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HomeMy Public PortalAboutAAC Minutes 1994 06/01MCCALL AIRPORT ADVISORY COMMITTEE MINUTES JUNE 1, 1994 I. ATTENDING: Rick Fereday, Secretary Chuck Sundby Tom Tucker Kevin Mike Anderson George Dorris John Wolf Kirk Braun Merrill Saleen Bud Schmidt II. 1994 AIRPORT IMPROVEMENT PROGRAM: Chuck Sundby reported that the Federal legislation funding the 1994 AIP has been approved. McCall Airport will receive the entire state allocation for the year of $1,195,900. This is somewhat less than programmed. The AWOS upgrade is deleted as is the Manchester/MATCO ramp area. Various alternatives exist to accommodate most of the work within this allocation. In addition, a 15% contingency for the grant may be available. It is now expected that a grant award would be received by the City in mid -June which would allow construction to begin in mid -July. At this juncture, rescheduling the work, carrying some parts into the 1995 season, and resequencing the work may still allow most of the work to occur this year. The sense of the committee was to accomplish at least the new taxiway this year which would not disrupt any airport operations. III. 1995 AIRPORT IMPROVEMENT PROGRAM/ AIRPORT MASTER PLAN: Staff reported that 5 proposals were received for the 1995 Master Plan effort. A memo (attached) detailed the response. After discussion, the Committee determined that accelerating the selection process from the staff proposed schedule would be preferable. Tucker moved to conduct a special meeting on June 15, 12 noon, in the usual location, to select a short list of 2 or 3 proponents to interview. The interviews would be conducted at the regular July meeting date. Fereday seconded and the motion carried unanimously. The Committee asked that the selection criteria from the RFQ be presented at that meeting. In addition, a 1994 AIP update and action on a grant award may be taken up at that time. IV. HANGAR LEASE, DARRYL MERRILL: ++++++++++++++ A draft lease for lot 1C and 1D to Darryl Merrill was presented. Wolf moved to recommend to the City Council the approval of the lease and authorization for the Mayor to sign. Tucker seconded and the motion carried. V. 1995 STATE AIRPORT GRANT PROGRAM: ++++++++++++++++ Staff suggested that the state 50:50 funding be used to relocate the beacon, estimated cost of $5000 which was removed from the 1994 AIP. After discussion, Fereday moved to recommend that the staff prepare a grant application and the Council direct the Mayor to sign the application for a 1995 State airport grant. Local funds could come from the Airport fund. NOTE: APPLICATION IS COMPLETED AND ATTACHED. VI. RELOCATION OF TELEPHONE CO. POLE YARD: The VALUED Beautification Committee has contacted members to try to relocate the pole yard off of the highway, onto the airport. A location along the Easterly boundary behind the new hangar line was discussed as were other locations. It was also noted that, if in the new Master Plan, that area was needed for airport purposes, FAA would participate in the cost of the acquisition. A meeting will be scheduled with the phone company on this matter. VII. ADJOURNMENT: At 1:25 p.m., Wolf moved to adjourn. Fereday seconded and the motion carried. Respectfully submitted, Rick Fereday, Secretary City of McCall OFFICE OF THE CLERK BOX 1065 MCCALL, IDAHO 83638 June 1, 1994 Wayne D. Pickerill, Airport Planning and Development Engineer Idaho Transportation Department, Bureau of Aeronautics P.O. Box 7129 Boise, ID 83707-1129 RE: 1995 State Airport Grant Dear Wayne, Attached is the City of McCall's application for state funding assistance for 1995. We are requesting funds to relocate the airport beacon light to an area that has been the expected location for some years. In the 1994 FAA Airport Improvement Program application, this relocation was requested and, as funds were not available, this item and others were deleted from the funded project. We are asking the state's assistance to accomplish this effort in 1995. As requested, I am enclosing the July 1993 CIP for the McCall Airport. This only projects projects to 1998. Since the 1995 AIP project involves a complete Airport Master Plan Update, this document becomes fairly meaningless after the 1995 year. The only item on the CIP (after 1995) that is noted in the current Airport Master Plan is the beacon relocation. This submittal does not meet your requirements but I trust that under these circumstances, it is understandable and acceptable. If not, let me know. We can easily generate a long list of projects, however u iingless . .;r your information and files, I have also included a current Airport Zoning Ordinance for McCall. Sincerely, Arthur J. Schmidt, Interim City Manager Doc. 62 IDAHO DIVISION OF AERONAUTICS APPLICATION TO IDAHO AIRPORT AID PROGRAM PUBLIC ENTITY City of McCall Please Use Typewriter AIRPORT NAME McCall Municipal APPLICANT'S REPRESENTATIVE: Runway Length(s) 6100 feet , City Manager Number of Based Aircraft 64 Name Title P.O. Box 1065 Address City McCall (208) 634-7142 Phone ID 83638 State Zip Number of Annual Operations: Total 34,100 By Emergency Aircraft unknown By Air Express Aircraft unknown Annual Gallons of Fuel Pumped unknown SHORT DESCRIPTIONS OF PROJECTS AND PROPOSED FUNDING (Use Additional Sheets if Necessary) No. Project Description Total Funds Local Funds AIP Funds Idaho Funds Force Account Volunteer Labor and Materials Relocate Beacon 5000 2500 2500 Totals 5000 2500 2500 FUNDS ALLOCATED IN RESPONSE TO THIS APPLICATION WILL BE AVAILABLE AFTER JULY 1, 1995. THE FOLLOWING DOCUMENTS HAVE BEEN COMPLETED FOR THE AIRPORT: Airport Master Plan Airport Layout Plan Height Limit Zoning YES NO [ X ] [ l [ X ] [ ) [ X ] [ ) INDICATE LOCAL MILL LEVY AND AMOUNT OF FINANCING USED TO SUPPORT ABOVE NAMED AIRPORT. (Mill Levy Supported by City or County Authorized 21-403 Through 21-406) YES NO County Mill [ X ] [ ] % of Two Mills: Amt. Derived $5.000 City Mill (1994) [ X ] [ ] % of Three Mills: Amt. Derived $50.000 Other Sources [ ] [ ] Specify: USFS, 0 & M; leases, tie down, fuel flow fees PROJECT TO BE SUPERVISED BY: City Manager Name Title P.O. Box 1065 Address McCall City ID 83638 State Zip Phone EXPECTED DATE FOR: Beginning of Project 7/1/95 Completion of Project 7/30/95 Signature of Applicant's Representative / Mayor Date May 31, 1994 TO: AIRPORT ADVISORY COMMITTEE FROM: INTERIM CITY MANAGER RE: AIRPORT PLANNER, RESPONSE TO RFQ AND SELECTION PROCESS The closing date for response to the Request for Qualifications for Airport Planning Services for the 1995 AIP, was Friday May 27, 1994 at 5 p.m. By that hour, I had received 5 timely responses from the following firms: Carter and, Burgess, Inc., Denver, CO Coffman Associates, Kansas City, MO Bucher, Willis and Ratliff, Seattle, WA Transportation Solutions, Inc., Tampa FL Marrison-Maierle, Helena, MT We had perhaps 15 requests for detailed information on the RFQ. A number of the firms sent representatives to visit the field. The next step is to interview all or some of the proponents. The Council designated the Airport Committee to select a consultant for this process. Rather than interview all five proponents, I suggest that you reduce the short list to 3 and invite those firms to interview. In the event that you are unsatisfied with all of those three, you could then interview the other two. I propose that each member take the proposals for the next month and at the July 6 meeting, determine which to interview. Then, schedule a date and have the Airport Manager advise the proponents of the date and time, presumably in late July (or perhaps your regular August 3 meeting date). At your August meeting, you can recommend a selection to the City Council for consideration at their August 11 meeting. BudT-i:‘,4442 5-31-94 FAX: Cayla Morgan, FAA, 206/227-1650, FYI U.S. Department of Transportation Federal Aviation Administration MAY 101934 Butd &tun + Cab AdrAi nisifaitr Cob a 1-tt ait BDx i0b5 t eC.att, 1 D 81tc3 8 Dear Airport Sponsor: On Nee..vnioleAr 11q4 , we received the DBE Program Plan for -(�Cetl titmidp,a1 Airport and have approved the plan and the following goals. The approved overall goal covers all contracts anticipated to be awarded during FY94 funded by the AIP grants listed below. If the airport receives additional AIP grants in FY94 which result in additional FAA -assisted contracts, a revised overall goal must be submitted for approval. FY 94 Overall AIP-related Goal 1.1 % DBE 81'19ro4(A- ( Covering AIP No. O`1 roli3�g3 Appropriate contract goals must be included in the Requests for Proposals (RFP) and bid solicitations for all FAA - assisted contracts with subcontracting possibilities, including professional service contracts. Before the award of an FAA -assisted contract covered by this overall goal, you must ensure that the contractor has either met the contract goal with eligible DBE participation or has made a good faith effort to meet the goal. If the contractor did not meet the contract goal, you may not award the contract until this office has provided you an advisory opinion on the contractor's good faith efforts. After the award of each contract, fill out and return the enclosed DBE Participation Statement for all professional service, construction, and equipment purchase contracts covered by the FY94 overall goal, including those contracts in which a specific contract goal was not required because there were no subcontracting opportunities. "Expect Excellence" 2 If you have any questions, please call Marie Portis, External Program Manager, (206) 227-2097. Sincerely, 1.44-1-1- i;a4; Jane K. Inaba Civil Rights Officer Enclosure cc: ADOiSEA t ooifh wze.. - t?� t DBE PARTICIPATION STATEMENT FOR FAA -ASSISTED CONTRACTING ACTIVITY Name of Airport: FY94 Approved Overall Goal: % AIP No: Contract Funds AIP Grant $: AIP Federal $ AIP Local Match $ PFC $ Contact Name: Date of Contract Award: Phone No: (Mo/Day/Yr) Provide the following information for each prime contract. Prime Contractor Name & Address: DBE Subcontract No. 1 Contract Type Construction ( ) Professional Services ( Equipment Purchase ( ) Contract goal: %DBE Contract $ Name: Subcontract $: Address: Subcontract %: Phone Number: Work Items: DBE Subcontract No. 2 *DBE Category: Name: Subcontract $: Address: Subcontract %: Phone Number: Work Items: *DBE Category: (Use reverse for additional DBE's.) TOTAL DBE $ DBE % *DBE Category refers to specific minority group (e.g., Hispanic, Native American, Asian, Black, Hispanic), woman -owned, SBA 8(a), or other socially and economically disadvantaged individual. I certify that the above information is accurate: Signature Date Title Revised 04/26/94 Between: and: TENANT LEASE McCALL MUNICIPAL AIRPORT City of McCall, a Municipal Corp. of Idaho P.O. Box 1065 McCall, ID 86368 Darrell K. Merrill 1903 Dewitt Ridge Dr. Chesterfield, MO 63017 This lease is made and entered into this day of June, 1994, by and between the City of McCall, a municipal corporation of the State of Idaho, hereinafter called the Lessor and Darrell K. Merrill, hereinafter called the Lessee, WITNESSETH: WHEREAS, the McCall Municipal Airport has vacant land to rent and lease and WHEREAS, this asset, whenever possible, should be made to produce income for the Airport Fund and WHEREAS, the uses must be compatible, or at least not interfere with, the mission of the fund to provide safe air transportation and aircraft ground activity for pilots, aircraft, and the public, NOW THEREFORE, in consideration of the mutual covenants and conditions hereinafter set forth, it is hereby agreed as follows: SECTION I: DESCRIPTION, RIGHTS AND PRIVILEGES OF LESSEE, RENEWAL, AND RENT A. Description of premises: An undescribed parcel measuring 95' X 150', totaling 14,250 sq.ft. on the McCall Municipal Airport together with ingress and egress to and from the leased area. The area leased is depicted on Exhibit C and is identified as Lots 1C and 1D (lots C & D, Block 1) B. Rights and Privileges: The Lessee shall have the exclusive rights and privileges following to wit: The use of the land as a tenant for the lease term. C. Term: The term of this lease shall be for twenty (20) years, commencing June 1, 1994, to May 31, 2014. D. Renewal: This lease is renewable under the same terms and conditions for up to 40 years. E. Rent: The annual rental rate of 7.5 cents per square foot for bare ground and 15 cents for land covered by buildings and structures totaling $ 1,068.75 is due and payable in advance upon execution of this lease. This payment is calculated for the entire site at the bare ground rate. When a hanger is constructed the lease rate will be amended to impose the .15 per square foot rate on the building area. City Council Resolution 10-90 governs rental rates and rate adjustments which is attached as Exhibit "D". The lease rate shall be adjusted by an annual CPI adjustment. It is agreed that there will be no adjustment to the base rate until and unless the city further improves the lease areas with a paved street and parking areas similar to that shown on the AIRPORT LAYOUT PLAN prepared be Toothman-Orton Engineering Company dated January 17, 1990, and with water, sewer, and electrical services SECTION II. GENERAL CONDITIONS AND MINIMUM STANDARDS: The lessee shall be subject to and governed by the General Conditions for airport leases adopted and approved on June 23, 1988, attached as Exhibit "A". The lessee shall also be subject to the "Minimum Standards for Private Uses on Commercial Operations" as adopted by the McCall City Council on June 28, 1990, and attached hereto as Exhibit "C", insofar as they do not conflict with the "General Conditions for Airport Leases", Exhibit "A". IN WITNESS WHEREOF: The parties hereunto set their hands the day and year first written above. LESSOR: City of McCall by: Attest: Dean A. Martens Arthur J. Schmidt Mayor of McCall City Administrator LESSEE: Darrell K. Merrill EXHIBIT B SPECIAL CONDITIONS AIRPORT TENANT LEASE CITY OF MCCALL, IDAHO Darrell K. Merrill Lots C & D, Block 1 1. The insurance requirements of the General Conditions, Exhibit A, is altered to provide owners, landlords and tenants insurance with a minimum limit of $500,000 CSL (Combined Single Limit.) 2. The City will not plow from private taxiways and ramps created by the lease. 3. The Lessee shall secure final site plan approval to ensure conformance with required airport set -backs, height restrictions and other aviation issues by Toothman-Orton Engineering Company, Boise, Idaho. 4. Prior to construction, the tenant shall have prepared a site plan containing the following items: a. Site plans shall be compatible with the development concept identified in the Airport Layout Plan; b. Site plans shall consider impact to adjacent lease sites; particularly grading, drainage, and access; c. Site plan preparation and general criteria for site development shall be obtained from the City of McCall airport engineer; d. Prepare a site grading and drainage plan; 1 foot contours and spot elevations on airport elevation datum. Identify lease area dimensions, setbacks, proposed slopes, drainage features, snow storage areas, pavement areas, drainage pipe sizes and locations, and other special features. Scale at 1 inch equals 40 feet or larger. e. Identify proposed pavement sections on the plan; namely, thickness and type asphalt, base course thickness and type, and subgrade preparation. f. Identify other special services desired or planned such as telephone, power, water and sewer service, and site access. Include the floor elevation and hangar height to the highest point to permit the city to file the Part 77 filing "Notice of Airport Construction" to the FAA. g Such site plan shall be stamped and approved by the City's Airport Engineers. 5. The recommended pavement section for the taxiway apron area is two inches of asphalt concrete (AC-5 or AC-10) placed on six inches of 3/4 inch aggregate base course. The aggregate base course should be place on a suitable, completed subgrade material(CBR greater or equal to 10). The natural sandy, silty gravel in the area is normally suitable for subgrade material. 6. Color: Side panels shall be tan and roof panels and trim brown, the same or similar to the hangar constructed on Lot 1A, (Slaton Hangar). 7. Water service is now available to this lot and, if a restroom is contemplated in the building, must be connected to this water source. The lessee shall pay all capital and hook-up charges to the city when the connection is made, and all monthly service charges thereafter. 8. Sewer service is not available to this lot. The city is planning to serve the area in the near future. If a restroom is contemplated for the building, the lessee shall install a vault to specifications of the Central District Health Department, shall pay the sewer connection fees to the city and the city will pump the tank until central service is available. When central service is available, the building will be connected at no further charge to the lessee. The lessee will pay city service charges from the time service is rendered. 9. The use of the building is for aircraft storage. No other future use is contemplated. 10. Merrill shall reimburse staton and/or McGee, lessees of Lots lA and 1B for taxi way costs prior to issuance of a building permit. 11. The hangar(s) constructed on this lease shall access via the internal taxi way and not directly onto the airport taxi way. May 23, 1994 AJS April 27, 1994 AJS Cecil D. Aridrus. Governor TRANSPORTATION DEPARTMENT P.O. BOX 7129 • BOISE, ID • 83707-1129 • 208/334-8000 May 13, 1994 RE: Application for State Airport Improvement Aid Dear Sir/Madam: The Idaho Division of Aeronautics is soliciting applications for Airport Improvement Aid for FY 1996 (July 1, 1995-June 30, 1996). Enclosed is a copy of the "Application to Idaho Airport Aid Program" to use in submitting your request (Please make photocopies as needed). In addition this year we are requesting that you submit a year by year listing for Fiscal Years 1997, 98, 99, and 2000 of proposed future projects with an estimate of cost. Please submit this on a separate sheet of paper. Also, please submit this even if you are not applying for an FY 1995 project. The application deadline will be August 1, 1994. Review and approval by the Idaho Transportation Board is scheduled for their September, 1994 meeting. Applicants will be advised as to the results no later than the end of December, 1994. Please be thorough in completing your application and listing of future projects. Be sure all sections are completed on the application form. Failure to do so may result in a lower priority than otherwise entitled. Idaho Transportation Rule IDAPA39.D.04 (enclosed) calls for each airport receiving financial assistance through this program to have an approved Master Plan or Airport Layout Plan (Section 4.a) and airport height limitation zoning (Section 4.d). Observances of these requirements will be mandatory. The Aeronautics Board has determined that the first $2,000.00 for these work items can be 100% state - funded with prior approval. Also, our staff stands ready to assist in whatever way we can, but not limited to, supplying you with copy ordinances. Should you have any questions or need assistance in the formulation of your project or completion of the application form please contact me at (208) 334-8783. As always, I look forward to working with you in our joint effort to improve the air transportation in Idaho. Sincerely, J WAYNE D. PICKERILL, P.E./L.S. Airport Planning and Development Engineer WDP:pss/doc94aidapp Enclosure - An Equal Opportunity Employer - IDAPA 39.D.04 CHAPTER D - AERONAUTICS RULE NO. 39.D.04 IDAHO TRANSPORTATION DEPARTMENT Boise, Idaho IDAHO AIRPORT AID PROGRAM 1. AUTHORITY. The Idaho Transportation Board adopts this rule under the authority of Sections 21-105 and. 21-111, Idaho Code. (01/01/90) 2. PURPOSE. This regulation is for the discretionary allocation of the Idaho Airport Aid Program by the Idaho Transportation Board. Allocations must meet high priority needs and achieve maximum benefit and use of available funds. All aid rrojects may be approved by the Board subject to restrictions the Board may impose. (01/01/90) 3. ALLOCATION PRIORITIES. The discretionary allocation pro- grams will be based on six important principles. These principles are: (01/01/90) a. Priority will be given to the preservation and acqui- sition of existing aircraft landing facilities in danger of being lost. (01/01/90) b. Priority will be given to projects at existing aircraft landing facilities where need is demon- strated. Projects must provide benefits associated with aircraft landing facility utilization on a statewide basis. (01/01/90) c. Priority will be given to the development of new, additional aircraft landing facilities in areas of greatest need: (01/01/90) i. Large geographical areas with no "air accessi- bility." (01/01/90) ii. Additional new sites in urban areas where landing sites are rapidly becoming non-existent. (01/01/90) Recreational area development where land availa- bility is becoming difficult to obtain. (01/01/90) d. Priority will be given to projects involving safety of aircraft operations. (01/01/90) e. Priority will be given to assuring maximum use and benefit of available federal funds. (01/01/90) f. Priority will be given to projects which protect prior public investments. (01/01/90) Page 1 IDAPA 39.D.04 IDAHO AIRPORT AID PROGRAM 4. ALLOCATION CRITERIA, ELIGIBILITY AND LIMITATIONS. The allocation program is designed to provide the greatest and best utilization of limited Idaho Aid to Airport Funds. The primary goal of the allocation program is to further the proper development of statewide system of airports and fair distribution of aviation tax money. This policy requires: (01/01/90) a. Each city, county, airport authority, political subdivision or public corporation must have a master plan or an airport or heliport layout plan to be eligible for participation in the allocation program. The plan must be approved by the Bureau of Aeronautics. (01/01/90) b. Matching percentages must be determined not to exceed the following guidelines, subject to the approval of the Idaho Transportation Board: (01/01/90) i. Up to 100% of the cost for a minimum standard airport to serve towns of less than 1,000 popula- tion which do not have an airport. The community or county shall provide the land required. Acceptable assurance of continuing operation and maintenance over a 20-year period under the guidance of a Citizen's Advisory Council shall be provided. (01/01/90) ii. For towns of less than 5,000 but more than 1,000 population, a State financial participation grant of 75% of project cost may be approved. (01/01/90) All other projects, whether new or reconstruction of existing facilities, may be considered up to 50% state aid for the project. Participation for any project shall be considered at a maximum of half the sponsor's share if using Federal aid. If no Federal participation, each such project shall be considered on its merit. The amount of State financial aid will be negotiated in each case. (01/01/90) c. Labor and equipment contributions may be approved at face value in force -account financial evaluation as matching funds. However, allowance will not be made for: (01/01/90) i. Land values previously acquired. (01/01/90) ii. Buildings or improvements. (01/01/90) iii. Previous State or FAA grants. (01/01/90) Page 2 11JAei- IDAHO AIRPORT AID PROGRAM d. In order to protect the investment of public funds, the Idaho Transportation Board may require proof of ownership of all land upon which any project is proposed, and that the airport be zoned to prevent the creation or establishment of structures or objects of natural growth which would constitute hazards or obstructions to aircraft operating to, from or in the vicinity of the subject airport. (01/01/90) e. Each project received for consideration will be pre- sented in a written application for aid which outlines economic capability and source of funds. Eligibility and priority will be determined by an annual revision of a State allocation program for airport improvement. Projects deemed by the Board to require special legislative appropriations will be submitted for legislative support and considerat ter•. (01/01/90) f. All projects considered other than the annual alloca- tion plan will be individually considered and acted upon at a regular meeting of the Board. All projects will be resolved by eligibility and priorities esta- blished by each year's review of the total State need. The availability of funds, or legislative appropria- tions, shall always be the final determination of grant approvals. Consideration of all factors, includ- ing relative needs and priorities involved in an airport construction project will be considered. Attention will be given to effort made at the sponsor's level to assure availability of continuing financing and management to keep the airportO1n good repair. Allocations may be granted for the following( items: 90) g• i. Development of required planning documents. ii. Land acquisition for development and improvement of aircraft landing facilities. (01/01/90) iii. Grading and drainage necessary for construction or reconstruction of runways or taxiway(01/01/90) iv. Construction or reconstruction of runways or taxiways. (01/01/90) v. Acquisition of runway clear zones" as defined in current regulations of the Federal Aviation Administration. (01/01/90) Page 3 IDAHO AIRPORT AID PROGRAM IDAPA 39.D.04, vi. Acquisition of easements through or other interests in airspace as may be reasonably required for safeguarding aircraft operations in the vicinity of an aircraft landing facility. (01/01/90, vii. Removal of natural obstructions from runway clear zones. (01/01/90) viii. Original installation of airport marker systems" as regulations of the Administration. "segmented circle defined in current Federal Aviation (01/01/90) ix. Original installation of runway, taxiway, bound- ary, or obstruction lights, together with directly related electrical equipment. (01/01/90) x. Original erection of appropriate security fencing around the perimeter of an aircraft landing facility. (01/01/90) xi. Grading and drainage necessary to provide for parking of transient general aviation aircraft. (01/01/90) xii. Air navigation facilities. (01/01/90) xiii. Such other capital improvements as may b. designated by the Board. (01/01/90) xiv. Allocation may be made only on publicly owned/public use facilities. Allocations will not be made on airport or heliport facilities under exclusive lease or monopoly control of private individuals or corporations. (01/01/90) h. Only public entities are eligible to participate in the Idaho Airport Aid Program. Any county, as described in Title 31, Chapter 1, Idaho Code, legal subdivisions thereof; cities, villages or agencies designated in Sections 21-105 and 21-142 (10), Idaho Code, shall be deemed eligible public entities for the purpose of participation in the Idaho Airport Aid Program. (01/01/90)