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HomeMy Public PortalAboutA 2016-05-19- PERSONNEL BOARDY L City of LYNWOOD 11330 Bullis R oad California Lynwood, CA 90 262 (310) 603 -0220 PERSONNEL BOARD REGULAR MEETING Thursday, May 19, 2016 — 5:00 P.M. R D CITY HALL COUNCIL CHAMBERS MAY 16 2016 LYNWOOD, CA 90262 CITY OF LYNWOOD PERSONNEL BOARD MEMBERS CITY C L E R K® F I CF. Hilario Esparza 4u, 116� Gary Hardie , Rev. Robert Robinson, Sr. Barbara Battle, Vice -Chair Paulette Bradley, Chairperson AGENDA In Compliance with the Americans with Disabilities Act (ADA), if you area disabled person and need a disability related modification or accommodation to participate in'this meeting, please contact Yolanda Delgadillo at (310) 603 -0220 ext. 221 or Fax (310) 223 - 5121. Requests must be made as early as possible, and at least one full business day before the start of the meeting. Staff reports, writing, or other materials related to an item on this Agenda which are distributed to the Personnel Board less than 72 hours before this scheduled meeting shall be available for public inspection in the Human Resources office located at 11330 Bullis Road, Lynwood, CA 90262, during normal business hours. 1. CALL TO ORDER 2. CERTIFICATION OF AGENDA 3. ROLL CALL Hilario Esparza Gary Hardie Rev. Robert Robinson, Sr. Barbara Battle, Vice -Chair Paulette Bradley, Chairperson 4. PLEDGE OF ALLEGIANCE 5. INVOCATION Personnel Board Agenda May 19, 2016 Page 2 of 5 6. APPROVAL OF MINUTES A. Request to Approve Minutes of the April 21, 2016 Board Meeting 7. PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) 8. NON - AGENDA PUBLIC ORAL COMMUNICATION (This time is reserved for members of the public to address the Personnel Board relative to matters that are not on the agenda. No action may be taken on non- agenda items unless authorized by law.) 9. PERSONNEL BOARD ORAL AND WRITTEN COMMUNICATIONS PAULETTE BRADLEY, CHAIR BARBARA BATTLE, VICE CHAIR HILARIO ESPARZA, BOARD MEMBER GARY HARDIE, BOARD MEMBER REV. ROBERT ROBINSON SR. BOARD MEMBER 10. NEW /OLD BUSINESS A. Certification of Eligibility List 1. Recreation Facility and Program Supervisor (to be distributed at the meeting) 2. Recreation Coordinator (to be distributed at the meeting) 3. Office Assistant I (to be distributed at the meeting) 11. ITEMS TO BE AGENDIZED (This section is set aside to discuss any future agenda items that the Board would like staff to place on a future agenda) 12. ADJOURNMENT Next Regular Meeting is scheduled for June 16, 2016 Personnel Board Agenda May 19, 2016 Page 3 of 5 CITY OF LYNWOOD REGULAR MEETING OF THE PERSONNEL BOARD APRIL 21, 2016 The regular meeting of the Personnel Board of the City of Lynwood was held on Thursday, April 21, 2016 at 5:00 p.m. in the VIP Room at Bateman Hall, 11331 Ernestine Avenue, Lynwood, California. The agenda was duly posted as prescribed by the Brown Act. CALL TO ORDER The meeting was called to order at 5:03 p.m. by Chairperson Bradley. Roll call was taken by Haydee Sainz, Director of Human Resources and Risk Management. Mrs. Sainz indicated that the location of the meeting was moved from the Council Chambers to the VIP Room which was duly posted. Commissioner Attendance: Present — Esparza, Hardie, Robinson, Battle, and Bradley Absent — None Staff: Present — Haydee Sainz and Yolanda Delgadillo Absent — None PLEDGE OF ALLEGIANCE Led by Vice -Chair Battle. INVOCATION Chairperson Bradley called for a 30 second silence. APPROVAL OF MINUTES The motion was made by Commissioner Esparza and seconded by Commissioner Robinson to approve the minutes of the March 17, 2016 regular Board Meeting with a correction. The correction was on page 4. It should be corrected to Chairperson Bradley not Vice -Chair Bradley. All in favor, motion carried. PUBLIC ORAL COMMUNICATIONS - None NON - AGENDA PUBLIC ORAL COMMUNCIATION — None PERSONNEL BORAD ORAL AND WRITTEN COMMUNICATIONS Commissioner Robinson inquired about the phone directory and the updated Personnel Rules and Regulations. Personnel Board Agenda May 19, x'016 Page 4 of 5 Mrs. Sainz responded that staff is working in creating a new phone directory which will include pictures of the directors and the Board will be receiving a copy as soon as it's available. As far as the rules and regulations, legal counsel is still working on the update and will be presented to the Board as soon as a draft is available. NEW /OLD BUSINESS Commissioner Robinson inquired about the topics of discussion. He requested clarification on which of the topics were new and which were old? Mrs. Sainz responded that the format was provided by the City Clerk's Office but in the future staff will be indicating with an asterisk ( *) when the item is an old item. Mrs. Sainz then distributed a copy of the eligibility list for the position of Office Assistant Il and provided the Board with an overview of the recruitment process. Vice -Chair Battle made the motion to approve the eligibility list for the position of Office Assistant II and seconded by Chairperson Bradley. All in favor, motion carried. Mrs. Sainz distributed a copy of the eligibility list for the position of Recreation Coordinator (Aquatics) and provided an overview of the recruitment process. Vice -Chair Battle made the motion to approve the eligibility list for the position of Recreation Coordinator (Aquatics) and seconded by Commissioner Hardie. All in favor, motion carried. The Board briefly discussed the revisions of the job specification and the recruitment for the position of Locker Attendant. Commissioner Hardie made the motion to approve the revision of the classification and the closed/open recruitment for the position of Locker Attendant and Commissioner Robinson seconded. All in favor, motion carried. Mrs. Sainz requested that the Board consider a subsequent item. Commissioner Hardie made the motion to approve a subsequent item and Vice -Chair Battle seconded. All in favor, motion carried. Mrs. Sainz stated that the HR Department was notified after the agenda was posted that there was a need to start the recruitment for the position of Lifeguard. She then requested the Board's approval to start a closed /open recruitment as several of the Lifeguards had resigned. Commissioner Hardie made the motion to approve the closed /open recruitment for the position of Lifeguard and Vice -Chair Battle seconded. All in favor, motion carried. Personnel Board Agenda May 19, 2b 16 Page 5 of 5 ITEMS TO BE AGENDIZED - None ADJOURNMENT Vice -Chair Battle made the motion to adjourn and Commissioner Robinson seconded. The meeting adjourned at 5:21 p.m. All in favor, motion carried.