HomeMy Public PortalAbout20080410InfraMins.pdfINFRASTRUCTURE COMMITTEE MEETING MINUTES
April 10, 2008
5:30 pm
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Attendees: Diane Schleicher, Bill Lovett, Eddie Crone, Joe Wilson, Barry Brown, Paul Wolff
Paul Wolff motioned to approve the minutes from the March 27, 2008 Infrastructure meeting.
Barry Brown seconded.
I. FT. SCREVEN WATERLINES
A. Recommendation of Award
a. Southern Champion remains the low bidder at $1,071,000.
Excellent price compared to the city’s estimate of $1,400,000.
Recommendation of award is on the agenda for tonight’s Council
meeting.
B. Landfill Issues
a. Bill Lovett states that there is a permitted landfill in a small section
of the area where the work will be done. The Contractors can start
work in other areas until we get the situation resolved. Since it
was a permitted landfill for inert items, there should not be any
surprises. The city will just need to make sure it will not interfere
with any of the lines.
C. Unmetered Usage of Water
a. There are several homes in the area that are not metered and
essentially have been receiving free water and sewer illegally. The
unmetered properties are not included in the plans for new lines or
the price. To add the unmetered lines will be an additional cost. It
is discussed that the unmetered residents should be given a 30 day
notice, or grace period, to come forth to the city and potentially
pay for their new lines otherwise they will be fined and no longer
have water. The old lines will be shut down when the new system
is put into place.
D. GEFA Loan Status
a. Bill Lovett has redone the GEFA budget so that it covers 100% of
the construction costs up to $1,083,000 and 100% of engineering
fees up to $216,000. The city will pay all amounts over that such
as contingency, legal or admin fees or we could go back to GEFA
and get a loan increase.
II. WATER AND SEWER RATE STUDY
INFRASTRUCTURE COMMITTEE MEETING MINUTES
April 10, 2008
5:30 pm
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a. Bill Lovett explains that the contract states that the study should be
finished by June 15, 2008 but they are shooting for May 31, 2008
as a final date. Meeting with the city to discuss options should
take place within the first few weeks of May.
III. GROUNDWATER WITHDRAWAL PERMIT
A. Special Conditions Fee Proposal
a. Bill Lovett will have the proposal at the next meeting.
IV. WASTEWATER TREATMENT PLANT
A. Antidegradation Review
1. Submitted to EPD on March 6, 2008
2. Awaiting EPD’s comments
a. The had very few comments and we are moving forward
3. Will require a 30 day public notice and comment period
B. Watershed Assessment
1. Monitoring Plan Approved by EPD
2. Proposed Sampling Schedule Submitted to Joe Richardson
a. He will start working next week
C. Phosphorous Study
1. Preliminary Feedback received from Equipment Manufacturer
a. May have problems getting the phosphorus out of the system. It
can be removed in the aeration basin but it has to be the type of
system that can be turned off or on. Right now we have a brush
aerator and it would cost millions of dollars to change this system.
Our only justification is that we are discharging to the ocean and
not to the river so there should be no limit.
D. Grit Removal and Odor Control
INFRASTRUCTURE COMMITTEE MEETING MINUTES
April 10, 2008
5:30 pm
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1. Under Design
2. EPD Submittal Mid May
3. Funding Mechanism
a. Bill asks how we are going to fund this project. It is already
included in this year’s budget. If we need any more we could
borrow it from GEFA.
E. Wasteload Allocation
1. HGBD has requested an extension
2. Also requested written justification for the proposed phosphorus limit
VI. TYBRISA/STRAND UPDATE
a. The contractor told Bill that he would be finished with the
landscaping April 9, 2008 which is the last thing to do. There will
be a preliminary walk through on Tuesday morning at 8:00am.
There will be an electrical inspection on Monday. Diane will have
an updated budget tomorrow but believes there are still funds and
we have not gone over budget. Also discussed was planning for
Cigarette receptacles.
VII. UPDATE ON TE GRANT FOR HWY 80 SIDEWALK IMPROVEMENT PROJECT
AND ADA RAMPS
1. New TE Agreement with New Funding
a. Need a recommendation from the committee to take this to city
council at the next meeting. We have a new agreement from GA
DOT to shift funding from the Tybrisa project and move it to the
HWY 80 Sidewalks project. It will be $160,000 for sidewalks.
The city will contribute another $40,000. Paul Wolff moved to
approve the new agreement. Barry Brown seconds.
VIII. PROPERTY OWNER’S CONCERNS REGARDING THE HEIGTH OF THE PALM
TREE PLANTING AT THE END OF 17TH STREET AND THE POTENTIAL FOR
BLOCKING THE VIEW OF THE OCEAN IN THE FUTURE.
INFRASTRUCTURE COMMITTEE MEETING MINUTES
April 10, 2008
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a. Susan Blakey describes that the residents do not want the trees
removed they would just like for the shorter, slower growing trees
be switched and put in place of the ones blocking their view.
Claims the trees also affect their property value. Some of the
committee members think they should look at the view for
themselves to be able to make a justified decision. Barry Brown
raises the question of who is going to pay for the cost to move the
trees. Susan says they have agreed to pay some of the cost. She
argues that the residents should have been consulted before these
trees were planted and that the residents are not at fault for the
situation. Susan plans to attend the next city council meeting about
this issue. This will give the council members, who are present at
this meeting, time to view the property so they can make an
educated decision.
Meeting adjourned at 6:13pm.
These minutes were respectfully submitted by Jackie Cary.