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HomeMy Public PortalAbout20100211INFRAMINUTES.pdfINFRASTRUCTURE COMMITTEE MEETING MINUTES City of Tybee Island February 11, 2010 5:30 pm Attendees: Diane Schleicher, Bill Lovett, Paul Wolff, Barry Brown, Bill Garbett, John Dowell, George Reese, Joe Wilson, Jonathan Lynn, Kathryn Williams, Mayor Jason Buelterman, Frank Pennington Approve the minutes of the previous meeting Paul Wolff motioned that the minutes be approved pending an amendment adding Jonathan Lynn as an attendee. New Business: I. Election of Committee Officers A. Kathryn Williams nominates Paul Wolff for Chairman and Bill Garbett for Vice-Chairman. The Committee agrees. Chairman – Paul Wolff Vice-Chairman – Bill Garbett II. Crosswalks and Signage A. All Local Funds – No DOT money is involved B. Bid Date – February 23, 2010 C. Stamped Concrete Crosswalks 1. North Side of 3rd Street 2. North Side of 11th Street 3. North Side of 13th Street a. Paul Wolff explains he would like the crosswalks to be on whichever side of the road that the streetlight is on for pedestrian safety. Bill Lovett says that is not a problem. It can be done. D. Restriping Existing Crosswalks 1. The committee agrees there should be more reflective paint used due to the fact it is currently hard to see the lines at night. E. 3 – Big “Stop – State Law” Signs F. Smaller “Stop – State Law” Signs to be mounted at all crosswalks waiting formal DOT Approval 1. Bill Lovett says we already have verbal approval, waiting on written approval. G. Additive alternate for 32 push-button solar-powered signs with flashing lights. It will cost $38,000 to supply one for each crosswalk. H. Bill Lovett says A.D. Williams can do ADA ramps at crosswalks. The crosswalk lights will help drivers see pedestrians ahead of time. Diane Schleicher said the traffic study will include the possibility of making peninsulas at the crosswalks for pedestrians to make themselves more visible before crossing the road. III. Historic Butler Avenue Pedestrian Safety Project – This is the possibility of making a median on Butler Ave. from 14th Street to 16th Street and the possibility of having angled parking. 1. Awaiting Traffic Study – February 25, 2010 City Council Agenda a. RS&H will give a presentation at the February 25th Council meeting. 2. Notice to Proceed with the design phase from DOT dated February 23, 2009 III. Future TEA Grant Applications 1. Waiting on “Open Call” 2. Maybe as Early as Fall of 2010 a. There is currently nothing to apply for. IV. The Veteran’s Memorial Committee has requested tapping into a city waterline for irrigating their foliage, which was supposed to be zero-scaped according to the Council meeting in which it was first brought to. 1. Bill Garbett asks, “Can’t we ask them for a landscaping plan?” Paul Wolff responds, “I think we need to do that.” Paul Wolff then recommends, “Let’s ask them, by our next meeting, come to us with a landscaping plan identifying the species and suggest that they use drought-tolerant plants that would not need to be water for more than the first 180 days, tops. Native plants.” Diane Schleicher adds, “Then pull the meter after that.” V. Beach Showers 1. Paul Wolff recommends that the City Manager or her designee comparatively price 3 or 4 different pay showers and look into the feasibility of using them. The committee agrees. Old Business: I. 14th Street Parking Lot Restroom Location 1. Paul Wolff suggests having Diane Schleicher or her designee contact Mr. Davis and let him know that we can include moving the restrooms with the plans to redesign the 14th Street Parking Lot. It is planned for the future, but no timeline yet. II. FLOOD PROOF BATHROOMS A. Building Codes B. Floor Plan and Elevation C. Site Plan 1. We are looking to build in an AE Zone. 2. Frank Pennington discusses the differences in wet or dry flood- proofing the building: Wet Dry More cost efficient The building will be sealed The electrical needs to be above freeboard The electrical needs to be above freeboard Motion sensor instead of light switches Will have hydrostatic pressure Bolting doors 3. Paul suggests adding more natural light and electrical lights with photocells so there will be no need for switches. 4. The committee agrees the Historical Society should be involved due to the location being near the museum. 5. Paul Wolff would like to reuse materials from the existing restroom building. 6. The committee would like to get a cost estimate. 7. Using a portable restroom or refurbishing the existing restroom is also being considered. III. 14TH STREET DRAINAGE A. Construction Underway 1. Currently flex tide gates are being installed. B. 1501 Chatham Avenue 1. Soil Stabilization Specialist a. Bill Garbett motions to proceed with the estimate for soil stabilization and to consult with Mrs. Williams to see if this can be a satisfactory agreement, but that it will not exceed $20,000. Paul Wolff seconded the motion. IV. DOT PROJECTS Sidewalks and Handicapped Ramps 1. TEA Grant - 80% of costs up to $111,000 2. Contractor A.D. Williams Construction Company 3. Contract Amount $122,050.00 4. Construction Underway 5. Time Extension Contract Amendment – has been approved. V. CHATHAM AVENUE TO PUMP STATION SEWER LINE RELOCATION 1. The new location will not be on private property as previously discussed. Residents are being notified of the plans. VI. EFFLUENT LINE A. Contract in Place 1. BRW Construction Group, LLC 2. $6,800.00 B. All Permits Received C. Preconstruction Conference Pending D. Bill Lovett says work can begin right away. VII. FT. SCREVEN WATERLINES A. Record Drawings submitted to City for Review B. George Reese has the As-builts and HGBD will make any necessary changes to them, then the GEFA Loan can be closed out. VIII. PUMP STATIONS 3 AND 6 FORCEMAIN REPLACEMENT A. Plans Complete 1. Permitting a. EPD – Approved EPD approval is good for one year and can be resubmitted for an extension if needed. b. Diane Schleicher has put the project on hold until she can talk with Mary Hogan and the City Council to discuss the budget. c. DOT – On Hold B. GEFA Loan Application – On Hold IX. GROUNDWATER WITHDRAWAL SPECIAL CONDITIONS – was submitted to EPD A. Purple Pipe Ordinance Required – Developers will be required to abide if a City Ordinance is made. 1. “WHERE FEASIBLE”- should be in the terms 2. Tybee may be Exempt a. WWTP is not built to reuse standards b. Island is Almost “Built-Out” “A quorum of city council members may be present which would constitute a meeting” These minutes are respectfully submitted by Jackie Cary.