HomeMy Public PortalAbout20091008INFRAMINUTES.pdfINFRASTRUCTURE COMMITTEE MEETING MINUTES
City of Tybee Island
October 8, 2009
5:30 pm
Attendees: Diane Schleicher, Barry Brown, George Reese, Bubba Hughes, Charlie
Brewer, Downer Davis, Jonathan Lynn, Paul Wolff, Joe Wilson
Approval of the minutes of the previous meeting.
Charlie Brewer motioned to approve the minutes from the previous meeting.
Barry Brown seconded.
New Business:
I. Hwy 80 – GDOT Right of Way Mowing and Maintenance Agreement and Permit
for Cross-walks at 3rd, 11th and 13th Streets and for Solar Powered Blinking
Pedestrian Signs.
A. The application was submitted and approval was given from DOT. The
City now needs to sign and send back to DOT.
B. Barry Brown motions to moving forward with the crosswalks at 3rd, 11th,
and 13th Streets, and approval of the Solar Powered Blinking Pedestrian
Signals subject to budget approval. Charlie Brewer seconded.
C. Joe Wilson would like to review the Maintenance Agreement and making
a decision at the next meeting.
II. Update on Water Withdrawal Rate To Date
A. Bill Lovett says that he took the information that George Reese provided
and changed the monthly pumping rate to an average daily rate, because
that is one of the permit limitations.
Permitted Monthly Rate – 1.6 MGD
Annual Average - .916
To Date this year - .864
Estimated Annual Average for 2009 - .807
B. Water conservation efforts seem to be working good. When comparing the
same 5 locations from May through August of 2008 and 2009, removing
the full showers and replacing them with foot showers have cut water
usage in half.
May–Aug 2008 (Full Showers) May–Aug 2009 (Foot Showers Only)
500,000 Gallons of water 250,000 Gallons of water
Old Business:
I. FORT SCREVEN WATERLINES
A. Project Update
1. Need to cap off 3” & 6” waterlines at North Campbell & Van
Horne.
2. 7 Fire Hydrants that are within the old system and out of service,
will be removed.
3. 3 New Fire Hydrants will be installed.
B. North Campbell Street Waterline
C. Coupon has been removed and is no longer an issue.
II. 8th STREET DRAINAGE
A. DNR Permit
1. Joe Wilson says that this issue is on the schedule to be on DNR’s
agenda in November.
B. Cost Estimates
1. For 8x9 Storage Box and Pump Station. Both are over $500,000
each.
III. EFFLUENT LINE EXTENSION
A. Bill Lovett recommends installing a sign “Danger.” Barry Brown thinks
we should do the same but add a second post and tie the line up to them
both so it will not sink farther.
B. Charlie Brewer motions to put a permanent post in with a sign that reads
“Danger.” Barry Brown seconded.
IV. CHATHAM AVENUE TO PUMP STATION NO. 2 SEWER LINE
RELOCATION
A. Bill Lovett believes the best place for the sewer line is on city right-of-
way, but a homeowner currently has personal items in the way.
B. Barry Brown motions to have the City Attorney write a letter to the
homeowner asking them to remove their items from the City Right-of-
way. Charlie Brewer seconded.
V. 14TH STREET DRAINAGE
A. Project Update
B. Peter Hand Easement – has been signed.
1. Charlie Brewer motions to pay Peter Hand $10,000 for a perpetual
easement. Barry Brown seconded.
2. The committee agrees it is time to give the contractor a notice to
proceed.
C. Kathryn Williams Easement
1. Pipeline Engineer
2. Structural Engineer
3. Charlie Brewer motions to approve up to $2000 for Kathryn
Williams to get another engineering opinion or for oversight of
construction. Barry Brown seconded.
4. Bubba Hughes and Bill Lovett agree that since the City has already
had an engineer look at the job, that if Kathryn Williams wants an
opinion of her own, she should pay for it. But they do agree she
should get her own experts opinion on the design and construction.
They do not anticipate any damage occurring. Bill Lovett thinks it
would be smart for the City to have someone take pictures of the
area.
VI. TEE GRANT – SIDEWALKS AND RAMPS
A. Bill Lovett says DOT is in concurrence and there is a Pre-construction
conference set up for next Tuesday.
VII. PUMP STATIONS 3 AND 6 FORCEMAIN REPLACEMENT
A. Design and Permitting Status
1. Bill Lovett says the design should be complete by the end of next
week on the 16th of October.
B. Additional Work Approved by City
1. Bill Lovett will bring a cost estimate for both pump stations to the
next meeting and then the committee can decide what to do from
there.
C. Parallel FM???
1. Bill Lovett recommends keeping the current force-main as a back-
up line.
VIII. WWWTP GRIT REMOVAL AND ODOR CONTROL (PS #6)
A. Construction Complete and Final Payment Authorized
1. George Reese says there are a few more things the contractor
needs to do including training our staff on the equipment. The
committee agrees to hold off on the final payment until everything
is complete. George Reese says he has not yet authorized a final
payment.
B. O & M Manual submitted to EPD.
C. Equipment Suppliers are scheduled to adjust the equipment.
IX. 6TH STREET DRAINAGE ISSUE
A. Joe Wilson has a meeting with EPD about ditch maintenance on
Wednesday the 21st of October and that he can bring up the situation on 6th
Street at that time.
Charlie Brewer motions to adjourn the meeting. Barry Brown seconded the motion.
“A quorum of City Council members may be present which would constitute a meeting”
These minutes were respectfully submitted by Jackie Cary.