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GAC Minutes 1992 04/14GOLF COURSE ADVISORY COMMITTEE MINUTES April 14, 1992 7:00 PM Attending: Kay Larson -Chairman Ted Whiteman DeEtte McCarty Frank Brown Dan Hormeachea Carl Hoss Louie Howard Mayor Smith Bud Schmidt Charles Denham Roll Call: DeEtte McCarty, Ted Whiteman, Dan Hormeachea, Frank Brown, Chairman Larson were all present. Staff: Charles Denham, Pro Carl Hoss, Concessionaire Louie Howard also present. Chairman Larson called the meeting to order. Minutes from the last meeting on March 24, 1992 were corrected to read that the next scheduled meeting was to be April 14, 1992 instead of April 16,1992. Approved as corrected. A "Staffing a Committee" document was reviewed by the Committee. It is the Committee's feeling that they are not informed on City Council action on committee recommendations. This information should come to them in the form of a staff report at the beginning of each meeting. The Committee also feels they need to revise their mission statement in the near future. Last revision was 12-30-86. After lengthy discussion on committee concerns about City Council not taking Committee recommendations into consideration when acting on certain topics, the Mayor recommended that a committee member attend future City Council meetings. This would assure that their recommendations are being dealt with. OLD BUSINESS: CART STORAGE Carl Hoss believes the existing 20 space open air storage at old clubhouse site will be adequate for season. The Committee discussed the possible use of the enclosed building at the same site for additional storage. With approval from City Council and the parks department this is a possibility. Ted Whiteman moved to recommend to the City Council that Carl utilize the existing 20 open air spaces until demand calls for, and City Council approves, the use of the enclosed storage. This storage shed will provide an additional 11 spaces with locking doors. The recommended charge 1o0.0000.00 per year for indoor storage, as opposed to for outdoor. Frank Brown second. Motion carried unanimous. Dan Hormeachea accepted the task of contacting contractors for approximate cost estimates to build a unit that would house 40 private carts on the designated lot at the entrance to the Clubhouse. The Committee will consider different techniques once an approximate cost estimate has been established. These will be at the next meeting. RESTAURANT CONCESSION Louie Howard was chosen to be the concession contractor. Mr. Howard touched on a few issues mentioned at earlier staff meetings. He also brought to the attention of the Committee the need for a "snack shack" on the golf course between holes #5, #6, and #16, which is a high traffic area. The Committee agreed to review a plan from Louie at the next meeting. The restaurant was recently inspected and these items did not meet code: household freezer in industrial application, dishwasher, and reach in coolers. PRO CONTRACT On January 14, 1992 the Committee recommended to the City Council to increase the pro contract from $32,500 to $38,500. The Council passed an increase of $2000.00 to $34,500 with an addendum for the contract to be negotiated again in 1 year. Carl's fee will be the only topic of negotiation. At that time. DUMP TRUCK Superintendent asked the Committee to declare dump truck surplus equipment. The truck is passed its useful life and is need of expensive repairs. DeEtte McCarty moved to recommend to the City Council that the dump truck be declared surplus equipment. Ted Whiteman second. The vote was unanimous motion carried. NEW BUSINESS 1992 MARKETING PLAN Carl Hoss verbally informed the Committee that he is looking into several new advertising strategies to reach a broader market. One is tee signs at several Treasure and Magic Valley golf tournaments, another is a new handout called the Heartland Insider which is distributed locally at restaurants and hotels. Carl will provide a formal print out of actual expenditures at the next meeting. The Committee unanimously recommended approvals of his budget of $750.00 for the Heartland advertiser and $637.00 for signs at other golf courses. B.B.Q PIT AT CLUBHOUSE A B.B.Q pit for outdoor cooking is being planned at the new clubhouse site. The area being considered is a grassy area on the west side near the steps leading to the restaurant at the west end of building. A formal plan is being developed by Rick Van Noy for consideration by the Committee. The Committee unanimously recommends to the City Council that the area planned for the barbecue be used for this purpose. A drawing for the site is attached. ******* OTHER BUSINESS Dan Hormeachea informed the Committee that the foundation is interested in participation in funding for several capital improvement projects. The superintendent described the projects the foundation could participate in as follows: Nursery green construction, cart path paving, #10 tee, and possibly the tree replacement program for this season. Frank Brown moved to recommend to the City Council that the City accept mutual funding from the foundation for projects listed. The foundation is to coordinate with the superintendent on which projects will be done and when. Ted Whiteman second. The motion carried unanimous. With no further business the meeting adjourned at 10:05. Next meting is scheduled for May 12, 1992 at City Hall. tfully *tted, t "2 i If 4 i.1 fir' :] 0 <i