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HomeMy Public PortalAbout01) CCA 12-11-6CITY COUNCIL TEMPLE CITY, CALIFORNIA REGULAR MEETING NOVEMBER 6, 2012 – 7:30 P.M. COUNCIL CHAMBERS – 5938 KAUFFMAN AVENUE AGENDA 1. CALL TO ORDER – Mayor Yu 2. ROLL CALL – Councilmember Blum, Chavez, Vizcarra, Sternquist, Yu 3. INVOCATION 4. PLEDGE OF ALLEGIANCE 5. CEREMONIAL MATTERS A. Certificate of Recognition- Ms. Pam Vigil B. Certificate of Recognition- Ms. Susan Schlaeger C. Presentation- Featured Pet for November PROCEDURE TO ADDRESS CITY COUNCIL: If you wish to address the City Council, please complete a Speaker Request Form, indicating the agenda item number and submit it to the City Clerk. There will be a maximum twenty (20) minute period for comments on any subject with a five (5) minute time limit on each speaker, unless waived by Council. You have the opportunity to address the City Council at the following times: AGENDA ITEM - at the time the Council considers the agenda item. NON-AGENDA ITEM - at the time for PUBLIC COMMENTS. Please note that while the City Council values your comments, pursuant to the Brown Act, the Council cannot take action on any item not listed on the agenda. PUBLIC HEARING - at the time for public hearings under NEW BUSINESS. The listing of any item on the agenda includes the authority of the Council to take action on such item and to approve, disapprove, or give direction on any item. City Council Agenda November 6, 2012 Page 2 6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA The City Council will now hear public comments regarding items not listed on the agenda. The procedure to address the City Council is highlighted on the first page of this agenda. 7. CONSENT CALENDAR All Consent Calendar items may be approved in a single motion as recommended unless removed for further discussion. If members of the City Council or persons in the audience wish to discuss any matters listed on the Consent Calendar, please address them at this time. Recommendation: Approve Items A through M per recommendations. A. APPROVAL OF MINUTES The City Council is requested to review and approve: 1) Minutes of the Regular City Council Meeting of October 16, 2012; 2) Minutes of the Special City Council Meeting of October 23, 2012; and 3) Minutes of the Special City Council Meeting of October 31, 2012. Recommendation: Approve. B. PARKS AND RECREATION COMMISSION ACTIONS – MEETING OF OCTOBER 17, 2012 The City Council is requested to review the Parks and Recreation Commission Actions of October 17, 2012. Recommendation: Receive and file. C. PLANNING COMMISSION ACTIONS – MEETING OF OCTOBER 9, 2012 The City Council is requested to review the Planning Commission Actions of October 9, 2012. Recommendation: Receive and file. D. PUBLIC SAFETY COMMISSION ACTIONS – MEETING OF OCTOBER 10, 2012 City Council Agenda November 6, 2012 Page 3 The City Council is requested to review the Public Safety Commission Actions of October 10, 2012. Recommendation: Receive and file. E. CONSIDERATION TO RELAX THE ENFORCEMENT OF OVERNIGHT PARKING RESTRICTIONS DURING THE HOLIDAY SEASON For the past two years, the City Council has relaxed the enforcement of overnight parking restrictions to allow families to gather during the holiday season without having to worry about obtaining an overnight parking permit. The City Council is requested to relax the enforcement of the overnight parking restrictions for the upcoming holiday season. Recommendation: Relax the enforcement of overnight parking restrictions from midnight on December 16, 2012 to 11:59 p.m. on January 6, 2013. F. CONFLICT OF INTEREST CODE BIENNIAL REVIEW Pursuant to Government Code 87306.5, the City is required to review its Conflict of Interest Code biennially to determine if it is accurate or if it needs to be amended. The City Attorney has reviewed the current Conflict of Interest Code and concluded that no changes are needed. Recommendation: Adopt Resolution No. 12-4868 confirming no amendments to the City’s current Conflict of Interest Code and thus satisfying the biennial review requirement of Government Code 87306.5. G. SECOND AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT WITH WILLDAN ENGINEERING TO CONTINUE HOUSING CONSULTANT SERVICES FOR THE CITY’S HOME IMPROVEMENT AND COMMUNITY DEVELOPMENT BLOCK GRANT FUNDED PROGRAMS (CDBG) During the past year, Willdan Engineering has provided the City with CDBG administration and housing consultant services. It is imperative that the housing program continue without any interruptions, as there is an extensive waiting list for the housing program and the City needs to expend $421,653 of CDBG funds by the end of the calendar year or risk losing them. City Council Agenda November 6, 2012 Page 4 The City Council is requested to receive and approve, and authorize the City Manager to execute Amendment No. 2 with Willdan to continue providing housing consultant services for the City’s home improvement programs and other CDBG program related services. Recommendation: Approve Amendment No. 2 with Willdan and authorize the City Manager to execute approved amendment. H. AGENCY-STATE AGREEMENT FOR FEDERAL AID PERTAINING TO ROSEMEAD BOULEVARD SAFETY ENHANCEMENT AND BEAUTIFICATION PROJECT; AND ADOPT RESOLUTION NO. 12-4869 AUTHORIZING THE CITY MANAGER TO SIGN SAID AGREEMENT The Rosemead Boulevard Safety Enhancement and Beautification Project currently has $4.3 million of allocated federal funds. Prior to beginning construction work for which federal reimbursement will be requested, the project must be formally authorized by Caltrans. On July 30, 2012, the Request for Authorization to Proceed with Construction package was approved by the Federal Highway Administration (i.e., E-76 document). Following issuance of the E-76, Caltrans guidelines require that the City execute a Program Supplemental Agreement with the office of Caltrans Local Programs, which administers the funds. The City Council is requested to approve the Program Supplement Agreement No. 007-N (Rosemead Boulevard Safety Enhancement and Beautification Project) and adopt Resolution No. 12-4869 authorizing the City Manager to sign the Program Supplement Agreement. Recommendation: 1) Approve Administering Agency-State Agreement for Federal Aid, Program Supplement No. 007-N (Rosemead Boulevard Safety Enhancement and Beautification Project); and 2) Adopt Resolution No. 12-4869, authorizing the City Manager to sign the Program Supplement Agreement No. 007-N to the Administering Agency-Federal Master Agreement No. 07-5365. I. BUDGET ADJUSTMENT FOR THE ROSEMEAD BOULEVARD SAFETY ENHANCEMENT AND BEAUTIFICATION PROJECT Based on recent bids received for the Rosemead Boulevard Safety Enhancement and Beautification Project, costs are expected to exceed the City Council Agenda November 6, 2012 Page 5 $14.65 million construction budget. In order to gain competitive bids and move the project into construction by early next year, staff is recommending that the Council increase the construction budget by $1,089,375 through reappropriation of $600,000 in programmed Gas Tax Monies and allocation of $489,375 from the Economic Development Fund Reserve. The City Council is requested to fully fund the requested construction budget adjustment (i.e., $1,089,375) to minimize the risk of over budget bids and maximize the opportunity to move the project into construction by January 2013. Recommendation: 1) Reappropriate $600,000 in programmed Gas Tax monies; and 2) Make a $489,375 allocation from the Economic Development Fund Reserve. J. ADOPTION OF RESOLUTION NO. 12-4867 AMENDING THE PERSONNEL RULES AND REGULATIONS AND APPROVING THE CLASSIFICATION OF PUBLIC SAFETY AND SERVICES MANAGER AS AN “AT-WILL” POSITION The City Council adopted Resolution No. 12-4835 (Attachment “C”) on July 3, 2012 adding full-time and part-time positions (i.e., Parking Patrol Officer, Senior Community Preservation Officer and Public Safety and Services Manager; and part-time designation to the Maintenance Helper, Management Analyst and Park Patrol Officer) and salary ranges to the City’s employee classification and pay range schedule. The Public Safety and Services Manager was intended to be an “at-will” position but was not designated accordingly in Resolution No. 12-4835. Designating the Public Safety and Services Manager as an “at-will” position will allow the Community Development Director the flexibility to effectively manage the Department’s operations. The City Council is requested to adopt Resolution No. 12-4867 amending the personnel rules and regulations and approve the classification of Public Safety and Services Manager as an “at-will” position. Recommendation: Adopt Resolution No. 12-4867 and approve the classification of Public Safety and Services Manager as an “at-will” position. City Council Agenda November 6, 2012 Page 6 K. ADOPTION OF RESOLUTION NO. 12-4866, AMENDING THE PERSONNEL RULES AND REGULATIONS AND APPROVING THE CLASSIFICATION AND SALARY RANGE FOR PLANNING MANAGER Consistent with City Council direction, over the past three years the City Manager has been gradually assembling a high performance staff team. Due to ongoing changing needs and structure of the organization, a new Planning Manager position is recommended. The Community Development Department structure in Temple City has a larger role and more functions than most Community Development departments in other cities including other less typical functions such as Public Safety and Public Works. The City Council is requested to adopt Resolution No. 12-4866 amending the Personnel Rules and Regulations and approving the classification and salary range for Planning Manager. Recommendation: Adopt Resolution No. 12-4866 (Attachment “A”) amending the Personnel Rules and Regulations and approving the classification and salary range for Planning Manager. L. THIRD AMENDMENT TO CITY MANAGER’S EMPLOYMENT AGREEMENT The City Council is requested to approve a third amendment to the City Manager’s Employment Agreement. Recommendation: 1) Approve the Amended and Restated Employment Agreement for the position of City Manager and authorize the Mayor to sign the Amended and Restated Employment Agreement; and 2) Approve a performance bonus for the City Manager of $20,287.80 pursuant to Section 2.2 of said Employment Agreement. M. ADOPTION OF RESOLUTION NO. 12-4870– APPROVAL OF PAYMENT OF BILLS The City Council is requested to adopt Resolution No. 12-4870 authorizing the payment of bills. Recommendation: Adopt Resolution No. 12-4870 8. UNFINISHED BUSINESS -None City Council Agenda November 6, 2012 Page 7 9. NEW BUSINESS A. DISBAND OR CONVERT ALL AD HOC COMMITTEES THAT ARE SIX MONTHS OLD AND DESIGNATE THEM AS STANDING COMMITTEES The City Council currently has nine ad hoc committees. Eight of these committees (i.e., Council Chambers Renovation Ad Hoc Committee, Public Art Advisory Group Ad Hoc Committee, Local Clergy Outreach Ad Hoc Committee, City Codes Review Ad Hoc Committee, Budget Ad Hoc Committee, Commission Appointment Ad Hoc Committee, Historical Society Building Joint Use Ad Hoc Committee, and Community Garden Ad Hoc Committee) are over six months old. The remaining ad hoc committee (Citizen’s Academy Ad Hoc Committee) is five months old. The City Council is requested to consider disbanding the eight ad hoc committees that are over six months old or re-designating them as standing committees. In addition, it is recommended that the Council consider whether the Citizen’s Academy Ad Hoc Committee will complete its task within the next month or whether it should be re-designated as a standing committee. Presentation: City Attorney Recommendation: Disband the ad hoc committees that have been in place for longer than six months or re- designate them as standing committees. B. FIRST READING AND INTRODUCTION OF ORDINANCE NO. 12- 963, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMPLE CITY, AMENDING SECTION 2303 OF ARTICLE A OF CHAPTER 3 OF TITLE 2 OF THE TEMPLE CITY MUNICIPAL CODE, CLARIFYING AND EXPANDING LIST OF POSITIONS EXCLUDED FROM CITY SERVICE Since the hiring of Administrative Services Director in February 2012, the incumbant has been working to ensure that the City of Temple City is moving toward best practices in the area of personnel management by revising current policies, procedures and practices. Section 800 of Article VIII of the Charter of the City of Temple City (Charter) authorizes the City Council to establish by Ordinance a personnel system for City employees. This Article further authorizes City Council Agenda November 6, 2012 Page 8 the Council to amend such a personnel system by Ordinance from time to time. The City Council is requested to adopt Ordinance No. 12-963 amending Section 2303 of Article A of Chapter 3 of Title 2 of the Temple City Municipal Code, clarifying and expanding the list of positions excluded from City service. Presentation: Administrative Services Director Recommendation: 1) Introduce Ordinance No. 12-963 for first reading by title only, amending Section 2303 of Article A of Chapter 3 of Title 2 of the Temple City Municipal Code, clarifying and expanding list of positions excluded from City service; 2) Waive further reading of Ordinance No. 12-963; and 3) Set the second reading of Ordinance No. 12-963 for November 20, 2012. 10. COMMUNICATIONS A. Update: Los Angeles County Sheriff Activities for October 2012 11. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY MEETING RECONVENE AS CITY COUNCIL 12. ACTION ON REQUEST BY SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY – None 13. UPDATE FROM CITY MANAGER 14. MATTERS FROM CITY OFFICIALS – None 15. COUNCIL REPORTS REGARDING AD HOC OR COMMISSION MEETINGS 16. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER’S REGULAR AGENDA A. COUNCILMEMBER BLUM City Council Agenda November 6, 2012 Page 9 B. COUNCILMEMBER CHAVEZ C. COUNCILMEMBER VIZCARRA D. MAYOR PRO TEM STERNQUIST E. MAYOR YU 17. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE EXPENDITURES A. COUNCILMEMBER BLUM – None B. COUNCILMEMBER CHAVEZ - None C. COUNCILMEMBER VIZCARRA – Fares & expense reimbursement of $187.11 for attending the California Contract Cities Association in Carlsbad, October 5-7, 2012. D. MAYOR PRO TEM STERNQUIST- Fares & expense reimbursement of $51.00 for attending the California Contract Cities Association in Carlsbad, October 5-7, 2012. E. MAYOR YU - None 18. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA The City Council will now hear additional public comments regarding items not listed on the agenda. The procedure to address the City Council is highlighted on the first page of this agenda. 19. REPORT OUT OF CLOSED SESSION - OCTOBER 16, 2012 Purpose: Employee Performance Evaluation Title: City Manager Authority: Government Code Section 54957 Representatives: City Manager, City Attorney, City Council 20. ADJOURNMENT NEXT REGULAR MEETING OF: CITY COUNCIL 7:30 P.M. NOVEMBER 20, 2012 PARKS & RECREATION COMMISSION 7:30 P.M. NOVEMBER 21, 2012 PLANNING COMMISSION 7:30 P.M. NOVEMBER 13, 2012 City Council Agenda November 6, 2012 Page 10 PUBLIC SAFETY COMMISSION 7:30 P.M. NOVEMBER 14, 2012 Notice: Staff reports or other written documentation relating to each item of business of this Agenda are available for viewing on the City’s website at www.templecity.us and are on file in the Office of the City Clerk located at City Hall, 9701 Las Tunas Drive, Temple City, California, and available for review during regular office hours. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Civic Center bulletin board not less than 72 hours prior to the meeting. Peggy Kuo, City Clerk Signed and Posted: November 1, 2012 (7:00 p.m.) In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (626) 285-2171. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.