HomeMy Public PortalAbout01) CCA 12-11-6CITY COUNCIL
TEMPLE CITY, CALIFORNIA
REGULAR MEETING
NOVEMBER 6, 2012 – 7:30 P.M.
COUNCIL CHAMBERS – 5938 KAUFFMAN AVENUE
AGENDA
1. CALL TO ORDER – Mayor Yu
2. ROLL CALL – Councilmember Blum, Chavez, Vizcarra, Sternquist, Yu
3. INVOCATION
4. PLEDGE OF ALLEGIANCE
5. CEREMONIAL MATTERS
A. Certificate of Recognition- Ms. Pam Vigil
B. Certificate of Recognition- Ms. Susan Schlaeger
C. Presentation- Featured Pet for November
PROCEDURE TO ADDRESS CITY COUNCIL:
If you wish to address the City Council, please complete a Speaker Request Form, indicating the
agenda item number and submit it to the City Clerk. There will be a maximum twenty (20) minute
period for comments on any subject with a five (5) minute time limit on each speaker, unless
waived by Council. You have the opportunity to address the City Council at the following times:
AGENDA ITEM - at the time the Council considers the agenda item.
NON-AGENDA ITEM - at the time for PUBLIC COMMENTS. Please note that while the City
Council values your comments, pursuant to the Brown Act, the Council cannot take action on any
item not listed on the agenda.
PUBLIC HEARING - at the time for public hearings under NEW BUSINESS.
The listing of any item on the agenda includes the authority of the Council to take action on
such item and to approve, disapprove, or give direction on any item.
City Council Agenda
November 6, 2012
Page 2
6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA
The City Council will now hear public comments regarding items not listed on
the agenda. The procedure to address the City Council is highlighted on the first
page of this agenda.
7. CONSENT CALENDAR
All Consent Calendar items may be approved in a single motion as
recommended unless removed for further discussion. If members of the City
Council or persons in the audience wish to discuss any matters listed on the
Consent Calendar, please address them at this time.
Recommendation: Approve Items A through M per recommendations.
A. APPROVAL OF MINUTES
The City Council is requested to review and approve:
1) Minutes of the Regular City Council Meeting of October 16, 2012;
2) Minutes of the Special City Council Meeting of October 23, 2012;
and
3) Minutes of the Special City Council Meeting of October 31, 2012.
Recommendation: Approve.
B. PARKS AND RECREATION COMMISSION ACTIONS – MEETING OF
OCTOBER 17, 2012
The City Council is requested to review the Parks and Recreation
Commission Actions of October 17, 2012.
Recommendation: Receive and file.
C. PLANNING COMMISSION ACTIONS – MEETING OF OCTOBER 9, 2012
The City Council is requested to review the Planning Commission Actions
of October 9, 2012.
Recommendation: Receive and file.
D. PUBLIC SAFETY COMMISSION ACTIONS – MEETING OF OCTOBER
10, 2012
City Council Agenda
November 6, 2012
Page 3
The City Council is requested to review the Public Safety Commission
Actions of October 10, 2012.
Recommendation: Receive and file.
E. CONSIDERATION TO RELAX THE ENFORCEMENT OF OVERNIGHT
PARKING RESTRICTIONS DURING THE HOLIDAY SEASON
For the past two years, the City Council has relaxed the enforcement of
overnight parking restrictions to allow families to gather during the holiday
season without having to worry about obtaining an overnight parking permit.
The City Council is requested to relax the enforcement of the overnight
parking restrictions for the upcoming holiday season.
Recommendation: Relax the enforcement of overnight parking
restrictions from midnight on December 16,
2012 to 11:59 p.m. on January 6, 2013.
F. CONFLICT OF INTEREST CODE BIENNIAL REVIEW
Pursuant to Government Code 87306.5, the City is required to review its
Conflict of Interest Code biennially to determine if it is accurate or if it
needs to be amended.
The City Attorney has reviewed the current Conflict of Interest Code and
concluded that no changes are needed.
Recommendation: Adopt Resolution No. 12-4868 confirming no
amendments to the City’s current Conflict of
Interest Code and thus satisfying the biennial
review requirement of Government Code
87306.5.
G. SECOND AMENDMENT TO THE CONSULTANT SERVICES
AGREEMENT WITH WILLDAN ENGINEERING TO CONTINUE
HOUSING CONSULTANT SERVICES FOR THE CITY’S HOME
IMPROVEMENT AND COMMUNITY DEVELOPMENT BLOCK GRANT
FUNDED PROGRAMS (CDBG)
During the past year, Willdan Engineering has provided the City with
CDBG administration and housing consultant services. It is imperative
that the housing program continue without any interruptions, as there is an
extensive waiting list for the housing program and the City needs to
expend $421,653 of CDBG funds by the end of the calendar year or risk
losing them.
City Council Agenda
November 6, 2012
Page 4
The City Council is requested to receive and approve, and authorize the
City Manager to execute Amendment No. 2 with Willdan to continue
providing housing consultant services for the City’s home improvement
programs and other CDBG program related services.
Recommendation: Approve Amendment No. 2 with Willdan and
authorize the City Manager to execute
approved amendment.
H. AGENCY-STATE AGREEMENT FOR FEDERAL AID PERTAINING TO
ROSEMEAD BOULEVARD SAFETY ENHANCEMENT AND
BEAUTIFICATION PROJECT; AND ADOPT RESOLUTION NO. 12-4869
AUTHORIZING THE CITY MANAGER TO SIGN SAID AGREEMENT
The Rosemead Boulevard Safety Enhancement and Beautification Project
currently has $4.3 million of allocated federal funds. Prior to beginning
construction work for which federal reimbursement will be requested, the
project must be formally authorized by Caltrans. On July 30, 2012, the
Request for Authorization to Proceed with Construction package was
approved by the Federal Highway Administration (i.e., E-76 document).
Following issuance of the E-76, Caltrans guidelines require that the City
execute a Program Supplemental Agreement with the office of Caltrans
Local Programs, which administers the funds.
The City Council is requested to approve the Program Supplement
Agreement No. 007-N (Rosemead Boulevard Safety Enhancement and
Beautification Project) and adopt Resolution No. 12-4869 authorizing the
City Manager to sign the Program Supplement Agreement.
Recommendation:
1) Approve Administering Agency-State Agreement for Federal Aid,
Program Supplement No. 007-N (Rosemead Boulevard Safety
Enhancement and Beautification Project); and
2) Adopt Resolution No. 12-4869, authorizing the City Manager to sign
the Program Supplement Agreement No. 007-N to the Administering
Agency-Federal Master Agreement No. 07-5365.
I. BUDGET ADJUSTMENT FOR THE ROSEMEAD BOULEVARD SAFETY
ENHANCEMENT AND BEAUTIFICATION PROJECT
Based on recent bids received for the Rosemead Boulevard Safety
Enhancement and Beautification Project, costs are expected to exceed the
City Council Agenda
November 6, 2012
Page 5
$14.65 million construction budget. In order to gain competitive bids and
move the project into construction by early next year, staff is recommending
that the Council increase the construction budget by $1,089,375 through
reappropriation of $600,000 in programmed Gas Tax Monies and allocation
of $489,375 from the Economic Development Fund Reserve.
The City Council is requested to fully fund the requested construction budget
adjustment (i.e., $1,089,375) to minimize the risk of over budget bids and
maximize the opportunity to move the project into construction by January
2013.
Recommendation:
1) Reappropriate $600,000 in programmed Gas Tax monies; and
2) Make a $489,375 allocation from the Economic Development Fund
Reserve.
J. ADOPTION OF RESOLUTION NO. 12-4867 AMENDING THE
PERSONNEL RULES AND REGULATIONS AND APPROVING THE
CLASSIFICATION OF PUBLIC SAFETY AND SERVICES MANAGER AS
AN “AT-WILL” POSITION
The City Council adopted Resolution No. 12-4835 (Attachment “C”) on
July 3, 2012 adding full-time and part-time positions (i.e., Parking Patrol
Officer, Senior Community Preservation Officer and Public Safety and
Services Manager; and part-time designation to the Maintenance Helper,
Management Analyst and Park Patrol Officer) and salary ranges to the
City’s employee classification and pay range schedule.
The Public Safety and Services Manager was intended to be an “at-will”
position but was not designated accordingly in Resolution No. 12-4835.
Designating the Public Safety and Services Manager as an “at-will” position
will allow the Community Development Director the flexibility to effectively
manage the Department’s operations.
The City Council is requested to adopt Resolution No. 12-4867 amending
the personnel rules and regulations and approve the classification of Public
Safety and Services Manager as an “at-will” position.
Recommendation: Adopt Resolution No. 12-4867 and approve the
classification of Public Safety and Services
Manager as an “at-will” position.
City Council Agenda
November 6, 2012
Page 6
K. ADOPTION OF RESOLUTION NO. 12-4866, AMENDING THE
PERSONNEL RULES AND REGULATIONS AND APPROVING THE
CLASSIFICATION AND SALARY RANGE FOR PLANNING MANAGER
Consistent with City Council direction, over the past three years the City
Manager has been gradually assembling a high performance staff team.
Due to ongoing changing needs and structure of the organization, a new
Planning Manager position is recommended. The Community
Development Department structure in Temple City has a larger role and
more functions than most Community Development departments in other
cities including other less typical functions such as Public Safety and
Public Works.
The City Council is requested to adopt Resolution No. 12-4866 amending
the Personnel Rules and Regulations and approving the classification and
salary range for Planning Manager.
Recommendation: Adopt Resolution No. 12-4866 (Attachment
“A”) amending the Personnel Rules and
Regulations and approving the classification
and salary range for Planning Manager.
L. THIRD AMENDMENT TO CITY MANAGER’S EMPLOYMENT
AGREEMENT
The City Council is requested to approve a third amendment to the City
Manager’s Employment Agreement.
Recommendation:
1) Approve the Amended and Restated Employment Agreement for
the position of City Manager and authorize the Mayor to sign the
Amended and Restated Employment Agreement; and
2) Approve a performance bonus for the City Manager of $20,287.80
pursuant to Section 2.2 of said Employment Agreement.
M. ADOPTION OF RESOLUTION NO. 12-4870– APPROVAL OF PAYMENT
OF BILLS
The City Council is requested to adopt Resolution No. 12-4870 authorizing
the payment of bills.
Recommendation: Adopt Resolution No. 12-4870
8. UNFINISHED BUSINESS -None
City Council Agenda
November 6, 2012
Page 7
9. NEW BUSINESS
A. DISBAND OR CONVERT ALL AD HOC COMMITTEES THAT ARE
SIX MONTHS OLD AND DESIGNATE THEM AS STANDING
COMMITTEES
The City Council currently has nine ad hoc committees. Eight of
these committees (i.e., Council Chambers Renovation Ad Hoc
Committee, Public Art Advisory Group Ad Hoc Committee, Local
Clergy Outreach Ad Hoc Committee, City Codes Review Ad Hoc
Committee, Budget Ad Hoc Committee, Commission Appointment
Ad Hoc Committee, Historical Society Building Joint Use Ad Hoc
Committee, and Community Garden Ad Hoc Committee) are over
six months old. The remaining ad hoc committee (Citizen’s
Academy Ad Hoc Committee) is five months old.
The City Council is requested to consider disbanding the eight ad
hoc committees that are over six months old or re-designating them
as standing committees. In addition, it is recommended that the
Council consider whether the Citizen’s Academy Ad Hoc Committee
will complete its task within the next month or whether it should be
re-designated as a standing committee.
Presentation: City Attorney
Recommendation: Disband the ad hoc committees that have been
in place for longer than six months or re-
designate them as standing committees.
B. FIRST READING AND INTRODUCTION OF ORDINANCE NO. 12-
963, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TEMPLE CITY, AMENDING SECTION 2303 OF ARTICLE A OF
CHAPTER 3 OF TITLE 2 OF THE TEMPLE CITY MUNICIPAL
CODE, CLARIFYING AND EXPANDING LIST OF POSITIONS
EXCLUDED FROM CITY SERVICE
Since the hiring of Administrative Services Director in February 2012,
the incumbant has been working to ensure that the City of Temple
City is moving toward best practices in the area of personnel
management by revising current policies, procedures and practices.
Section 800 of Article VIII of the Charter of the City of Temple City
(Charter) authorizes the City Council to establish by Ordinance a
personnel system for City employees. This Article further authorizes
City Council Agenda
November 6, 2012
Page 8
the Council to amend such a personnel system by Ordinance from
time to time.
The City Council is requested to adopt Ordinance No. 12-963
amending Section 2303 of Article A of Chapter 3 of Title 2 of the
Temple City Municipal Code, clarifying and expanding the list of
positions excluded from City service.
Presentation: Administrative Services Director
Recommendation:
1) Introduce Ordinance No. 12-963 for first reading by title only,
amending Section 2303 of Article A of Chapter 3 of Title 2 of
the Temple City Municipal Code, clarifying and expanding
list of positions excluded from City service;
2) Waive further reading of Ordinance No. 12-963; and
3) Set the second reading of Ordinance No. 12-963 for
November 20, 2012.
10. COMMUNICATIONS
A. Update: Los Angeles County Sheriff Activities for October 2012
11. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY
COMMUNITY REDEVELOPMENT AGENCY MEETING
RECONVENE AS CITY COUNCIL
12. ACTION ON REQUEST BY SUCCESSOR AGENCY TO THE TEMPLE
CITY COMMUNITY REDEVELOPMENT AGENCY – None
13. UPDATE FROM CITY MANAGER
14. MATTERS FROM CITY OFFICIALS – None
15. COUNCIL REPORTS REGARDING AD HOC OR COMMISSION
MEETINGS
16. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER’S
REGULAR AGENDA
A. COUNCILMEMBER BLUM
City Council Agenda
November 6, 2012
Page 9
B. COUNCILMEMBER CHAVEZ
C. COUNCILMEMBER VIZCARRA
D. MAYOR PRO TEM STERNQUIST
E. MAYOR YU
17. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR
CONDUCT OF CITY BUSINESS AND FOR CITY PAYMENT OF
CONFERENCE EXPENDITURES
A. COUNCILMEMBER BLUM – None
B. COUNCILMEMBER CHAVEZ - None
C. COUNCILMEMBER VIZCARRA – Fares & expense reimbursement
of $187.11 for attending the California Contract Cities Association
in Carlsbad, October 5-7, 2012.
D. MAYOR PRO TEM STERNQUIST- Fares & expense
reimbursement of $51.00 for attending the California Contract Cities
Association in Carlsbad, October 5-7, 2012.
E. MAYOR YU - None
18. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE
AGENDA
The City Council will now hear additional public comments regarding items
not listed on the agenda. The procedure to address the City Council is
highlighted on the first page of this agenda.
19. REPORT OUT OF CLOSED SESSION - OCTOBER 16, 2012
Purpose: Employee Performance Evaluation
Title: City Manager
Authority: Government Code Section 54957
Representatives: City Manager, City Attorney, City Council
20. ADJOURNMENT
NEXT REGULAR MEETING OF:
CITY COUNCIL 7:30 P.M. NOVEMBER 20, 2012
PARKS & RECREATION COMMISSION 7:30 P.M. NOVEMBER 21, 2012
PLANNING COMMISSION 7:30 P.M. NOVEMBER 13, 2012
City Council Agenda
November 6, 2012
Page 10
PUBLIC SAFETY COMMISSION 7:30 P.M. NOVEMBER 14, 2012
Notice: Staff reports or other written documentation relating to each item of
business of this Agenda are available for viewing on the City’s website at
www.templecity.us and are on file in the Office of the City Clerk located at City
Hall, 9701 Las Tunas Drive, Temple City, California, and available for review
during regular office hours.
I hereby certify under penalty of perjury under the laws of the State of California
that the foregoing agenda was posted on the Civic Center bulletin board not less
than 72 hours prior to the meeting.
Peggy Kuo, City Clerk
Signed and Posted: November 1, 2012 (7:00 p.m.)
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in this meeting, please contact the City Clerk at (626) 285-2171. Notification 48 hours prior to the
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