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Home My Public Portal About7H Petty Cash & Visa Card ReportCity Council October 16, 2012 Page 2 CONCLUSION: As has been our past practice, the attached Petty Cash and Visa Card Reports are being presented for Council review and for staff to answer any questions that they may have with regards to these expenditures. This practice seeks to avoid any potential misuse of public funds. FISCAL IMPACT: This item does not have an impact on the Fiscal Year (FY) 2012-13 City Budget. ATTACHMENTS: A. Petty Cash Detail B. Visa Card Charge Account No. 01-2302 01-910-41-4410 01-910-41-4640 01-910-41-4670 01-920-48-4405 01-920-48-4405 01-920-49-4465 01-930-53-4405 01-930-53-4410 01-930-53-4465 01-940-57-4465 R13-10 R13-01 01-940-57-4690 R13-06 01-940-59-4465 01-950-61-4465 01-950-67-4410 01-970-81-4465 47-970-83-4465 Grand Total $ 35.00 CSMFO Luncheon (V. Johnson) $ 35.00 CSMFO Luncheon (L Ma) $ 35.00 CSMFO Luncheon (T. Hause) $ 105.00 Total S 50.00 Meal for Council Special Meeting (9/27/2012) $ 48.22 Sodas for Council Description $ 30.45 Salad and Food for the Council Special Meeting (9/11/2012) $ 32.00 Meal and Tip for Council Special Meeting (9/25/2012) $ 9.31 Water bottles for Council $ 4.31 Meal for Council Special Meeting (9/27/2012) $ 174.29 Total $ 50.00 Cake for Councii/Comissioners BBQ S 48.47 Supplies for Councii/Comissioners BBQ (Food, Napkins, Table Covers, Drinks, Ice) $ 16.07 Juice for Council/ Comissioners BBQ S 11.94 Supplies for Councii!Comissioners BBQ (paper plates) $ 2.99 Balance for Cake for Council/ Commissioners BBQ S 129.47 Total $ 39.98 Cake for Citizens Academy $ 22.48 Plastic cups and apple cider for Citizens Academy $ 15.45 Sparkling cider for Citizens Academy $ 8.16 Certificate paper for Citizen's Academy Certificates (30 Sheets 11X17) S 86.07 Total $ 5.00 Alhambra Court Parking (Cola Trial) Tracey Hause s 5.00 S 15.52 Packages-Department if Finance and County Auditor-Controllers Office $ 15.52 Total $ 8.07 Plates for City Hall Kitchen $ 8.07 Total S 34 00 Reimbursement of Public Transportation CEQA Training in Downtown LA (Hesty Liu) S 11.00 Reimbursement of Public Transportation CEQA Training in Downtown LA (A. Gulick) $ 45.00 Total ~$--;"9~.3~2~Water bottles for Planning Commissioners $ 9.32 Total ~$--';7~.2~8-Pens-Planning Department $ 7.28 Total S 50 00 Volunleeer Recognition ($5 Gift Cards-Target, Coffee Bean, McDonalds) S 5.00 Alhambra Court Parking (Cola Trial) Cathy Burroughs S 55.00 Total S 48.24 Fruit for Senior Happy Moon Celebration $ 35.00 Senior Bingo (7-$5 Subway cash cards) $ 24.68 Fruit for Senior Happy Moon Celebration S 107.92 Total $ 14.00 Towing Hitch ball S 14.00 Total S 12.95 Post Office (Express Mall) S 12.95 Total $ 9.32 Water bottles for Public Safety Comissioners $ 9.32 Total $ 39.13 (2) Fans Community Development S 39.13 Total $ 4.67 Palm Dish S 4.67 Total $ 828.01 Receipt# 13-5234 to 13-5264 Attachment "A" VISA CARD CHARGES Attachment "B" 8/6/12 -8/30/12 8/6/12 USTOY.COM 60.51 Supplies for Dinning Under the Stars Event 8/7/12 JUMP N' JAMMIN 89.00 Trip for Little Stars Class 8/7/12 S & S WORLDWIDE 79.17 Supplies for Summer Concert 8/7/12 SIX FLAGS MAGIC MOUNTAIN 857.50 Teen Zone Excursion 8/7/12 SOUTHWEST AIRLINES 502.40 Airfare to 3CMA Conference, Portland -Management Analysts Chan and Chung 8/8112 AMERICAN GAS 52.07 Propane Purchase for National Night Out Event 8/10/12 CALIFORNIA PARK & RECREATION 75.00 Job Posting for the Park Patrol Officer Pos'1tion 8/15/12 NATIONAL RECREATION AND PARK ASSOCIATION 569.00 Conference Registration-Parks & Recreation Director Burroughs 8/15/12 RALPHS 40.41 Water for Cooling Center 8/15/12 RALPHS 20.95 Refreshments for Neighborhood Watch Meeting 8/15/12 TACOS EL CHAPARRITO 400.00 Food for Neighborhood Watch Meeting 8/16/12 CONFERENCE/EVENT REGISTRATION 1,350.00 American Planning Association Conference Registration-Planning Commission Chairman Horton, Commissioner Leung and Associate Planner Liu 8/17112 RWB PARTY PROPS INC. 887.94 Supplies for Dining Under the Stars Event 8/20/12 CALIFORNIA ASSOCIATION OF CODE ENFORCEMENT OFFICERS 150.00 Membership Fee-Mayor ProTem Sternquist and Councilmember Chavez 8/21/12 MARRIOTI MARINA SAN DIEGO 1,904.05 Hotel Registration for LOCC Conference-Mayor ProTem Sternquist, Councilmembers Blum, Chavez and V'1zcarra, and City Manager Pulido 8/22/12 BEST BUY 347.94 Purchase of two Canon Cameras and Accessories -Public Safety Officer Ariizumi and Maintenance Lead Worker Martinez 8/22/12 ADOBE SYSTEMS, INC. 1,299.00 Purchase of Adobe Design Software-Management Analyst Coyne 8/22/12 CDA 2012 ANNUAL CONFERENCE 833.60 California Downtown Association Conference Registration-Councilmember Chavez and City Manager Pulido ! 8/22112 SOUTHWEST AIRLINES 359.20 Airfare for GOA Conference, Sacramento -Councilmember Chavez and City Manager Pulido Page 1 of 2 VISA CARD CHARGES Attachment "B" 8/6/12 -8/30/12 8122112 SOUTHWEST AIRLINES 179.60 Airfare for Mrs Chavez (to be reimbursed to City) 8123112 SEARS.COM 135.88 Purchase of Ten Card Tables for Live Oak Park 8/24/12 SUPERSHUTILE 78.00 Shuttle to CDA Conference -Councilmenber Chavez and City Manager Pulido 8128112 NATIONAL RECREATION AND PARK ASSOCIATION 569.00 Conference Registration-Commun·1ty Services Specialist Rodr"1guez 8128112 CDA 400.00 Membership -Councilmember Chavez and City Manager Pulido 8129112 SERVICE SOLUTIONS GROUP 755.75 Repair to Coffee Maker for Live Oak Park Community Center 8129112 UCLA EXTENTION CASHIER 990.00 CEQA Compliance Class Registration-Associate Planners Gulick and Liu 8130112 PAYPAL 3CMA 45.00 Savvy Awards Luncheon at 3CMA Conference -Economic Development Mananger/ Assistant to the City Manager Haworth 8130112 SOUTHWEST AIRLINES 366.20 Airfare to 3CMA Conference, Portland-Economic Development Manager/Assistant to the City Manager Haworth .[ I TOTAL I 13,397.17 I Page 2 of 2