets for those
future years.
VI. EXHIBITS
1. Resolution No. 12-102 (pg. 3-5)
2. City Manager message for the 5-Year CIP (pgs. 6-10)
3. 5-year Capital Improvement Program (CIP) for Fiscal Years 2012/13 through
2016/17 (pgs. 11-17)
4. List of Unfunded CIP Projects (pg. 18)
Document]
Prepared by: Trini H. Catbagan, Finance Officer
TO Re109-0410/1
Reviewed by:
City Clerk City Treasurer
Administrative Services Public Works
Community Development Community Services
Action taken by City Council
Date Action
2
RESOLUTION NO. 12-102
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARSON, CALIFORNIA, ADOPTING THE 5-YEAR CAPITAL
IMPROVEMENT PROGRAM (CIP) FOR FISCAL YEARS
2012/13 THROUGH 2016/17.
WHEREAS, the City Manager has prepared and submitted to the City Council a
proposed 5-year Capital Improvement Program (CIP) for Fiscal Years 2012/13 through
2016/17; and
WHEREAS, the City Council has reviewed the proposed 5-year CIP; and
WHEREAS, the City Council has determined that it is necessary for the maintenance and
upkeep of the city's infrastructure and for the benefit of the citizens and businesses of Carson
that certain projects be scheduled and completed.
WHEREAS, the City Council has determined that it is necessary for the efficient
management of the City that certain sums be appropriated to the various departments and
activities of the City.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CARSON DOES
HEREBY RESOLVE, FIND, DETERMINE AND ORDER AS FOLLOWS:
Section 1. The 5-year Capital Improvement Program (CIP) for Fiscal Years 2012/13
through 2016/17 is hereby adopted. Said CIP being the proposed CIP as reviewed and
amended in open study session before the City Council. a copy of which is on file in the City
Clerk's Office.
Section 2. The sums of money therein set forth are hereby appropriated to the
respective accounts and funds for expenditure during fiscal year 2012/13, the first year of the
5-year Capital Improvement Program (CIP) for each of the several items set forth in the
proposed budget, as amended.
Section 3. The following sums of money are hereby appropriated to the following
funds of the City and the Carson Successor Agency for expenditure during fiscal year
2012/13;
EXHIBIT NO, - 1
RESOLUTION NO. 12-102
PAGE 3 OF 3
BUDGET APPROPRIATIONS
FOR CAPITAL IMPROVEMENT PROGRAM EXPENDITURE
FUND AMOUNT
General Fund-1% PEG Fees $ 63,067
General Fund-Dominguez Technology Center 1,143,924
State Gas Tax 3,303,940
Park Development Fee 582,042
Bicycle Pathway 178,650
MTA Call for Projects 2,286,610
Federal Highway Planning Grant 4,558,296
Capital Asset Replacement 718,704
Measure R 327,199
Prop 1B 812,977
State Housing Related Parks Program Grant 278,250
SCE Grant 100,000
LA County Grant 250,000
State Water Quality Board 376,200
TOTAL BUDGET APPROPRIATIONS FOR FY 2012/13 $ 14,979,859
Section 4. The City Manager is hereby instructed to have copies hereof duplicated
and distributed to all departments, officials and interested parties as soon as convenient.
Section 5. The City Clerk shall certify to the adoption of this resolution and shall
keep a copy of this resolution attached to the 5-year Capital Improvement Program (CIP) for
Fiscal Years 2012/13 through 2016/17 on file and effective as of July 1, 2012, the same shall
be in force and effect.
PASSED, APPROVED and ADOPTED this 16th day of October, 2012.
Mayor Jim Dear
1
RESOLUTION NO. 12-102
PAGE 3 OF 3
ATTEST:
City Clerk Donesia L. Gause, CMC
APPROVED AS TO FORM:
City Attorney
5
4GtgSON,Cql
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;, CITY OF CARSON
�F o
UN111s'1���
October 11, 2012
Honorable Mayor and Members of the City Council:
Investing in the City's infrastructure is a priority for the City. This is reflected in the Council's adopted
Financial Principles and Guidelines, which provides in Guideline 3 (a) 6—
The City shall maintain, replace and improve its infrastructure and the City shall set aside a
reasonable and prudent amount of General Fund monies for capital projects including repair of
various facilities as part of its annual budget process to the greatest extent possible.
Unfortunately, the City is in a transition period with its financial resources due to the Great Recession
and the loss of redevelopment monies. This has had a negative impact on the City's ability to address
capital and infrastructure needs. However, we still need to plan for the future and staff is pleased to
present its recommendations for investment in our infrastructure in the form of the next 5-Year Capital
Improvement Program (CIP) for FY 2012 to 2017.
The most recent version of the CIP was approved five years ago, and starting with this year, we will be
updating the CIP each year by adding an additional year so we are always looking forward at least five
years. The first year of each Five-Year CIP become the projects funded in the budget for the current
fiscal year with monies appropriated to those projects, to the extent available. The Five-Year CIP is
developed by those staff members who serve on the Capital Improvement Projects Committee formed
earlier this year for that purpose together with actively managing the capital projects in development or
under construction. The CIP Committee includes representatives from the operating departments and
divisions responsible for elements of the development, construction, use and maintenance of capital
facilities and infrastructure.
Redevelopment was a major funding source for capital improvement projects. As we wind down
redevelopment, we will be able to complete many of the approved or in development projects from
existing resources or bond proceeds. This is reflected in the Five Year CIP with most of these projects
programmed as carry-over or first year CIP projects. After that, the total amount of projects to be
funded drops pretty dramatically as the other funding sources are much smaller in scope and, in some,
instances, under a level of duress as well, which will be discussed later.
Consistent with the Financial Guideline discussed above, I had proposed at the time that the FY2012/13
Budget was approved, that the Council designate $1,000,000 from fund balance in excess of the City's
reserve goal as an initial deposit in a Capital Projects Fund. The Council opted not to make that
e'XP4ISIT NO. - 2
CITY HALL • 701 E. CARSON STREET • P.O. BOX 6234 • CARSON, CA 90749 • (31 0) 830-7600 r
WEBSITE: ci.carson.ca.us (j�j
designation at that time, but we will be revisiting this proposal when we close out the prior fiscal year
and have determined our available resources. This lack of any General Fund monies being available for
capital needs is reflected in the proposed 5 Year Capital Improvement Program. Unless there are
restricted funding sources available, there are no general improvements planned. This is also a factor in
there being little to no planned capital improvements for the Carson Community Center. While the new
catering concessionaire is planning improvements in excess of $100,000 in the near future, the City
needs to establish a strategy to reinvest regularly in this major well-used facility.
This factor is reflected in a new addition to the 5 Year CIP, a listing of unfunded/underfunds projects.
This list is provided to reflect the known or desired capital projects in the City. The list serves to capture
suggestions and to ensure we are aware of concerns which need to be addressed even if funding is not
available. It also serves as a ready resource of identified projects should some funding become
available. To illustrate, a high priority project on this list is a Fire Protection System for City Hall. This
important City facility is at risk in the event of a fire in that we do not have an adequate fire protection
or alarm system. Should some amount of General Fund monies or another funding source become
available this would be a project that we would recommend for funding.
In addition to limited to no unrestricted funds being available, some of the restricted funds are not
sufficient to meet short and longer term needs. The Gas Tax Funds the City receives have traditionally
be used for street related capital projects, but most of the funds have been used for street related
operational needs such as concrete and street repair and tree trimming. Until recently, this was not
much of an issue, however, as we also used a level of funding from redevelopment to undertake street
related capital projects. That ended as of last fiscal year with the dissolution of redevelopment
agencies.
Over time, this can become problematic for the City. The receipt of Gas Tax is conditioned upon us
meeting certain "maintenance of efforts" tests which require that we expend a minimum amount of our
Gas Tax monies on street capital improvements and maintenance. In order to meet this standard, we
may need to reduce the amount spent on programs like tree trimming which would require those costs
to be absorbed by the General Fund unless we dramatically reduced the service levels provided.
A number of park improvement projects are proposed to be implemented via grant funding from the
Home Depot Center and the Southern California Edison. The City will aggressively pursue the receipt of
these grant funds to realize the completion of the projects.
Projections regarding the Carson Successor Agency Bond Funds are also included in an attached
spreadsheet. With recent changes in the laws governing the dissolution of redevelopment, we expect to
be able to undertake additional bond funded capital projects once the State of Department of Finance
issues a Finding of Completion in the first half of 2013. This will allow us to initiate and or complete
bond funded projects and we can also identify other bond fund eligible capital projects which we should
be able to undertake.
2011/12 Accomplishment Highlights
During Fiscal Year 2011/12 the following projects were active and/or completed:
• Avalon/405 Interchange Modifications completed;
• Broadway Improvements from Griffth to Alondra completed;
• Wilmington Avenue pavement rehabilitation from Del Amo Blvd.to Victoria Street completed;
• Citywide Street Overlay for Zone No. 5 completed;
• Wilmington/405 Interchange Modifications deign completed;
• 223rd Street Improvements Utility Undergrounding underway and design completed;
• Community Center roof and heating, ventilation and air conditioning and roof replacement
completed;
• Additional filters and debris excluders in catch basins installed ;
• Four floating trash booms in the Dominguez Channel installed;
• In-Road Warning Lights at the intersection of Central Avenue and Dimondale Drive installed;
• Traffic Signal on Santa Fe Avenue at Jefferson Street installed;
• Speed feedback signs on Santa Fe Avenue and Central Avenue installed;
• Upgrading and synchronizing the traffic signals along 223rd Street underway;
• Carson Park rehabilitation and construction of new community center underway.
2012/13 Project Recommendations
Staff has endeavored to develop a well balanced program of capital project recommendations in the
Five Year CIP and for the 2012/13 fiscal year. The following criteria have been used in developing the
recommendations:
✓ It is necessary to address an immediate public health or safety concern?
• Is it mandated by the state of federal government?
✓ Does it complete an existing project?
✓ Will it result in reduced operating costs in the future?
✓ Is there significant outside funding for the project?
✓ Does it promote economic development?
✓ Will it set the stage for securing future grants or other outside funding?
Projects were then prioritized based on available or expected funding from a variety of sources. In
addition, the capacity of staff to implement the projects in a timely and effective manner was a factor in
allocating projects over the five year period.
U
The proposed CIP for 2012/13 contains recommendations for $33,107,859 of carry-over and new
appropriations.
Carry Over New Total
> Street Projects $3,206,597 $11,893,213 $15,099,810
> Park Projects 1,593,078 15,297,000 16,890,078
> General Improvements 1,117,971 1,117,971
Total $4,799,675 $28,308,184 $33,107,859
The recommended projects by funding source are summarized below: .
Fund Carryover New Total
General Fund-1% PEG Fees $ - $ 63,067 $ 63,067
General Fund-Dominguez Tech Center 1,006,377 137,547 1,143,924
State Gas Tax 540,452 2,763,488 3,303,940
Park Development Fee 262,589 319,453 582,042
Bicycle Pathway 128,650 50,000 178,650
MTA Call for Projects 1,286,610 1,000,000 2,286,610
Federal Highway Planning Grant - 4,558,296 4,558,296
Capital Asset Replacement - 718,704 718,704
Measure R 87,199 240,000 327,199
Prop 1B 709,548 103,429 812,977
State Housing Related Parks Program Grant 278,250 - 278,250
SCE Grant - 100,000 100,000
LA County Grant - 250,000 250,000
State Water Quality Board - 376,200 376,200
Subtotal 4,299,675 10,680,184 14,979,859
Carson Successor Agency Bond Funds 500,000 17,628,000 18,128,000
TOTAL $ 4,799,675 $ 28,308,184 $ 33,107,859
The first year funding recommendations will need to be appropriated by the City Council. The
recommendations should be viewed as the start of the five year plan with the balance of the plan
reflected in the last four years listed in this CIP document.
Carson is a community with a bright future. This Five Year CIP is one of the components of ensuring that
the City has a financial sustainable future and that we are planning for the investments necessary to
ensure and sustain that bright future.
9
I want to thank those staff members who have participated in the development of the Five Year CIP and
who work to ensure that projects are completed in a timely manner and in a cost effective manner.
These efforts are all designed to meet our longer term needs and to better the community for our
current residents and other stakeholders and for generations to come.
David C. Biggs
City Manager
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