HomeMy Public PortalAboutAAC Minutes 1994 04/06I. ATTENDING:
Rick Fereday
Tom Tucker
Mike Anderson
John Wolf
AIRPORT ADVISORY COMMITTEE
MINUTES
APRIL 6, 1994
Georage Dorris
Bud Schmidt
II. MINUTES:
The minutes of the March 2 meeting were considered. Fereday
moved to approve the minutes. Anderson seconded and the motion
carried.
III. STATUS REPORTS:
Staff reported no congressional action to date on approval
of the FAA 1994 budget. Staff noted delivery of the rotary
snowplow. Painting the equipment yellow or red was recommended
with a checkerboard on the roof.
IV. REQUEST FOR QUALIFICATIONS, AIRPORT PLANNER: ++++++++++++
Staff reported that this had been reviewed by the FAA and
others. Anderson, Tucker, Schmidt and Sundby will visit with Mr.
Larson in Seattle on April 20 for a pre -advertisement conference
to ensure that FAA understands the possible relocation issue and
other details of the proposal.
After discussion and review, Fereday moved to recommend to
the City Council that the City approve the RFQ and advertise for
an airport planner for a 1995 AIP for a Master Plan Update though
holding any advertisement until after the preplanning conference
on April 20. Anderson seconded and the motion carried
unanimously.
V. NEW LEASE; SOUTH COAST LUMBER CO. +++++++++++++
The Committee reviewed the proposed lease. The numbering has
been changed and this lot is referenced on the final plat of the
airport as Lot 6A, not A and B as had been earlier planned.
Fereday moved to recommend approval of the lease to the City
Council with the amendment to the numbering noted. Anderson
seconded and the motion carried unanimously.
VI. MEMBER APPOINTMENT POLICY DISCUSSION:
The Committee discussed, at the Council's request, the
recently adopted policy. The Committee opined that the majority
of the committee should be pilots or aviation professionals. The
policy involves the committee and they felt that reappointments
could be handled the same as new appointments. The Committee
endorses the policy as written.
VII. MANAGEMENT FEE INCREASE REQUEST, PIONEER AVIATION:
A letter from Pioneer was discussed. Another letter from
MATCO/Wilderness Air was also considered. The Committee asked to
review the existing agreement at the next meeting and believed
that, if technical problems can be overcome, both FBO's should
periodically bid on the management fee. The history of the issue
was discussed. Committee asked staff to review the technical
issues of relocation of the AWOS with the staff of Radio
Communications Inc. which maintains the equipment.
Anderson moved to table the matter to the May agenda. Tucker
seconded and the motion carried.
VIII. OTHER:
Parking limitations were discussed and a copy of the state
code and signage would be given to MATCO. Grading of the area on
the east of Pioneer Aviation was requested.
IX. ADJOURNMENT:
Fereday moved to adjourn at 1:50 p.m. Anderson seconded and
the motion carried.
Respectfully submitted,
Rick Fereday,
Secretary
FLITELINE SYSTEMS
PO Box 28
Ten Sleep, Wyoming 82442
Telephone/Fax (307) 366-2708
February 22, 1994
Bud Schmidt
City of McCall
PO Box 1065
McCall, Idaho 83638 •
Dear Bud,
This letter will update our intentions for the McCall Airport. We
think we have enough interest to go ahead with a second building east
of our existing one. We intend to build it this summer. It will be
very similar to the existing building.
We do not feel we will have enough interest to build on the south
side of these buildings, so will do whatever is needed to release
options we have there. Feel free to use any engineering data or
design that Toothman-Orton did for us that pertains to the south
side.
I was dealing with Denny Price (telephone 888-1465) of A11 American
Insurance in the Boise area, concerning the bond. He was going to
get back to me with a price and whatever else needed to be done. He
did not and I conveniently forgot about it. I have left a message
for him to get the whole thing going again.
Your patience on this is appreciated. Let me know what you need.
Sincer
Smith
Partner
REQUEST FOR QUALIFICATIONS TO PROVIDE
AIRPORT PLANNING SERVICES FOR THE CITY OF MCCALL, IDAHO
The City of McCall is requesting statements of interest and
qualification from qualified consultants to provide
airport planning services.
The scope of work for the Airport Planning Project may include
the following:
1. Study designs to establish the framework and detailed work
program.
2. Airport site selection studies.
3. Airport data collection and facility inventories.
4. Aeronautical activity forecasts and demand/capacity analyses.
5. Environmental assessment.
6. Determination of Facilities Requirements.
7. Compatible land use planning in the vicinity of airports.
8. Airport development schedules and cost estimates.
9. Airport financial planning.
10. Participation in public information programs and/or public
hearings relating to airport development and planning
projects.
11. Airport Layout Plan.
12. Report Printing.
Responses must include:
1. Firm's legal name, address and telephone number.
2. State in which incorporated.
3. Principal(s) of the firm, and their experience and
qualifications.
4. Experience and qualifications of the staff to be assigned to
the project. Specify name of Project Manager.
5. Description of the firm's recent prior experience which shall
include the following:
a. A11 projects relative to airport planning and
environmental studies which have
been completed by your firm within the last three years.
b. A11 current projects related to airport master plan
development.
c. Identify the starting date and completion date of each of
the projects listed above.
d. List the sponsor's name, the name of a contact person and
telephone number where the project was completed or is
currently being performed.
e. For each of the projects listed above, identify the
original project budget and the actual expenditure on the
completed project.
6. Proposed schedule for activities and firm's
anticipated availability.
Respondents will be evaluated according to the following factors:
1. Capability to perform all aspects of project such as
planning, environmental evaluations, financial analysis.
2. Recent experience in airport projects comparable to proposed
projects.
3. Reputation for personal and professional integrity and
competence.
4. Evidence that consultant has established and implemented an
Affirmative Action Program.
5. Consultant qualifications.
6. Availability and capacity of consultant.
7. Current workload.
8. Demonstrated ability to met schedules or deadlines.
9. Familiarity with and proximity to the geographic location of
the project.
10. Demonstrate an understanding of the project's potential
problems and sponsor's special concerns.
11. Degree of interest shown in undertaking the project.
12. Overall quality of response, detail of schedule.
13. Use of existing plans, maps, and reports already purchased by
the city.
Questions that arise as a result of the Request for
Qualifications should be addressed to: Airport Manager, P.O. Box
1065, McCall, ID 83638. Unless an amendment to this RFQ is
issued, no discussion with any city staff member or other
city representative permits deviation from any of the
requirements of this solicitation.
Any contract awarded under this Request for Qualifications is
expected to be funded in part by the United States Federal
Aviation Administration and by the State of Idaho, Bureau of
Aeronautics. This procurement will be subject to Federal
Aviation Administration Regulations and Attachment "O" of the OMB
Circular A-102.
The selection process will be guided by FAA Advisory Circular
150/5070-6A, 150/5100-14C, 150/5300-13 and FAA Order 5050.4A as
currently are approved or may be amended up to the submission
date for FAA approval. The proposed contract will be under and
subject to Executive Order 11246 dated 24 September 1965, as
amended (Affirmative Action to ensure equal opportunity.) In
addition, minimum Disadvantaged Business Enterprise participation
shall be required of the selected firm.
Responses to the RFQ shall specifically not include any
references to costs associated with undertaking this planning
project. Responses shall be submitted no later than 5 p.m. to the
City Clerk's office, McCall, Idaho on the due date. Fax
submissions will not be accepted. Five copies of the proposal
shall be submitted.
Following the City's evaluation of the Request for
Qualifications, the City may interview several firms. You will
be notified whether or not your firm has been selected for an
interview.
The city will select a preferred firm and will then negotiate a
contract that firm. If those negotiations are not successful,
the city will end those negotiations and enter negotiations with
the next highest firm.
The City desires to have the scope of services negotiated and the
contract approved by the FAA so a notice to proceed may be given
shortly after October 1, 1994.
Statement of Interest and Qualifications must be submitted in a
sealed envelope marked:
Request for Qualifications
McCall Municipal Airport Planning Services
Attn: Airport Manager
P.O. Box 1065
McCall, ID 83638
The deadline for receipt of statements will be 5 o'clock p.m.
MST/MDST , 1994.
DRAFT/NOT FOR DISTRIBUTION
DRAFT DATE: MARCH 9, 1994
Revised per Larson, FAA March 11,.1994, ajs
TENANT LEASE
MCCALL MUNICIPAL AIRPORT
Between: City of McCall, a Municipal Corp. of Idaho
P. O. Box 1065
McCall, Id. 86368
and:
South Coast Lumber Co., an Oregon Corporation
P.O. Box 670
Brookings, Oregon 97415
This lease, made and entered into this 1st day of March 1994, by and between the City
of McCall, a municipal corporation of the State of Idaho, hereinafter called the Lessor
and South Coast Lumber Co. hereinafter called the Lessee,
WITNES SETH:
WHEREAS, the McCall Municipal Airport has vacant land to rent and lease and
WHEREAS, this asset, whenever possible, should be made to produce income for the Airport
Fund and
WHEREAS, The uses must be compatible, or at least not interfere with, the mission of the fund
to provide safe air transportation and aircraft ground activity for pilots, aircraft, and the public,
NOW THEREFORE, in consideration of the mutual covenants and conditions hereinafter set
forth, it is hereby agreed as follows:
SECTION I: DESCRIPTION, RIGHTS AND PRIVILEGES OF LESSEE, RENEWAL, AND
RENT
A.
B.
C.
D.
Description of premises: An undescribed parcel measuring 95' X 150' , totaling 14,250
sq. ft. on the McCall Municipal Airport together with ingress and egress to and from the
leased area. The area leased is depicted on Exhibit C and is identified as Lot 6C & 6D
(lots C & D, Block 6)
Exclusive Rights and Privileges: The Lessee shall have the exclusive rights and privileges
following to wit: The use of the land as tenant for the lease term.
Term: The term of this lease shall be for twenty (20) years, commencing March 1, 1994,
to February 28, 2014.
Renewal: This lease is renewable under the same terms and conditions for up to 40 years.
Rent: The annual rental rate of 7.5 cents per square foot for bare ground and 15 cents for
land covered by buildings and structures totaling $1,488.75 is due and payable in advance
upon execution of this lease. City Council Resolution 10-90 governs rental rates and rate
adjustments which is attached as Exhibit D. The lease rate shall be adjusted by an annual
CPI adjustment. It is agreed that there will be no adjustment to the base rate until and
unless the city further improves the lease areas with a paved street and parking areas
similar to that shown on the AIRPORT LAYOUT PLAN prepared by Toothman-Orton
Engineering Company dated January 17, 1991, and with water and sewer.
SECTION II. GENERAL CONDITIONS
The lessee shall be subject to and governed by the General Conditions for airport leases adopted
and approved on June 23, 1988, attached as Exhibit A.
The lessee shall also be subject to the "Minimum Standards for Private Uses on Commercial
Operations: as adopted by the McCall City Council on June 28, 1990 insofar as they do not
conflict with the "General Conditions for Airport Leases: adopted and approved on June 23,
1988.
SECTION III. SPECIAL CONDITIONS
The Lessee shall be subject to such Special Conditions as are listed on Exhibit B, attached hereto.
IN WITNESS WHEREOF: The parties hereunto set their hands the day and year first written
above.
LESSOR: City of McCall
LESSEE:
by:
Mayor of McCall
Attest:
City Administrator
Gordon M. Ball, CFO
South Coast Lumber Co.
EXHIBIT B
SPECIAL CONDITIONS
AIRPORT TENANT LEASE
CITY OF MCCALL, IDAHO
SOUTH COAST LUMBER CO.
1. The insurance requirements of the General Conditions,
Exhibit A, is altered to provide owners, landlords and
tenants insurance with a minimum limit of $500,000 CSL
(Combined Single Limit.)
2. The City will not plow from private taxiways and ramps
created by the lease.
3. The Lessee shall secure final site plan approval to
ensure conformance with required airport set -backs, height
restrictions and other aviation issues by Toothman-Orton
Engineering Company, Boise, Idaho.
4. Prior to construction, the tenant shall have prepared a
site plan containing the following items:
a. Site plans shall be compatible with the development
concept identified in the Airport Layout Plan;
b. Site plans shall consider impact to adjacent lease
sites; particularly grading, drainage, and access;
c. Site plan preparation and general criteria for
site development shall be obtained from the City of
McCall airport engineer;
d. Prepare a site grading and drainage plan; 1 foot
contours and spot elevations on airport elevation
datum. Identify lease area dimensions, setbacks,
proposed slopes, drainage features, snow storage
areas, pavement areas, drainage pipe sizes and
locations, and other special features. Scale at 1
inch equals 40 feet or larger.
e. Identify proposed pavement sections on the plan;
namely, thickness and type asphalt, base course
thickness and type, and subgrade preparation.
f. Identify other special services desired or planned
such as telephone, power, water and sewer service,
and site access.
g. Such site plan shall be stamped and approved by the
City's Airport Engineers.
5. The recommended pavement section for the taxiway apron
area is two inches of asphalt concrete (AC-5 or AC-10)
placed on six inches of 3/4 inch aggregate base course. The
aggregate base course should be place on a suitable,
completed subgrade material (CBR greater or equal to 10).
The natural sandy, silty gravel in the area is normally
suitable for subgrade material.
6. Color: Side panels shall be tan and roll panels and
trim brown, the same or similar to the hangar constructed
on Lot 1A, (Slaton Hangar).
7. Water service is now available to this lot and, if
a restroom is contemplated in the building, must be
connected to this water source. The leasee shall pay all
capital and hook-up charges to the city when the
connection is made, and all monthly service charges
thereafter.
8. Sewer service is not available to this lot. The city is
planning to serve the area in the near future. If a
restroom is contemplated for the building, the leasee shall
install a vault to specifications of the Central District
Health Department, shall pay the sewer connection fees to
the city and the city will pump the tank until central
service is available. When central service is available,
the building will be connected at no further charge to the
leasee. The leasee will pay city service charges from the
time service is rendered.
9. The use of the building is for aircraft storage. No
other future use is contemplated.
6/30/92
'/ 3 2:2ffill
N
4
m
R
> b
%y /
m
,5C'89Z l
3 „L 148C.68 N
.00'064 MA ,ZS.OSSO S
` - , _ _.__. L 3 rZ_ _ _ N
- — - f
.00"06L
i e
$ .QS'L6L /;!� .OS'SLL 10.
8
.00'06t
(D 4
.00ve t
.00"064 3 3S.pSSO N
m
11111111p
inrA+rAii•iAAi+`�
AAo
Z
21111111/41 2
i
r 'B
N
0
V 3 lars S
O
N
O
O
O
- PIONEER AIR SERVICE
P.O.Box 1983
McCall. Idaho 83638
208.634.5445
Bud Schmidt, City Manager
P00. Box 1065
McCall, ID 83638
Dear Bud,,
Please accept this letter as an official request
to amend the Agreement between the City of McCall and
Pioneer Air Service for airport services. This request
is to raise the reimbursement from the City to Pioneer
from $50.00 per month to $100.00 per month
In addition to excecuting the terms of the original
agreement, Pioneer sends out notices to resident tie -down
aircraft owners every year, with postage and materials
paid by Pioneer. We also maintain plowed transient tie -
downs all winter, and we easily exceed $50.00 of reim-
bursement in labor and equipment costs virtually every
month of the year. Pioneer does have a sense of pride
in the McCall Airport and a sense of our civic duty, but
as a business, we would at least like to approach a
break-even point.
Thank you for your time and consideration. If you
have any questions, please call any time.
Sincerely,
Kent E. Rraun, Gen. Mgr.
Weeeette Weleevuoted4
4ot
April 5, 1994
Mr. Bud Schmidt
Airport Committee
Mayor Marten
P.O. Box 1065
McCall, ID 83638
McCall Air Taxi would like to take this opportunity to offer the City
of McCall - free of charge - the operation of the unicom and weather
station on our premises. We believe this would be economically
advantageous for our operation. Historically the unicom, used for
greeting and directing transient traffic, increases the fuel .business
for the FBO operating the unicom.
We are also very willing to tag overnight aircraft for the City of
McCall at $.25 per aircraft. As we recall, $.25 per aircraft is the
current rate; if not, we will retain the current rate. All we ask in
return is for the City to provide some extra tie down chains and
hooks, as it is a liability to tag an aircraft that is not tied down
securely.
Having plowed transient parking in front of our location last winter,
we found the financial return such that we will continue to so do for
that reason alone.
Thank you for your consideration. Please let us know if you wish to
avail yourselves of this opportunity now or at any time in the future.
Sincerley,
Patrick R. Dorris
Vice -President
McCall Air Taxi & Wilderness Air
June to September
Stanley, Idaho
(208) 774-2221
1-800-992.6559
P.O. Box 771
McCall, Idaho 83638
(208) 634-7137
1-800-992-6559
FAX 208-634-3917
P.O. Box 1535
Salmon, Idaho 83467
(208) 756-4713
1-800-235-4713