The URL can be used to link to this page

Home My Public Portal Aboutr 20-060No. #20 -60 Date of Adoptio March 19, 20 20 AUTHORIZING A PROFESSIONAL ENGINEERING CONTRACT WITH CME ASSOCIATES, FEE ESTIMATE FOR THE CHROME PARK IMPROVEMENTS PROJECT WHEREAS, the Borough of Carteret is in need of specialized engineering services in connection with Design, Permit, Bid and Construction Phases for the improvements to Chrome Park; and WHEREAS, CME Associates, 1460 Route 9 South, Howell, New Jersey 07731, possesses the requisite experience and expertise to provide said services; and WHEREAS, CMB Associates has submitted a proposal to provide said services, at a total cost not to exceed $170,000.00; and WHEREAS, the Mayor and the Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. Acct. # NOW, THEREFORE, BE IT RESOLVED by the Mayor and the Council. of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows; 1. The proposal from CMS Associates for engineering services related to the Design, Permit, Bid and Construction Phases for the Chrome Park Improvements Project at a cost not to exceed $170,000.00 is hereby approved. 2. This action is approved as an award of a professional services contract pursuant to N.J.S.A 40A:11- 5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. 3. A copy of this Resolution be forwarded to the Borough's Purchasing Department, the Borough Director of Engineering and CME Associates. Adopted this 19t day of March, 2020 ' and certified as a true. copy of the original on March 20, 2020. CARMELA POGORZELSKI Acting Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO NV A.B. COUNCILMAN YES NO I NV I A.D. BELLINO -X JONAL X DIAZ X KRUM X DIMASCIO X NAPLES X X- Indlcale Vote AR- Absent NV -Not Voting XOR- Indicates Vote to Overrule Veto Adopted at a meeting of the Municipal Council Mar¢(a 19, 202 Aetang Munrcz'pal C er Hand Delivered Borough of Carteret Municipal Building 61 Cooke Avenue Carteret, NJ 07008 Attn: Mayor Daniel J. Reiman Re. Fee Estimate for Professional Engineering Services for the Improvements to Chrome Park Borough of Carteret, Middlesex County, New Jersey Proposal No. 2018 -100 Dear Honorable Mayor Reiman: We are pleased to have the opportunity to present our fee estimate for professional engineering services for the above - referenced project. It is our understanding that the Borough is seeking to convert the existing natural grass field at the Chrome Park to a multi - purpose synthetic turf field and replace and expand the existing sports courts. The existing grass field is approximately 250' by 200', which is unable to accommodate full size sports fields as desired by the Borough, including football, soccer, lacrosse, and softball. It is anticipated that the existing basketball courts would be relocated approximately 75 feet to the south in order to accommodate a full size soccer field measuring 300' by 165', suitable for 11 on 11 play. The improvements will include the relocation of the three (3) existing basketball courts, construction of two (2) sand volleyball courts, one (1) tennis court, and one (1) tot lot. Additional improvements include fencing, walkways, a gazebo, and various site amenities, as well as the required stormwater management facilities required to collect the field runoff infiltrated in the extensive underground drainage collection system. Our office has prepared the concept sketch and preliminary construction cost estimate for this project. Depending on the desired amenities, we anticipate the construction cost for this project is approximately $2,350,000. We understand that as a part of US Metals' (USMR) settlement with the Borough, some portion of the work, specifically including excavation, backfill, subbase, stormwater and subbase work shall be the responsibility of USMR and executed by their contractors, pursuant to the supplemental agreement between the Borough and USMR. S: \Caderel\ProposaIM19 -02 -08 REV 20-03 -10 - 2018 -0100 Chrome Park Synlhellc Flelb rIm CONSULTING AND MUNICIPAL ENGINEERS 1460 ROUTE 9 SOUTH • HOWELL, NEW JERSEY 07731 • (732) 462 -7400 • FAX: (732) 4090760 JOHN H. ALLGAIR, PE, PP, LS (19832001) C3 DAVID J, SAMUEL, PE, PP,CME JOHN J. STEFANI, PE, LS, PP, CME .`, Z JAY B. CORNELL, PE, PP, CME \L MICHAEL J. McCLELLAND, PE, PP, CME �W GREGORY R. VALESI, PE, PP, CME __ 63 TIMOTHY W. GILLEN, PE, PP, CME BRUCE M. KOCH, PE, PP, CME LOUIS J, PLOSKONKA, PE, CME ASSOCIATES TREVOR J. TAYLOR, PE, PP, CME BEHRAM TURAN, PE, LSRP LAURA J. NEUMANN, PE, PP March 5 , 2020 DOUGLAS ROHMEYER, PE, CFM, CME ROB Revised March 10 , 2020 JOHN J. HESS, PE, PP, CME Hand Delivered Borough of Carteret Municipal Building 61 Cooke Avenue Carteret, NJ 07008 Attn: Mayor Daniel J. Reiman Re. Fee Estimate for Professional Engineering Services for the Improvements to Chrome Park Borough of Carteret, Middlesex County, New Jersey Proposal No. 2018 -100 Dear Honorable Mayor Reiman: We are pleased to have the opportunity to present our fee estimate for professional engineering services for the above - referenced project. It is our understanding that the Borough is seeking to convert the existing natural grass field at the Chrome Park to a multi - purpose synthetic turf field and replace and expand the existing sports courts. The existing grass field is approximately 250' by 200', which is unable to accommodate full size sports fields as desired by the Borough, including football, soccer, lacrosse, and softball. It is anticipated that the existing basketball courts would be relocated approximately 75 feet to the south in order to accommodate a full size soccer field measuring 300' by 165', suitable for 11 on 11 play. The improvements will include the relocation of the three (3) existing basketball courts, construction of two (2) sand volleyball courts, one (1) tennis court, and one (1) tot lot. Additional improvements include fencing, walkways, a gazebo, and various site amenities, as well as the required stormwater management facilities required to collect the field runoff infiltrated in the extensive underground drainage collection system. Our office has prepared the concept sketch and preliminary construction cost estimate for this project. Depending on the desired amenities, we anticipate the construction cost for this project is approximately $2,350,000. We understand that as a part of US Metals' (USMR) settlement with the Borough, some portion of the work, specifically including excavation, backfill, subbase, stormwater and subbase work shall be the responsibility of USMR and executed by their contractors, pursuant to the supplemental agreement between the Borough and USMR. S: \Caderel\ProposaIM19 -02 -08 REV 20-03 -10 - 2018 -0100 Chrome Park Synlhellc Flelb rIm CONSULTING AND MUNICIPAL ENGINEERS 1460 ROUTE 9 SOUTH • HOWELL, NEW JERSEY 07731 • (732) 462 -7400 • FAX: (732) 4090760 Borough of Carteret ASSOCIATES Re: Fee Estimate for Professional Engineering Services Improvements to Chrome Park March 10, 2020 Proposal No. 2018 -100 Page 2 Accordingly, our office proposes the following scope of services to advance the project: 1. Final Design Phase Services An outbound and topographic survey plan has been prepared by Deady Surveyors and has been provided to our office for use in development of the design plans. Our office will coordinate with USMR and provide phased plans and details as needed for their execution of the work, including the work awarded via state contract for turf improvements, and the remainder of site improvements to be publicly bid. Our office will prepare final construction plans that will include, at a minimum, the following for each of the three phases of construction: • Cover and Index Sheet • Existing Conditions Plan • Construction Phasing Plan • Construction Plan • Grading and Drainage Plan • Utility Plan • Amenities Plan • Landscape and Lighting Plan • Construction Details • Soil Erosion and Sediment Control Plan and Details After the construction plans are complete, a cut and fill analysis will be performed and a final project cost estimate will be prepared. Separate plans will be prepared for use by USMR's contractors, state contractor providers, and for contracts awarded by public bid. Final construction plans and bid specifications will be developed in the preferred format of the Borough for the "front end" requirements and any ancillary requirements specifically identified by the Borough of Carteret. The deliverables of this phase will be a complete set of contract documents to be used for public bid in accordance with the New Jersey Local Public Contract Law, as well as supplementary construction documents to solicit state contract pricing. SACartarettProposa1AW2 -08 REV 2005 - 10.2018.0100 Chranne Park Synthetic Field Aoc Borough of Carteret ASSOCIATES Re: Fee Estimate for Professional Engineering Services Improvements to Chrome Park 2. Permit Phase Services March 10, 2020 Proposal No. 2018 -100 Page 3 As this project will disturb more than 5,000 square feet of soil, a certification from the Freehold Soil Conservation District is required. Additionally, as the area of soil disturbance exceeds one (1) acre, a 5G3 Construction Stormwater Request for Authorization from the NJDEP is required. Work in this phase will include the preparation of application and plan submissions to the respective agencies, coordination, and follow -up to ensure all permits are obtained in a timely manner. 3. NJDEP Green Acres and County Coordination Services As the project is partially funded by the Middlesex County Open Space Fund and NJDEP Green Acres Program (GAP), the Department will require that the Recreation and Open Space Inventory (ROSI) be updated and brought into conformance with current regulations. This will include a review and confirmation of all existing Borough open space parcels and mapping of same. 4. Bid Phase Services It is anticipated that the project will be procured in at least three (3) separate packages, including: a. USMR- undertaken work; b. Field improvements under state contract pricing; and, c. Publically bid park improvements for work not covered by items (a) and (b) above With this in mind, work in this phase will include the following services to solicit quotes and publicly bid the project in accordance with the Local Public Contracts Law: d. Provide bid and /or quote documents to prospective bidders, as needed; e. Answer prospective bidder's request for information; f. Provide addenda for clarification of project specifications; g. Attend bid opening; and h. Analyze responsible bids and quotes and recommend contract awards. 5. Contract Administration Services Our office will provide full time observation of the site improvements for the anticipated contract time including the following services undertaken by both USMR and the Borough's contractors: SACsdere1 \Proposels\19 -0&08 REV 20 -03 -10 - 2018 0100 Chrome Park SynlheUc Feld.dsc Borough of Carteret ASSOCIATES Re: Fee Estimate for Professional Engineering Services Improvements to Chrome Park March 10, 2020 Proposal No. 2018 -100 Page 4 a. Attend pre- construction meetings; b. Coordinate with the contractor to ensure compliance with the final contract documents; c. Provide assistance with interpretation of contract documents; d. Review shop drawings; e. Provide responses to RFI's from contractor and provide design related services on an on -call, as- needed basis. f. Provide construction observation services, prepare contractor punch lists and review and prepare pay estimates. We will provide the necessary engineering services as described above based upon the cost breakdown as noted below: 1. Design Phase Services ........................... $60,000.00 2. Permit Phase Services ............................................... ............................... $2,500.00 3. NJDEP Green Acres Coordination Services ............. ............................... $8,500.00 4. Bid Phase Services .................................................... ............................... $7,500.00 5 . Construction Phase Services .................................. ............................... $91,500.00 TotalEstimated Fee ..................................................... ............................... $170,000.00 Exceptions ® Environmental investigation and LSRP services associated with the disposal of contaminated, regulated, or hazardous materials encountered during construction are not included. It is our understanding that work related to environmental testing, remediation, and permitting will be the responsibility of USMR. Any work not specified as listed in the above phases shall be considered additional services and will be invoiced at the time said work is authorized by the Borough. Application fees and /or notifications are considered extra and will be requested at time of submission. SACertereflPropo$81619 -02 -08 REV 20-03-10- 2018 -0100 Chrome Perk Synthetic Reid doe Borough of Carteret ASSOCIATES March 10, 2020 Re: Fee Estimate for Professional Engineering Services Proposal No. 2018 -100 Improvements to Chrome Park Page 5 Should this fee estimate meet your approval, please provide our office with a professional services agreement or Resolution as an indication of the work to proceed. We look forward to the continued involvement with the Borough on this very exciting project and will put all of our resources behind helping your vision of the Borough of Carteret to become a reality. truly yours, Taylor, PE, PP, CME Enclosures TT: MZ cc: John DuPont, PE, CME S:\CerlerelOop...IM19-02 -00 REV 2003 -10 -2010 -0100 Chrome Perk Synthetic FlNddoc Ma r. 13. 2020 9: 32AM BOROUGH O No. 0999 P. 1 OW09 Jo C:ARMELA POGORZELSKI (732) 541 -3800 ACTING .MUNICIPAL CLERK Date: Maroh 13, 2020 To: Patrick DoWasio Troasin er Borough of Cattor6l REOUEST FOR CERTTPICATCON OF AVAILABLE TIINDS For: AUTHORIZING APR - )FESSIONAL ENOME -PING CONTRACT WIT14 CME ASSOCIATES FEE NaxneofAccount: RESOLUTION1120 -60 _ AMOUNT TO BE ENCUMBRRCD; TOTAL COST NOT TO E: ASSOCIATES EXI5TIN0 CONTRACT WITH THE BOROUGH -I-I Acting Municipal Clerk CERTIFICATION OF AVAILABILITY OF FUNDS 1, Treasurer of the Borough of Carteret, do hereby certify that there are sufftoiont funds available In the current budget to enable the Municipal Council to authorize the entering into a Contract between the Borough of Carteret and; TIr finds available for this contract are in the Budget, in the account of fn the amount By this certification, I have hereby encumbered the above named account for the amount of the contract pending Council action. Date: Pereigk beBlasio Treasurer Memorial Munlclpal Building a 61 Cooke Avenue s Carteret, Now Jersey 07008 Tel: 732 -541 -3800 0 Fax: 732- 541 -8925 0 7Y}tWgUjVet net The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: March 25, 2020 A"n- l . a&ju Notary Public of New Jersey DANA C. ARCHEVAL NOTARY PUBLIC OF NEW JERSEY My COMMIllft Expkes 1/12/2822 Carmela Pogorzelski Acting Municipal Clerk Sworn and subscribed before me this -)6 day of Y _A cgakv HO ROUGH OF CARTERET NOTICE OF.CONTRACTAWARD ugh of Carteret has awarded a contract with —t ..........0 - autnor¢etl by law.' Awarded to: CME Asoodates Services: Professional Services with regard to the Chrome Park I. provements Project. Resolution #20-60 Cost: Not to exceed $170,000.00 billable In accordance with the ex fisting contract. Carmela Pogorzelski Actin Municipal Clerk ($2o.b�a)