HomeMy Public PortalAbout02) 5A Approval of Consultant Services Agreement with RHA Landscape ArchitectsCity Council
December 27, 2012
Page 2
for a consultant to assist with the Parks and Open Space Master Plan .
4 . On June 30 , 2011, the City submitted an Urban Greening Grant Application
requesting $180 ,000 from the State of California -Strategic Growth Council to
develop an Urban Greening Plan (Parks and Open Space Master Plan). Staff was
directed to not move forward with the Parks and Open Space Master Plan pending
a determination on the grant application.
5 . On May 1, 2012, the City was notified that its Urban Greening Grant Application
was not approved for funding .
6 . On June 19, 2012, the City Council adopted the FY 2012-13 City Budget. Included
again i n the Capital Improvement Program (CIP) budget was $100,000 for a
consultant to assist with the Parks and Open Space Master Plan .
7. On August 15, 2012, the Parks and Recreation Commission established a Parks
and Open Space Master Plan Ad Hoc Committee to assist staff in the
development of a Request for Proposals (RFP) for the Parks and Open Space
Master Plan . Commissioners Fish and Georgine were appointed to the ad hoc
committee.
8 . On September 4 , 2012, the City Council established an ad hoc committee to
research and discuss issues relative to pocket parks and open space in the
community. Mayor Pro Tern Sternquist and Councilmember Vizcarra were
appointed to the ad hoc committee.
9. On November 2 , 2012 , the City issued an RFP (Attachment "B") for a Parks and
Open Space Master Plan that would assist the City in determining how best to
meet the future park and open space needs of the community.
10 . On November 27 , 2012 , the City received nine (9) proposals from firms wishing to
develop the Parks and Open Space Master Plan. Parks and Recreation Director
Burroughs and Administrative Services Director Hause completed a review of the
proposals and selected the four (4) most qualified firms (MIG, RHA Landscape
Architects Planners , Inc., RJM Design Group, and SWA) for interviews .
11 . On December 13 , 2012, the City's selection committee (Mayor Pro Tern
Sternquist, Councilmember Vizcarra, Parks and Recreation Commissioner
Georgine, Assistant to the City Manager Haworth, and Parks and Recreation
Director Burroughs) interviewed the selected firms. The selection committee
recommended the City enter into an agreement with RHA Landscape Architects
Planners, Inc. for the development of a Parks and Open Space Master Plan .
City Council
December 27, 2012
Page 3
ANALYSIS:
For many years the Parks and Recreation Commission and the City Council have
expressed concern with the lack of park and open space in the City and discussed
options to add green space . With less than 19 acres of park space for 38 ,000 residents
(.55 acres/1 ,000) Temple City is far below the national standard of 10 acres/1 ,000 .
Because of these ongoing discussions , staff included an item in the 2011-13 work plan
to prepare a Parks and Open Space Master Plan that would analyze and develop
recommendations to address the shortage . Funding in the amount of $100 ,000 was
included in the 2011-12 CIP budget for this purpose, however staff did not move
forward due to a pending grant application for a similar purpose . The City received
notification on May 1, 2012 that the grant application had not been selected for funding ;
therefore, staff recommended and Council approved carrying over the $100 ,000 for a
Parks and Open Space Master Plan from the 2011 -12 to the 2012-13 FY budget.
With the assistance of a Parks and Recreation Commiss ion ad hoc committee , a
Request for Proposals (RFP) was developed soliciting a consultant that would provide
services to the City resulting in a comprehensive master plan that assesses current
open space and projected community needs to guide future programmatic decisions
and capital improvement planning . The main objectives of the Parks and Open Space
Master Plan are to identify the values of the community in regards to parks and
recreation programs , provide a city-wide vision for parks and open space , and establish
a strategic direction for the del ivery of parks .
A total of nine (9) proposals were rece ived by the published deadline of November 27 ,
2012. Firms submitting proposals i nclude:
};>Green Play LLC
};> Lawrence R. Moss & Associ ates
};>Legends Des ign Studio , Inc.
};> M.I.G .
};>Public Research Group
};> RHA Landscape Architects Planners, Inc .
};> RJM Design Group
};>SWA
};> TKE
Lafayette , CO
Glendale, CA
Dana Point, CA
Pasadena, CA
Palm Desert, CA
Riverside , CA
San Juan Capistrano , CA
Los Angel es , CA
Riverside , CA
After a thorough review process , including a review of the proposals and interviews with
the top four firms , staff recommends the City Council approve a Consul tant Services
Agreement with RHA Landscape Architects Planners , Inc. to prepare a Parks and Open
Space Master Plan for the City . Staff has carefully reviewe d their qualifications and
scope of work and believes they have the necessary staff and expertise to prepare a
comprehensive master plan for the City. After negotiations , RHA Landscape Architects
Planners , Inc. has reduced th eir fee for these se rvices to $87,500 .
City Council
December 27, 2012
Page4
CONCLUSION:
The City Council is requested to approve a Consultant Services Agreement with RHA
Landscape Architects Planners, Inc. for development of a Parks and Open Space
Master Plan in an amount not to exceed $87,500 .
FISCAL IMPACT:
On June 19, 2012, the City Council adopted the Fiscal Year (FY) 2012-13 City Budget
which included a $100 ,000 appropriation for the Parks and Open Space Master Plan .
The proposed fee for the Parks and Open Space Master Plan from RHA Landscape
Architects Planners , Inc. is $87,500 . Sufficient funds have been appropriated in the
current year's adopted budget.
ATTACHMENTS:
A. Consultant Services Agreement-RHA Landscape Architects Planners, Inc.
B. Request for Proposals for Parks and Open Space Master Plan
C . Proposal from RHA Landscape Architects Planners , Inc.
ATTACHMENT "A"
CONSULTANT SERVICES AGREEMENT
PARKS AND OPEN SPACE MASTER PLAN
By and Between
THE CITY OF TEMPLE CITY,
a municipal corporation
and
RHA LANDSCAPE ARCHITECTS PLANNERS, INC.
a corporation
AGREEMENT FOR CONSULTANT SERVICES BETWEEN
CITY OF TEMPLE CITY, CALIFORNIA
AND
RHA LANDSCAPE ARCHITECTS PLANNERS, INC.
This Agreement for Consultant Services ("Agreement") is entered into as of this 27 1h day
of December, 2012 by and between the City of TEMPLE CITY, a municipal corporation ("City")
and RHA Landscape Architects Planners, Inc., a corporation ("Consultant"). City and Consultant
are sometimes hereinafter individually referred to as "Party" and hereinafter collectively referred
to as the "Parties ."
RECITALS
A. City has sought, by a Request for Proposals the performance of the services
defined and described particularly in Section 2 of this Agreement.
B. Consultant, following submission of a proposal submitted on November 27, 2012
for the performance of the services defined and described particularly in Section 2 of this
Agreement, was selected by the City to perform those services.
C. Consultant was selected by the City on the basis of Consultant's demonstrated
competence and the profes s ional qualifications neces sary for the s ati sfactory performance of the
services required.
D. Purs uant to the City of Temple City's Municipal Code, City has authority to enter
into this Consultant Services Agreement and the City Manager has authority to execute this
Agreement.
E. The Parties desire to formalize the s election of Con sultant for performance of
those services defined and described particularly in Section 2 of thi s Agreement and desire that
the terms of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promi ses and covenants made by
the Parties and contained here and other consideration , the value and adequacy of which are
hereby acknowledged, the parties agree as follow s:
SECTION 1. TERM OF AGREEMENT.
Subject to the provisions of Section 20 "Termination of Agreement" of this Agreement,
the scope of services set forth in Exhibit "A" "Scope of Services" shall be completed pursuant to
the schedule specified in Exhibit "A." Should the scope of services not be completed pursuant to
that schedule, the Consultant shall be deemed to be in Default of this Agreement pursuant to
Section 21 of this Agreement. The City, in its sole discretion, may choose not to enforce the
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Default provi s ions of this Agreement and may in stead allow Consultant to continue performing
the scope of services until such services are complete.
SECTION 2. SCOPE OF SERVICES.
Consultant agrees to perform the services set forth in Exhibit "A" "Scope of Services ,"
which is incorporated herein by this reference, in accordance with the term s and conditions of
this Agreement.
SECTION 3. ADDITIONAL SERVICES.
Consultant shall not be compensated for any services rendered in connection with its
performance of this Agreement which are in addition to or outside of those set f orth in this
Agreement or li ste d in Exhibit "A" "Scope of Services," unless such additional serv ices are
authorized in advance and in writing by the City Council or City Manager of City. Con sultant
shall be compensated for any such additional services in the amounts and in the manner agreed to
by the City Council or City Manager.
SECTION4. COMPENSATION AND METHOD OF PAYMENT.
(a) Subject to any limitations set forth in this Agreement, City agrees to pay
Consultant the amounts specified in Exhibit "B" "Compensation," which is incorporated herein
by this reference. The total compensation, including reimbursement for actual expenses, shall
not exceed eighty seven thousand five hundred dollars ($87,500), unle ss additional co mpensation
is approved in writing by the City Council or City Manager.
(b) Each month Consultant shall furnish to City an original invoice for all work
performed and expenses incurred during the preceding month. The invoice s hall detail charges
by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and
s ub -consultant contracts. Sub-con sultant charges shall be detailed by the following categories:
labor, travel, materials, equipment and su pplie s. If the compensation set forth in subsection (a)
and Exhibit "B" include payment of labor on an hourly basis (as opposed to labor and materials
being paid as a lump sum), the labor category in each invoice shall include detailed descriptions
of task performed and the amount of time incurred for or allocated to that task. City shall
independently review each invoice submitted by the Consultant to determine whether the work
performed and expenses incurred are in compliance with the provision s of thi s Agreement. In
the event that no charges or expenses are di sputed, the invoice shall be approved and paid
according to the terms set forth in sub section (c). In the event any charges or expenses are
di sputed by City, the original invoice sh all be returned by City to Consultant for correction a nd
resubmission.
(c) Except as to any charges for work performed or expenses incurred by Consultant
which are disputed by City, City will use its best efforts to cause Consultant to be paid within
forty-five (45) days of receipt of Consultant's correct and undisputed invoice.
(d) Payment to Consultant for work performed pursuant to this Agreement shall not
be deemed to waive any defects in work p erformed by Consultant.
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SECTION 5. INSPECTION AND FINAL ACCEPTANCE.
City may inspect and accept or reject any of Consultant's work under this Agreement,
either during performance or whe n completed. City shall reject or finally accept Cons ultant's
work within six ty (60) day s after s ubmitted to City. City s hall reje ct work by a timel y written
explanation, otherwise Consultant's work s hall be deemed to have been accepted . City's
acceptance shall be conclusi ve as to such work except with res pect to latent defects, fraud and
such gross mi stakes as amount to fraud. Acceptance of any of Consultant's work by City shall
not constitute a waiver of any of the provisions of thi s Agreement including, but not limited to,
sections 16 a nd 17 , pertaining to indemnification and insurance, re spe ctively.
SECTION6. OWNERSHIP OF DOCUMENTS.
All original maps, model s, designs, drawing s, photographs, s tudies, surveys, re ports, data,
notes, computer files , files and other documents prepared, deve lop ed or di scovered by Consultant
in the course of providing any services pursuant to thi s Agreement shall become the sole prope11y
of City and may be used, reu se d or otherwise disposed of by City without the permi ssion of the
Consultant. Upon completion, expiration or termination of this Agreement, Consultant shall turn
ove r to City all such original maps, models, d es ign s, drawings, photographs, studies, s urveys,
reports, data, notes, computer files, files and other do cuments.
If and to the extent th a t City utilizes for any purpose not rel ated to this Agreement any
maps, mode ls , designs, drawings, photographs , studies, surveys, reports , data, notes, computer
fil es, files or other documents prepared, deve loped or di sc over ed by Consultant in the course of
providing any services pursuant to thi s Agreeme nt, Co nsultant's g uara nt ees and warrants related
to Standard of Performance and found in S ection 9 of thi s Agreement shall not extend to such
use of the maps, models, desi gns, drawings, photographs, studies, s urveys, reports, d ata , notes,
computer files, fil es or other do c um e nts.
SECTION 7. CONSULTANT'S BOOKS AND RECORDS.
(a) Consultant shall maintain any and all do cuments and re cords demon s tratin g or
relating to Consultant's performance of services pursuant to thi s Agreement. Cons ultant s hall
maintain any and all le dgers, books of account, invoices, vouchers, canceled checks, or other
documents or records evidenc in g or r elating to work, ser vic es, exp enditures and disbursements
charged to City purs uant to thi s Agreement. Any and all such doc um ents or re cords sh all be
maintained in accordance with ge nerally accepted accounting principles and shall b e suffi c iently
complete a nd detailed so as to pe rmit an accura te evaluation of the services provided by
Consultant pursuant to thi s Agreement. Any and all such doc uments or records shall be
maintained for three years from the date of execution of thi s Agreeme nt and to the extent
required by laws r e lating to audits of public agencies a nd their ex penditures.
(b) Any a nd a ll records or documents required to be maintained pursu ant to this
sec tion shall be made available for insp ection, a udit and copying, at any time during regular
bu s iness hours, upon request by City or its des ign a ted representative . Copies of s uch documents
or record s sh all be prov ided directly to the City for inspection, au dit a nd copying whe n it is
p ractical to do s o; otherwise, unless an alternative i s mutually agreed upon, such docume nt s and
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records shall be made available at Consultant 's address indicated for receipt of notices in this
Agreement.
(c) Where City has reaso n to believe that any of the doc uments or records required to
be maintained pursuant to this section may be los t or discarded due to di ssolution or termination
of Consultant's bus iness, City may, by written request, require that custody of such doc uments or
records be given to the City and that such documents and records be mainta ined by the requesting
party. Access to such documents and rec ord s shall be granted to City, as well as to its
successors-in-i nterest and authorized representatives.
SECTION 8. STATUS OF CONSULTANT.
(a) Consultant i s and shall at all times remain a wholly independent contractor and
not an officer, employee or agent of City. Consultant shall have no authority to bind City in any
manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City,
whethe r by contract or otherwi se, unle ss s uch authority is expressly conferred under thi s
Agreement or is otherwise ex press ly co nferred in writing by City.
(b) The personnel performin g the services under thi s Agreement on behalf of
Consultant shall at all times be under Consultant's exclusive direction and control. Neither City,
nor a ny elected or appointed boards, officers, officials, employee s or agents of City, shall have
control over the conduct of Consultant or a ny of Consultant's officers , employees, or agents
except as set forth in this Agreement. Consult ant shall not at any time or in any manner represent
th at Consultant or any of Consultant's officers, employees, or agent s are in any manner officials,
officers, e mplo yees or agents of City .
(c) Neither Consultant , nor any of Consultant's officers, employees or agents, shall
o btain an y r ights to retirement, he alth care or any other benefits which may otherwise acc ru e to
City's employees . Consultant expressly waives any claim Consultant may have to any such
rights.
SECTION9. STANDARD OF PERFORMANCE.
Consultant represents and warrants that it h as th e qualifications, experience and facilities
necessary to properly perform th e services r eq uired under thi s Agreement in a thorough,
competent and profess ional manner. Consultant sh a ll at all times faithfully , competently and to
the best of its abil ity, ex perience and talent, perform all services des cribed herein . In meeting its
obliga tion s under this Agreement, Consultant shall employ, at a minimum, generally accepted
standards and practices utili zed by persons engaged in providing services similar to tho se
required of Consultant under thi s Agreement. In addition to the ge neral standards of
performance set forth thi s Section 9, additiona l specific standard s of performance and
performance criteria are set forth in the Scope of Work that shall al so be applicable to
Consult an ts work under thi s Contract. Where there is a confl ict between a general and a specific
s tandard of performance or performa nce criteria, the specific standard or criteria shall prevail
over the ge neral.
If a nd to the e xtent that City utilizes for any purpose not related to this Agreemen t any
maps, models, designs, drawin gs, photographs, studies, surveys, reports, data, notes, co mputer
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files, file s or other documents prepared, developed or discovered by Consultant in the course of
providing any services pursuant to this Agreement , Consultant's guarantees and warranties
related to Standard of Performance shall not extend to such use of the maps, models, de signs,
drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other
documents.
SECTION 10. COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND
LICENSES.
Consultant shall keep itself informed of and comply with all applicable federal, state and
local laws, statutes, codes, ordinances , regulations and rules in effect during the term of this
Agreement. Consultant shall obtain any and all licenses, permits and authorizations necessary to
perform the services set forth in thi s Agreement. Neither City, nor any elected or appointed
boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a
result of any failure of Consultant to comply with this section.
SECTION 11. PREVAILING WAGE LAWS
It is the understanding of City and Consultant that California prevailing wage laws do not
apply to this Agreement because the Agreement does not involve any of the following services
subject to prevailing wage rates pursuant to the California Labor Code or regulations
promulgated thereunder: Construction, alteration, demolition, installation, or repair work
performed on public buildings, facilities, streets or sewers done under contract and paid for in
whole or in part out of public funds . In this context, "construction" includes work performed
during the design and preconstruction phases of construction including, but not limited to,
inspection and land surveying work.
SECTION 12. NONDISCRIMINATION.
Consultant shall not discriminate, in any way , against any person on the basi s of race,
color, religious creed, national origin , ance stry, sex, age, physical handicap, medical condition or
marital status in connection with or related to the performance of this Agreement.
SECTION 13. UNAUTHORIZED ALIENS.
Consultant hereby promises and agrees to comply with all of the provi sions of the Federal
Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection
therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ
such unauthorized aliens for the performance of work and/or services covered by this Agreement,
and should the any liability or sanctions be imposed against City for such u se of unauthorized
aliens, Consultant hereby agree s to and shall reimburse City for the co s t of all such liabilities or
s anctions imposed, together with any and all costs, including attorneys' fee s, incurred by City.
SECTION 14. CONFLICTS OF INTEREST.
(a) Consultant covenants that neither it, nor any officer or principal of its firm , has or
shall acquire any interest, directly or indirectly, which would conflict in any manner with the
interests of City or which would in any way hinder Consultant's performance of services under
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this Agreement. Consultant further covenants that in the performance of this Agreement, no
person having any such interest shall be employed by it as an officer, employee, agent or
subcontractor without the express written consent of the City Manager. Consultant agrees to at all
times avoid conflicts of interest or the appearance of any conflicts of interest with the interes ts of
City in the performance of this Agreement.
(b) City understands and acknowledges that Consultant is, as of the date of execution
of this Agreement, independently involved in the performance of non -related services for other
governmental agencies and private parties. Consultant is unaware of any stated po sition of City
relative to such projects. Any future position of City on such projects shall not be considered a
conflict of interest for purposes of this section.
(c) City understands and acknowledges that Consultant will, perform non-related
services for other governmental agencies and private parties following the completion of the
scope of work under this Agreement. Any such future service shall not be considered a conflict
of interest for purposes of this section.
SECTION 15. CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION.
(a) All information gained or work product produced by Consultant in performance of
this Agreement shall be considered confidential, unless such information is in the public domain
or already known to Consultant. Consultant shall not release or disclose any such information or
work product to persons or entities other than City without prior written authorization from the
City Manager, except as may be required by law.
(b) Consultant, its officers, employees, agents or subcontractors, shall not, without
prior written authorization from the City Manager or unless requested by the City Attorney of
City, voluntarily provide declarations, letters of support, testimony at depositions, response to
interrogatories or other information concerning the work performed under thi s Agreement.
Response to a subpoena or court order shall not be considered "voluntary" provided Consultant
gives City notice of such court order or subpoena.
(c) If Consultant, or any officer, employee, agent or s ubcontractor of Consultant,
provides any information or work product in violation of this Agreement, then City shall have the
right to reimbursement and indemnity from Consultant for any damages, costs and fees,
including attorneys fees, caused by or incurred as a result of Consultant's conduct.
(d) Consultant shall promptly notify City should Consultant , its officers, employees,
agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition,
request for documents, interrogatories, request for admissions or other discovery request, court
order or su bpoena from any party regarding this Agreement and the work performed thereunder.
City retains the right, but has no obligation, to represent Consultant or be present at any
deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to
provide City with the opportunity to review any response to di scovery requests provided by
Consultant. However, this right to review any such response does not imply or mean the right by
City to control, direct, or rewrite said res ponse.
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SECTION 16. INDEMNIFICATION.
(a) Indemnification by Design Professional. As provided under Civil Code Section
2782.8, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its
officials, employees and agents ("Indemnified Parties") from and against any and all claims.
actions and proceedings (whether at law or equity, administrative or judicial), demands, orders,
judgments, losses, liabilities, damages, costs and expenses, including attorney's fees and costs,
(collectively "Claims") to the extent same arise out of, pertain to, or relate to the negligence,
recklessness , or willful misconduct of the Consultant, its officers, agents, employees or sub-
consultants (or any entity or individual that Consultant shall bear the legal liability thereof) in the
performance of professional services under this Agreement, with the understanding that in the
event Claims are found by the trier of fact to have been caused by the joint or concurrent
negligence of the City and its contractors and con s ultants, and Consultant, damages and expenses
from both indemnity and duty to defend obligations shall be borne by each party in proportion to
its negligence.
(b) Indemnification from Sub-Consultants. Consultant agrees to obtain executed
indemnity agreements with provisions identical to those set forth here in this section from each
and every sub-consultant I contract or any other person or entity involved by, for , with or on
behalf of Consultant in the performance of this Agreement naming the Indemnified Parties as
additional indemnitees . In the event Consultant fails to obtain such indemnity obligations from
others as required here, Consultant agrees to be fully responsible according to the terms of this
section. Failure of City to monitor compliance with these requirements imposes no additional
obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to
indemnify and defend City as set forth herein i s binding on the s uccessor s, assigns or heirs of
Consultant and shall survive the termination of thi s Agreement or this section.
(c) City's Sole Negligence. The provisions of this Section 16 do not apply to Claims
occurring as a result of City's sole negligence. The provisions of this section shall not release
City from liability arising from gross negligence or willful acts or omi ssions of City or any and
all of its officials , employees and agents.
SECTION 17. INSURANCE.
Consultant agrees to obtain and maintain in full force and effect during the term of this
Agreement the insurance policies set forth in Exhibit "C" "Insurance," which is incorporated
herein by thi s reference. All insurance policies shall be subject to approval by City as to form
and content. These requirements are subject to amendment or waiver if so approved in writing
by the City Manager. Consultant agrees to provide City with copies of required policies upon
request.
SECTION 18. ASSIGNMENT.
The expertise and experience of Consultant are material considerations for this
Agreement. City has an interest in the qualifications of and capability of the perso ns and entities
who will fulfill the duties and obligations imposed upon Consultant under this Agreement. In
recognition of that interest, Consu ltant shall not assign or transfer thi s Agreement or any portion
of this Agreement or the performance of any of Consultant's duties or obligations under thi s
RIV #4822-7830-4520 vl -7-
Agreement without the prior written consent of the City Council. Any attempted assignment
shall be ineffective, null and void, and shall constitute a material breach of this Agreement
entitling City to any and all remedies at law or in equity, including summary termination of this
Agreement. City acknowledges, however, that Consultant, in the performance of its duties
pursuant to thi s Agreement, may utilize subcontractors.
SECTION 19. CONTINUITY OF PERSONNEL.
Cons ultant shall make every reasonable effort to maintain the stability and continuity of
Consultant's staff and subcontractors, if any, assigned to perform the services required under this
Agreement. Consultant shall notify City of any changes in Consultant's staff and subcontractors,
if any, assigned to perform the services required under this Agreement, prior to and during any
such performance.
SECTION20. TERMINATION OF AGREEMENT.
(a) City may terminate this Agreement, with or without cause, at any time by giving
thirty (30) days written notice of termination to Consultant. In the event such notice is given,
Consultant shall cease immediately all work in progres s .
(b) Consultant may terminate this Agreement for cause at any time upon thirty (30)
days written notice of termination to City.
(c) If either Consultant or City fail to perform any material obligation under this
Agreement, then, in addition to any other remedies, ei ther Consultant, or City may terminate thi s
Agreement immediately upon written notice.
(d) Upon termination of this Agreement by either Consultant or City, all property
belonging exclusively to City which is in Consultant's possession shall be returned to City.
Consultant shall furnish to City a final invoice for work petformed and expenses incmTed by
Consultant, prepared as set forth in Section 4 of this Agreement. This final invoice shall be
reviewed and paid in the same manner as set forth in Section 4 of this Agreement.
SECTION 21. DEFAULT.
In the event that Consu ltant i s in default under the term s of thi s Agreement, the City shall
not have any obligation or duty to continue compensating Consultant for any work performed
after the date of default. Instead, the City may give notice to Consultant of the default and the
reasons for the default. The notice shall include the timeframe in which Consultant may cure the
default. This timeframe is pres umptively thirty (30) days, but may be extended, though not
reduced, if circumstances warrant. During the period of time that Consultant is in default, the
City shall hold all invoices and shall, when the default is cured, proceed with payment on the
invoices. In the alternative, the City may, in its s ole discre tion , elect to pay some or all of the
outstanding invoices during the period of default. If Consultant does not cure the default, the
City may take necessary steps to terminate this Agreement under Section 20. Any failure on the
part of the City to give notice of the Consultant's default shall not be deemed to result in a waiver
of the City's legal rights or any rights arising out of any provision of thi s Agreement.
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SECTION 22. EXCUSABLE DELAYS.
Consultant shall not be liable for damages, including liquidated damages, if any, caused
by delay in performance or failure to perform due to causes beyond the control of Consultant.
Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal,
state or lo cal gove rnments, acts of City, court orders, fires, floods , epidemics, strikes, embargoes,
and unus ually severe weather. The term and price of thi s Agreement shall be equitably adj u sted
for any delays due to such causes.
SECTION 23. COOPERATION BY CITY.
All public information , data , reports , records, and maps as are existing and available to
City as public records, and which are necessary for carrying out th e work as outlined in the
Exhibit "A" "Scope of Services," shall be furni shed to Consultant in every reaso nable way to
facilitate, without undue delay, the work to be performed under this Agreement.
SECTION 24. NOTICES.
All notices required or permitted to be give n under this Agreement shall be in writing and
shall be personally delivered, or sent by telecopier or certified mail , postage prepaid an d return
receipt requested, addressed as follows:
To City:
To Consultant:
City of Temple City
Attn: City Manager
9701 Las Tunas Dr.
Temple City, CA 91780
RHA Landscape Architects Planners, Inc.
Attn: Doug Grove
6216 Brockton Avenue, Suite 212
Riversi de , CA 92506
Notice shall be deemed effective on the date personally delivered or tran smitted by
facsimile or, if mailed, three (3) days after depos it of the s ame in the custody of the United States
Postal Service.
SECTION 25. AUTHORITY TO EXECUTE.
The person or perso ns executing this Agreement on behalf of Consultant represents and
warrants that he/she/th ey has/have the authority to so execute this Agreement and to bind
Consultant to the performance of its obligations hereunder.
SECTION 26. ADMINISTRATION AND IMPLEMENTATION
This Agreement shall be administered and executed by the City Manager or his or her
designated representative, followin g approval of this Agreement by the City Council. The City
Manager shall have the authority to iss ue interpretations and to make minor amendments to this
RIV #4822-7830-4520 vI -9 -
Agreement on behalf of the City so long as such actions do not materially change the Agreement
or make a commitment of additional funds of the City. All other changes, modifications, and
amendments shall require the prior approval of the City Council.
SECTION 27. BINDING EFFECT.
This Agreement shall be binding upon the heirs, executors, administrators, successors and
assigns of the parties.
SECTION 28. MODIFICATION OF AGREEMENT.
No amendment to or modification of this Agreement shall be valid unless made in writing
and approved by the Consultant and by the City Council. The parties agree that this requirement
for written modifications cannot be waived and that any attempted waiver shall be void.
SECTION 29. WAIVER.
Waiver by any party to this Agreement of any term, condition, or covenant of this
Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by
any party of any breach of the provisions of this Agreement shall not constitute a waiver of any
other provision nor a waiver of any subsequent breach or violation of any provision of this
Agreement. Acceptance by City of any work or services by Consultant shall not constitute a
waiver of any of the provisions of this Agreement.
SECTION 30. LAW TO GOVERN; VENUE.
This Agreement shall be interpreted, construed and governed according to the laws of the
State of California. In the event of litigation between the parties, venue in state trial courts shall
lie exclusively in the County of Los Angeles, California. In the event of litigation in a U.S.
District Court, venue shall lie exclusively in the Central District of California, in Los Angeles .
SECTION 31. ATTORNEY'S FEES, COSTS AND EXPENSES.
In the event litigation or other proceeding is required to enforce or interpret any provi s ion
of this Agreement, the prevailing party in such litigation or other proceeding shall b e entitled to
an award of reasonable attorney's fees, costs and expenses, in addition to any other relief to
which it may be entitled.
SECTION 32. ENTIRE AGREEMENT.
This Agreement, including the attached Exhibits "A" through "C", is the entire, complete,
final and exclusive expression of the parties with respect to the matters addressed therein and
supersedes all other Agreements or understandings, whether oral or written, or entered into
between Consultant and City prior to the execution of this Agreement. No statements,
representations or other Agreement s, whether oral or written, made by any party which are not
embodied herein shall be valid and binding. No amendment to this Agreement shall be valid and
binding unless in writing duly executed by the parties or their authorized representative s.
RJV #4822-7830 -4 520 vl -10-
SECTION 33. SEVERABILITY.
If any term, condition or covenant of this Agreement is declared or determined by any
court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of
this Agreement shall not be affected thereby and the Agreement shall be read and construed
without the invalid, void or unenforceable provision(s).
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first-above written.
CITY OF TEMPLE CITY CONSULTANT
By: __________ _
Jose Pulido, City Manager
ATTEST:
By: __________ _
Peggy Kuo, City Clerk
APPROVED AS TO FORM
By: __________ _
Eric S. Vail, City Attorney
NOTE: CONSULTANT'S SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE
ATTESTATIONS SHALL DE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF
INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO DEVELOPER'S
BUSINESS ENTITY.
RlV 1148 22-7830-4 520 vl -11 -
EXHIBIT "A"
SCOPE OF SERVICES
PROJECT KICK-OFF AND COORDINATION
The RHA/PROS team will coordinate and conduct a kick-off meeting between key City staff and
Consulting Team members that will confirm project goals and help guide actions and decisions of the
Consulting Team. Detailed steps of this task include:
• Confirmation -The project goals, objectives, scope, and schedule will be confirmed.
• Outcome Expectations-Discuss expectations of the completed project.
• Communications-Confirmation on lines of communication, points of contact etc.
• Data Collection-Collect, log, and review key data and information to understand the project
background in-depth.
• System Tour-Conduct a system tour with staff to obtain an initial understanding of the parks,
facilities, trails, and facilities in the community. This will help obtain a good perspective of the
system when interacting with individuals during the community input process . A more detailed
inventory capture and site assessment tour will be conducted as a part of the park and facility
assessment over the course of the plan development.
• Progress Status Reports-The Consulting Team will develop status reports to the City on a
monthly basis. More importantly, we will be in close and constant contact with your designated
project coordinator throughout the performance of the project.
A. UPDATE PARK STANDARDS AND INVENTORY
All work on this portion will be performed by RHA with input and coordination by PROS. The plan will
include a complete and current inventory of all City used and/or managed public and private parks,
facilities and trails . This plan will provide recognition of alternative providers (e.g. schools , other
governmental agencies, for-profit and not-for-profit organizations, etc.) and facilities . The inventory will
denote the legal parcel locators; park names, unique facilities as well as the specific components (e.g .
ball fields, playgrounds, pools, centers, etc for all properties and facilities owned and/or managed by
the City.
1. Analyze Existing Co nditions
Locate and identify existing public and private parks and open spaces to include :
a. Public parks, trails and conservation areas
b. Private and non-profit facilities open and accessible to the public
c. Public school playgrounds and facilities open and accessible to the community
2. Potential Parkland Inventory
We will identify undeveloped land, not necessarily owned by the City, which may have potential for
recreation purpose . An aerial photo of each site will be obtained from Google Maps and a list of the
existing a park facilities and amenities will be listed. A list of all proposed improvements and
renovations will also be provided. Information from this assessment will be used to develop levels of
service as well as Capital Improvement Needs for the Master Plan. All information will be prepared in 11
x 17 format for inclusion in the Master Plan document. Plan renderings and sketches are not anticipated
and not included in this scope of work.
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B. COMMUNITY OUTREACH AND PUBLIC PARTICIPATION
The community outreach process is critical to build support for the development of new parks and
gather community comments on how the parks should be designed in order to meet the needs of
residents and park users. This step will include an initial assessment of community attitudes, interest,
and needs as well as an eventual public review of the proposed Master Plan. We understand that we
will be working with other consultants including, but not necessarily limited to, the Las Tunas Drive
Safety Enhancement and Beautification project consultant.
The foundation of this project will .be based in community and stakeholder input. We will utilize
contacts and relationships ofthe City and other officials to identify stakeholders, gather input and
disseminate information to help gain consensus on key strategies.
1. Coordinate and Manage Master Plan Advisory Committee
The RHA/Pros team will manage the logistics of the Master Plan Advisory Committee and will assist with
all meeting coordination. The following is a list of potential committee members. We will select the final
list in conjunction with the City staff:
• Elected Officials
• Planning Commission
• Parks and Recreation Commission
• Public Safety Commission
• Members from other Standing Committees
• Key Business Leaders
• School District Officials
• Key Partners/Philanthropic Organizations
• Youth Organization lead ers
• City Staff
• Others as determined by the City staff
Once the Advisory Committee is formed, we will work closely with them to develop a public
participation plan and schedu le to ensure broad community engagement and significant community
input and awareness of the Master Plan process. Thi s process will include:
a. Holding an orientation meeting with the City, staff and Advisory Committee to review the work
plan, timeline and details of the Master Plan progress as discussed above.
b. Id entifying stakeholders, partners, and user groups to be included in the process.
c. Holding Master Pl an Advisory Committee meetings to guide public involvement and relay City
thoughts.
2 . Community Needs Assessment
A Community Needs Asses sment w ill be conducted to ensure that the Consultant Team and City staff
understands the public's perceived needs for parks and open space. This assess ment will be
accomplished through a variety of input gatherin g formats, such as :
• Open Public Meetings, Community workshops and stakeho lder interviews
• Residential mail and telephone surveys
• Worker and visitor intercept studies
• Community wide meetings
• Focus group meetings with key constituents
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Open Public Meetings-Open public meetings serve to present information and gather feedback from
citizens at large. It is important to have an initial meeting early in the process and a follow-up meeting
during the final plan development process. It will be important to get maximum media exposure to
inform citizens of the purpose and importance of the meetings and clearly note time and locations. We
propose to conduct a total of three (3) public forums: one (1) initial public forums to introduce the
project and project goals, gain input for the community's vision and core values for the City parks and
recreation system and two (2) follow-up meetings conducted during the final briefings component of
the plan. These meetings will ensure opportunities for the general public to discuss their options and
perceptions surrounding the parks and recreation system.
Statistically-Valid SuNey-We will perform a random, scientifically valid community-wide household
to quantify knowledge, need, unmet need, priorities and support for system improvements including
facility, programming, parks, trails and open space development needs of the City. We will administer a
statist ica lly valid random sampling Needs Assessment Survey of household surveys in the City of
Temple City. The survey will be administered by phone or by a combination of a mail/phone survey and
will have a minimum sample size of 300 completed surveys at a 95% level of confidence and a
confidence interval of+/-5.4%.
"Ca ught in the Act" SuNeys-We will also conduct informal surveys to complement the data
obtained from the statistically-valid survey. Intercept surveys in the parks and facilities will be
undertaken in conjunction with questions and discussion with park and recreation workers.
3. Key Trends and Impacts of Demographics and Participation
The RHA/PROS team will utilize the City's projections and supplement with census tract demographic
data obtained from Environmental Systems Research Institute, Inc . (ESRI), the largest research and
development organization dedicated to Geographical Information Systems (GIS) and specializing in
population projections and market trends; for comparison purposes data will also obtained from the
U.S. Census Bureau. This analysis will provide an understanding of the demographic environment for the
following reasons:
• To understand the market areas served by the park and recreation system and distinguish customer
groups.
• To determine changes occurring in the City and the region, and assist in making proactive decisions
to accommodate those shifts.
• Provide the basis for Equity Mapping and Service Area Analysis
The City's demographic analysis will be based on US 2000 Census information, 2010 updated
projections, and 5 (2017), 10 (2022) and 20 (2032) year projections. The following demographic
characteristics will be included:
• Population density
• Age Distribution
• Households
• Gender
• Ethnicity
• Household Income
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From the demographic base data, sports, recreation, and outdoor trends are applied to the local
populace to assist in determini ng the potential participation base w i thin the community. For the sports
and recreation trends, the Consult ing Team utilizes the Sporting Goods Manufacturers Association
information, as well as participation trends from the Outdoor Foundation on outdoor recreation trends.
C. RECOMMENDATIONS FOR FUTUR.E PARKS AND OPEN SPACE
The RHA/PROS will synthesize the findings from the community input, survey results, standards,
demographics and trends analysis, technical assessments into a quantified priority facility and amenity
needs analysis. This will be created using a proprietary model that PROS has created. This will be
compared against gaps or surplus in recreation services, parks, facilities and amenities to demonstrate
the true unmet needs and gaps in the community. The Team will conduct a work session with staff and
the Parks and Open Space Advisory Committee to review the findings and make revisions as necessary.
1. Develop Criteria for Potential Sites
We will utilize this model to develop objective criteria, evaluate and make recommendations for future
priorities for new land acquisition and park construction.
2. Identify Locations for Future Open Space
We will identify locations and develop strategies for acquisition of new park land. The
recommendations will include a prioritization of both land acquisition and facility construction,
including how the City of Temple City might partner with other agencies, including schools, to maximize
its resources for our citizens and programs. We will examine how both traditional and nontraditional
facilities can be utilized. We will also take into account any forthcoming trends that might affect the
provision of recreation services in Temple City and make recommendations on how to address them .
3. Identify Priority Projects and Areas (Action Plan)
Goals/objectives and policies will be established and prioritized. A status briefing will be presented to
gain input and consensus on direction . Key recommendations and tacti cs that support each action
strategy to its fullest outcome will be outlined in a strategy matrix with priorities, timelines,
measurement, and teams w ithin the City or external partners to focus on during the next 20 years . The
Strategy Matrix will serve as the deta il ed action plan and implementation tool with goals, objectives,
strategies, actions, pri orities/timelines, and teams. This will be reviewed with Department staff in a
work session. A prioritized timetable for the development of the parks and open space will be
developed to include:
• Short Term Goals (2013-2015)
• Mid Term Goals (2016-2020)
• Long Teams Development Goals (Post 2020)
4. Cost Impacts of Development
We will provide prelim inary cost estimates both cumulatively and individually based on current
conditions plus anticipated inflation . We will analyze and estimate the operational and maintenance
costs for the recommendati ons as well as explore methods of financing for the proposed developments,
including grants, dedications, impact fees, etc.
Fund ing strategies will be developed based in part to our review and analysis of the facilities as well as
the national experience brought by the RHA/PROS team members . We have already identified
RTV #4822-7830-4520 vi
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numerous funding options that can be applied based on the community values. The funding strategies
to be evaluated for recommendations will include :
• Fees and charges options and recommendations
• Endowments/Non-profits opportunities for supporting operational and capital costs
• Sponsorships/advertising/naming rights to support programs, eve nts, and facilities
• Partnerships with public/public partners, public/not-for-profit partners and public/private
partnerships
• Dedicated funding sources to support land acquisition and capital improvements
• Development agreements to support park acquisition, open space and park and facility
development
• Land or facility leases to support operational and capital costs
• Identify other grant opportunities and resources
D. DEVELOP A MASTER PLAN
1. Prepare a draft Parks and Open Space Master Plan
We will prepare a draft Parks and Open Space Master Plan with strategies taking into account all of
the data collection, needs assessment, input from the community during the public workshops, and any
additional analysis of data and mapping and data gathered and consider the fiscal and operational
impacts to the City. We will participate in a public workshop to present the draft plan and present all
preliminary recommendations . We will coordinate and attend meetings with the Advisory Committee
to refine the draft plan.
2. Prepare a final Parks and Open Space Master Plan
Once the draft Parks and Open Space Master Plan is approved, we will prepare a final summary
report and present the document to the staff, Ad hoc committee, Advisory Com mittee, co nsu ltants,
Commissions, and City Council for further review. We will also present the document at a final public
meeting. Based on input we will prepare the final Parks and Open Space Master Plan. The final
M aster Plan will id entify all specific immediate and future tasks that must be completed in order to
implement the recommendatio ns of the plan. It will be a prioritized plan providing guidelines and
specific actio n steps to the City of Temple City for investing and developing parks and facilities. The plan
will also take into account environmental stewardship and operational sustainab ility in acquisition and
development of current and future park l and .
E. DELIVERABLES
The work product for the Parks and Open Space Master Plan will include the following:
• Detailed work plan identifying a sche dule for completion
• Draft Master Plan which will include all of the information contained in the detailed work program
outlined above .
• Thirty (30) copies of the Draft Plan for approved by City Council, Parks and Recreation
Comm ission, and other entities as determined by the City.
• Appropriate written materials and graphics in the form of maps, slid es, PowerPoint presentations,
etc. for public presentations.
• Fifty (SO) copies of the Final Master Plan adopted by City Council, Pa rks and Recreation
Commission, and other entities as determined by the City.
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" A l l m a t e r i a l s t o b e p r o v i d e d i n a M i c r o s o f t O f f i c e f o r m a t a s w e l l a s A d o b e A c r o b a t p o r t a b l e
d o c u m e n t f o r m a t ( f i l e t y p e * . P D F ) , l a t e s t v e r s i o n w i t h i n t e g r a t e d g r a p h i c s .
" A l l p r o j e c t d o c u m e n t s , i n c l u d i n g n o t i c e s , m e e t i n g m i n u t e s , e t c . , s h a l l b e p r o v i d e d i n A d o b e
A c r o b a t p o r t a b l e d o c u m e n t f o r m a t ( f i l e t y p e * . P D F ) a n d m a d e p a r t o f t h e D r a f t a n d F i n a l M a s t e r
P l a n .
" A l l d o c u m e n t s s h a l l b e c o m p i l e d s o t h a t t h e y c a n b e p r i n t e d i n b l a c k a n d w h i t e .
C o n s u l t a n t w i l l u t i l i z e t h e f o l l o w i n g s u b c o n t r a c t o r s t o a c c o m p l i s h t h e S e r v i c e s :
A . P R O S C o n s u l t i n g , L L C
B . E T C I n s t i t u t e / L e i s u r e V i s i o n
C . T i m C r a g o e , R E / M A X
A M E N D M E N T
T h e S c o p e o f S e r v i c e s , i n c l u d i n g s e r v i c e s , w o r k p r o d u c t s , a n d p e r s o n n e l , a r e s u b j e c t t o c h a n g e
b y m u t u a l A g r e e m e n t . I n t h e a b s e n c e o f m u t u a l A g r e e m e n t r e g a r d i n g t h e n e e d t o c h a n g e a n y
a s p e c t s o f p e r f o r m a n c e , C o n s u l t a n t s h a l l c o m p l y w i t h t h e S c o p e o f S e r v i c e s a s i n d i c a t e d a b o v e .
R I V # 4 8 2 2 - 7 8 3 0 - 4 5 2 0 v i
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SCHEDULE OF PERFORMANCE
It is anticipated that the scope of work outlined a bove will take approximately six (6) month s to
compl ete from the formal notice to proceed as identifi ed in the project schedule below:
Project Schedule
ID Task Name Duration Start Finish
1 PROJECT KICK-OFF AND COORDINATION 15 days Tue 1/15/13 Fri 2/1/13
2 Kick-off Meeting 0 days Tue 1/15/13 Tue 1/15/13
3 System Tour Odays Tue 1/15/13 Tue 1/15/13
4. Coordinate and Meet with Master Plan Advis ory Committee 1 wk Tue 1/15/13 Man 1/21 /13
5 Key Leade rship/Focus Group Interviews 2wks Tue 1/22/13 Fri 2/1/13
6 RESEARCH AND COMMUNITY INPUT 70 days Sat 2/2/13 Tue 5/7/13
7 Update Park Standards and Inventory 10 days Sat 2/2/13 Wed 2/13/13
8 Analyze Existing Conditions 2wks Sat 2/2/13 Wed 2/13/13
9 Potential Park land Invento ry 2wks Sat2/2/13 Wed 2/13/13
10 Community Outreach and Public Participation 60 days Wed 2/13/13 Tue 5/7/13
11 Community Needs Assessment 60 days Wed 2/13113 Tue 5n/13
12 Open Public Meeting 0 days Wed 2/13/13 Wed 2/13/13
13 Statistically-Valid Survey 12 wks Thu 2/14/13 Tue 5n/13
14 Caught-in-the-Act Surveys 2wks Thu 2/14/13 Tue 2/26/13
15 Demographics and Trends Analysis 8 wks Th u 2/14/13 Tue 4/9/13
16 RECOMMENDATIONS FOR FUTURE PARKS AND OPEN SPACE 20 days Wed 4/10113 Tue5nt13
17 Develop Crite ria for Potential Si te s 1 wk W ed 4/10/13 Tue 4/16/13
18 Identify Locations for Future Open Space 3wks Wed 4/17/13 Tue 5n/13
19 Identify Priority Project and Areas (Action Plan) 3wks Wed 4/17/13 Tue 5n/13
20 Cost Impacts of Development 3wks Wed 4/17/13 Tue 5n/13
21 DEVELOP MASTER PLAN 39 days Wed 5/8/13 Tue 7/2/13
22 Prepare draft Parks and Open Space Master Plan 17 days Wed 5/8/13 Thu 5/30/13
23 Prepare draft documents 2wks Wed 5/8/13 Tue 5/21/1 3
24 Meeting with Staff and Advisory Committee Odays Tue 5/21/13 Tue 5/21/13
25 Open Public Meeting 0 days Tue 5/28/13 Tue 5/28/13
26 Meeting with S taff and Advisory Committee 0 days Thu 5/30/13 Thu 5/30/13
27 Prepare final Parks and Open Space Master Plan 22 days Fri 5/31/13 Tue 7/2/13
28 Prepare final documents 2wks Fri 5/31/13 Thu 6/13/13
29 Meeting with Staff and Advisory Committee 0 days Thu 6/13/13 Thu 6/13/13
30 Open Public Meeting Odays Thu 6/20/13 Thu 6/20/13
31 Meeting with Staff and Advisory Committee Odays Man 6/24/13 Man 6/24/13
32 Pre se nt Final Parks and Open Space Master Plan to Council Odays Tue 7/2/13 Tue 7/2/13
RIV #4822-7830-4520 vi
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EXHIBIT "B"
COMPENSATION
I. The City will compensate Consultant for the Services performed as identified in the Fee
Schedule submitted by Consultant upon submission of a valid invoice. Each invoice is to
include:
A. Line item s for all personnel describing the work performed, the number of hours
worked, and the hourl y rate.
B. Line item s for all supplies properly charged to the Services.
C. Line items for all travel properly charged to the Services.
D. Line items for all equipment properly charged to the Services.
E. Line items for all materials properly charged to the Services.
F. Line items for all subcontractor labor, supplies, equipment, materials, and travel
properly charged to the Services.
II. The total compensation for the Services shall not exceed $87,500 as provided in Section 4 of
this Agreement and identified in the attached Fee Schedule.
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Temple City Parks and Open Space Master Plan
AHA Landscape Architects-Planners, Inc. Fee Schedule
12/18/2012
DESCRIPTION AMOUNT %TAGEI
OF FEE
A. Research and Data Collection 84 HOURS $11,700 13%
Meetings with City_ staff and Advisor:Y_ Committee 28 hrs $150 $ 4,200
Ue_date Park Standards and InventorY_ 20 hrs $150 $ 3,000
Demofl.rae,hics and Trend Anal~sis 36 hrs $125 $4,500
B. Communit~ Workshoes I Focus Groues 42 HOURS $ 9,600 11%
Focus Groue_ Meetings 30 hrs $150 $ 4,500
Communi~ Meeting_ 12 hrs $150 $ 1,800
CaufJ.ht-in-the-Act' Surve~s 22 hrs $150 $3,300
c. Evaluation of Master Plan Elements 114 HOURS $17,100 20%
Develoe_ Criteria for Potential Sites 20 hrs ~150 $3,000
ldentifx_ Locations for Future Oe_en Se_ace 24 hrs $150 $3,600
ldentifx_ Priori~ Project and Areas (Action Plan2 26 hrs $150 $3,900
Cost lme_acts of Develoe_ment 20 hrs $150 $3,000
FundinfJ. and Revenue Studies 24 hrs $150 $3,600
D. Resident Household Teleehone Surve~ 88 HOURS $10,200 12%
Survey Pree_aration 8 hrs $150 $ 1,200
Survey_ lme_lementation 60 hrs $100 $6,000
Come,ile Results and Final Ree,ort 20 hrs $150 $3,000
E. Preearation of Draft Master Plan 83 HOURS $11,040 13%
Pree_are Draft Plan 47 hrs $120 $ 5,640
Meeting_s with Ci~ Staff and AdvisorY_ Committee 22 hrs $150 $ 3,300
Presentation to Communi~ 14 hrs $150 $2,100
F. Formal Review and Comeletion of Final Document 110 HOURS $14,760 17%
Pree_are Final Plan 58 hrs $120 $ 6,960
Meeting_s with Ci~ Staff and AdvisorY_ Committee 24 hrs $150 $ 3,600
Presentation to Communi~ 14 hrs $150 $ 2 ,100
Presentation to Ci~ Council 14 hrs $150 $2,100
G. Parks Master Plan reeort ehotocoeies1 contingencies1 exeenses $ 13,100 15%
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EXHIBIT "C"
INSURANCE
A. Insurance Requirements. Consultant shall provide and maintain insurance, acceptable to
the City Manager or City Counsel, in full force and effect throughout the term of thi s Agreement,
against claims for injuries to persons or damages to property which may arise from or in
connection with the performance of the work hereunder by Consultant, its agents, representatives
or employees. Insurance is to be placed with insurers with a current A.M. Best's rating of no less
than A: VII. Consultant shall provide the following scope and limits of insurance:
1. Minimum Scope of Insurance. Consultant shall maintain professional liability
insurance appropriate to the Consultant's profession. This coverage may be written on a "claims
made" bas is, and must include coverage for contractual liability. The profess ional liability
insurance required by this Agreement must be endorsed to be applicable to claims based upon,
arising out of or related to services performed under this Agreement. The insurance must be
maintained for at least 3 consecutive years following the completion of Consultant's services or
the termination of this Agreement. During thi s additional 3-year period, Consultant shall
annually and upon reques t of the City submit written evidence of this continuous coverage.
2. Minimum Limits of Insurance. Consultant shall maintain limits of profess ional
liability insurance no less than $1,000,000 per occurrence.
B. Other Provisions. Each insurance policy required by this Agreement shall be endorsed
and state the coverage shall not be suspended , voided, cancelled by the insurer or either party to
this Agreement, reduced in coverage or in limits except after 30 days ' prior written notice by
Certified mail, return receipt requested, has been given to City.
C. Other Requirements. Consultant agrees to deposit with City, at or before the effective
date of this contract, certificates of insurance necessary to sati sfy City that the insurance
provisions of thi s contract have been complied with. The City Attorney may require that
Consultant furnish City with copies of original endorsements effecting coverage require d by this
Section. The certificates and endorsements are to be signed by a person authorized by that
insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified
copies of all required insurance policies, at any time.
1. Consultant shall furnish certificates and endorsements from each subcontractor
identical to those Consultant provides.
2. Any deductibles or self-insured retentions must be declared to and approved by City.
At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured
retentions as re spects City or its respective elected or appointed officers, officials, employees and
volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related
investigations, claim admini stration , defense expenses and claims.
RIV #4822-78:10-4520 vi
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3. The procuring of such required policy or policies of insurance shall not be con strued to
limit Consultant's liability hereunder nor to fulfill the indemnification provision s and
requirement s of this Agreement.
RI V #4822-7830 -4520 vl
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City of Temple City
RFP Parks a nd Open Space Master Plan
Table of Contents
I. INTRODUCTION .................................................................................................................. 3
II. SCOPE OF WORK ............................................................................................................... 4
A. Update Park Standards and Inventory ............................................................................ 4
B. Community Outreach and Public Participation ................................................................ 4
C . Recommendations for Future Parks and Open Space .................................................... 5
D. Develop a Master Plan .................................................................................................... 6
E. Deliverables .................................................................................................................... 7
Ill. NECESSARY QUALIFICATIONS ........................................................................................ 7
A . Experience ...................................................................................................................... 7
B. Staff Qualifications .......................................................................................................... 8
C. Contact Person ............................................................................................................... 8
D . Organ izatio n and Staffing ............................................................................................... 8
IV. GENERAL CONDITIONS: ................................................................................................... 8
V. SUBMITTAL FORMAT AND CONTENT .......................................................................... 100
A . Cove r Letter .................................................................................................................. 11
B. Tab le of Contents ......................................................................................................... 11
C. Proposed Organization and Staffing ............................................................................. 12
D. Fees ............................................................................................................................. 12
E. Acceptance of Conditions ............................................................................................. 12
VI. EVALUATION AND SELECTION PROCESS .................................................................... 13
A. Selection Criteria .......................................................................................................... 13
B. Submittal Selection Process Selection .......................................................................... 13
C. Submittal Schedule ....................................................................................................... 13
D. Submittal Deadline ........................................................................................................ 13
E. Requ est for Add ition a l Information ................................................................................ 14
APPENDIX A. SAMPLE STANDARD AGREEMENT
Page 2 of 14
October 30, 201 2
City of Temple City
RFP Parks and Ope n Space Master Plan
I. INTRODUCTION
Solicitation
The City of Temple City, hereinafter referred to as "the City," is seeking proposals from a
qualified firm to prepare a Parks and Open Space Master Plan. The City seeks to
determine how to best meet the future park and open space needs of its citizens t hrough
enhancements of existing parks and acquisition of additional parkland. The City of Temple
City Parks and Open Space Master Plan would create a roadmap for the City to establish
goals and priorities for the next twenty years .
The main objectives of the entire process , from data gathering to the culmination of the
Plan itself, shall be to identify the values of the community, provide a City-wide vision fo r
parks and open space , and establish a strateg ic d irect ion for del ivery of parks. The Parks
and Open Space Master Plan will be incorporated into the Open Space element of th e
City's General Plan .
Background
The City of Temple City is centrally located in the west San Gabriel Valley approximately
fiv e miles southeast of Pasadena and 13 miles east of downtown Los Angeles. The City is
approximately 3.85 square m iles and is surrounded by the cities of Arcadia, San Gabriel, El
Monte , Rosemead , and unincorporated portions of Los Angeles County. The 2010 U.S.
Census Bureau ind icates a total population of 35 ,558 . Temple City is predom inately a
res idential community with over 1 0,000 residential parcels.
The City currently has two parks representing about 19 acres of parkland. With 19 acres of
park space for 35,558 residents (.53 acres per 1,000 residents), the City of Temple City is
far below the national standard for open space of 10 acres/1 ,000 residents .
Disclosure Requirements
Disclosure of any actual or pote nti a l c onflicts of interest relative to thi s engagement is of
paramount importance to the City. Respondents should take special note of the Di sclos ure
Statement and take extra care to ensure that any actual or potential conflicts of interest are
fully disclosed .
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Oct ober 30, 2 012
City of Temple City
RFP Parks and Open Space Master Plan
II. SCOPE OF WORK
The consultant will provide serv ices to the City that will result in a comprehensive master
p lan t hat assesses current open space and projected community needs to guide futu re
programmatic decisions and capital improvement planning .
This RFP requests proposals to perform several tasks :
A. Update Park Standards and Inventory
1. Analyze Existing Conditions
Locate and identify existing public and private parks and open spaces, including:
• Public parks , trails , conservat ion areas ;
• Private and non -profit facilit ies open and accessible to the commun ity;
• Public school p laygrounds and facilities open and accessible to the commun ity.
Develop a map and database to capture information about the geographic location
and physical characteristics of the parks and open space system , including park
classifications and a list of amenities.
2 . Potential Parkland Inventory
Identify undeveloped land , not necessarily owned by the City, which may have
potential for recreation purposes.
B. Community Outreach and Public Participation
This phase embarks on the community outreach process, builds support for the
development of new parks and solicits community comment on how the parks should be
designed to meet the needs of residents and park users . This would include an initial
assessment of community attitudes, interest , and needs as well as an eventual public
review of the proposed Mast er Plan . The consultant may be working with other
consultants including, but not necessarily lim ited to, the Las Tunas Drive Safety
Enhancement and Beautificat ion project consultant.
1. Coordinate and Manage Master Plan Advisory Committee
Manage logistics of a Master Plan Advisory Committee and assist with meeting
coordination. Work with the Advisory Committee to develop a public participation
plan and schedule to e nsure broad community engagement and significant
community input and awareness of the Master Plan process .
• Hold orientation meeting with the C ity, staff and Advisory Comm ittee to review
the work plan, t imeline and details of the Master Plan progress.
• Identify stakeholders, partners, and user groups to be included in the process
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City of Temple City
RFP Parks and Open Space Master Plan
• Hold Master Plan Advisory Committee meetings to guide public involvement and
relay City thoughts
2 . Community Needs Assessment
Understand the public's perceived needs for parks and open space through a
variety of input gathering formats, such as:
• Community workshops and stakeholder interviews
• Residential mail and telephone surveys
• Worker and visitor intercept studies
• Community wide meetings
• Focus group meetings with key constituents
Survey community to determine how they would ideally use and access parks and
open space . Gather information about demographic factors including: age group,
household income, household size , and ethnicity. Record and compile the
information . Track common responses and identify the most popular needs.
Analyze the data and present the results in a format that can be used to prioritize
issues that will be addressed in the Draft Master Plan. Conduct meetings with the
Parks and Open Space Advisory Committee to analyze the data as well as any
related public workshop/public presentation meetings.
3 . Key Trends and Impacts of Demographics and Participation
Use 2010 Census data to project population and demographic distribution based on
anticipated development patterns. Analyze demographic trends in the City that may
impact or affect recreation needs and demands for the next 20 years. This will
include an analysis of the social and economic benefits of park facilities and open
space areas.
C. Recommendations for Future Parks and Open Space
1. Develop Criteria for Potential Sites
Using relevant data from input from staff, citizens , comm1ss1ons, Master Plan
Advisory Committee and City Council, develop objective criteria, evaluate and make
recommendations for future priorities for new land acquisition and park construction .
2. Identify locations for future open space
Identify locations and develop strategies for acquisition of new park land .
Recommendations should include a prioritization of both land acquisition and facility
construction, including how the City of Temple City might partner with other
agencies, including schools, to maximize its resources for our citizens and
programs . Both traditional and non-traditional facilities shall be considered.
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October 30, 2012
City of Temple City
RFP Parks and Open Space Master Plan
Attempt to identify any forthcoming trends that might affect the prov1s1on of
recreation services in Temple City and make recommendations on how to address
them.
3. Identify Priority Projects and Areas
Develop goals, objectives, policies, and standards for pocket, neighborhood and
community parks and gardens that will achieve the desired level of services and be
responsive to the identified needs of the community. Create a prioritized timetable
for the development of parks and open space.
• Short Term Goals (2013-2015)
• Mid Term Goals (2016-2020)
• Long Term Development Goals (Post 2020)
4 . Cost Impacts of Development
Provide preliminary cost estimates both cumulatively and individually based on
current conditions plus anticipated inflation . Analyze and estimate the operational
and maintenance costs for the recommendations as well as explore methods of
financing for the proposed developments, including grants, dedications, impact fees,
etc.
D. Develop a Master Plan
1. Prepare a draft Parks and Open Space Master Plan
Participate in public workshops to present the results of the community's needs
assessment and any preliminary recommendations . The Consultant shall prepare a
draft Parks and Open Space Master Plan based on the data collection, needs
assessment, input from the community during the public workshops, and any
additional analysis of data and mapping . Attend meetings with the Advisory
Committee to prepare the draft as well as any related public workshop/public
presentation/public meetings. One objective of the Parks and Open Space Master
Plan is to update the Open Space element of the City's General Plan .
2. Prepare a final Parks and Open Space Master Plan
Finalize the draft Parks and Open Space Master Plan and present the draft
document to the staff, Ad hoc committee, Advisory Committee, consultants,
Commissions , and City Council for further review and public hearings . Based on
input, prepare the final Master Plan . It is imperative that the Master Plan identify
specific future tasks that must be completed in order to implement the
recommendat ions of the Master Plan .
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Octo ber 30, 2012
City of Temple City
RFP Parks and Open Space Master Plan
E. Deliverables
The Consultant shall prepare and submit the draft and final Parks and Open Space
Master Plan documents in the following numbers and manner:
1. 30 copies of the Draft Master Plan approved by City Council , Parks and Recreation
Commission, and other entities as determined by the City.
2. A minimum of 50 copies of the Final Master Plan adopted by City Council, Parks
and Recreation Commission, and other entities as determined by the City.
3. All materials to be provided in a Microsoft Office format as well as Adobe Acrobat
portable document format (file type *.PDF), latest version with integrated graphics.
4 . All project documents, including notices, meeting minutes, etc ., shall be provided in
Adobe Acrobat portable document format (file type *.PDF) and made part of the
Draft and Final Master Plan.
5. All documents shall be compiled so that they can be printed in black and white.
Each of these tasks generally outline the work involved, and it shall be the responsibility of
each consultant responding to this RPF to identify, with specificity, the tasks, sub-tasks, and
meeting time for public workshops , public presentations, and public hearings , including a
proposed timetable, to perform the completed work outlined herein. Consultants may
suggest additions to the Scope of Services they feel would be beneficial to the City
however; the proposal cost may not be based upon provision of such additional services.
The City reserves the right to amend this Request for Proposals to include any such
services.
Ill. NECESSARY QUALIFICATIONS
The City of Temple City will utilize a qualifications-based selection process in determining a
consultant that will assist with this project. Consultants will be evaluated primarily on the
creativity, experience and expe rtise in preparing parks master plans as demonstrated to th e
selection team.
In addition, the City will review the selected consultant's ability to meet schedules,
coordinate effectively with other internal and external entities , work effectively with
community groups, and the ability to work within budget limitations .
A. Experience
The selected firm must have specific experience in preparing park master plans for
cities with similar characteristics to Temple City in size, demographics or project scope.
Substantiation must be provided regarding the nature of services provided to the client
cities or agencies. A comprehensive list of references of cities served must be
provided . Cite examples of qualifying projects with dates , contact persons, and
scope of work performed . The submittal shall clearly state the number and type of
Page 7 of 14
October 30, 2012
City of Temple City
RFP Parks and Open Space Master Plan
programs or services performed. If any previous work was audited and found to be in
non-compliance with a funding source, this must be cited.
B. Staff Qualifications
Staff assigned to complete the Scope of Services must have relevant experience in
providing the necessary services as described under the Scope of Services. All
personnel assigned to the work must possess appropriate certifications or registrations
as required by State agencies, if any.
C. Contact Person
The selected firm will be required to identify the person who will be the Project Manager
and primary contact person who is authorized to assign the firm's staff to specific
projects or tasks. Other staff or sub-contractors may be identified as the specialist in
the specific areas or for specific tasks. These individuals must, within reasonable
limitations, be accessible to City staff during business hours . The City shall be notified
in writing before a change of personnel occurs by the consultant. All such personnel
changes must be approved by the City.
D. Organization and Staffing
Proposing firms shall provide a description of the Project Manager, other key staff and
sub-contractors, if any, and their relationship with City operations . Specifically show
how the proposed organization and staffing will provide the City with the quantity and
quality of service needed to meet the City's needs. Provide resumes for Project
Manager and key staff to clearly demonstrate they possess the adequate skill level and
experience to accomplish the required tasks . Provide a Table of Organization indicating
the staff hierarchy and responsibilities as it would pertain to the scope of work in this
document.
IV. GENERAL CONDITIONS:
1. The City of Temple City shall not be liable for any pre-contractual expenses incurred
by any consultant, nor shall any firm include such expenses as part of the proposed
cost. Pre -contractual expenses include any expense incurred by a qualification and
negotiating any terms with the City.
2. The City reserves the right to withdraw this RFP at any time without prior notice and
to reject any and all proposals submitted without indicating any reasons. Any award
of contract for services will be made to the firm best qualified and responsive in the
opinion of the City.
3. Proposals may, at the City's option, be rejected if they contain any alterations,
additions, conditional or alternatives, are incomplete, or contain erasures or
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City of Temple City
RFP Parks and Open Space Master Plan
irregularities of any kind. The City reserves the right to reject any and all proposals .
The City expressly reserves the right to postpone submittal opening for its own
convenience and to reject any and all submittals responding to this Request for
Proposals.
4. The selected firm must agree to indemnify, hold harmless and defend the City, its
officers, agents and assigns from any and all liability or loss resulting from any suits,
claims or actions brought against the City which result directly or indirectly from the
wrongful or negligent actions of the consultant in the performance of the contract.
5 . The selected firm, shall at its own cost and expense, procure and maintain general
liability insurance in an amount not less than one million dollars ($1 ,000,000) per
occurrence and annual aggregate , one mill ion dollars ($1 ,000,000) per person and
two hundred thousand dollars ($200,000) property damage. Consultants shall also
obtain professional liability insurance in the amount of one million dollars
($1 ,000,000) per occurrence and annual aggregate . Such insurance shall be
procured from an insurer authorized to do business in California and approved in
writing by the City. The City shall be named as an additional insured . In addition ,
the consultant and sub-contractors, if any, shall obtain workers ' compensation
insurance covering all its employees as required by law. Throughout the term of the
contract , the consultant shall deliver to the City satisfactory evidence that the
insurance has been renewed and that the required premiums have been paid.
Insurance covering liability arising from any error, omission or negligent act of the
consultant, its officers, or employees w ith a limit of liability of not less than One
Million Dollars ($1 ,000,000) per occurrence , and Two Million Dollars ($2,000,000) in
aggregate.
6. The selected firm will be required to comply with all existing State and Federal labor
laws including those applicable to equal opportunity employment provis ions.
7. Consultant/Contractor is required to have in full force and affect all licenses and
permits required by all applicable laws. Consultant shall obtain a Temple City
Business License during the term of the contract.
8. Consultant, its agents, and employees shall comply with all laws, ordinances, rules
and regulations of the Federal , State, the County of Los Angeles, the City of Temple
City and all governing bodies having jurisdiction applying to work done under the
agreement.
9. The City reserves the right to negotiate special requirements and proposed service
levels using the selected qualification as a basis. Compensation for services will be
negotiated with the selected firm .
10. The selected firm shall not sublet any portion of the agreement with the City without
express written perm ission of the City Manager or his or designated representative.
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October 30, 2012
City of Temple City
RFP Parks and Open Space Master Plan
11. No discrimination shall be made in the employment of persons because of the race,
color, or religion of such persons and every bidder in violation of this section is
subject to all penalties imposed for a violation of Chapter 1 of Part VII, Division 2 of
the Labor Code , in accordance with the provisions of Section 1753 thereof .
12 . The City reserves the right to review and approve the qualifications of
subcontracting firms or persons. Substitutions, which are not approved , are
considered sufficient grounds for termination of contract.
13. The City, or any of its duly authorized representatives, shall have access to and the
right to examine, audit, excerpt, copy or transcribe any pertinent transaction , activity,
time and work records, employment records or other records relating to
employment. Such material, including all pertinent cost accounting, financial
records and proprietary data, will be kept and maintained by the firm for a period of
at least four years after completion of a firm 's performance unless the City's written
permission is given to dispose of same prior to that time.
14. All responses to this Request for Proposals (RFP) shall become the property of the
City of Temple City and will be retained or disposed of accordingly.
15. No amendments, additions, or alternates shall be accepted after the submission
date and time.
16. All documents, records, designs, and specifications developed by the selected firm
in the course of providing services for the City of Temple City shall be the prop erty
of the City. Anything considered to be proprietary should be so designated by th e
firm .
17. Acceptance by the City of any qualification submitted pursuant to this Request for
Proposals shall not constitute any implied intent to enter into a contract for services.
18 . The City reserves the right to issue written notice to all participating firms of any
change in the qualification submission schedule should the City determine, in its
sole discretion, that such c hanges are necessary.
V. SUBMITTAL FORMAT AND CONTENT
The submittal sho uld be typed and as brief as possible while adequately describing the
qualifications of the firm. All proposals are to be submitted in a sealed package, clearly
marked with the title "RFP -Parks and Open Space Master Plan ," submittal due date, the
firm 's name, address, telephone and fax numbers, and e-mail address of th e principal
contact. Only one submittal per firm will be considered.
The proposing firm shall submit the following information with the package, including the
same information on subcontractors, in the following format:
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October 30, 2012
City of Temple City
RFP Parks and Open Space Master Plan
A. Cover Letter
The cover letter shall identify the firm's primary contact (include address, e-mail address
and telephone number), responsible for all queries made during the intake and
processing of the response. Identify the location of the office housing individuals
assigned to provide services. Provide the pertinent Federal Tax 1.0. Number. If
proposing joint venture partners and subcontractors, include company name(s), the
types of services to be provided by each, and the primary contact for each. Included a
signed statement, by an officer of the firm with the authority to bind the firm in the event
of a contract, attesting that all information submitted with the proposal are true and
correct. The signed letter should also include a paragraph stating that the firm is
unaware of any conflict of interest in performing the proposed work .
B. Table of Contents
Include a table of contents in your proposal. Tabs or a divider between each section is
encouraged.
1. Executive Summary
Provide a summary of the significant information contained in the proposal.
Highlight and summarize your qualifications and strengths that will single out your
firm as the best firm to accomplish this project.
2. Understanding of and Approach to the Project
• Provide a summary of your approach to the project.
• Discuss your understanding and approach to the challenges of this project.
• List the required information expected from the City by each major task.
• Indicate participation the firm will require from the City staff and consultants .
• Describe your approach to working effectively with Ad-hoc committees.
• Provide an outline of how the Master Plan advisory committee can be most
effective throughout the study period and how often they should meet during this
period.
• Describe your approach to effective interaction with community groups .
Attendance in neighboring and community design presentations will be required.
• Prepare a general work plan and schedule depicting times/hours to be
expended, staff and tasks in order to demonstrate ability to complete the scope
of the work in a realistic time frame.
3 . Experience on Similar Projects
Include a list of examples of the respondent's experience specifically related to the
Scope of Services. Examples shall be listed consecutively and the awarding and
completion dates noted for each. For each listing , include the name(s) and
telephone number(s) of the respondent's project manager and the client's project
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October 30, 201 2
City of Temple City
RFP Parks and Open Space Master Plan
manager. When listing prime and subcontractors, prov ide examp les in the same
manner described herein .
C. Proposed Organization and Staffing
This section shall identify the contact person with primary responsib ility for this project,
the personnel proposed to work on this project, and joint venture partners and subs.
The persons listed will be considered committed to the project with no substitutions
without prior agreement with the City.
This portion should include a description of the qualifications of the assigned staff and
sub-contractors , relevant experience, and the availability of the staff for the services
provided .
Resumes must be provided for the Project Manager and any other key staff members
as necessary. In firms with multiple offices, the office location of all key staff must be
identified. After selection of a firm by the City, no substitution of key staff or sub-
contractors may occur without the written approval of the City
D. Fees
Firms must submit a proposal that includes a schedule of time and
materials/reimbursable rates including relevant hourly rates for all levels of staff to be
utilized , including sub-contractors , if any. Firms may also provide alternative rate or fee
proposals such as retainers and per case specific fees or ranges . Examples of fee
structures for similar client work would be helpful.
In addition , include a summary of your total costs in a table as follows :
Description Amount Percentage of Fee
a. Research and Data Collection $XX,XXX XX%
b. Community Workshops I Focus Groups $XX ,XXX XX%
c. Eva luation of Master Plan Elements $XX ,XXX XX%
d. Resident Household Telephone Survey $XX,XXX XX%
e. Preparation of Draft Master Plan $XX,XXX XX%
f . Formal Review and Completion of Final Document $XX,XXX XX%
g. Parks Master Plan report photocopies and contingencies $XX ,XXX XX%
E. Acceptance of Conditions
This section will be a statement offering t he firm 's acceptance of all conditions listed in
the Request for Proposals document. Any exceptions or suggested changes to the
RFP , or any contractual obligations, including the suggested change, the reasons
therefore and the impact it may have on cost or other considerations on the f irm 's behalf
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City of Temple City
RFP Parks and Open Space Master Plan
must be stated in the submittal. Unless specifically noted by the firm , the City will
assume that the proposal is in compliance with all aspects of the RFP .
VI. EVALUATION AND SELECTION PROCESS
A. Selection Criteria
A review committee will evaluate all responses to this RFP that meet the submittal
requirements. Consultants will be selected based on professional qualifications and
demonstrated competence, according to the responses to information required, as
follows:
• Evaluation of approach {30 points)
• Firms' past experience on projects of similar size and scope (35 points)
• Proposed organizational structure and key staff (30 points)
• Completeness of proposal and adherence to requirements (5 points)
B. Submittal Selection Process
A Selection Committee will review each proposal to determine if it meets the RFP
requirements. Failure to meet the requirements of the RFP will be cause for rejection.
An Interview Panel will be formed to interview the most qualified respondents. It is
mandatory that the designated lead contact from the prime and subcontractor(s) attend .
Based on these evaluations a recommendation shall be made to C ity Council fo r a final
decision.
C. Submittal Schedule
The solicitation , subm ittal intake, evaluation, and final decision selection will
substantially conform to the following schedule .
Distribution/ Advert isement
Deadline for Submittal
Submittal Evaluation
Interviews
City Council Approval
Notice to Proceed
D. Submittal Deadline
November 2 , 2012
November 27, 2012, 6:00P.M.
November 28, 2012-December 3, 2012
December 10, 2012-December 13, 2012
December 18, 2012 or January 2 , 2013
January 15, 2013
Please subm it fifteen {15) hard cop ies and one (1) digital copy of the proposal no later
than 6:00P.M. on November 27, 2012 to:
Page 13 of 14
October 30, 2012
City of Temple City
RFP Parks and Open Space Master Plan
City of Temple City
Parks and Recreation Department
9701 Las Tunas Drive
Temple City, CA 91780
Attn : Cathy Burroughs , Director of Parks and Recreation
The respondent understands that incomplete submittals, incorrect information, or late
submittals shall be cause for disqualification. Copies received by e-mail and/or fax shall
not be deemed as received.
Postmarks will not be accepted.
E. Request for Additional Information
If you have any questions regarding this RFP, please contact Cathy Burroughs, Director
of Parks and Recreation at (626) 285-2171, or cburrouqhs @templecity.us . Specific
questions regarding the RFP contents should be sent via e-mail to ensure appropriate
tracking and response.
Page 14 of 14
October 30, 201 2
November 27, 2012
Cathy Burroughs, Director of Parks and Recreation
City ofTemple City
9701 Las Tunas Drive
Temple City, CA 91780
RE: Request for Proposals for Parks and Open Space Master Plan
Dear Ms. Burroughs and Consultant Selection Committee,
RHA Landscape Architects-Planners, Inc. considers it our privilege to present our approach and
qualifications for the opportunity to work with the City of Temple City for your Parks and Open Space
Master Plan. RHA, established in 1979, offers a wide range of landscape architectural and planning
services to assist public agencies in the design of variety of public spaces and facilities . We are excited
to also present Pros Consulting, LLC who will be our partner on this very important project. PROS
Consulting, established in 1995, is an established, full-s ervice parks and recreation planning firm that
focuses on services to government and not-for-profit agencies.
The RHA/PROS team considers our approach to be sound and proven across the country in helping parks
and recreation agencies create sustainable systems that are driven through community input and
distinct analysis . Our national experience combined with our extensive work locally in California
specifically ensures that we are able to offer the best of both worlds in being worthy partners to help
the City achieve its vision and goals. In summary, we propose a proven approach that can aid the City
to:
1. Engage the community, leadership and stakeholders in meaningful and varied public input to
build a shared vision
2. Utilize a wide variety of data sources and best practices including statistically-valid ones to
predict trends and patterns of use
3. Proactively meet community needs and enhance the City's offerings
4. Develop a dynamic and realistic action plan that can ensure long-term success and financial
sustainability for the City
5. En sure the City continues to be the key reason for current I future residents and businesses to
call Temple City home
Included on our team is ETC Institute/Leisure Vision, a nationally renowned survey and market research
firm, which has worked with the PROS Team on hundreds of projects over the past 18 years to assist in
the statistically-valid community survey.
Doug Grove, Principal with RHA, will be the primary contact with the city throughout the course of the
project. He will be joined throughout the project by Neelay Bhatt, Vice-Pre sident of PROS Consulting.
Doug and Neelay are currently working together, along with ETC In stitute/Leisure Vision, on the Parks
6216 BROCKTON AVENUE , SU IT E 212, RIVERSIDE , CALIFORN IA 92506
(9 5 1) 78 1 -1 9 3 0 • LI CENSE #1512 • FAX (95 1) 6 86 -809 1 • E-MA IL : r ha @r hala.c o m
Parks and Open Space Master Plan
City of Temple City
November 27, 2012
and Recreation Needs Assessment and Comprehensive Action Plan for the City of Carlsbad so their
partnership on the Temple City Parks and Open Space Master Plan will be seam le ss .
The RHA office is located in Riverside, California and will be the primary co nsulting team office for
duration of th e project. RHA's federal tax ID number is 33-0092783.
RHA Land scape Architects-Planners, In c. is unaware of any conflict of interest in performing the
proposed work. All information sub mitted in this proposal is true and correct.
Thank you for the opportunity to subm it this proposal. As you examine the enclosed material, we are
confident you will discover that RHA/PROS Team is the best qualified to prepare the Parks and Open
Space Master Plan for Temple City.
Sincerely,
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Doug Grove, RLA #2799, LEED • AP
Pr inc ipal
951-781-1930 ext 121
dougg@rha la.com
RHA LANDSCAPE ARCHITECTS-PLAN NERS, INC.
Parks and Open Space Master Plan
City of Temple City
November 27, 2012
UNDERSTANDING OF AND APPROACH TO THE PROJECT
The City of Temple City has placed a premium on its parks and recreation system. The parks and recreation
system is integral to the City's sense of community, place and high quality of life. The purpose of the Parks and
Open Space Master Plan is to determine current needs, strengths, and gaps in the parks and recreation
department facilities and programs. The intention of the study is to aid community stakeholders in
understanding priority business areas that should be addressed to best meet the need s of Temple City residents.
The information gathered through the process will serve as an educational tool regarding the types of park
facilities provided in the City. In the end , the data collected from the needs assessment will serve to enhance
the scope of parks and recreation services provided to members of the community.
This Parks and Open Space Master Plan will serve to continue the outstanding tradition of the City and leverage
the economic and commercial development to further enhance the livability of the City and make it an attractive
place for tourists, future residents and businesses alike.
STRATEGIES
• Engage the community, leadership and stakeholders in meaningful and varied public input to build a
shared vision
• Utilize a wide variety of data so urces and best practices including statistically-valid ones to predict trends
and patterns of use
• Proactively meet community needs and enhance the City's offerings
• Develop a dynamic and realistic action plan that can ensure long-term success and financial sustainability
for the City
• Ensure the City's parks and open spaces continue to be the key rea son for cu rrent I future residents and
bu sinesses to call Te mple City home
• Update the Open Space element of the City's General Plan .
The foundation of the RHA/PROS approach is ba se d on creative and comprehensive public participation
process. It is very important to engage users and non -users in the planning process and we will do so with a
wide variety of subjective and statistically-valid means. Equally important, we focus on using the information to
effectively articulate the unmet nee ds, address key issues and provide customized recommendations to fulfill
the City's vision .
RHA/PROS proposes this comprehensive planning approach to address these requirements and will deliver a
living document that provides guidance for both short-term and long-term goals in a financially sustainable and
achievable manner.
PARKS AND RECREATION STAFF INVOLVEMENT & UNIQUE EXPERIENCE
The Consulting Team anticipates utlizing staff throughout the project process, specifically through meetings with
the Consulting Team, as well as discusion on specific parks, facilities and programs. Al so, parks and recreation
department st aff will assist in the database of stakeholders and location set up for the public input proccess. The
Consulting Team requests that the City provide any existing needs analysis, park usage statistics, any existing
demographic information, as well as programming statistics. Any GIS files will also need to be provided for use
in the service area analysis.
Central to our project approach is providing a high leve l of responsiveness to the City of Temple City staff and
maintaining accessibility throughout the project lifespan . Our Project Manager, Doug Grove, will se rve as the
point-of -contact for City staff. As the point-of-contact, Doug will ensure timely responses to City staff and
RHA Landscape Architects -Planners I PROS Consulting
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City ofT em pie City
November 27 , 2012
coordinate with the project team as needed. He will as sisted closely by Neelay Bhatt with PRO S Consulting.
Our team is flexible and will strive to serve not as the City's consultants but as an extension of the City staff.
The matrix below illu strates why our Consulting Team is the most qualified in relation to the qualifications
requested fo r the City of Temple City.
Qualifications PROS Consulting
Experience with parks, recreational facilities,
Over 100 years combined experience as
programs and service management practitioners in the parks and recreation industry
and as planners
A firm understanding of the work of parks and Succe ssfully completed over 800 planning projects in
recreation agencies all levels of the public sector
Familiarity with public sector cost accounting
Successfully completed over 150 cost of service,
and budgeting financial management, or revenue enhancement
plans for public clients
Knowledge of existing park-centric partnerships
Directly assisted over 70 public clients with
throughout the country identifying, establishing, and maintaining innovative
partnerships
Experience developing fiscal or financial plans at Successfully completed over 200 business plans for
facility level (park or sector), or system level individual parks and park systems
Public facilitation experience Facilitated over 4,000 meaningful public meetings
and focus groups throughout the United States
Organized and facilitated personnel development
Personnel training experience and training program s for over 10,000 participants in
the last 25 years
Completed similar projects in Malibu, San Franci sco ,
Familiarity with and experience doing business
Los Angeles, San Jo se, Riverside County, Sonoma
in California County, Healdsburg, Ro seville, Sacramento, Half
Moon Bay, San Mateo, as well as many other parks
and recreation agencies across California
Utilized forensic accounting in all cost of service,
Forensic accounting and economic analysis business plan projects, and economic impact
experience analysis; former public finance director and CPA on
staff
PROJECT KICK-OFF AND COORDINATION
The RHA/PROS team will coordinate and conduct a kick -off meeting between key City staff and Con sulting Team
members that will confirm project goals and help guide actions and decision s of the Con sulting Team . Detailed
steps of this task include :
• Confirmation -The project goal s, objectives, scope, and schedule will be confirmed.
• Outcome Expectations-Discu ss e xpectations of the completed project.
• Communications -Confirmation on lines of communication, points of conta ct etc.
• Data Collection-Collect, log, and review key data and information to understand the project b ackground
in -depth.
• System Tour-Conduct a sy stem tour with staff to obtain an initial understanding of the park s, facilities,
trails, and facilities in the community. This will help obtain a good perspective of the system when
interacting with individuals during the community input process. A more detailed inventory capture and
RHA Landscape Architects -Planners I PROS Consulting
Understanding of and Approach to the Project 3
Parks and Open Space Master Plan
City of Temple City
November 27, 2012
si te asses sment tour w ill be condu cted as a part of the park and facility ass essment ove r the cours e of the
plan development.
• Progress Status Reports - The Consulting Team will develop status reports to the City on a month ly ba sis .
More importantly, we will be in close and constant contact with your designated project coordinator
throughout the performance of the project.
A . UPDATE PARK STANDARDS AND INVENTORY
All work on this portion will be performed by RHA with input and coordination by PROS. The plan will
include a complete and current inventory of all City used and/or managed public and private parks,
facil ities and trails . This plan will provide recognition of alternative providers (e .g. schools, other
governmental agencies , for-profit and not-for-profit organizations, etc.) and fac i lities . The inventory will
denote the legal parcel locators; park names , unique facil ities as well as the specific components (e .g. ball
fields , playgrounds , poo ls, centers, etc for all properties and facilitie s owned and/or managed by the City.
1. Analyze Existing Conditions
Locate and identify existing public and private pa r ks and open spaces to include:
a. Public parks, trails and conservation areas
b. Private and non -profit facil ities open and accessible to the public
c. Public school playgrounds and facilities open and accessible to the community
2 . Potential Parkland Inventory
We will identify undeveloped land, not necessarily owned by the City, which may have potential for
recreation purpose.
An aerial photo of each site will be obtained from Google Maps and a list of the existing a park facilities
and amenities will be listed. A li st of all proposed improvements and renovation s will al so be provided.
Information from this assessment will be used to develop levels of service as well as Cap ital Improvement
Needs for the Master Plan. All information will be prepared in 11 x 17 format for inclusion in the Master
Plan document. Plan renderings and sketches are not anticipated and not included in this scope of work.
B. COMMUNITY OUTREACH AND PUBLIC PARTICIPATION
The community outreach process is critical to build support for the development of new parks and gather
community comments on how the parks should be designed in order to meet the needs of residents and
park users . This step will include an initial assessment of community attitudes, interest, and needs as well
as an eventual public review of the proposed Master Plan. We understand that we will be working with
other consultants including, but not necessarily limited to, the Las Tunas Drive Safety Enhancement and
Beautification project consultant.
The foundation of this project will be based in community and stakeholder input. We will utilize contacts
and relation ships of the City and other officials to identify stakeholders, gather input and disseminate
information to help gain con sensus on key strategies.
1. Coordinate and Manage Master Plan Advi sory Committee
The RHA/Pros team will manage the logi stics of the Master Plan Advisory Committee and wil l assist
with all meeting coordination . The following is a li st of potential committee members. We will select
the final li st in conjunction with the City staff:
• Elected Officials
RHA Landscape Architects -Planners I PROS Consulting
Understanding of and Approach to the Project 4
Parks and Open Space Master Plan
City of Temple City
• Planning Commission
• Parks and Recreation Commission
• Public Safety Commission
• Members from other Standing Committees
• Key Business Leaders
• School District Officials
• Key Partners/Philanthropic Organ iza tions
• Youth Organization leaders
• City Staff
• Others as determined by the City staff
November 27, 2012
Once the Advisory Commi ttee is formed, we will work closely with them to develop a public
participation plan and schedule to ensure broad community engagement and si gnificant community
input and awareness ofthe Master Plan process .
This process will include :
a. Holding an orientation meeting with the City, staff and Advisory Committee to review the work
plan, timeline and details of the Master Plan progress as disc ussed above.
b. Identifying stakeholders, partners, and user groups to be included in the process .
c. Holding Master Plan Advisory Committee meetings to guide public involvement and relay City
thoughts.
2. Community Needs Assessment
A Community Ne eds Assessment will be conducted to ensure that the Consultant Team and City staff
understands the public's perceived need s for parks and open space. This assessment will be
accomplished through a variety of input gathering formats, such as :
• Open Public Meetings, Community workshops and stakeho ld er interviews
• Re si dential mail and telephone surveys
• Worker and visitor intercept studies
• Community wide meetin gs
• Focu s group meetings with key constituents
Open Public Meetings -Open public meetings serve to present information and gather feedback from
citizens at large. It is important to have an initial meeting early in the process and a follow-up meeting
during the final plan development process. It will be important to get maximum media expo sure to
inform citizens of the purpose and importance of the meetings and clearly note time and locations .
We propose to conduct a total of three (3) public forums: one (1) initial public forums to introdu ce the
project and project goals, gain input for the community's vision and core value s for the City parks and
recreation system and two {2) follow-up meetings conducted during the final briefings component of
the plan. These meetings will ensure opportunities for the genera l public to discus s their options and
perceptions surrounding the parks and re creation sys tem.
Statistically-Valid Survey-We will perform a random, scientifically valid community-wide house hold
to quantify knowledge, need, unmet need, priorities and support for system improveme nts including
facility, programming, parks, trails and open space development needs ofthe City. We will admi nister
a statistica ll y valid random sampling Need s As sess ment Survey of household surveys in the City of
RHA Landscape Architects -Planners I PROS Consulting
Understanding of and Approach to the Project 5
Parks and Open Space Master Plan
City ofT emple City
November 27, 2012
C. RECOMMENDATIONS FOR FUTURE PARKS AND OPEN SPACE
The RHA/PROS will synthesize the findings from the commun ity input, survey results , standards,
demographics and trends analysis , technical assessments into a quantified priority facility and amenity
needs analysis . This will be created using a proprietary model that PROS has created . Thi s will be
compared against gaps or surplus in recreation services, parks , facilities and amenities to demonstrate the
true unmet needs and gaps in the community. The Team will conduct a work session with staff and the
Parks and Open Space Advisory Committee to review the findings and make revisions as necessary.
1. Develop Criteria for Potential Sites
We will utilize this model to develop objective criteria, evaluate and make recommendations for
future priorities for new land acquisition and park construction .
2. Identify Locations for Future Open Space
We will identify locations and develop strategies for acquisition of new park land. The
recommendations will include a prioritization of both land acquisition and facility construction,
including how the City of Temple City might partner with other agencies, including schools, to
maximize its resources for our citizens and programs. We will examine how both traditional and non-
traditional facilities can be utilized . We will also take i nto account any forthcoming trends that might
affect the provision of recreation services in Temple City and make recommendation s on how to
address them .
3. Identify Priority Projects and Areas (Action Plan)
Goal s/objectives and policie s will be established and prioritized. A status briefing will be presented to
gain input and consen sus on directio n. Key recommendations and ta ct ic s that support ea ch action
strategy to its fullest outcome will be outlin ed in a strategy matrix with priorities, timelines,
mea surement, and t eam s within the City or external partners to focu s on during the ne xt 20 y ears.
The Strategy Matrix will serve as the detailed action plan and implementation tool with goal s,
objectives, strategies, action s, priorities/timelin es , and teams. This will be reviewed with Department
staff in a work session . A prioritized timetable for th e development of the parks and open spac e will
be developed to include:
• Short Term Goals (2013 -2015)
• Mid Term Goal s (2016-2020)
• Long Teams Development Goals (Po st 2020)
4. Cost Impacts of Development
We will provide preliminary co st estimates both cumulatively and individually ba sed on current
condition s plu s anticipated inflation . We will analyze and estimate the operational and maintenance
costs for the recommendations as well as explore methods of financing for the proposed
developments, including gr ants, dedications, impact fee s, etc.
Funding strategies will be developed ba sed in part to our review and analysis of the faciliti es as well as
the national expe ri e nce brought by the RHA/PROS team members. We have already identified
numerous funding options that can be applied ba sed on the community values. The funding strategies
to be evaluated for recommendations will include:
• Fees and charge s options and recommendations
• Endowments/Non-profits opportunities for supporting operational and capital cost s
• Spon so r ships/advertising/naming r ights to support programs, events, and fa ci liti es
RHA Landscape Architects -Planners I PROS Consulting
Understanding of and Approach to the Project 7
P arks a nd Open Space Master Plan
T e m p l e City, CA RHA I PROS Consulting Team
ID Task Name I Duration I ~t::~rt I Finish Dec '12
1 PROJECT KICK-OFF AND COO RD I NATION 15 days Tue 1/15/13 Fri 2/1/13
2 Kick-off Meeting 0 days Tue 1/15/13 Tue 1/15/13
~ System Tour 0 days Tue 1/15/13 Tue 1/15 /13 f----T-Coordinate and Meet with Master Pl an Advisory Committee 1 wk Tue 1/15/13 Mon 1/21 /13
----s-Key Leadership/Focus Group Interviews 2wks Tue 1/22/13 Fri 2/1/13
---s-RESEARCH AN D COMMUNITY IN PUT 70 d ays Sat 2/2/13 T ue 5/7/13
---=,---U pdate Par k Stand ards and Inventory 10 days Sat 2/2/13 Wed 2/13/13
---a--Analyze Existing Conditions 2 wks Sat 2/2/13 Wed 2/13/13
----g-Potential Parkland Inventory 2wks Sat 2/2/13 Wed 2/13/13
10 Community Outreach and Public Parti cipation 60 days Wed 2/13/13 Tue 5/7/13 r---rr-Community Needs Assessment 60 days Wed 2/13/13 Tue 5/7/13
~ Open Public Meeting 0 days Wed 2/13/13 W ed 2/13/13
~ Statistically-Valid Survey 12 wks Thu 2/14/13 Tue 5/7/13
14 Caught-in-the-Act Surveys 2wks Thu 2/14/13 Tue 2/26/13
15 Demographics and Trends Analysis 8 wks Thu 2/1 4/13 Tue 4 /9/13
16 R ECOMME NDATIONS FOR FU TURE PARKS A ND OPEN S PA CE 20 days Wed 4/1 0/13 Tue S/7/13
17 Develop Criteria for Potential Sites 1 wk Wed 4/10/13 Tue 4 /1 6/13
18 Identify Locations for Future Open Space 3wks Wed 4/17/13 Tue 5r7/13
19 Identify Priority Project and Areas (Action Plan} 3wks Wed 4/17/13 Tue 5(1/13
20 Cost Impacts of Development 3wks Wed 4/17/13 Tue 5rrl13
21 D EVEL OP MASTER PLAN 39 days Wed 6/8/13 Tue 7/2/13
22 Prep are draft Parks an d Open S pace Master Plan 17 days Wed S/8/1 3 Thu 5/30/13
23 Prepare draft documents 2wks Wed 5/8/1 3 Tue 5/21 /13
24 Meeting with Staff and Advisory Committee 0 days Tue 5/21/13 Tue 5/21 /13
25 Open Public Meeting o days Tue 5/28/13 Tue 5/28/13
26 Meeting with Staff and Advisory Committee 0 days Thu 5/30113 Thu 5/30/13
27 Prepare f inal Parks and Open Space Mast er Plan 22 days FriS/31/13 Tu e 7/2/13
28 Prepare final documents 2wks Fri 5/31 /13 Thu 6/13/13
29 Meeting with Staff and Advisory Co mmittee 0 days Thu 6/13/13 Thu 6/1 3/13
30 Open Public Meeting o days T hu 6/20/13 Thu 6/20/13
31 Meeting with Staff and Advisory Committee 0 days Mon 6/24/13 Mon 6/24/1 3
32 Present Final Parks and Open Space Master Plan to City Council 0 days Tue 7/2/13 Tue 7/2/13
..a.
Q
Project Schedule
November 27,2012
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Parks and Open Space Master Plan
City of Temple City
PARK PLANNING AND DEVELOPMENT
November 27, 2012
In addition to the needs assessments and parks ma ster plan documents outlined above, RHA has comp leted the
design for over 200 parks throughout Southern California including Pocket Parks, Neighborhood Parks,
Community Parks and Regional Parks . The firm also garnered awards for Excellence in Park & Facility Planning
from the California Parks and Recreation Society {CPRS) for the Cities of Upland (McCarthy Park), Riverside
(White Park), Norco (Pikes Peak Park) and Riverside County (Ranch Jurupa Park). Pikes Peak Park was also given
an APWA (American Public Works Association) award of excellence.
A partial list of the park projects comp leted by RHA includes:
Historical Parks
• Founder's Park
• Reyes Adobe Hi storical Site
• Jensen Alvarado Ranch and Museu m
• California Citrus State Historic Park
• White Park
Trails and Linear Parks
• Arroyo Seco Pedestrian and Bicycle Path (Historical r esearch)
• Orange Blossom Trail (Historical r esearch)
• Yucca Valley Trail s Master Plan
• Barton Vineyard Apartments I Zanja Trail (Historical research)
• Victoria Ave nue Beautifi ca tion and D.G. Walking Trail
• Piute Lin ear Park
Pocket, Neighborhood and Community Parks
• Live Oak Park Renovations
• Concourse, Rimgate, Tamarisk and Mountain Gate Park renovations
• Norco Ridge Ranch Park
• St agecoach Park
• Jameson Park
• Pikes Peak Park
• Harveston Community Park
• Cit rus Community Park
• Hunter Community Park
• Whit Carter Park
Sports Facilities and Regional Parks
• Rancho Jurupa Regional Sports Park
• Ran cho Jurupa Regional Park
• Fergusson Pa rk Football Field s
• Lancaster Youth Ballfields
• Orange Terrace Community Park
• Re id Park Exp ans ion
Anaheim
Agoura Hills
County of Riverside
Riversi de
Riv ersi de
South Pasadena
Redlands
Yucca Valley
Redlands
Riverside
Lancaster
Temple City
Lake Forest
Norco
Corona
Corona
Norco
Temecula
Corona
Riverside
Lancaster
Jurupa Valley
Jurupa Valley
Rialto
Lanca ster
Riverside
Riverside
This is just a small sample of the park projects completed by RHA. An expanded li st and detailed information on
all of the pa rks ca n be provided upon request. This experience will be critical in the development of the Parks
and Open Space M as ter Plan for Temple City as the need to estimate the cost of future parks is studied . RHA
bids 2-3 parks per year so th e con struction cos t s for park deve lopment are current and realistic a nd will provide
an accurate bud get for the M as t e r Plan to be ba se d on .
RHA Landscape Architects -Planners I PROS Consulting
Experience on Similar Projects 15
Parks and Open Space Master Plan
City of Temple City
November 27, 2012
ADDITIONAL RHA REFERENCES FOR PARK PLANNING AND DEVELOPMENT WORK
Ms. Pamela Galera, Senior Community Services Project Planner
CITY OF ANAHEIM
Community Services Department-Parks Division
200 South Anaheim Blvd., Suite 433
Anaheim, CA 92805
Ms. Sheila Pautsch, Director
CITY OF SOUTH PASADENA
Community Services Department
1102 Oxley Street
South Pasadena, CA 91030
Mr. Gary Magill, Director
CITY OF LAKE FOREST
Community Services Department
25550 Commercentre Drive, Suite 100
Lake Forest, CA 92630
Ms. Rebecca Tsag ris
RIVERSIDE COUNTY ECONOMIC DEVELOPMENT AGENCY
3403 lOth Street, 4th Floor
Riverside, CA 92501
Ms. Rhonda Perez, Director
CITY OF LANCASTER
Parks, Rec rea tion and Arts Departm ent
44933 Fern Avenue
Lancaster, CA 93534-2461
Mr. Brian Petree, Director
CITY OF NORCO
Parks and Recreation Department
2870 Clark Avenue
Norco, CA 92860
Mr. Scott Enoch, Recreation & Community Services Manager
CITY OF RIALTO
Recreation and Community Services Department
214 North Palm , Suite 204
Rialto, CA 92376
Mr. Gabe Garcia, Director
CITY OF CORONA
Parks and Community Services Department
815 W. Sixth Street
Corona, Californ ia 91720
(714) 765-4463
(626) 403 -7362
(949) 461-3413
(951) 955-8764
(661) 723-5943
(951) 270-5633
(90 9) 820 -2 625
(951) 736 -2241
RHA Landscape Architects -Planners I PROS Consulting
Proposed Organization and Staffing
ACCEPTANCE OF CONDITIONS
RHA Landscape Architects-Planners accepts all conditions listed in the Request for Proposal dated
November 2, 2012. There are no exceptions or suggested changes .
RHA Landscape Architects-Planners I PROS Consulting
Fees and Acceptance of Conditions 31