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HomeMy Public PortalAbout02) 7A CCM 2012-4-121. CALL TO ORDER CITY COUNCIL REGULAR MEETING MINUTES DECEMBER 4, 2012 AGENDA ITEM ?.A. Mayor Yu called the City Council Regular Meeti ng to order at 7 :31 p.m . in the Council Chambers located at 5938 Kauffman Avenue , Temple City. 2. ROLL CALL PRESENT: Councilmember-Bium , Chavez, Vizcarra , Sternquist, Yu ABSENT: Councilmember-None ALSO PRESENT: City Manager Pulido , City Attorney Vail , City Clerk Kuo , Administrative Services Director Hause , Parks and Recreation Director Burroughs , Public Safety and Services Manager Sahagun . 3. INVOCATION Pastor Darrel Kelty from Community of Christ located at 9468 Broadway provid ed the Invocation . 4. PLEDGE OF ALLEGIANCE Mayor Yu led those present in the Pledge of Allegiance to the Flag . 5. CEREMONIAL MATTERS A. Temple City Youth Football Council presented Certificates of Recogn ition to th e players of Templ e City Youth Football Rams Gremlin Division. 6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA Ms . Pat Brayer, San Gabriel Valley Humane Society Director, gave a presentation on the featured pet for the month of December. Those interested in adopting a pet can call the San Gabriel Valley Humane Society at 626-286 -11 5 9. James Thompson , commented about speeding cars on Olive Street, trees on Las Tunas Drive and the invocation that are given during the Council meetings . City Council Minutes December 4 , 2012 Page 2 Mary Kokayko , Temple City resident , requested that the list of names for the Veteran be posted in City Hall. 7. CONSENT CALENDAR Councilmember Vizcarra moved to approve the remainder of the Consent Calendar, seconded by Councilmember Blum and unanimously carried . Recommendation : Approve Items A through J per recommendations. A. APPROVAL OF MINUTES The City Council is requested to review and approve the Minutes of the Regular City Council Meeting of November 20 , 2012 . Recommendation : Approve . B. PARKS & RECREATION COMMISSION ACTIONS -MEETING OF NOVEMBER 21 , 2012 The City Council is requested to review the Parks and Recreation Commission actions of their meeting of November 21 , 2012 . Recommendation : Receive and file C. AWARD OF CONTRACT FOR PRINT AND MAIL SERVICES CONNECT magazine is the City's quarterly, 36 -page publication that was produced in April 2012 as a revamp from the City's former 16 -page newsletter and recreation guide. Originally designed as a 28 -page magazine, the publication expanded last summer to its current page count allowing staff to address upcoming City projects in detail while providing standard format for citizens to reference recreational activities and citywide events . Due to the challenges with the previous contractor, staff issued the RFP to ensure that the community rece ives the quarterly issues within a reasonable time frame , while keeping costs low to produce the 36 -pag e publication . The proposed contract with PGI meets this objective as their services include final press , printing , binding and bulk mailing coordination of CONNECT magazine-all within a seven-day turnaround time . The contract will also include a two-year option, in which both the city and PGI can extend the contract for an additional two years at one year intervals , upon mutual agreement by both parties . City Council Minutes December 4 , 2012 Page 3 Recommendation : City Council authorize the City Manager to execute a professional services agreement with the Pacific Graphics, Inc . (PGI) to provide printing and mail coordinating services for the City 's quarterly magazine CONNECT in an amount not to exceed $ 37 ,706.56 (i .e ., $9 ,426 .64 per issue) for a one-year term with a two-year option. D. TEMPLE CITY CHAMBER OF COMMERCE LEASE AGREEMENT The City Council is requested to approve the Temple City Chamber of Commerce lease agreement which include key provisions as follows: with the proposed term of three years with a two year option ; unchanged rent amount of $1 .00 per month ; terms that hold Chamber responsible for day to day maintenance; public liability and property insurance policies naming the City as additionally insured; and ensures all indemnities are up to date pursuant to industry standards. Recommendation: 1) Approve a three-year lease agreement between the City of Temple City and Temple City Chamber of Commerce for the property at 9050 Las Tunas Drive; and 2) Authorize the City Manager to execute said agreement with the Temple City Chamber of Commerce . E. CONSULTANT SERVICES AGREEMENT WITH GEO-ADVANTEC, INC . The proposed agreement with Geo-Advantec, Inc. provides construction inspection services during the Rosemead Projects 16 to 18 month duration . With the construction set to begin next month for the Rosemead Blvd Project, inspection services are necessary to ensure the projects built per specifications and all applicable building codes Recommendation: 1) Approve a $243,000 consultant services agreement with Geo- Advantec , Inc. for inspection services associated with the Rosemead Boulevard Safety Enhancements and Beautification Project; and 2) Authorize the City Manager to finalize and execute said agreement with Geo -Advantec. City Counc il Minutes December 4 , 2012 Page 4 F . AUTHORIZATION TO APPLY FOR ADDITIONAL GRANT FUNDS FOR THE LAS TUNAS DRIVE SAFETY ENHANCEMENT AND BEAUTIFICATION PROJECT AND AWARD OF A PROFESSIONAL SERVICES AGREEMENT TO AVANT-GARDE TO PREPARE MULTIPLE GRANT APPLICATIONS FOR THE 2013 MTA CALL FOR PROJECTS The 2013 MTA Call for Project is a program where a significant amount of grant funds could be awarded for the purpose of converting Las Tunas Drive form an auto oriented thoroughfare into a sophisticated pedestrian friendly downtown with all of the amenities and safety enhancements available today that will have a lifespan of 50 years . Over the past few months, Avant-Garde, Inc ., has been working with the City manager to identify potential funding sources as well as developing a funding strategy for the Las Tunas Drive Project. In order to secure more grant funds to fully fund this project, the City needs to retain the services of a grant writing consultant (i.e., Avant-Garde, Inc.). Recommendation : 1) Authorize the City Manager to submit up to three grant applications for the Las Tunas Drive Safety Enhancements and Beautification project through the 2013 Los Angeles County Metropolitan Transportation Authority (MTA) Call for Projects that are due to MTA by January 18, 2013 ; and 2) Award a professional services agreement to Avant-Garde , Inc . (in an amount not to exceed $30,000 for grant writing services for the submittal of multiple grant applications to the 2013 MTA Call for Projects for the Las Tunas drive Safety Enhancement and Beautification Project and the Urban Greening Communities Program. G . FIRST QUARTER BUDGET AMENDMENT The City Council is requested to review and approve the following amendments to the Community Development Block Grant Fund ; Sewer Reconstruction Fund ; and the General Fund . Recommendation : The City Council is requested to approve the first quarter budget amendments and amend the adopted Fiscal Year 2012 City Budget accordingly. City Council Minutes December 4 , 2012 Page 5 H. FIRST QUARTER TREASURER'S REPORT, REVENUE AND EXPENDITURE SUMMARY REPORTS AND CAPITAL IMPROVEMENT FINANCIAL REPORT The City Council is requested to review, receive and file the First Quarter Treasurer's Report, Revenue and Expenditure Summary Reports and Capital Improvement Financial Report. Recommendation: Receive and file I. PETTY CASH AND VISA CARD REPORT The City Council is requested to review, receive and file the Petty Cash and Visa Card Report. Recommendation : Receive and file J. ADOPTION OF RESOLUTION NO . 12-4877-APPROVAL OF PAYMENT OF BILLS The City Council is requested to adopt Resolution No. 12-4877 authorizing the payment of bills . Recommendation: Adopt Resolution No . 12-4877 8. UNFINISHED BUSINESS A. SECOND READING AND ADOPTION OF ORDINANCE NO . 12 -964, AN ORDINANCE OF THE CITY OF TEMPLE CITY ADDING ARTICLE C ("SECOND-HAND SMOKE CONTROL ORDINANCE ") OF CHAPTER 2 ("PUBLIC HEALTH CODE") OF TITLE 3 ("PUBLIC SAFETY") OF THE TEMPLE CITY MUNICIPAL CODE During the past months, the City has enacted several amendments (i.e ., Property Maintenance, Shopping Cart Containment, and Vacant Property Registration) to the Temple City Municipal Code (TCMC) aimed at maintaining and enhancing the City's quality of life . Staffs review and analysis of the City's Public Health Code, as well as laws adopted by the State of California, has demonstrated that existing laws have not been adapted to adequately respond to growing concerns by City officials and the public regarding the control of second-hand smoke . Although the California Legislature has enacted limited laws to protect persons from the adverse effects of second-hand smoke , additional regulations are left to local authorities to protect the children , adults , and seniors who do not receive the protections provided by the State . Under City Council Minutes December 4 , 2012 Page 6 the existing California law and pursuant to the City's general and Constitutional police powers, local authorities have great f lexibility in adopting smoking laws that do not otherwise conflict with State regulations -including the ability to enact a complete ban on smoking . The neighboring cities of Baldwin Park , Pasadena, and Glendale are among the cities proactively enforcing smoke-free public spaces . The City Council is requested to adopt Ordinance No. 12-964 to enact a comprehensive and consolidated set of regulations to better address the exposure from second -hand smoke to residents and guests of the City . Publ ic Safety and Services Manager gave a brief summary of the staff report. Mayor Yu opened public comment. Roy Russel, Chair of Tobacco Free Coalition, spoke in favor of adoption of Ordinance No . 12-964. Mayor Yu closed public comment. Councilmember Blum moved to waive further reading and adopt Ordinance 12-964 by title only , seconded by Councilmember Chavez and unanimously c arried . B. S ECOND READING AND ADOPTION OF ORDINANCE NO . 12-965 , AN ORDINANCE OF THE CITY OF TEMPLE CITY ADDIN G ARTICLE D ("TOBACCO RETAILER PERMIT ORDINANCE ") OF CHAPTER 2 ("BUSINESS PERMITS ") OF TITLE 5 ("BUSINESS LICENSE AND REGULATIONS ") OF THE TEMPLE CITY MUNICIPAL CODE. During the past months , the City has enacted several amendments (i .e., Property Maintenance, Shopping Cart Containment , and Vacant Property Registration) to the Temple City Municipal Code (TCMC) aimed at maintaining and enhancing the City's quality of life . Staff's review and analysis of State law and the TCMC has demonstrated that the City's ex isting laws have not been adapted to adequately respond to growing concerns by City officials and the public, regarding responsible toba cco retailing as it pertains to discouraging the sale and distribution of tobacco and nicotine products to minors . The City Council is requested to adopt Ordinance No . 12-965 to encourage responsible tobacco retailing which will assist in the prev e ntion of the illegal sale and d istribution of tobacco and nicotine produ cts to minors throughout the City and the gre ater San Gabriel Valley. Public Safety and Service s Manager Sahagun gave a brief summary of City Council Minutes December 4 , 2012 Page 7 the staff report. Mayor Yu opened public comment. Mayor Yu closed public comment. Councilmember Chavez motion to waive further reading and adopt Ordinance 12-965 by title only, seconded by Mayor Pro Tern Sternquist and carried by the follow ing roll call : AYES : NOES: ABSTAIN : Councilmember-Chavez, Sternquist, Yu Councilmember-Bium , Vizcarra Councilmember -none 9. NEW BUSINESS -None 10. COMMUNICATIONS A . Update : Los Angeles County Sheriff Activities for November 2012 Deputy Rick Adams reviewed Temple City's crime statistics and Sheriff's activities for the month of November. 11. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY MEETING 12. ACTION ON REQUEST BY SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY -Non e 13. UPDATE FROM CITY MANAGER City Manager Pulido announced the upcoming City activities : Wednesday , December 5 , Chamber of Commerce will host a Las Tunas Drive Safety Enhancement and Beautification Proj ect Community Me eting for loc al businesses from 7-9 p.m . at Live Oak Room ; Thursday, De c ember 6, Lights on Temple City starts at 6 :00 p .m.; Thursday , December 13 , deadline to apply for the Parks and Recreation Commissioner vacancy; Thursday , December 19 , City will host the second Community Meeting for th e Las Tunas Drive Safety Enhancement and Beautification Project from 7-9 p .m. at the Live Oak Park; Tuesday, February 19, Mayor's City of the Address at 7 p.m.; Thursday, December 27, Special City Council meeting to consider the urban design options that will be presented to Council for the Las Tunas Drive Safety Enhancement and Beautificatio n Project. 14. MATTERS FROM CITY OFFICIALS-None City Council Minutes December 4, 2012 Page 8 15. COUNCIL REPORTS REGARDING AD HOC OR STANDING COMMITTEE MEETINGS A. Las Tunas Drive Streetscape & Pedestrian Improvement Ad Hoc (Mayor Yu and Mayor Pro Tern Sternquist) Met with the City's consultant and gave direction to consultant for the design for the Las Tunas Drive Safety Enhancement and Beautification Project. B. Pocket Park Ad Hoc (Mayor Pro Tern Sternquist and Councilmember Vizcarra)-None C. Tier Medical Benefit Ad Hoc (Mayor Yu and Councilmember Blum) -None D. Parks & Recreation Commission Appointment Ad Hoc (Mayor Pro Tern Sternquist & Councilmember Chavez)-None E. School District/City Standing Committee (Mayor Pro Tern Sternquist & Councilmember Chavez)-None F. Rosemead Boulevard Improvement Project Standing Committee (Mayor Yu & Councilmember Blum) -None G . City Code Review Standing Committee (Mayor Pro Tern Sternquist & Councilmember Chavez)-None H. Fiscal Year 2012-13 Mid-Year Budget Review Standing Committee (Mayor Yu & Councilmember Blum) -None 16. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER'S REGULAR AGENDA A. COUNCILMEMBER BLUM -None B. COUNCILMEMBER CHAVEZ-None C. COUNCILMEMBER VIZCARRA-None D. MAYOR PROTEM STERNQUIST Requested direction from Council regarding property purchasing policy for pocket park spaces . City Council Minutes December 4, 2012 Page 9 City Attorney Vail stated that an ordinance and reso l ution is not necessary because Council can call for a special meeting in 24 hours and authorize City Manager to pursue a property at any time once a property of interest has been identified . E. MAYOR YU -None 17. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE EXPENDITURES A. COUNCILMEMBER BLUM-None C. COUNCILMEMBER CHAVEZ -None C. COUNCILMEMBER VIZCARRA-None D. MAYOR PROTEM STERNQUIST-None E . MAYOR YU -None 18. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA James Thompson , Temple City resident , made a comment about rea l estate purchasing process and if eminent domain is out of t he question for City acquiring properties. 19. CLOSED SESSION -None 20. ADJOURNMENT The City Council's Regular Meeting was adjourned at 8 :33p.m . Mayor ATTEST: City Clerk