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HomeMy Public PortalAbout20090813_INFRAMINS.pdfINFRASTRUCTURE COMMITTEE MEETING MINUTES City of Tybee Island August 13, 2009 5:00 P.M. Attendees: Barry Brown, Paul Wolff, Bill Lovett, Jonathan Lynn, George Reese, John Dowell, Charlie Brewer, Diane Schleicher, Joe Wilson and Downer Davis Approve the minutes of the previous meeting New Business: Old Business: I. 14th STREET DRAINAGE A. DNR Permit Update 1. Bill Lovett explains that we have the DNR permit (the revised plan) and is now a letter of permission to proceed with construction as soon as we have the easement. B. Peter Hand Easement 1. Bill Lovett explains that he has had several meetings with Bubba Hughes (City Attorney) and Mr. Hand and we are looking at a lot smaller easement than before. Bubba Hughes has talked with Mr. Hand’s attorney to try to set something up. Bill hasn’t heard back from Bubba yet. The Headwall has been staked. Need easement to remove Headwall. C. Kathryn Williams Easement 1. Bill Lovett explains that he, Bubba, Katherine Williams and her attorney met along with Rich Hallman from HGBD. We have convinced Katherine that the best solution would be to replace the existing pipe with a new larger pipe. Bubba recommended that Katherine hire her own engineer, which she questioned if the City would pay for that. Charlie Brewer recommends that if the City pays for her engineer, the amount would be no more than $2000 and the City would not be liable for anything else on down the road. 2. Bubba is working on amending the existing easement agreement. II. FT. SCREVEN WATERLINE A. Estimated Cost to Date 1. Work to date is $1,130,000 – Still have a little more to do that should not exceed $5000. If you cut the project off there, you still have to go into N. Campbell – Van Horne intersection, and plug some lines which would be another $5000. At that point the project would be $1,140,000. B. North Campbell Waterline 1. Estimated Cost - $60,000 – 8” Watermain A. Bill Lovett explains he has added another $5000 (for contingency) If you put waterline in down Campbell then you wouldn’t need to do the extra $5000 at intersection of N. Campbell and Van Horne. That would make the project $1,200,000. B. Barry Brown motioned to accept proposed numbers. Charlie Brewer seconded. C. Coupon Letter 1. Barry Brown recommends to let the contractor find the coupon. Charlie Brewer recommends that the residents be kept abreast of water cut-offs if any during this procedure. III. PUMP STATIONS 3 AND 6 FORCE MAIN REPLACEMENT – FEE PROPOSAL 1. Estimated cost for Pump Station 3 is $340,000 and for Station 6 is $560,000 for a total of $900,000. 2. Discussed if replacements are necessary at this time. George Reese explained that both pump stations are needing worked on more frequently now. It could become an environmental issue. Charlie Brewer motioned to move forward with the engineering on Pump Stations 3 and 6 Force Main replacements. Barry Brown seconded. IV. HYDROGRAPHIC SURVEY FOR EFFLUENT PIPE EXTENSION 1. Bill explains we won’t know what needs to be done until we get a topographic and hydrographic study of the area at the end of the pipe. Then meet with State and County officials so see what we have to do to obtain permits. 2. Charlie Brewer motioned to add the $11,500 into the study of the effluent line. Barry Brown seconded. V. WASTEWATER TREATMENT PLANT UPGRADE A. Grit Removal and Odor Control 1. Grit Removal and Odor Control are working great. B. Additional Work Requested by City 1. George Reese has requested that BRW give him some prices on additional work at the Plant. Proposed price is $18,303. This price is for moving the re-use pump and adding a walkway on the classifier. 2. Charlie Brewer motioned to improve these upgrades for safety, efficiency and to meet any code requirements. VI. BUTLER AVENUE A. Tea Grant/Sidewalk Contract 1. Bill Lovett explains we have received notification from the DOT that we can precede with bids. We received several bids. We have sent everything to the DOT that is required. We are waiting on the DOT to send notification that we can award the contract. 2. The bid came in at $120,000. We have $160,000 in grant money. Diane Schleicher recommended checking with DOT to see if we can take project down to 18th St. so as to use the whole $160,000. B. Crosswalks DOT Permit 1. DOT says that when we do the Tea Grant that we should apply for the crosswalks at 3rd,11th and 13th St. 2. HGBD need a copy of the current brick pattern for crosswalks. Diane says she can supply one. VII. 8TH STREET DRAINAGE A. Survey to Jones Avenue 1. Barry Brown says he and Joe will get together in the next week or two. 2. Joe Wilson says he will check with the DNR regarding gravity feedin g through the dune area. VIII. 14th Street Mobile Restrooms – Joyce & Alvin Davis 1. Joyce Davis explains that beach goers are urinating behind the mobile restroom while she is sitting on her porch. Barry Brown asked about the work order for fencing on both sides of the restroom. 2. Charlie Brewer wants a commitment date for putting the fence up. Joe Wilson says it will get done next week. There may be a quorum of City Council members present which would constitute a meeting. These minutes were respectfully submitted by Jackie Cary.