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GAC Minutes 1993 05/05Golf Course Advisory Committee Minutes May 5, 1993 Attending: Kay Larson, Chairman Mary Clemmer DeEtte McCarty Mike Anderson Frank Brown Mayor Smith Jeff Goodman Tom Haynes Charles Denham John Larson Carl Hoss Bob East CALL TO ORDER AND ROLL CALL: Chairman Larson called the meeting to order at 7:05 p.m. Ted Whiteman was absent while all other Committee members were present. MINUTES: The minutes from the April 7, 1993 meeting were approved as presented. STAFF REPORTS: Supt. Denham reported City Council actions on recommendations from last meeting as follows: Restaurant Concession Contract was approved with revisions for walk-in cooler and stainless wash basin and preparation tables. Council approved the use of the Cart Storage RFP and it was advertised. Dance floor was not discussed or acted upon. Carl Hoss had no report. Mary Clemmer had the Committee tour the kitchen area to see the progress on the additions. OLD BUSINESS: 1. Dance Floor: ******** Tom Haynes attended the meeting to field questions about the dance floor. He presented the Committee with a sketch of the proposed covering for the floor. He stated that if the dance floor was not adequate and had to be removed, it would be at City expense not the Men's Association or anyone involved with the installation. After discussion, Jeff Goodman moved to recommend to the City Council that the dance floor remain and the carpet covering be installed with the three inch light colored band around the perimeter for 1 year and the Committee will review at that time. DeEtte McCarty seconded and the motion carried unanimously. 2. Clubhouse Railing Around Deck: Tom Haynes represented the Men's Association's plans for the new railings around the deck. The rails will be paid for by the Men's Association. The Committee plans to observe some railing being installed at another location and make recommendations after viewing. The recommendation will come out of a special meeting on May 11, 1993 at 12:00 noon at City Hall. 3. Annual Budget and Work Plan: Supt. Denham presented his final plan for 93-94 for Committee review and future recommendation. 4. Water System Improvements, Golf Course: Bud Schmidt informed the Committee of the critical nature of the City's water system. The City continues to grow and with the growth comes a larger demand on an already overloaded, inadequate system. The Golf Course demand only worsens this scenario. He then spoke of capturing the cost of a new irrigation system through a bond issue, then the Golf Course water usage could be monitored and paid for with the reserve funds each year., The Committee was asked to meet with Pete O'Niel on Friday May 7, 1993 at 3:30 p.m. to discuss some of these issues. 5. Cart Storage RFP's: ********** The request for proposals was advertised and proposals were due Monday, May 3, 1993. Only one proposal was received - from Certified Steel Buildings and Supply, Inc. The Committee reviewed the proposal. After review, Frank Brown moved to recommend to the City Council that staff be directed to negotiate a contract acceptable to the respondent and the City for Committee recommendation. DeEtte McCarty seconded the motion carried unanimously. 6. Snack Shack, Electricity and Location: Chairman Larson informed the Committee that the present location is not acceptable to home owners near it. Some new locations were suggested and Mary was asked to view them and recommend what she thinks is best. ADJOURNMENT: Without further business, Chairman Larson recessed the meeting until May 11, 1993 at 12:00 noon in City Hall. Respectfully Submitted, Kay Larson, Chairman Dated May �� , 1993 - I 404••••.' •