HomeMy Public PortalAbout2005-40 Agreement with C3TS for Crandon Boulevard Improvements Phase IIIRESOLUTION NO. 2005-40
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA, AUTHORIZING
THE FURTHER PROCUREMENT OF ENGINEERING
SERVICES INCLUDING DESIGN, PERMITTING, BIDDING
AND CONSTRUCTION ADMINISTRATION ENGINEERING
SERVICES FOR CRANDON BOULEVARD IMPROVEMENTS
- PHASE III FOR THE VILLAGE OF KEY BISCAYNE, FROM
THE FIRM OF CORZO CASTELLA CARBALLO
THOMPSON SALMAN, P.A. ("C3TS"); PROVIDING FOR
APPROVAL OF WORK AUTHORIZATION PURSUANT TO
CONTINUING CONTRACT; PROVIDING FOR
IMPLEMENTATION; PROVIDING FOR EFFECTIVE DATE.
WHEREAS, pursuant to Resolution No. 98-34, the Village of Key Biscayne entered into
a series of continuing contracts with engineering firms for necessary services; and
WHEREAS, the engineering firm of Corzo Castella Carballo Thompson Salman, P.A.
("C3TS") is under a continuing contract to the Village as authorized by Resolution No. 98-34, and
as supplemented by authority of Resolution No. 2004-30 (for Crandon Boulevard Phase II); and
WHEREAS, the Village finds that it is in the best interest of the Village to utilize C3TS for
the purpose of performing all necessary engineering services for Crandon Boulevard Improvements
— Phase III, in accordance with the attached Work Authorization and with the Village Manager's
memorandum, which accompanies this Resolution.
NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE VILLAGE COUNCIL
OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS:
Section 1. Recitals Adopted. That each of the recitals stated above is hereby adopted
and confirmed.
Section 2. Work Authorized, Specification of Funds. That pursuant to the existing
continuing contract between C3TS and the Village, the performance of additional engineering
services for design, permitting, bidding and construction administration services for the Crandon
Boulevard Improvements — Phase III, is hereby authorized, subject to the funding source and any
limitations set forth in the above referenced Village Manager's memorandum.
Section 3. Agreement Approved. That the Village Manager is hereby authorized to
execute the Work Authorization in substantially the form attached hereto, for the engineering work
authorized hereunder between the Village and C3TS, once approved by the Village Attorney as to
form and legal sufficiency.
Section 4. Implementation. That the Village Manager is hereby authorized to take any
necessary action to implement the purposes of this Resolution and the Work Authorization.
Section 5. Effective Date. That this Resolution shall be effective immediately upon
adoption hereof.
PASSED AND ADOPTED this 11th day of October, 2005.
147‘tritiA/1„._-__
MAYOR ROBERT OLDAKOWSKI
NCHITA H. ALVAREZ, CMC, VILLAGE CLERK
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
VILLAGE ATTO
103.001/Resolutions/Engineering Services for Phase III of Civic Center with C3TS 9.27.2005
2
VILLAGE OF KEY BISCAYNE
Village Council
Robert Oldakowski Mayor
Robert L Vernon Vice Mayor
Enrique Garcia
Steve Liedman
Jorge E Mendia
Thomas Thornton
Patricia Weinman
Village Manager
Jacqueline R Menendez
Office of the Village Manager
DT October 3, 2005
TO H• • able Ma e s of the Village Council
FR J K • ueli - ' Men ndez, ilia• - Manager
RECOMMENDATION
Crandon Boulevard Master Plan Phase 3 Engineering and
Construction Contract
It is recommended that the Village Council approve the attached resolution which
engages the services of Corzo, Castella Carballo Thompson, and Salmon P A (C3TS)
to prepare the Crandon Boulevard Phase Three final design permitting, bidding, and
construction documents
BACKGROUND
The Crandon Boulevard Master Plan recommends improvements to Crandon Boulevard
and Harbor Drive from the entrance of the Village to the State Park Phase One
improvements include McIntyre Street and the intersection with Crandon Boulevard
Phase One was funded under the Civic Center Project Phase Two improvements include
Crandon Boulevard from the entrance to McIntyre Street and on Harbor Drive from
Crandon Boulevard to Fernwood Road and is currently under construction Phase Three
improvements include work from McIntyre Street to the State Park
The attached resolution approves the preparation of Design Permitting and Construction
Plans for Phase Three in the amount of $358,580 The County will provide funds to the
Village through an increase in the toll at the entrance to the Causeway 3CTS estimates
the cost of construction will be approximately $4 2 million which will be funded with
proceeds from the toll and grants and a developer contribution at 580 Crandon Boulevard
18 West McIntyre Street, Suite 210 • Key Biscayne, Florida 33149 • (305) 365-5500 • Fax (305) 365-8936
MISSION STATEMENT TO PROVIDE A SAFE QUALITY COMMUNITY ENVIRONMENT FOR ALL ISLANDERS THROUGH RESPONSIBLE GOVERNMENT
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WORK AUTHORIZATION
April 12, 2005
Village of Key Biscayne
88 West McIntyre Street
Key Biscayne Florida 33149
Attention Mr Jud Kurlancheek, AICP
Director Building Zoning and Planning
Reference Crandon Boulevard Improvements — Phase III
(from Galen/McIntyre to Bill Baggs State Park Line)
Final Design Permitting Bidding & Construction Phases
Village of Key Biscayne Florida
Dear Mr Kurlancheek
The firm or Corzo Castella Carballo Thompson Salman P A (C3TS) is pleased to submit this
proposal for professional services for the Village of Key Biscayne to perform the final design
construction documents permitting and provide bidding and construction administration
services for Phase 3 of the Crandon Boulevard Improvements
1 Protect Scope
The third phase in the implementation of the Crandon Boulevard Master Plan will focus on the
south half of the overall Master Plan project Phase 3 will consist of the master -planned
improvements along Crandon Boulevard starting at the McIntyre/Galen intersection and
terminating at Bill Baggs Cape Florida State Park The improvements shall be in general
accordance with the Crandon Boulevard Master Plan, prepared by C3TS and dated February
2004
II Scope of Services
Project kick-off meettnq
The project design kick-off meeting will include members of the C3TS design team
(project manager civil engineers architect landscape architect and electrical engineer)
and Village of Key Biscayne personnel from the various departments involved with the
project and personnel from Miami -Dade County Public Works In the meeting the goals
and scope of the project the schedule and the budget will be discussed in detail in order
to establish a shared expectation of project success The lines of communication will be
be established to ensure a timely response to issues and a well coordinated and well
executed project Minutes of the meeting will be prepared and distributed to all
attendees and other interested parties
Task A Design Survey
Right-of-way and topographic survey along the project route The specific scope of
survey services from Ford Armenteros Manucy is attached to this proposal
901 Ponce de Leon Blvd Suite 900 Coral Gables Florida 33134 305 445 2900 1 800 448 0227 Facsimile 305 445 3366
Equal Opportunity Employer
Web Site www c3ts corn
Work Authorization
Crandon Boulevard Improvements, Phase 3
Village of Key Biscayne
April 12, 2005
Page 2
Task B Final Design & Permitting
Based on the approved Crandon Boulevard Master Plan final construction documents
and specifications will be prepared to include
• Typical Sections
• Demolition Plans
• Maintenance of Traffic and Phasing Plans
• Roadway Plans & Profile
• Drainage Plans & Profile
• Construction Details
■ Architectural Streetscape & Street Furniture Plans
• Bus Shelter Construction Plans
■ Entrance Features Construction Plans
■ Landscaping & Irrigation Plans
• Pavement Marking & Signing Plans
• Signalization Plans
• Lighting Modification Plans
I Erosion Control Plans (NPDES)
A preliminary (30%) a pre -final (90%), and a final (100%) cost estimate for the project
will be prepared and submitted concurrently with the 30% 90% and 100% plan
submittals which are scheduled for this project The Project Manual will be prepared to
include front-end bid documents construction contract provisions and technical
specifications
C3TS will file and process the permits for these projects It is anticipated that a Miami -
Dade County Public Works permit and a Miami -Dade DERM permit will be required for
the project Additionally an erosion and sedimentation control permit shall be required
through the Florida Department of Environmental Protection
During the design process we will work with staff and the Crandon Boulevard
Implementation Committee in the development of the design and present project
updates to the Village Council every other month or at project milestones
Task C Bid Phase Services
During the bidding phase C3TS will provide project manual including bid form and
tabulations specifications and contract documents attend pre -bid conference answer
contractor inquiries and provide addenda as needed evaluate and tabulate bids and
provide recommendation for award
Work Authorization
Crandon Boulevard Improvements, Phase 3
Village of Key Biscayne
April 12, 2005
Page 3
Task D Construction Administration
During the construction phase it is our understanding that C3TS will provide
Construction Administration services as follows
• Prepare Contract Documents Notice of Award and Notice to Proceed
■ Attend pre -construction conference and prepare minutes for distribution
■ Shop drawing review
■ Attend periodic progress meetings and prepare minutes for distribution
■ Respond to Contractor request for information (RFI) and clarification/
interpretation of contract documents
• Coordinate utility concerns and issues with regard to conflicts
• Process all Construction correspondence and maintain files
• Review and Make Recommendations for Contractor payment requisitions
■ Review and Make Recommendations for Contractor change order
requests if any
• Provide part-time resident inspector (approximately 20 hours per week)
■ Provide final inspection punch -list, and contract close-out
■ Coordinate materials and density testing
• Provide photographic history of project in digital format
Task E Reimbursables
All permit fees will be paid for by C3TS and invoiced to the Village as direct
reimbursable costs Any fees associated with additional reproducibles not provided for in
Section III of this scope shall also be invoiced to the Village as direct reimbursable
expenses It is not anticipated that travel expenses will be needed for this project but
should it become necessary to provide inspections meet with out-of-town
individuals/agencies or make presentations on behalf of the Village for any purposes,
these expenses shall also be included as reimbursable costs A lump sum fee shall be
established that should cover all of the potential reimbursable costs Portions of that fee
shall be billed as necessary to cover costs on a monthly basis
III Deliverables Format
The construction drawings will be delivered in 11 x 17 format The Project Manual and
Specifications will be delivered in 8-1/2 x 11 format and in electronic Word format also on CD
One set of plans shall be delivered to each Contractor as well as the Village during the cost
estimating phases of the project A record set plus one additional copy to be used for
reproductions shall be provided to the Village for the purposes of assembling the final hard bid
packages All reproductions for the final hard bid shall be provided by the Village Additionally
a total of seven (7) sets of construction documents (includes signed and sealed plans plus
specification documents) shall be supplied to the Village for permitting purposes All copies of
plans and specifications needed for procuring permits applied for by C3TS (i e — MDCPW
DERM etc) shall be provided by C3TS
Work Authorization
Crandon Boulevard Improvements, Phase 3
Village of Key Biscayne
April 12, 2005
Page 4
IV Fees
The total fees for this project have been calculated in the attached Manhour Estimates
spreadsheet The fee for these services is broken down as follows
Task A — Design Survey $22 050
Task B— Final Design Phase $214 750
Task C — Bid Phase $10,210
Task D — Construction Phase $104 070
Task E — Reimbursables $7,500
Fee Total Lump Sum $358,580
The design and plan production services will be completed within 210 days from the issuance of
the work authorization This provides for completed plans by November 30 2005 (assuming a
May 1 2005 start date) We will work with the Village to expedite permitting however the time
required for permit review and issuance is not within our control This project schedule is
contingent upon timely reviews by the Village and all other reviewing agencies
V Insurance, Indemnification
C3TS shall maintain liability insurance related to the work undertaken by it hereunder as
reflected on the Certificate of Insurance which is attached hereto as Exhibit 'A" including the
Village as Certificate Holder and additional insured for this work Further C3TS shall indemnify
and hold harmless Village its officers and employees in accordance with and as authorized by
Section 725 08 as if said statute was incorporated herein verbatim
This proposal will be subject to the terms of the signed Agreement between the Village of Key
Biscayne and C3TS PA for Professional Services dated 07/15/98
If you have any questions please do not hesitate to give me a call at (305) 445-2900 or e-mail
at rcastella�c3ts corn We thank you for the opportunity to offer these services and look
forward to our continued working relationship with the Village
If this proposal is deemed acceptable to all parties please sign in spaces provided
Jacqueline Menendez
Village Manager
Village of Key Biscayne
L \Projects11108 00\W 0 Proposals\WO040605CrandonBlvdlmprovPhase3 doc
Ramon Castella P E
PnncipalNice President
C3TS P A
Work Authorization
Crandon Boulevard Improvements, Phase 3
Village of Key Biscayne
April 12, 2005
Page 5
FEE WORKSHEET SUMMARY
Phase Fee
Design Survey $22 050
Final Design Phase $214,750
Bid Phase $10,210
Construction Phase $104 070
Reimbursables $7,500
Total $358,580
L \Projects11106 001W 0 Proposals1W0040605CrandonBlvdImprovPhase3 doc
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resign Survey
Corzo Castella Carballo Thompson Salman P A
FEE WORKSHEET
April 12 2005
Crandon Boulevard - Phase III
Final Design Services
Village of Key Biscayne
Fee Worksheet - Page 1
Crandon Blvd Improvements
Phase III
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16
20
18
12
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Billing Rate
135
95
80
65
55
'
45
Labor Cost
$810
$1 520
$1 600
$1 170
$660
$90
Labor Sub -Total
$5 850
urvey Sub Consultant
$16 200
Total $22 050
Corzo Castella Carballo Thompson Salman P A
Final Design Phase
Fee Worksheet - Page 1
Crandon Blvd Improvements
Phase III
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Architectural Treatment Plans (14
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42
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32
42
72
4
Streetscape Details (4 sheets)
60
32
32
42
72
4
Coordination w/ Landscaping Lighting
Drainage & Utilities
6
16
16
24
12
4
Roadway and Drainage
Key Sheet
2
4
Typical Sections (2 sheets)
8
8
12
12
16
Plan & Profile Sheets (10shts @ 1"= 20)
48
36
64
64
148
Special Plan Details (3 sheets)
12
12
24
24
36
Special Profiles (2 sheets)
4
16
24
16
16
Cross Sections (2 sheets)
2
8
36
36
16
Notes Details & Schedules (3 sheets)
4
6
16
12
8
Phasing & MOT Plans (2 sheets)
8
12
16
16
16
Erosion Control Plans
2
4
6
12
18
Demolition Plans
2
6
12
12
20
Utility Conflict Details
2`
6
8
16
8
Pvmf Marking, Signing & Signal Mods
PM&S Plan Sheets (6 sheets)
2
16
24
36
36
Intersection Signal Details (6 shts)
4
24
36
36
72
Details and Notes
2
4
4
4
General
Coordinate and Review Mtgs
48_
48
24
4
Cost Estimates
8
16
24
24
2
Project Specifications
8
16
16
12
Project Manual / Bid Forms
2
8
12
6
Permitting
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MDCPWD
16
24
24
8
8
DERM
2
6
8
2
Key Biscayne Building & Zoning
4
12
8
4
Final Design Phase Sub -Total Hours
294
368
482
436
570
50
Billing Rate
135
95
80
65
55
45
Labor Cost
$39
690_ $34
960
$38
560_ $28 340
$31 350
$2
250
Labor Sub -Total
$175
150
Landscaping/Irrigation Sub Consultant
Reproduction Costs (Submittals and Permitting Printing)
$38 000
$1 600
Total $214 750
Corzo CasteIla Carballo Thompson Salman P A
3id Phase
Fee Worksheet - Page 3
Crandon Blvd Improvements
Phase III
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Pre -submittal Conference
4
4
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3ontractor Inquiries and Addendum
2
6
4
4
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Review of RFQ Pkgs + Pre-qual mtgs
12
6
6
6
3id Tabulation & Recomm For Award
2
4
8
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4
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Bid Phase Sub -Total Hours
26
26
28
14
0
24
Billing Rate
135
95
80
65
55
45
Labor Cost
$3 510
$2
470
$2 240
$910
$0
$1
080
Labor Sub Total
$10
210
Total $10 210
:onstruction Phase (Assumes 7 month continuous construction period)
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re -construction Conference & Activities
6
10
4
12
hop Drawing Review
12
24
4
i-weekly Meetings
24
60
30
24
ontractor RFI and Clarifications
24
48
24
12
ontractor Payment Requisitions
8
24
24
36
8
ontractor Change Order & Requests
8
18
12
4
ull-time Resident Inspection (40 hrs/wk)
12
120
48
600
48
anal Inspection & Close-out
8
24
24
16
8
Construction Phase Sub Total Hours
90
316
190
664
114
Billing Rate,
135
95
80
55
45
Labor Cost
$12
150
$30 020
$15 200
$36 520
$5 130
Labor Sub -Total
$99 020
3ndscapmg/Irrigation Sub Consultant
atenals and Supplies - Field
a mbursables
lowance for permit fees and additional reproduction
rojecls11108 001W 0 Proposal\FeeWorksheetCrandonBlvdlmprov Phase3 xls
$4 500
$550
Total $104 070
$7 500
The Village of Key Biscayne
Funding Strategy
Crandon Blvd Project Phases I & II
Funding Sources
Phase II
Series 2005 Transportation Loan
Florida Department of Transportation
XO Funds (County VIPO)
Interest Income
Developer Contributions
Phase Ill
Series 2006 Transportation Loan (Proposed)
Enhancement Grant (County fv1PO)
Expenditures
Phase II
Phase III
Construction Harbor Drive to Crandon Blvd at McIntyre
Engineering Costs
Crandon Blvd at McIntyre to State Park
Engineering Costs
Confirmed Projected Potential
Funding Expenditures Funding
Sources Sources
$3 500 000
$1 000 000
$7 500
$282 994
$4 000 000
$2 000 000
$1 000 000
$8 790 494 $3 000 000
$4 800 000
$392 260
$4 200 000
$358 580
Totals $8 790 494 $9 750 840 $3 000 000
County MPO Funding Schedule in 2010/2011 Village Manager will requL,st these funds
be reprogrammed to FY 2000
Village Manager to request these funds be appropnated to the Vil'age
10/11/05 4 53 PM