HomeMy Public PortalAbout08) 7.G.First Quarter Budget AmendmentsAGENDA
ITEM 7.G.
ADMINISTRATIVE SERVICES DEPARTMENT
DATE: December 4, 2012
TO: The Honorable City Council
MEMORANDUM
FROM: Jose E. Pulido, City Manager
Via: Tracey L. Hause, Administrative Services Director
By: Lee Ma, Accountant
SUBJECT: FIRST QUARTER BUDGET AMENDMENTS
RECOMMENDATION:
The City Council is requested to approve the first quarter (i.e., July -September) budget
amendments and amend the adopted Fiscal Year (FY) 2012-13 City Budget
accordingly.
BACKGROUND / ANALYSIS:
During the first quarter, there were items that required budget amendments:
1. Communitv Development Block Grant Fund (Fund 27) - The City received one
loan repayment in August 2012. As a result, budget amendments in the amount
of $25,000 for the Loan Repayment and $2,460 for Program Income are needed
to account for the principal and interest that was received. Also, a budget
amendment in the amount of $27,460 is needed for the remittance of the loan
proceeds back to the Community Development Commission, as the City is
required to remit for any loan repayments and accrued interest.
2. Sewer Reconstruction Fund (Fund 33) - The revenue for the Sewer
Reconstruction has exceeded the budget amount by $35,000 due to the fact that
the City received additional revenue for the two new project construction
applications on Ellis Lane in August and the other on Sultana Avenue in
September.
3. General Fund (Fund 01) - A re -appropriation in the amount of $10,000 from the
Animal Control JPA expenditure account is requested for the Overtime for the
Community Preservation Program for City staff overtime hours work for the city
sponsored special events and off hour enforcement.
City Council
December 4, 2012
Page 2
4. General Fund (Fund 01) - The City received the Energy Efficiency & Conservation
Block Grant (EECBG) in (FY) 2009-10. This grant is to be used for the
Conservation Energy Fair and energy conservation grant expense. The
remaining of the grant needs to be used by this fiscal year. The Community
Development Department anticipated that this grant was to be used up in (FY)
2011-12 and was not budgeted for (FY) 2012-13. A budget re -appropriation in
the amount of $104,234 is requested for this fiscal budget for the EECBG Grant
Expense Account. The EECBG Grant (Fund 34) will reimburse the General Fund
(Fund 01) for these expenditures.
CONCLUSION:
The City Council is requested to approve the first quarter budget amendments and
amend the adopted budget accordingly.
FISCAL IMPACT:
This item has an impact on the (FY) 2012-13 City Budget and a budget amendment is
needed. Listed below is a recap of the fiscal impact.
Proposed Funding Source
Account Number 27-870-38-3823
Account Number 27-870-38-3824
Account Number 33-840-35-3502
General Fund (01)
CDBG (27)
Sewer Reconstruction (33)
Revenue Impact
$ 25,000
$ 2,460
$ 35,000
Expenditure Impact
Account Number 01-950-63-4214 1($ 10,000)
Account Number 01-950-65-4150 $ 10,000
Account Number 27-930-55-4950 $ 27,460
Account Number 01-930-55-4936 $ 104,234
Net Impact
Re -appropriation
Re -appropriation
Re -appropriation
General Fund $ 114,234 Re -appropriation
�CDBG $ 0
Sewer Reconstruction $ 35,000