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GAC Minutes 1993 05/11Golf Course Advisory Committee Minutes May 11, 1993 CALL TO ORDER AND ROLL CALL: Chairman Larson called to order the continued May 5, 1993 meeting at 12:00 noon at City Hall. All member were present except Jeff Goodman. Three item were on the agenda from May 5: 1. Cart Storage 2. Snack Shack Location and Electricity 3. Clubhouse Railing 1. Cart Storage: Frank Brown informed the Committee that John Wyman of Certified Steel Buildings plans to construct one building that has one side with open storage and the other with closed storage until they get a feel for the demand. He is on the Planning and Zoning agenda for Tuesday May 18, 1993. 2. Railing: ********* Committee members viewed a sample railing installed at another location. After some discussion about possibly excluding the wood cap along rail, Frank Brown moved to recommend to the City Council that the railing be approved and installed as per the sketch by Tom Haynes. Any damage to City or personal property will be paid for by the installer. Ted Whiteman seconded and the motion carried. 3. Snack Shack Location and Electricity: The Committee discussed several options for locating the Shack somewhere else. The majority felt the best location is near the Old Clubhouse site. Frank Brown moved to recommend to the City Council to locate the Shack near the #6 green and #15 tee on a temporary basis and review after this season. DeEtte McCarty seconded and the motion carried. ADJOURNMENT: With no further business, the meeting adjourned at 12:40 p.m. Next meeting is scheduled for June 2, 1993 Respectfully Submitted, ////- Kay Lars Chairman Dated May ?I / , 1993 TRUS JOIST MACMILLAN A Limited Partnership LNTERMOUNTAIN REGIONAL OFFICE P. O. BOX 16039.2090 S. COLE (83709) BOISE. ID.AHO 83715 (2081322.4931 FAX: (208) 322-4941 & p <cDe-€.D Z3c oVflc�O. �t� �4 B� z )(4 2 rto max✓ e, Pip Pt�62, 145PANC---,E, C i o(A May 5, 1993 TO: Golf Course Advisory Committee FROM: City Administrator RE: RFP, Cart Storage On May 3, proposals were opened on the date advertised. One proposal was received from Certified Steel Buildings. Copies of the proposal are attached. We suggest that you recommend to the City Council that the staff be directed to work with the respondent to develop a contract to lease the site for golf cart storage, to secure approval of the Planning and Zoning Commission on the building design and then to return to the Golf Committee for further recommendation on the final contract. 5-5-93 AJS PROPOSAL PACKET CART STORAGE ' CERTIFIED STEELN BUILDINGS AND SUPPLY INC. Proponent 12propose to lease the Golf cart storage site for a period of U years, with a first year lease of $ srx PFR CENT OF GROSS This proposal would provide at lease three types of storage, private and secure units which will rent for $600 per YEAR ;• common area indoor storage which will rent for $480 per YEAR; and outside covered storage which will rent for $5UU per YEAR The following materials are attached which are a part of this proposal: A site plan of the property with all proposed development marked thereon, including phasing of development if desired. Landscaping, paving, pavement marking, fencing and security devices, lighting and other amenities should be included. A letter from a financial institution indicating your financial ability to undertake this project. A grading plan for the property. A proposed (draft) design of the buildings to be constructed. A schedule for completion of the first buildings on the property. Security for the city in the amount of 5% of the proposed lease amount either in cash, certified check or a bid bond. By signing this proposal, I hereby certify fthat rom thewill citenter good faith negotiations with the city to lease property as described in the pro •= al packet and according to the terms and conditions outlin= this propoal. IED -CER DINGS &EL BUILDINGS INC. Proposal Packet Cart Storage -McCall City Golf Course From: Certified Steel Buildings and Supply Inc. We propose to lease the Golf cart storage site for a period of twenty years, with the lease rate of 6% of the gross revenue. This propro osal would provide three types of storage asdemandtotal provide required. Our preliminary layout could eventually of 131 cart storages broke down as follows: Private and secure units 37 Common area indoor units 66 Outside covered storage 28 Our proposal would be to build the outside covered storage first to replace similar storage at the old cla b house. AdditionalWeanticipate that these units would rent for $300 per year. ou demand. could private and secure units would be added up list of ten build these units ingroups of anotheren, so tenunits when wouldwaiting built. We renters was accumulated be per year. The anticipate that storagefor uni sese alsonits could bedbuilt6on bases of common indoor storage demand. However, due to the nature of construction we would have to build approximately 20 units at a time to make the units cost effective. We anticipate the rent for these units to be $480 per year. Questions that we have concerning the project include: 1. What ability would we have to sale our interest in the project at some future time? 2. Does the city plan to buy the improvements at fair market value at the expiration of the leasements for the site or do you 3. What would be the parking requirements those needs? plan on the club house parking 305 E. 36th • Boise, Idaho 83714 • (208) 345-4515 • 1-800-237-9240 Nevada Lic. # 261 Questions continued: 4. Would snow removal be required during the winter months? 5. We would propose pea gravel base for driveways inside the compound as a cost savings over pavement in order to keep rental prices as low as possible. Is this something that will be allowed? 6. In the event financing needs to be arranged for the project is the city willing to write the lease to a lenders satisfaction?` 7. Who is responsible for paying the taxes on the property? We anticipate construction of outside covered storage units to commence within 60 days after the execution of the lease. Completion of these units should take approximately 45 days. This proposal is subject to successful negotiation with the City of McCall and approval of other appropiate agencies. Best regards, Dick Kyle Pres. Certified Steel Buildings and Supply Inc.