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Home My Public Portal About09-27-2012THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, SEPTEMBER 27, 2012 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, September 27, 2012, in the Council Chambers at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Tony Foster. Also attending were Assistant City Attorney Kim Vessels, Community Development Specialist Sharon Palmer, Director of Public Works and Engineering Greg Stiens, Street Commissioner Tracy Bossell, City Planner Scott Zimmerman, Park Superintendent Bill Thistlewaite, David Sweet, Terry O'Brien and Brett Foster. The following business was conducted: CALL TO ORDER Ms. Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present APPROVAL OF MINUTES Mr. Foster moved to approve the September 20, 2012 minutes with a second by Ms. Lawson. The motion was unanimously passed. CLAIMS FOR PAYMENT The claims for payment for September 28, 2012 are in the amount of $866,197.25. Included are as follows: • $89,836.65 = Rundell Ernstberger for consulting fees for the Gorge Project • $25,640.00 =Crane for fees for Construction Manager for the NSP Grant • $147,904.08 = Thor Construction for NSP Construction • $27,405.29 = Eastern Alliance for Worker's Compensation claims Ms. Lawson moved to approve with a second by Mr. Foster. The motion was unanimously passed. RESOLUTION A. Resolution No. 17 -2012 is to update the City's ADA Notification and Grievance Procedure Policy. Ms. Lawson moved to approve with a second by Mr. Foster. The motion was unanimously passed. It was also noted for the minutes that Sue Roberson is the ADA Coordinator and can be reached by mail at 50 North 5th Street, Richmond, Board of Works Minutes September 27, 2012 Page 2 of 3 Indiana, or by email at sroberson @richmondindiana.gov with any grievances or complaints that anyone might have. CHANGE ORDERS A. Change Order No. 8 to Contract No. 129 -2012 with Thor Construction moves $6,000.00 at 417 South 7th Street that is part of the NSP Project but does not change the total contract amount. Mr. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously passed. B. Change Order No. 9 to Contract No. 129 -2012 with Thor Construction at 312 South 13th Street moves $5,555.00 that is part of the NSP Project but does not change the total contract amount. Ms. Lawson moved to approve with a second by Mr. Foster. The motion was unanimously passed. C. Change Order No. 10 to Contract No. 129 -2010 with Thor Construction at 312 South 13th Street and 417 South 7th Street that moves $12,376.11 of leftover allowance funds to 417 South 7th Street as part of the NSP Project and does not change the amount of the total contract. Mr. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously passed. ADDENDUM A. Addendum No. 1 to Contract No. 166 -2011 with LWC, Inc for Design Services for the Rose View Transit Administration Building in the increased amount of $15,198.63. This project is being paid for with Stimulus money. Ms. Lawson moved to approve with a second by Mr. Foster. The motion was unanimously passed. CONTRACTS A. Contract No. 117 -2012 with Bowlin Construction for Phase 12012 ADA Ramp Project not to exceed $82,530.00. Mr. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously passed. B. Contract No. 118 -2012 with P & W Machine Shop for (6) six Leaf Box Collectors not to exceed $20,790.00. Ms. Lawson moved to approve with a second by Mr. Foster. The motion was unanimously passed. C. Contract No. 119 -2012 with National Able Network Program that is a program that provides on the job training for seniors that qualify for the program. Metropolitan Development is approved as a host agency or training site for this program and this contract is to renew the agreement with the agency. There is no cost to the City for these employees. Ms Lawson moved to approve with a second by Mr. Foster. Mr. Foster moved to authorize Ms. Robinson as the Board president to sign the agreement. Board of Works Minutes September 27, 2012 Page 3 of 3 BID AWARDS A. Award the bid for Rose View Transit's new administration building to Smarrelli General Contractors not to exceed $283,050.00. Mr. Foster moved to award with a second by Ms. Lawson. The motion was unanimously passed. BID OPENINGS A. Bid opening for Glen Miller Pedestrian Bridge. Those bids were as follows: 1. Thor Construction - $110,577.00 2. Gerig Ottenweller - $76,000.00 B. Bid opening for Leaf Vacuums for the Street Department. Those bids were as follows: 1. Brown Equipment - $19,824.00 with extending price of $79,296.00 2. Link Environmental Equipment — Trailer mounted leaf vacuum - $22,450.00 with a total of $89,800.00 3. Best Equipment - $17,350.75 These bids were taken under advisement. ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk There is a recording of this meeting in the City Clerk's Office.