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HomeMy Public PortalAbout20091112INFRAMINUTES.pdfINFRASTRUCTURE COMMITTEE MEETING MINUTES City of Tybee Island November 12, 2009 5:00 pm Attendees: Paul Wolff, Barry Brown, Bill Lovett, Joe Wilson, Bill Ray Nicholson, John Dowell, Bubba Hughes, Jonathan Lynn, Diane Schleicher, Wanda Doyle, Jason Buelterman and Downer Davis. Approval of the minutes from the previous meeting. Barry Brown motioned to approve the minutes of the September 10, 2009 meeting and Paul Wolff seconded. New Business: I. REVIEW POSSIBLE FEASIBILITY AND LOCATION OF A ONE-STORY FEMA COMPLIANT RESTROOM IN THE NORTH BEACH PARKING LOT. A. The residents of Gulick St., the Tybee Island Historical Society, and the Marine Science Center have been invited to the meeting so they are aware that this is being discussed. B. The FEMA rules are driving the location. If we are ADA compliant, the FEMA rules are more lenient. Discussed location possibilities: close to a crossover, south end of parking lot or behind the Museum. C. Discussed building a new bathroom with a concessions area that could be leased out. The renter would be responsible for upkeep of the building and keeping restrooms cleaned and stocked in lieu of actual lease payment. It was also discussed to renovate and expand the existing restroom to be comparable to the restrooms at St. Simons Island. D. Bill Lovett will get a copy of a survey from Bert Barrett for the area in question and get some plans drawn up for a proposed building and elevations. II. REVIEW COSTS AND FEASIBILITY OF MOVING 14TH STREET RESTROOM TO ANOTHER AREA IN THE 14TH STREET PARKING LOT. A. No possible expenses were discussed. After reviewing other locations it is decided that the other areas do not leave enough space for flow of traffic. The Committee has decided not to make any changes at this time. Old Business: I. Review and Consider Second Request to Remove Water Meter from 2- family House (Flat) by Mercedes Sullivan. Petitioner Occupies Lower Flat (205A Butler) and wants the City to Remove the Water Meter to the Upper Flat (205B Butler Avenue). A. Bubba Hughes (City Attorney) will draw up paper work for Ms. Sullivan to sign that basically states the upstairs (205B Butler Ave) cannot be occupied. The water meter will be removed at that time and no further charges for water will be incurred. II. 14th STREET DRAINAGE A. Headwall Relocation 1. Justification – HGBD agrees with the Contractor’s justification 2. Alternatives have been considered 3. Change Order Cost – HGBD recommended to the Committee to move the headwall back and relocate a power pole for $68,692.40. Funding would have to come from the General Contingency Fund. Barry Brown motioned to approve current contract. Paul Wolff seconded. B. 1501 Chatham Avenue 1. Change Order Cost 2. Pipeline Engineer 3. Structural Engineer a. Bill Lovett recommends to the City that $70,000 is too much money to spend to alleviate settlement of Ms. Williams’ yard. Looking at other option of not replacing existing pipe and just go in and seal the sea wall, and bring in good fill dirt for the yard. Paul Wolff recommends HGBD to get a proposed cost for doing this. Meredith (Ms. Williams’) attorney suggest before anything else is decided upon, that a proposal go before Ms. Williams’ independent consultant so he can make an assessment if proposal will work. C. Peter Hand Easement 1. Already have the Easement, but do not have the signed Escrow Agreement. The City Attorney asks for a few days to work on it. They are also waiting on a change order, but Bill Lovett says the Contractor should be able to start working on relocating the first water line. III. EFFLUENT LINE A. Dual Piles with signs B. Estimated Cost $6,800 C. Lighted? – The Coast Guard is checking to see if it needs to be lighted. D. Sign Approval - Barry Brown motioned to accept proposed $6800 cost for fixing Effluent Line and cost of signs, which doesn’t include lights. E. Change Order – The Wastewater Treatment Project Contractor has already been paid up, so this would be a separate charge. IV. BUTLER AVENUE SIDEWALKS A. Construction Underway 1. The project was originally bid to cover approximately 2600 sq. yd. After the work that has already completed they are only in need of 1400 sq. yd. They are looking for other areas to spend the extra. They may be able to use it for the remainder of the crosswalks if DOT allows. B. DOT Grant Amount V. BUTLER AVENUE CROSSWALKS AND SIGNAGE A. Maintenance Agreement with GDOT for Cross-walk and Signage Barry Brown motioned to recommend for City Council to approve the GDOT Cross-walk and signage maintenance agreement as written. Paul Wolff seconded. VI. PUMP STATIONS 3 AND 6 FORCEMAIN REPLACEMENT A. Estimated Cost 1. Pump Station 3 --$460,000.00 2. Pump Station 6 --- $610,000.00 B. Start Bidding Process??? 1. Barry Brown motioned to start process for GEFA loan for Pump Stations 3 and 6 Forcemain Replacements at a cost of $1,070,000.00 plus 10% contingency money. Paul Wolff seconded. 2. Diane Schleicher will talk to Mary Hogan (Finance Director) about the current standing with GEFA. VII. CHATHAM AVENUE TO PUMP STATION NO. 2 SEWER LINE RELOCATION A. Bubba has written a letter to the homeowners notifying them that they will have to remove their personal property that is currently on the City right a way. He is waiting to hear back from them. VIII. FORT SCREVEN WATERLINES A. Estimated Final Construction Cost after installing 3 new fire hydrants $1,156,000.00. B. GEFA Construction Budget $1,200,000.00 C. Final Close Out – Still under budget IX. WWTP GRIT REMOVAL AND ODOR CONTROL A. O & M Manuals have been given to the City. B. Equipment Suppliers – George Reese wants them to come out one more time at their convenience. Barry Brown motioned to adjourn meeting. Paul Wolff seconded. “A quorum of City Council Members may be present which would constitute a meeting.” These minutes were respectfully submitted by Karen Reese and Jackie Cary.