HomeMy Public PortalAbout20110811INFRAMinutes.pdfINFRASTRUCTURE COMMITTEE MINUTES
CITY OF TYBEE ISLAND
August 11, 2011
4:00 P.M.
ATTENDEES: Paul Wolff, Bill Garbett, Bill Lovett, George Reese, Barry Brown, Joe
Wilson and Kathryn Williams. Diane Schleicher was absent.
Approve the minutes of the previous meeting - Paul Wolff called the meeting to order and
asked for a motion to approve the minutes from the previous meeting. Bill Garbett moved
to approve the minutes. Paul Wolff seconded.
New Business:
I. Georgia Power Arborist –Tree Selection in ROW’s
A. Hand outs were given on Right Tree, Right Place (explains properly planting
of trees and scrubs around power lines, pruning and maintenance), Native
Trees and Scrubs of GA (explains trees that fit the height requirement under
power lines and are in the hardiness zone for Tybee), and Non Native Trees
(explains salt tolerate trees that fit the height requirement under and around
power lines).
B. Paul Wolff asked if anyone has any preference on what kind of trees to plant.
Joe Wilson states he prefers to let this committee decide on that.
II. Drainage in Memorial Park
A. Kathryn Williams states she wants to discuss the drainage in Memorial Park
with this committee and to verify that Joe Wilson wants as little grading as
possible and direct the water to the storm drains. Kathryn asked Joe if he
could get us some numbers on what it would cost to do the drainage for
Memorial Park so we could have that for the next Memorial Park Meeting. Joe
responds, yes.
Old Business:
I. ULTRAVIOLET DISINFECTION SYSTEM
A. Enterococci Levels
1. Tybee levels assumed to be 35,000/100 ml.
2. Testing shows levels from 9,000/100 ml to 96,000/100 ml.
3. Retesting underway. – Bill Lovett states the re-testing came back
10,000/100 ml. which is fine.
B. Request for PROPOSALS
1. Notice to Contractors and Invitation/Advertisement for Proposal
reads as follows:
“The City of Tybee Island reserves the right to reject any or all
proposals and to waive technicalities and formalities. The Owner
reserves the right to award the contract to the best interest of the
Owner. Award of the contract will be based on the sole opinion of
the City of Tybee Island and may be based on items other than
price.”
2. Contractor to provide prices based on both Wedeco and Trojan
UV Systems. Additional information on both suppliers must be
provided by each contractor.
3. Advertisement for Proposals on Hold until Enterococci counts are
confirmed. – Bill Lovett states we will start the advertisement for
this proposal next week.
II. HISTORIC BUTLER AVENUE PEDESTRIAN SAFETY PROJECT
A. DOT Submittals
1. Everything in DOT’s hands – Bill Lovett states we have received
the letter from DOT that says all the plans have been approved.
B. DOT Update??? – Bill states that Jeannie Kearney from DOT spoke with
Diane Schleicher last week and said they would request that the let date be
moved to October. In DOT terms, that is when you would be able to award the
contract.
C. Proposed Schedule in Jeopardy
1. Begin advertising mid August?? – Bill states that we would like to
start advertising this month. Jeannie Kearney says the decision to
move it to October would be made Tuesday and that we could
check back with her in 2 weeks to see where we stand.
a. Barry Brown asked if anybody has talked to the businesses
down there. From what I’m hearing, nobody wants it down
there.
b. Paul Wolff states when they had the meeting, I think
everybody but one business owner was in favor of it. Barry
states he thinks Nickie is in favor of it. He’s the only one that I
hear of, that’s in favor of it. Dean could care less one way or
the other.
c. Bill Garbett states that they will be discussing this at the
seasons re-cap meeting. We’ll have a little presentation of the
Butler Ave. Project. Bill states that every merchant down there
signed off on it before this thing went forward, except for one,
maybe. The only thing I’m hearing is we’re going to have beer
trucks parked in the street, blocking both lanes of traffic. That’s
not going to happen.
2. Notice to Proceed late October??
3. Too Risky to advertise before DOT authorization – Bill Lovett
states that might put us in jeopardy and they could pull the grant.
III. WATERSHED PROTECTION PLAN
A. Work Underway
1. EPD approval date – December 15, 2011
2. Plan to be reviewed and approved by:
a. EPD
b. Infrastructure Committee
c. Full Council
B. Chimney Creek/Spanish Hammock Influence
IV. SECTION 319 (h) GRANTS
A. Conference Call – Bill Lovett states he doesn’t know if this has been done
or not. I just put it back on the list. Paul Wolff asked Bill to get with Diane
regarding the conference call.
B. Typical projects
C. 40% local match
V. JULY GROUNDWATER WITHDRAWAL
A. Monthly Average 1.345 MGD
B. Monthly Permit 1.600 MGD
With no further discussion, Paul Wolff asked for a motion to adjourn. Bill Garbett so
moved. Kathryn Williams seconded.
A quorum of city council members may be present which would constitute a meeting.
Respectfully submitted by Karen Reese on 09/06/2011