Loading...
FOIA Policy As directed by 5 ILCS 140/4 (from Ch. 116, par. 204) this packet includes: • A brief description of the Village of Plainfield including: o a short summary of its purpose, o the total amount of its operating budget, and o the approximate number of full and part time employees. • A block diagram identifying the functional divisions of the Village. • The number and location of Village Offices. • The identification and membership of a ny board, commission, committee, or council which operates in an advisory capacity re lative to the operation of the public body, or which exercises control over its policies or procedures, or to wh ich the public body is required to report and be an swerable for its operations. • Identification of FOIA Officers, Procedur es for requesting Public Documents, and addresses where FOIA requests should be submitted. • A Freedom of Information Request Form. • Schedule of Fees for Duplic ation of Public Records. • Index of Records. GENERAL INFORMATION The mission of the government of the Village of Plainfield is to promote a friendly, safe and diverse community; offering a variety of cultura l opportunities and a high quality of living. Plainfield will maintain its commitment to strengthening community spirit and embrace its historic character while improving transporta tion options, increasing access to services, and enhancing open space. Plainfield is a prosperous and bustling Village , located 35 miles southwest of Chicago, with a population of 37,334 residents. Easily accessible, the Village is close to several interstates and state highways making it an excellent place to liv e, own a business, or simply spend the day shopping and dining in our historic downtown. As one of the fastest growing communities in the State of Illinois, Plainfield continues to build upon its already rich history, and the Village Government is well positioned to accommodate growth and welcomes new commerci al and industrial development to help parallel the success of its residential expansion. The Village of Plainfield is governed by a Village President and Board of Trustees. Six trustees are elected at large to sit on the Village Board. The Board sets policy for the Village, adopts ordinances and resolutions, approves th e annual budget (FY 09-10 $61,925,949), and approves all expenditures. The day-to-day operations of the Village are managed by the Village Administrator. The Village currently retains 145 employees (127 full time and 18 part-time). The Organizational Chart on the next page identifies the functional division of the Village’s employees. Citizens of the Village Mayor and Board of Trustees Village Clerk Village Administrator IT Community Relations Management Services Department Police Department Public Works Department Planning Department Building Department VILLAGE OF PLAINFIELD ORGANIZATIONAL CHART LOCATION OF OFFICES The Village of Plainfield main tains three (3) separate offices Village Hall 24401 W. Lockport St. Plainfield, IL 60544 (815) 436-7093 Administration • Mayor’s Office • Administrator • Clerk • Planning Management Services: • Finance • Water Billing • Information Technology • Human Resources Public Works Building 14400 S. Coil Plus Drive Plainfield, IL 60544 815-436-3577 Public Works • Administration • Engineering • Streets • Water • Wastewater Building Department • Administration • Inspections Plainfield Law Enforcement Facility 14300 S. Coil Plus Drive Plainfield, IL 60544 815-436-6455 Administration • Police Chief • Code Enforcement • Courts and Licensing • Crime Prevention • Records • Emergency Services • Patrol • Traffic Unit • Park Unit • Bicycle Unit • Canine Unit • Investigations • Evidence Tech • Community Service Officers VILLAGE BOARD & COMMISSIONS Village Board Appointment Term Expires Michael P. Collins (President) 05/04/09 04/30/13 Margie Bonuchi 05/04/09 04/30/13 James Racich 05/04/09 04/30/13 Paul Fay 05/15/07 04/30/11 William Lamb 05/15/07 04/30/11 Larry Kachel 08/17/09 04/30/11 Garrett M. Peck 05/04/09 04/30/13 Plan Commission James Sobkoviak (Chairman) 05/14/07 04/30/10 Daniel F. Seggebruch 08/18/08 04/30/11 John Renzi 04/21/08 04/30/11 Andrew N. Heinen 10/06/09 04/30/10 Richard Kiefer 05/04/09 04/30/12 Ed O'Rourke 05/04/09 04/30/12 James Sanders 04/21/08 04/30/11 Police Pension - 2 year terms Joseph J. Ginejko 05/04/09 04/30/11 Steve Cousins 05/08/08 04/30/10 Fire & Police Commission Michael Nott 09/17/07 04/30/10 Greg Chapman 05/05/08 04/30/11 Ray P. Brixey 09/21/09 04/30/10 Historical Commission Michael Lambert (Chairman) 10/19/07 10/18/10 Michael Bortel (Vi ce-Chair) 10/19/07 10/18/10 Suzanne Derrick 11/08/07 10/18/10 Keebie Bright 11/02/09 10/18/12 Debra Olsen 11/02/09 10/18/12 Heath Wright 10/20/08 10/18/11 Sonje Allen 05/04/09 04/30/12 Craig Spangler 10/20/08 10/18/11 Vacant FOIA OFFICERS Michelle Gibas, Chief FOIA Officer – Village Hall Merrilee Trotz, Planning D epartment – Village Hall Mary Klimczak, Building Department – Village Hall Nancy Mazurek, Public Works – Village Hall Bob Mendenhall, Police Department – Law Enforcement Center PROCEDURES FOR REQUESTING PUBLIC RECORDS Any request for public records in accordance with the FOIA and this Policy, shall be submitted to the Chief FOIA Officer, or any other FOIA Officer so designated. All requests for Police Department informati on shall be submitted to the following address: Office of the Chief of Police Village of Plainfield Law Enforcement Center 14300 S. Coil Plus Drive Plainfield, IL 60544 815-436-9681 (fax) Requests for public records other than Police Department information shall be submitted to the following address: Office of the Village Clerk Village of Plainfield 24401 W. Lockport Street Plainfield, IL 60544 815-436-1950 (fax) FORM AND CONTENT OF REQUESTS Requests for public records made in accordance with the FOIA and this Policy shall be made in writing. Such requests may be submitted, but are not required to be submitted, on a FOIA Request Fo rm maintained by the Village. The Village’s FOIA Request Forms shall be av ailable on the Vill age’s website at www.plainfield-il.org . and at the Village Hall, 24401 W. Lockport Street, Plainfield, Illinois, and the Plainfield Law Enforcem ent Center, 14300 S. Coil Plus Drive, Plainfield, Illinois. Requests for public records made in accordance with the FOIA and this Policy shall include the following information: 1. The requester's full name, address and phone number; 2. A description of the p ublic records sought; and 3. Whether the request is for the in spection of public records, copies of public records, or both. VILLAGE OF PLAINFIELD FREEDOM OF INFORMATION REQUEST FORM To Be Completed By Requestor Name:________________________________________________________________ Address:______________________________________________________________ Telephone Number:_____________________________________________________ I, the undersigned, do hereby request to SCHEDULE OF FEES FOR DUPLICATION OF PUBLIC RECORDS Fees for copies in exce ss of fifty (50) pages: Copies (Black & White) per side 8 ½ x 11 $0.10 8 ½ x 14 $0.15 11 x 17 $0.25 Copies (Color) per side 8 ½ x 11 $0.25 8 ½ x 14 $0.30 11 x 17 $0.35 Certification per document $1.00 Plats & Maps larger than 11x17 (Actual cost of outsourced duplication) Accident Report $5.00 (Request shall be submitte d to the Police Department) All copying shall be performed by an employee of the Village. Copies of public records shall be provided to the requester upon pa yment of any charges due for reproduction of the documents. VILLAGE OF PLAINFIELD INDEX OF RECORDS BUILDING DEPARTMENT Annual Building Reports Building Code Building Contractor's List Certificates of Occupancy Demolition Permits Electrical Permits Electrical Contractor's List Miscellaneous Permits Monthly Building Reports Notice of Dangerous Buildings Permits (commercial & residential Permit Fees Plumbing contractor's List Plumbing Permits PLANNING DEPARTMENT Village Comprehensive Plan Commercial Plans Flood Damage Prevention & control Flood Zone Determination Land Use Maps Plan Commission Historic Preservation Street Addresses Street Vacations Zoning Board of Appeals Zoning Ordinance Zoning Maps Zoning Enforcement Zoning Verifications VILLAGE CLERK Police Pension Annual Report Accounts Payable Reports Annual Audit Report Annual Treasurer's Report Agreements Audit Reports Audit Correspondence Bid Bonds Board of Commissions Cable TV Campaign Disclosure Capital Improvements VILLAGE CLERK CONT’D Census Village Budget Village Board: Agenda Minutes - Open Session Minutes - Released Closed Bills Payable Village Investment Policy Reports Comprehensive Plan Collections Computers Copiers Correspondence Deferred Compensation Drug & Alcohol Policy Elections Equal Employer Opportunity Commissions Family & Medical Leave Act Financial Institutions Fire Department Franchise Agreements Fleet Management Freedom of Information Act Liquor Licenses Municipal Code Oaths of Office Ordinances Payroll Reports Payroll Tax Returns Prevailing Rate of Wages Public Hearings Resolutions Tax Increment Financing Tax Levy Training Utility Franchises Utility Tax POLICE DEPARTMENT Accident Reports Activity Reports Alarms Annual Reports Bicycle Registrations Bicycles Budget Business Licenses Community Based Policing Contracts Crime Stats DARE Department Forms Eligibility Lists Equipment Grievances Incident Reports Injured Officer Files Job Descriptions Labor/Management Committee News Releases Ordinances Overtime Policy Manual Ride-Along Safety Committee Sex Offenders Uniform Crime Reports STREET DEPARTMENT Stop Signs Street Light Street Maintenance Pot Holes WATER DEPARTMENT Billing Purchasing Inventory Memos EPA Reports Meter Readings Safety Meetings WASTEWATER TREATMENT PLANT Annual "503" Report BI-Monthly IEPA Sampling BI-Weekly Sampling Monthly "DMR'S" Monthly Analysis Worksheet Quarterly Federal EPA Sludge Semi-Annual Sludge Application Sludge Quantity and Concentration Sludge User Information Sheets EXEMPT FROM RELEASE UNDER TH E FREEDOM OF INFORMATION ACT PER LANGUAGE IN ACT: Employee Grievance Background Collective Bargaining Materials Employee Home Addresses Employee Medical Information Competitive Bids Minutes of Meetings Closed Criminal History Information on Applicants Various Portions of Police and Fi re and Other Employee Recruitment