The URL can be used to link to this page

Home My Public Portal About20111110_INFRAMinutes.pdfINFRASTRUCTURE COMMITTEE MINUTES CITY OF TYBEE ISLAND November 10, 2011 5 pm ATTENDEES: Paul Wolff, Bill Garbett, George Reese, Barry Brown, Joe Wilson, Diane Schleicher and Mary Hogan. Kathryn Williams was absent. Approval of the minutes of the previous meeting. – Paul Wolff states the minutes have been approved and we are moving on with new business. (Microphone wasn’t on earlier) New Business: I. Waste Water Treatment Plant (WWTP) – RFP for Design for a Wastewater Reuse Pump System A. George Reese states we want to put in a new system so we can get off of potable water, totally. We need some kind of system with a good pump and probably a tank to boost up our pressure. We want to be able to operate the press off of it, as well as the Grit-King. We could also use it for wash down hoses and the upper screen. B. Paul Wolff states, I thought we were already doing this. George states, we are on the Press but its gravity. We need some kind of pumping system with a filter system on it. Paul asked George if he has any estimates on the cost yet. George states not yet; I would like to write up the specs for what we want and I’d like to put it out for RFP to different engineers. George explains that both Clarifiers are tapped and has a 4 inch gravity line so there’s plenty of water; we just need some kind of a big booster system to pump it all the way across the Plant to the other units. We can do the piping; I just need someone to tell me what size pump and if I need a pressurized tank and /or filter system. C. Paul asks so you’re just re-using the water inside the Plant and there are no EPD issues. George states that’s correct. Paul states then I’m all for it. D. Diane Schleicher states that staff would like to move forward with this and get quotes from a number of engineers. E. Paul Wolff asked for a motion. Bill Garbett moved to authorize staff to proceed with seeking bids on this. Paul Wolff seconded. II. Review Proposed WWTP – 5 year CIP A. Diane Schleicher states I asked George to put together a list of items coming down the line at the Wastewater Treatment Plant and rate the life of the items as well as a cost estimate for replacement. Copies of the plan emailed to Committee prior to the meeting. B. Paul states this is useful but has a question about the Sludge Pump and Digesters being in poor condition. George states the pump and digesters are fine; I need to make some corrections on this before submitting to Council. C. Bill Garbett asks how we are going to be able to pay for these improvements. George states that he has 2 loans that will be paid off in 2013 & 2014. Bill states that we need to have this stuff depreciated on our books so that we are accumulating money or planning to bring a new bond on line. D. Mary Hogan states that we are depreciating it but we don’t have a repair and replacement account. Mary states that is another one of those tough accounts to have Bill, because the next Council could vote to get rid of it. E. Bill asks do we want to do that or plan on issuing a new bond. Mary states all of the above; we need to look at all of our options; we also need to look at our water/sewer rates. It did not cover 100% of its bills this year; it came closer than it has in awhile, but we still need to look at those. I think if we can get a big picture; what’s our total debt; what’s out total need; then we can actually look at the water rates. F. Diane states this is the first piece that helps put this altogether. We wanted to share this with you so it helps you ask the right questions and it doesn’t seem like its coming at you in rapid secession so we can put this into a plan. G. Paul states that’s a great idea and asks George to make the needed changes to this plan and bring it to the next meeting. George states he has done 3 Pilot tests on the sludge (watering) equipment and so far the last one looks the best for our situation. When we get all of the reports together, we’ll bring that information to you so you can look at it as well. H. Bill asks George if he just sent out the notice on the solidity testing that’s ongoing now. George replies, yes; they just got that equipment in 2 weeks ago. That’s live and online; I will email that link to you. Paul states that it wouldn’t hurt to put that link on the City’s website just so that if anybody is interested they can see exactly what our solidity is. III. Review Butler Avenue and 18th Street ADA Sidewalk Proposal and Discuss Recommendation from Meeting with 18th Street Property Owners Held on Monday, November 07, 2011 A. Diane Schleicher states we talked about the “no sidewalk” at the Public Safety Meeting this morning. We had a meeting with the 18th St. Property Owners and basically they would like us not to put a sidewalk in on 18th St.; we do need an ADA ramp on Butler. They asked us for right now to put a stop sign on Strand and 18th St. and then do a thermal painted crosswalk to the 18th St. crossover. Then come back and re-look at it again. Public Safety came up with thoughts about maybe looking at that street to see if we could narrow the travel path and then use some other road for a sidewalk because it’s a really wide road for a one way road. B. Barry Brown states that it was a 2 way road years ago. You’ve got enough width in there to put a walk down one side of it, by narrowing the center lane down. Diane states they are going to go back and look at it but we’ll meet with the neighbors again to make sure that everybody’s on the same page. What we’re going to recommend is working with AD Williams to go ahead and move forward with the Butler part because we have to address the ADA ramps. We do not have ADA ramps in that section. We’ve got to move forward with that. Old Business: I. HISTORIC BUTLER AVENUE PEDESTRIAN SAFETY PROJECT – Project on hold to be re-evaluated and re-bid in June of 2012 Diane states that would keep us on track to do the project in the off season still and that they will hold the funds since they have funding set aside. I know that it was stated by Wanda Doyle on Council that she wanted us to look at the scope again. Barry Brown states that Wanda wanted to look at the scope of work of the sidewalks only, from 14th to 16th St.; do the sidewalks as a separate project. Diane states we need to hash all of that out before we bid it out. If you do the sidewalks and put the Palm trees on it, you don’t end up with wider sidewalks, because the Palm trees are taking away the width of the sidewalk, which is what the Business owners want. So you would have to widen the sidewalk. If we change the plans then it will have to be approved by the DOT before June. Paul Wolff states if we change the scope of the project we’ll have to get a whole new DOT set of approvals and that will take another 6 months to a year; the widening of the sidewalks were not a part of the original plans. I suggest that we go ahead and be sure that we have completed the approval for the original project, the median with the sidewalk improvements and the Palm trees, just the way we had planned , and be sure that we have that approved by DOT, so if Council approves that, then next year we can go ahead and move forward with it. If we want to do an alternate plan, we can do that too; but let’s have something to go with. Paul asks for verification that Grant Funds are secure and for how long. Diane replies yes, the funds are secure if we are ready to re-bid by June. Elaine Arm suggested we be ready to re-bid by June in order to keep the funds in this cycle. II. WATERSHED PROTECTION PLAN A. Plan sent to EPD for Review and Comment B. Plan to be on December 8th, 2011 Agenda for City Council Approval C. EPD Approval Date – December 15, 2011 With no further business to discuss, Paul Wolff asked for a motion to adjourn. Bill Garbett so moved. Paul Wolff seconded. There may be a quorum of city council members which would constitute a meeting. Respectfully submitted by Karen Reese on 11-22-11