HomeMy Public PortalAbout20091112INFRAMINUTES.pdfINFRASTRUCTURE COMMITTEE MEETING MINUTES
City of Tybee Island
November 12, 2009
5:00 pm
Attendees: Paul Wolff, Barry Brown, Bill Lovett, Joe Wilson, Bill Ray Nicholson,
John Dowell, Bubba Hughes, Jonathan Lynn, Diane Schleicher,
Wanda Doyle, Jason Buelterman and Downer Davis.
Approval of the minutes from the previous meeting.
Barry Brown motioned to approve the minutes of the September 10, 2009
meeting and Paul Wolff seconded.
New Business:
I. REVIEW POSSIBLE FEASIBILITY AND LOCATION OF A ONE-STORY FEMA
COMPLIANT RESTROOM IN THE NORTH BEACH PARKING LOT.
A. The residents of Gulick St., the Tybee Island Historical Society, and
the Marine Science Center have been invited to the meeting so
they are aware that this is being discussed.
B. The FEMA rules are driving the location. If we are ADA compliant,
the FEMA rules are more lenient. Discussed location possibilities:
close to a crossover, south end of parking lot or behind the
Museum.
C. Discussed building a new bathroom with a concessions area that
could be leased out. The renter would be responsible for upkeep of
the building and keeping restrooms cleaned and stocked in lieu of
actual lease payment. It was also discussed to renovate and
expand the existing restroom to be comparable to the restrooms at
St. Simons Island.
D. Bill Lovett will get a copy of a survey from Bert Barrett for the area
in question and get some plans drawn up for a proposed building
and elevations.
II. REVIEW COSTS AND FEASIBILITY OF MOVING 14TH STREET RESTROOM
TO ANOTHER AREA IN THE 14TH STREET PARKING LOT.
A. No possible expenses were discussed. After reviewing other
locations it is decided that the other areas do not leave enough
space for flow of traffic. The Committee has decided not to make
any changes at this time.
Old Business:
I. Review and Consider Second Request to Remove Water Meter from 2-
family House (Flat) by Mercedes Sullivan. Petitioner Occupies Lower Flat
(205A Butler) and wants the City to Remove the Water Meter to the Upper
Flat (205B Butler Avenue).
A. Bubba Hughes (City Attorney) will draw up paper work for Ms.
Sullivan to sign that basically states the upstairs (205B Butler Ave)
cannot be occupied. The water meter will be removed at that time
and no further charges for water will be incurred.
II. 14th STREET DRAINAGE
A. Headwall Relocation
1. Justification – HGBD agrees with the Contractor’s
justification
2. Alternatives have been considered
3. Change Order Cost – HGBD recommended to the Committee
to move the headwall back and relocate a power pole for
$68,692.40. Funding would have to come from the General
Contingency Fund. Barry Brown motioned to approve current
contract. Paul Wolff seconded.
B. 1501 Chatham Avenue
1. Change Order Cost
2. Pipeline Engineer
3. Structural Engineer
a. Bill Lovett recommends to the City that $70,000 is too
much money to spend to alleviate settlement of Ms.
Williams’ yard. Looking at other option of not
replacing existing pipe and just go in and seal the sea
wall, and bring in good fill dirt for the yard. Paul Wolff
recommends HGBD to get a proposed cost for doing
this. Meredith (Ms. Williams’) attorney suggest before
anything else is decided upon, that a proposal go
before Ms. Williams’ independent consultant so he
can make an assessment if proposal will work.
C. Peter Hand Easement
1. Already have the Easement, but do not have the signed
Escrow Agreement. The City Attorney asks for a few days to
work on it. They are also waiting on a change order, but Bill
Lovett says the Contractor should be able to start working
on relocating the first water line.
III. EFFLUENT LINE
A. Dual Piles with signs
B. Estimated Cost $6,800
C. Lighted? – The Coast Guard is checking to see if it needs to be
lighted.
D. Sign Approval - Barry Brown motioned to accept proposed $6800
cost for fixing Effluent Line and cost of signs, which doesn’t include
lights.
E. Change Order – The Wastewater Treatment Project Contractor has
already been paid up, so this would be a separate charge.
IV. BUTLER AVENUE SIDEWALKS
A. Construction Underway
1. The project was originally bid to cover approximately 2600
sq. yd. After the work that has already completed they are
only in need of 1400 sq. yd. They are looking for other areas
to spend the extra. They may be able to use it for the
remainder of the crosswalks if DOT allows.
B. DOT Grant Amount
V. BUTLER AVENUE CROSSWALKS AND SIGNAGE
A. Maintenance Agreement with GDOT for Cross-walk and Signage
Barry Brown motioned to recommend for City Council to approve
the GDOT Cross-walk and signage maintenance agreement as
written. Paul Wolff seconded.
VI. PUMP STATIONS 3 AND 6 FORCEMAIN REPLACEMENT
A. Estimated Cost
1. Pump Station 3 --$460,000.00
2. Pump Station 6 --- $610,000.00
B. Start Bidding Process???
1. Barry Brown motioned to start process for GEFA loan for
Pump Stations 3 and 6 Forcemain Replacements at a cost of
$1,070,000.00 plus 10% contingency money. Paul Wolff
seconded.
2. Diane Schleicher will talk to Mary Hogan (Finance Director)
about the current standing with GEFA.
VII. CHATHAM AVENUE TO PUMP STATION NO. 2 SEWER LINE RELOCATION
A. Bubba has written a letter to the homeowners notifying them that
they will have to remove their personal property that is currently on
the City right a way. He is waiting to hear back from them.
VIII. FORT SCREVEN WATERLINES
A. Estimated Final Construction Cost after installing 3 new fire
hydrants $1,156,000.00.
B. GEFA Construction Budget $1,200,000.00
C. Final Close Out – Still under budget
IX. WWTP GRIT REMOVAL AND ODOR CONTROL
A. O & M Manuals have been given to the City.
B. Equipment Suppliers – George Reese wants them to come out one
more time at their convenience.
Barry Brown motioned to adjourn meeting. Paul Wolff seconded.
“A quorum of City Council Members may be present which would constitute a
meeting.”
These minutes were respectfully submitted by Karen Reese and Jackie Cary.