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GAC Minutes 1993 01/13GOLF COURSE ADVISORY COMMITTEE MINUTES January 13, 1993 Attending: Kay Larson, Jeff Goodman, Ted Whiteman, DeEtte McCarty, Frank Brown, Carl Hoss, and Charles Denham ROLL CALL AND CALL TO ORDER: Chairman Larson called the meeting to order at 7:05 p.m. All members were present. MINUTES: The minutes of December 2, 1992 were approved as presented. STAFF REPORTS: Carl Hoss presented the Committee with a report on 1991/1992 comparison report, 1992 Golf Course Fee Schedule, Golf Course Rules and 1992 Golf Outings list. After discussion on above categories, Chairman Larson asked Carl to explain the IJGA Junior Golf Tournament and the Idaho -Boise State Challenge Match Tournament to the Committee members. Carl did this. Chairman Larson asked Carl to find out the exact entry fee for the 120 players in the IJGA Tournament and report back at the next meeting. Member Frank Brown asked what tournaments are exempt from green fees. Chairman Larson read from the Pro's contract that the following approved tournaments required no green fees: McCall Amateur, McCall Chapman, McCall Pro -Am, Two Man Best Ball, Two Lady Best Ball, Two Man Scramble, Idaho/BSU Tournament. Member Frank Brown asked if green fees were collected at the Senior Tournament (held September 30 - October 1). Carl said no, but this tournament had been exempted by the City Council. Chairman Larson said he had not received any notice amending the contract and asked the members if they had received any notice. The answers were negative and Chairman Larson asked Carl to bring copies of amendments for the Committee members files. Chairman Larson asked Carl if his 1992 Fee schedule for rental and pull carts, rental clubs, and range balls would remain the same for the 1993 season. Carl said probably not. Chairman Larson asked if the approved tournament entry fees would remain the same for 1993 and were they raised in 1992. Carl did not think they were raised in 1992 but in 1991. Superintendent Denham reported that the recommendation the Committee made to the City Council on the road from Timberlost VI was considered. The minutes from the Planning and Zoning Commission reflected everything the Golf Committee recommended. Tractor Trade ********** Also Denham proposed to the Committee a tractor trade. He asked that the Golf Course be able to trade-in an existing tractor the Golf Course owns, for a new, larger tractor. Charlie said this was a budgeted item. Frank Brown moved to recommend to City Council, this trade-in be approved. Whiteman seconded and the motion carried unanimously. NEW BUSINESS: 1. Assign Committee Members to Sub -Committees for Future Planning Chairman Larson presented the categories that were talked about previously and asked Committee members which one they would participate in. The categories were: a) Clubhouse, DeEtte McCarty b) Golf Course, Ted Whiteman and Frank Brown c) Rules & Regulations, Jeff Goodman These sub -committees will assist Golf Pro Carl Hoss, and Superintendent Denham with issues that arise in those categories. OLD BUSINESS: 1) Review Restaurant Proposals: ********** Discussion began by talking about the refrigeration in the clubhouse not meeting with the Health Department code. Central District Health Department did an inspection in 1992 and stated that all the refrigeration is not adequate for food storage, and must be up to code by opening 1993. (attached) Further discussion included the possibility of using 1992 restaurant money to purchase the freezer and coolers needed to meet code. Frank Brown moved to recommend to City Council that the clubhouse restaurant coolers and freezers be upgrade to meet the code, set forth by the Central District Health Department report, on April 10, 1992, item # 14. Further that these improvements be made through funds from last years restaurant profits. Jeff Goodman seconded and the motion carried. The Committee had 4 (four) restaurant proposals to review. Chairman Larson reviewed the instructions and procedures that were used during the 1992 review. 1. Look at the overall viability of the bid. Is it filled out properly? Is it an operational proposal? Is it fair to the bidder and the City. 2. Look at the experience levels of the bidder. Does this experience level allow them to perform the duties required in this type of restaurant and to what degree. 3. Net dollar return to the City. Does it provide to meet or exceed the past years agreement? A11 proposals were then looked at individually by the Committee members. Larson then suggested they assign a numerical designation to the proposals. #1 Rose Adams - Carleen Gans #2 Mary Ellen Clemmer #3 Shird's, Inc. #4 Maurice S. Brown Co. #1 proposal was then discussed and member Brown compared this proposal to last year's agreement, using the 1992 gross receipts of approximately $171,000.00 Proposal #1 - $110,000.00 management fee plus 16.677% of gross up to fixed amount ($71,000.) = $11,833.57 the gross amount to be received by the operator under this proposal would have been $121,833.57 Under the 1992 agreement, the manager received approximately 152,540.00, a difference of approximately $30,000. The Committee felt that this proposal was great for the City ($49,166.00) but that the managers might have a tough time making it and perhaps could not fulfill the seasons agreement. The proposal was set aside. #3 proposal was considered next. Member Brown said that this proposal exceeded the fixed amount - 50% - law. The proposal states $100,000.00 management fee and 75% $150,001.00 plus. The 50% law states the fixed amount must account for at least 50% of the amount paid the contractor. Under this proposal, the percentage of gross receipts would be $128,250.00 at $171,000.00 gross and the fixed fee would be $100,000.00 = $228,250.00. The Committee set aside this proposal. #2 proposal was considered next. Member Goodman stated he felt the overall proposal met all the guidelines and that the proposed contractor had owned and operated a full service restaurant and felt this was a very qualified person. This was echoed by member Whiteman. Member McCarty said she did not know the bidder. Member Brown told the Committee that the management fee and percentages were the same as the 1992 management agreement. At $171,000.00 gross, the manager would receive $152,540.00 and the City $18,460.00. The Committee voted three ayes with one abstention to consider this proposal. #4 proposal was then discussed by members of the Committee. Member Brown told the Committee that the management fee and percentage were identical to the 1992 contract. At $171,000.00 gross the manager would receive $152,540.00 and the City $18,460.00. Frank Brown moved to recommend to the City Council that proposal #2, made by Mary Ellen Clemmer, be accepted to manage the McCall Golf Course Clubhouse Restaurant for 1993. Member Goodman was the second. The motion carried on a 3 ayes and 1 nay vote. 2) Fee Schedule ********** Whiteman moved to recommend to the City Council that the 1992 green fees and season pass scheduled remain the same for the 1993 season. McCarty seconded and the motion carried unanimously. (attached) 3) Rules and Regulations The Committee agreed with the rules presented by Carl Hoss with one addition, that he include a rule about lifetime member tee time reservation policy, wherein the tee time is for the member only. 4) Cart Storage This item was moved to the next agenda. With no further business, the meeting adjourned at 10:00 p.m. The ne t meeting is scheduled for February 10, 1993. !esp-ctfull �tted, ' C% CENTRAL •• DISTRICT �iR'HEA�LTH DEPARTMENT BUSINESS NAME ADDRESS County EST. I.D. bRITICAL ITEMS c�i3lU l� EN. No. ` ;I `{ I 0 17 EtiS Code 01 Month; Dry, Year vlq I �,° Ia OPERATOR t Ir. �anor,1vcf CITY �L1 c OA i Travel TNne I l I� food Establishment Inspection Report Inapec. Time I d./1 �,- ZIP rollow•uP Needed I I I ITEM `.' N0 /f/Z DESCRIPTIONI These Items relate directly to factors which lead to borne Illness. These Items MUST RECEIVE IMMEDIATE ATTENTION. CORRECTED by (date) w; .. I ,7rr i1,�r4-I, A.,1 r, t.. k rs 9_CR..-i a J-oe, 4-1 14„ srt�k �r� i1� c sL,. y4r"--, 552 I I NONCRITICAL ITEMS ITEM DESCRIPTION These Items relate to maintenance of food operations and cleaniness. NO. These items are to be corrected by the next regular inspection or as stated. p 1i ?e r., (4,44 1 o:+P_ C.ed-'a r t,.e0 (1-4-- -G <c ut N0, i 1v6 t /1)1{l.-t ,Nver,� "r-.. r A, A. r i 71 r r eJ lb, 6I ' irG.f 3Lts-, AV � _(sV..1 k ( f t` La t ) '1t'n— i.144.24 ♦1 e i rr, 1,, cAe-et, ., . /w. 14,J44 r A' r C. //�„1 (, `,r / 1411.r /lh-•lF' CORRECTED BY (date 6y \ r 1(113 0,5Z Sn.\r n.K! 1,/�)4., VAir lh C Ipr; 7,Id— irjL 1•,,..el" r45v COMMENTS AL,/d. i' �,ist rl,If (r,l,ll<L_ F z Cant),,lr%,,.,;_ s,,.ile /1,44,.,c.1 ei,e1.,t,` i74N. (:y,a �lA.t ll» S�,a�l J �r tit, I r i111 c4 r ..,( -r 1, l.! ,,, C A, ,a-R. / l�wC ,-<.rrAJ 1 111»it Pe Based on an inspection this day, the items recorded a ve identify the violations and operations dr facilities which must be corrected by'the next routine inspection or such shorter period of time as may be specified In wr ng by t e regulatory authority. Failure to comply with any time limit for corrections specified In this report may result In denial, suspension, revocation or [allure to renew yo r license. n opportunity for a hearing will be provided with regar to such further Action If a written request for a hearing is filed with the regulatory authority withi• ,16 ays of your eceipt of notice of such action. / Signature X / \ `' rson in Chtlfge / He9dh /*,uthority � r - ----PURPOSE Regular Follow-up J 2 Complaint I. 3 Investlgatlonl 4 Other..{ 5 CROS -REFERENCE RATING SORE , (100 total posti141e) MULTIPLIER SCORE (optional) (100 total possible) DESCRIPTION Dm X Wt a Source 1 5 Conlalner 2 1 Product temp 3 5 Temp lacllilles 4 1 Thermometers 5 1 W Thawing e 2 Goss•contam 7 4 8 Food protect 7 8 2 Unnec hand 9 2 Moans uten 10 1 Personnel 11 5 Hygienio fact 12 •Y 5 Clothes, hair 13 1 FCS • con* 14 X 2 NFCS • constr 15 1 Dishwashing 18 2 Thermo, kits 17 1 Pre -flushed 18 1 os Dishwater 19 2 Sanllization 20 4 t Wiping cloths 21 1 gFCS - clean 22 2 r.. NFCS - clean 23 1 Storage 24 1 Single -service 25 1 Reuse of esery 26 2 Water source 27 5 Sewage 28 4 o Installed, main[ 29 1 d Cross -connect 30 5 a Installed 31 4 Maintained 32 X 2 1' g Covered, clean 33 2 cd Properly conslr 34 1 Pets, pests, screens 35 / Construction 36 1 a Clean, repair 37 1 Ligh ing, shielded 38 1 Ventilation 39 1 Dressing rooms 40 I Toxic items 41 5 Premises 42 1 Livinglslpg quarters 43 1 Laundry 44 1 Page of l - iz - 93 O `• V CI Sch rvt, d t r� = C44a,r I 164/t ti c iv �d»L �e N'Se -1� e 90 /r cl_cors-e �d c ee re ? T--f•ekc fio it' IA, of ;44. /l let*Ider- vckfi awl 6acDChee rhrs ei-e) e +LL€r V e s/ des /0,, ,5a,✓1 c p C r c\/` l ot,A dtg.01•19 511/1411 %s, propa5,,,t9 f 1--in <'s 1-2telz r a.g c-d39 3 6 LJ l t / oa r a ffa c rvt.e-A /--t r 5 He c r- (al bee re of &Lr? A d �I he at ae � 05-e ;t •a-. al/ 71-1/A t (VA S on 3 ,fie ���± h. 4 poi".er %fie - o ¢f, r,,J� ca: l / 6e Usr ng a // see2d/ n5, ae ri ,✓9 � 4=1,,Ad /cepdreg S vne.,41- J .F;z1- 7,!;e. Sea 50 1 �a , r t,\Imo !/a. -h Q 3) / 9 J l 2� S, or --melted• i5 a 6-r Tbeef ©uS a ropsc{.i AepiA;1,L5 tihde-ram da�� TO Schlofman Tractor & Implement Co. 12-29-92 Dealer 1R98 CPnfu"y Way h. Bose ID 83709 Dealer Town and State Charles Denham City of McCall Golf Course Customer's Name McCall, ID 83638 Date Street or Route No. Town Coun State Zi Qty. Model Description Serial Number Estimated Delivery Date CASH PRICE 1 3930 Ford Tractor w/Loader BC89166 16,896.00 rti 7 CA rtily' that the �n t D `� e t ( 1 1-)• :8 following. owing• put -,...��, ' ,.1 icL 1 nave here purchased will be � -lose: - trend • ' a. ' " " - ":2:" ` rc,:-1-r S, by n='. :SAFETY- F_t3AME (BOPS) RECOMMENDED ON TRACTORS. '-• -PURCHASER MUSTCHEOK-BOX-.:,Q IF ROPS REJECTED. _ i ., t =.,t;air iho a„ ;,,, BILL OF SALE -FOR PROPERMAKEN IN IRADE -. ,,rY�r vaaluekrSCervedt/Weitereby,bargain and. sell, grant and ditThrerltaTDEALER r;e soria; Froper;r -- °= - —.- J -''r• n:c;e ?s . e- ._ t named above CASH PRICE $16 , 897 . 00 SERIAL NO. AMOUNT TAX $ _ r >.+art t'. .azn'3 F`F _� - ---""--1.-- +` S.I :,._,4 TOTAL CASH PRICE $16 , 897.00 755 JD Tractor/LoaderLBackhoe 435096 $ 6 , 900 $ Less: Cash Down Payment Value of Trade -In $ — $ $ $ 6,900.00 I/we hereby certify that there is no lien, claim, debt, mortgage, or incumbrance of any kind, nature or description against the property listed above now existing, of record or otherwise, and that same is free and dear and is my/our sole and absolute property. Signed (Purchaser's Signature) BALANCE DUE DEALER $ 9,997.00 PURCHASER'S REQUEST TO PROVIDE FINANCING (To be completed only if the dealer is to provide financing) The purchaser understands that the above Retail Purchase Order is on a cash price basis. The dealer will, however, attempt to provide financing for such purchase if purchaser so requests, pursuant to a separate finance contract on mutually accept- able terms, subject to normal credit qualifications. THE PURCHASER'S SIGNATURE AT THE BOTTOM OF THIS PARAGRAPH ACKNOWLEDGES THAT THE PURCHASER HAS REQUESTED THE DEALER TO PROVIDE SUCH FINANCING. (Purchaser) Purchaser has read all of the provisions on both the face and reverse side of this RETAIL PURCHASE ORDER, including the reference to warranty, as printed on forms FNH8783F for Tractors and Equipment and FNH9112D for Consumer Products. ''''"---chaser agrees that all such provisions are part of this Order and that this order supersedes any prior agreement and is , complete and exclusive agreement on the subject matters covered by this Order. Purchaser's signature hereto acknowl- edges that he has received and read a copy of the applicable warranty. THIS ORDER SHALL NOT BECOME BINDING UNTIL ACCEPTED BY THE DEALER'S AUTHORIZED REPRESENTATIVE. IN THE CASE OF A TIME SALE, THE DEALER SHALL NOT BE OBLIGATED TO SELL UNTIL A FINANCE SOURCE AGREES TO PURCHASE A RETAIL INSTALLMENT CONTRACT BETWEEN THE PURCHASER AND THE DEALER BASED ON THIS ORDER. Purchaser certifies he is of majority age and has r '— /ed a true copy of this Order. Purchaser's Signature Date ACCEPTED BY. Dealer or his Authorized Representative ',66 REV 4/88 (8233-A) DEALER VII:1 A. GOLF COURSE FEES 1. Green Fees a. Monday - Friday: 9 Holes 18 Holes b. Weekends/Holidays: 9 Holes 18 Holes c. 9-Hole Hours are 7:00-9:00 a.m, and after 4:00 p.m. 2. Season Pass a. Single b. College Student c. Junior (Restricted) 3. Private Golf Carts a. Annual Trail Fee b. Daily Trail Fee - 9 Holes c. Daily Trail Fee - 18 Holes d. Carts Stored at McCall Golf Course 4. Rental Golf Carts a. 9 Holes b. 18 Holes 5. Pull Carts $ 9.00 + tax 15.00 + tax $11.00 + tax 18.00 + tax $215.00 + tax 145.00 + tax 40.00 + tax $120.00 + tax 5.00 + tax 10.00 + tax 150.00 + tax $ 9.00 + tax 17.00 + tax a. 9 Holes $ 1.50 + tax b. 18 Holes 2.00 + tax 6. Rental Clubs a. 9 Holes b. 18 Holes 7. Range Balls Small Bucket Large Bucket $ 7.00 + tax 10.00 + tax $ 1.50 incl. tax 3.00 incl. tax