HomeMy Public PortalAbout02) 7A CCM 2012-4-121. CALL TO ORDER
CITY COUNCIL
REGULAR MEETING MINUTES
DECEMBER 4, 2012
AGENDA
ITEM ?.A.
Mayor Yu called the City Council Regular Meeti ng to order at 7 :31 p.m . in the
Council Chambers located at 5938 Kauffman Avenue , Temple City.
2. ROLL CALL
PRESENT: Councilmember-Bium , Chavez, Vizcarra , Sternquist, Yu
ABSENT: Councilmember-None
ALSO PRESENT: City Manager Pulido , City Attorney Vail , City Clerk Kuo ,
Administrative Services Director Hause , Parks and Recreation
Director Burroughs , Public Safety and Services Manager
Sahagun .
3. INVOCATION
Pastor Darrel Kelty from Community of Christ located at 9468 Broadway provid ed
the Invocation .
4. PLEDGE OF ALLEGIANCE
Mayor Yu led those present in the Pledge of Allegiance to the Flag .
5. CEREMONIAL MATTERS
A. Temple City Youth Football
Council presented Certificates of Recogn ition to th e players of Templ e
City Youth Football Rams Gremlin Division.
6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA
Ms . Pat Brayer, San Gabriel Valley Humane Society Director, gave a
presentation on the featured pet for the month of December. Those interested in
adopting a pet can call the San Gabriel Valley Humane Society at 626-286 -11 5 9.
James Thompson , commented about speeding cars on Olive Street, trees on Las
Tunas Drive and the invocation that are given during the Council meetings .
City Council Minutes
December 4 , 2012
Page 2
Mary Kokayko , Temple City resident , requested that the list of names for the
Veteran be posted in City Hall.
7. CONSENT CALENDAR
Councilmember Vizcarra moved to approve the remainder of the Consent
Calendar, seconded by Councilmember Blum and unanimously carried .
Recommendation : Approve Items A through J per recommendations.
A. APPROVAL OF MINUTES
The City Council is requested to review and approve the Minutes of the
Regular City Council Meeting of November 20 , 2012 .
Recommendation : Approve .
B. PARKS & RECREATION COMMISSION ACTIONS -MEETING OF
NOVEMBER 21 , 2012
The City Council is requested to review the Parks and Recreation
Commission actions of their meeting of November 21 , 2012 .
Recommendation : Receive and file
C. AWARD OF CONTRACT FOR PRINT AND MAIL SERVICES
CONNECT magazine is the City's quarterly, 36 -page publication that was
produced in April 2012 as a revamp from the City's former 16 -page
newsletter and recreation guide. Originally designed as a 28 -page
magazine, the publication expanded last summer to its current page count
allowing staff to address upcoming City projects in detail while providing
standard format for citizens to reference recreational activities and
citywide events .
Due to the challenges with the previous contractor, staff issued the RFP to
ensure that the community rece ives the quarterly issues within a
reasonable time frame , while keeping costs low to produce the 36 -pag e
publication . The proposed contract with PGI meets this objective as their
services include final press , printing , binding and bulk mailing coordination
of CONNECT magazine-all within a seven-day turnaround time . The
contract will also include a two-year option, in which both the city and PGI
can extend the contract for an additional two years at one year intervals ,
upon mutual agreement by both parties .
City Council Minutes
December 4 , 2012
Page 3
Recommendation : City Council authorize the City Manager to
execute a professional services agreement
with the Pacific Graphics, Inc . (PGI) to provide
printing and mail coordinating services for the
City 's quarterly magazine CONNECT in an
amount not to exceed $ 37 ,706.56 (i .e .,
$9 ,426 .64 per issue) for a one-year term with a
two-year option.
D. TEMPLE CITY CHAMBER OF COMMERCE LEASE AGREEMENT
The City Council is requested to approve the Temple City Chamber of
Commerce lease agreement which include key provisions as follows: with
the proposed term of three years with a two year option ; unchanged rent
amount of $1 .00 per month ; terms that hold Chamber responsible for day
to day maintenance; public liability and property insurance policies naming
the City as additionally insured; and ensures all indemnities are up to date
pursuant to industry standards.
Recommendation:
1) Approve a three-year lease agreement between the City of Temple
City and Temple City Chamber of Commerce for the property at
9050 Las Tunas Drive; and
2) Authorize the City Manager to execute said agreement with the
Temple City Chamber of Commerce .
E. CONSULTANT SERVICES AGREEMENT WITH GEO-ADVANTEC, INC .
The proposed agreement with Geo-Advantec, Inc. provides construction
inspection services during the Rosemead Projects 16 to 18 month
duration . With the construction set to begin next month for the Rosemead
Blvd Project, inspection services are necessary to ensure the projects built
per specifications and all applicable building codes
Recommendation:
1) Approve a $243,000 consultant services agreement with Geo-
Advantec , Inc. for inspection services associated with the
Rosemead Boulevard Safety Enhancements and Beautification
Project; and
2) Authorize the City Manager to finalize and execute said agreement
with Geo -Advantec.
City Counc il Minutes
December 4 , 2012
Page 4
F . AUTHORIZATION TO APPLY FOR ADDITIONAL GRANT FUNDS FOR
THE LAS TUNAS DRIVE SAFETY ENHANCEMENT AND
BEAUTIFICATION PROJECT AND AWARD OF A PROFESSIONAL
SERVICES AGREEMENT TO AVANT-GARDE TO PREPARE MULTIPLE
GRANT APPLICATIONS FOR THE 2013 MTA CALL FOR PROJECTS
The 2013 MTA Call for Project is a program where a significant amount of
grant funds could be awarded for the purpose of converting Las Tunas
Drive form an auto oriented thoroughfare into a sophisticated pedestrian
friendly downtown with all of the amenities and safety enhancements
available today that will have a lifespan of 50 years .
Over the past few months, Avant-Garde, Inc ., has been working with the
City manager to identify potential funding sources as well as developing a
funding strategy for the Las Tunas Drive Project. In order to secure more
grant funds to fully fund this project, the City needs to retain the services
of a grant writing consultant (i.e., Avant-Garde, Inc.).
Recommendation :
1) Authorize the City Manager to submit up to three grant applications
for the Las Tunas Drive Safety Enhancements and Beautification
project through the 2013 Los Angeles County Metropolitan
Transportation Authority (MTA) Call for Projects that are due to
MTA by January 18, 2013 ; and
2) Award a professional services agreement to Avant-Garde , Inc . (in
an amount not to exceed $30,000 for grant writing services for the
submittal of multiple grant applications to the 2013 MTA Call for
Projects for the Las Tunas drive Safety Enhancement and
Beautification Project and the Urban Greening Communities
Program.
G . FIRST QUARTER BUDGET AMENDMENT
The City Council is requested to review and approve the following
amendments to the Community Development Block Grant Fund ; Sewer
Reconstruction Fund ; and the General Fund .
Recommendation : The City Council is requested to approve the
first quarter budget amendments and amend
the adopted Fiscal Year 2012 City Budget
accordingly.
City Council Minutes
December 4 , 2012
Page 5
H. FIRST QUARTER TREASURER'S REPORT, REVENUE AND
EXPENDITURE SUMMARY REPORTS AND CAPITAL IMPROVEMENT
FINANCIAL REPORT
The City Council is requested to review, receive and file the First Quarter
Treasurer's Report, Revenue and Expenditure Summary Reports and
Capital Improvement Financial Report.
Recommendation: Receive and file
I. PETTY CASH AND VISA CARD REPORT
The City Council is requested to review, receive and file the Petty Cash
and Visa Card Report.
Recommendation : Receive and file
J. ADOPTION OF RESOLUTION NO . 12-4877-APPROVAL OF PAYMENT
OF BILLS
The City Council is requested to adopt Resolution No. 12-4877 authorizing
the payment of bills .
Recommendation: Adopt Resolution No . 12-4877
8. UNFINISHED BUSINESS
A. SECOND READING AND ADOPTION OF ORDINANCE NO . 12 -964, AN
ORDINANCE OF THE CITY OF TEMPLE CITY ADDING ARTICLE C
("SECOND-HAND SMOKE CONTROL ORDINANCE ") OF CHAPTER 2
("PUBLIC HEALTH CODE") OF TITLE 3 ("PUBLIC SAFETY") OF THE
TEMPLE CITY MUNICIPAL CODE
During the past months, the City has enacted several amendments (i.e .,
Property Maintenance, Shopping Cart Containment, and Vacant Property
Registration) to the Temple City Municipal Code (TCMC) aimed at
maintaining and enhancing the City's quality of life . Staffs review and
analysis of the City's Public Health Code, as well as laws adopted by the
State of California, has demonstrated that existing laws have not been
adapted to adequately respond to growing concerns by City officials and
the public regarding the control of second-hand smoke .
Although the California Legislature has enacted limited laws to protect
persons from the adverse effects of second-hand smoke , additional
regulations are left to local authorities to protect the children , adults , and
seniors who do not receive the protections provided by the State . Under
City Council Minutes
December 4 , 2012
Page 6
the existing California law and pursuant to the City's general and
Constitutional police powers, local authorities have great f lexibility in
adopting smoking laws that do not otherwise conflict with State regulations
-including the ability to enact a complete ban on smoking .
The neighboring cities of Baldwin Park , Pasadena, and Glendale are
among the cities proactively enforcing smoke-free public spaces . The City
Council is requested to adopt Ordinance No. 12-964 to enact a
comprehensive and consolidated set of regulations to better address the
exposure from second -hand smoke to residents and guests of the City .
Publ ic Safety and Services Manager gave a brief summary of the staff
report.
Mayor Yu opened public comment.
Roy Russel, Chair of Tobacco Free Coalition, spoke in favor of adoption of
Ordinance No . 12-964.
Mayor Yu closed public comment.
Councilmember Blum moved to waive further reading and adopt
Ordinance 12-964 by title only , seconded by Councilmember Chavez and
unanimously c arried .
B. S ECOND READING AND ADOPTION OF ORDINANCE NO . 12-965 , AN
ORDINANCE OF THE CITY OF TEMPLE CITY ADDIN G ARTICLE D
("TOBACCO RETAILER PERMIT ORDINANCE ") OF CHAPTER 2
("BUSINESS PERMITS ") OF TITLE 5 ("BUSINESS LICENSE AND
REGULATIONS ") OF THE TEMPLE CITY MUNICIPAL CODE.
During the past months , the City has enacted several amendments (i .e.,
Property Maintenance, Shopping Cart Containment , and Vacant Property
Registration) to the Temple City Municipal Code (TCMC) aimed at
maintaining and enhancing the City's quality of life . Staff's review and
analysis of State law and the TCMC has demonstrated that the City's
ex isting laws have not been adapted to adequately respond to growing
concerns by City officials and the public, regarding responsible toba cco
retailing as it pertains to discouraging the sale and distribution of tobacco
and nicotine products to minors .
The City Council is requested to adopt Ordinance No . 12-965 to
encourage responsible tobacco retailing which will assist in the prev e ntion
of the illegal sale and d istribution of tobacco and nicotine produ cts to
minors throughout the City and the gre ater San Gabriel Valley.
Public Safety and Service s Manager Sahagun gave a brief summary of
City Council Minutes
December 4 , 2012
Page 7
the staff report.
Mayor Yu opened public comment.
Mayor Yu closed public comment.
Councilmember Chavez motion to waive further reading and adopt
Ordinance 12-965 by title only, seconded by Mayor Pro Tern Sternquist
and carried by the follow ing roll call :
AYES :
NOES:
ABSTAIN :
Councilmember-Chavez, Sternquist, Yu
Councilmember-Bium , Vizcarra
Councilmember -none
9. NEW BUSINESS -None
10. COMMUNICATIONS
A . Update : Los Angeles County Sheriff Activities for November 2012
Deputy Rick Adams reviewed Temple City's crime statistics and Sheriff's
activities for the month of November.
11. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY
REDEVELOPMENT AGENCY MEETING
12. ACTION ON REQUEST BY SUCCESSOR AGENCY TO THE TEMPLE CITY
COMMUNITY REDEVELOPMENT AGENCY -Non e
13. UPDATE FROM CITY MANAGER
City Manager Pulido announced the upcoming City activities : Wednesday ,
December 5 , Chamber of Commerce will host a Las Tunas Drive Safety
Enhancement and Beautification Proj ect Community Me eting for loc al
businesses from 7-9 p.m . at Live Oak Room ; Thursday, De c ember 6, Lights on
Temple City starts at 6 :00 p .m.; Thursday , December 13 , deadline to apply for
the Parks and Recreation Commissioner vacancy; Thursday , December 19 , City
will host the second Community Meeting for th e Las Tunas Drive Safety
Enhancement and Beautification Project from 7-9 p .m. at the Live Oak Park;
Tuesday, February 19, Mayor's City of the Address at 7 p.m.; Thursday,
December 27, Special City Council meeting to consider the urban design options
that will be presented to Council for the Las Tunas Drive Safety Enhancement
and Beautificatio n Project.
14. MATTERS FROM CITY OFFICIALS-None
City Council Minutes
December 4, 2012
Page 8
15. COUNCIL REPORTS REGARDING AD HOC OR STANDING COMMITTEE
MEETINGS
A. Las Tunas Drive Streetscape & Pedestrian Improvement Ad Hoc
(Mayor Yu and Mayor Pro Tern Sternquist)
Met with the City's consultant and gave direction to consultant for the
design for the Las Tunas Drive Safety Enhancement and Beautification
Project.
B. Pocket Park Ad Hoc
(Mayor Pro Tern Sternquist and Councilmember Vizcarra)-None
C. Tier Medical Benefit Ad Hoc
(Mayor Yu and Councilmember Blum) -None
D. Parks & Recreation Commission Appointment Ad Hoc
(Mayor Pro Tern Sternquist & Councilmember Chavez)-None
E. School District/City Standing Committee
(Mayor Pro Tern Sternquist & Councilmember Chavez)-None
F. Rosemead Boulevard Improvement Project Standing Committee
(Mayor Yu & Councilmember Blum) -None
G . City Code Review Standing Committee
(Mayor Pro Tern Sternquist & Councilmember Chavez)-None
H. Fiscal Year 2012-13 Mid-Year Budget Review Standing Committee
(Mayor Yu & Councilmember Blum) -None
16. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER'S REGULAR
AGENDA
A. COUNCILMEMBER BLUM -None
B. COUNCILMEMBER CHAVEZ-None
C. COUNCILMEMBER VIZCARRA-None
D. MAYOR PROTEM STERNQUIST
Requested direction from Council regarding property purchasing policy for
pocket park spaces .
City Council Minutes
December 4, 2012
Page 9
City Attorney Vail stated that an ordinance and reso l ution is not necessary
because Council can call for a special meeting in 24 hours and authorize
City Manager to pursue a property at any time once a property of interest
has been identified .
E. MAYOR YU -None
17. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF
CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE
EXPENDITURES
A. COUNCILMEMBER BLUM-None
C. COUNCILMEMBER CHAVEZ -None
C. COUNCILMEMBER VIZCARRA-None
D. MAYOR PROTEM STERNQUIST-None
E . MAYOR YU -None
18. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE
AGENDA
James Thompson , Temple City resident , made a comment about rea l estate
purchasing process and if eminent domain is out of t he question for City
acquiring properties.
19. CLOSED SESSION -None
20. ADJOURNMENT
The City Council's Regular Meeting was adjourned at 8 :33p.m .
Mayor
ATTEST:
City Clerk