HomeMy Public PortalAbout20080424InfraMins.pdfINFRASTRUCTURE COMMITTEE MEETING MINUTES
April 24, 2008
Attendees: Diane Schleicher, Bill Lovett, George Reese, Eddie Crone, Joe Wilson, Barry
Brown, Paul Wolff
Meeting was called to session at 5:33pm.
I. FT. SCREVEN WATERLINES
A. Construction Contract Status
a. Bill Lovett brought the contract from the contractor. It will
have to go to EPD for review. EPD should send it back by
the following week and at that time our contract with
GEFA should come back. The city will need to submit a
copy of the executed contract before making a draw.
B. GEFA Loan Status
a. There are several items we will have to submit to show we
have met the GEFA bidding requirements, such as: a copy
of advertisement, the engineers award recommendation, a
copy of the Council minutes where they awarded the
contract to Southern Champion, a copy of the executed
contract, a notice to proceed, a construction schedule from
the contractor and an affidavit of non-collusion from the
contractor. We will need authorization from the Council
for the Mayor to execute the contract and the charter
requires the City Attorney to sign as well.
C. Landfill Issues
a. Bill Lovett reported that Brannyn Allen said that she will
asked EPD for their files on the landfill and met with them
this week. He did not know if she has it yet.
II. WATER AND SEWER RATE STUDY
A. Environmental Finance Center
a. Paul and Bill went to a GEFA workshop a couple of weeks
ago and they talked about Environmental Finance Center in
North Carolina. They thought they could come down to
Tybee and do the Rate Study at no cost to the City. But the
grant is expired. They will come here and talk about why
we should meter everybody.
III. GEFA GRANTS PROGRAM
A. $100,000 Max
a. The $100,000 grants are generally to remove septic tanks,
Bill explains. Diane shared a septic tank survey she had
done a while back that shows the 26 homes that have septic
tanks.
B. Septic Tank Removal
a. Bill Lovett said their cost estimate for putting in a sewer
system for the homes on Cason Ave is $400,000. The
Pump Station itself will be $100,000. The Committee was
hoping to get a lot more accomplished with $100,000.
Eddie says he has been trying for 4 years to make this
happen and there has never been a solution. He thinks the
City should start planning to take action. Eventually it will
have to be done, he says.
C. Cason Avenue Cost Estimate
a. Paul motions that the City will assess the feasibility for the
4 houses on Cason Ave to decide what it would cost, if it
could be within $100,000, and speak with the homeowners
to see if they would be willing to give up about a 20’ x 20’
easement. Barry seconded.
IV. GROUNDWATER WITHDRAWAL PERMIT
A. Special Conditions Fee Proposal
a. Bill has given the City the proposal. The requirements do
not include the already approved $17,000 to pay Chatham
County MPC to participate in hiring the employee to do the
work, also the Water Sewer Rate Study will cover the
tiered rate requirement. Bill discusses some of the
guidelines with the Committee. The proposal needs to go
to Council. Paul motions and Barry seconds.
V. TYBRISA STRAND UPDATE
A. Electrical Panel Change Order
a. A new backboard for the electrical panel that services the
pump station is needed. The estimate the City has received
is too high and the committee agrees it should be done in
house.
B. Summary Change Order
a. Bill says he will have the Summary Change Order at the
next meeting.
VI. TE GRANT STATUS
A. Butler Avenue Sidewalks
B. DOT Contract is here for the city to execute
VII. WASTEWATER TREATMENT PLANT
A. Antidegradation Review
1. Comments have been received from EPD and are being addressed
a. Comments were made about the GEFA rate being 4.1% and
Tybee only pays 3.1%. We responded as Tybee is a water
first community.
2. Will require 30-day public notice after EPD concurrence
a. Public notice or hearing is required before approval.
B. Watershed Assessment
1. Monitoring Plan approved by EPD
2. Joe Richardson issued a Notice to Proceed
C. Phosphorous Study
1. Still discussing phosphorous removal with equipment
manufacturers
2. EPD is addressing our written request for justification of a
proposed phosphorous limit
a. Bill stated that it was moved up the ladder.
D. Grit Removal and Odor Control
1. Under design
2. EPD Submittal Mid May
E. Wasteload Allocation
1. EPD has approved 1 year extension
2. Begin DDR
a. Need to make a Design Development Report. HGBD will
have a proposal next month.
VIII. GROUNDWATER PERMIT
A. Annual Average Permitted Limit 0.960 MGD
B. 2007 Annual Average 0.977 MGD
a. Tybee Island had violated its limit this past year. A
response is required.
C. Draft Letter to EPD
a. Bill has provided a draft response letter but it may be
changed however the City feels necessary. Bill says that
George could respond because he has the license and is
ultimately responsible but he feels it would be better if the
Mayor were to sign.
D. Test Well for Salt Water Intrusion – (George Reese – Report)
a. George explains that there will be 5 wells drilled to check
for salt water intrusion. Need to pick a site with the City
Manager.
Meeting adjourned at 6:24pm.
These minutes were respectfully submitted by Jackie Cary.