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Home My Public Portal Aboutr 20-103yeoduffran d t4e Parog4 of gar #exec, w �� No. #20 -103 June 25 2020 Date of Adontion e AUTHORIZING A PROFESSIONAL ENGINEERING AND SURVEYING SERVICES CONTRACT WITH CME ASSOCIATES, FEE ESTINIA.TE FOR THE NJDOT FY 2020 LOCAL FREIGHT IMPACT FUND GRANT IMPROVEMENTS TO MILIK AND MINUE STREETS WHEREAS, the Borough of Carteret is in need of specialized engineering and surveying services in connection with the NJDOT Fiscal Year 2020 Local Freight Impact Fund Grant Program with regard to Improvements to Milik and Minue Streets; and WHEREAS, CME Associates, 1460 Route 9 South, Howell, New Jersey 07731, possesses the requisite experience and expertise to provide said services; and WHEREAS, CME Associates has submitted a proposal to provide said services at a total cost not to exceed $139,000.00; and WHEREAS, the Mayor and the Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. Acct. # NOW, THEREFORE, BE IT RESOLVED by the Mayor and the Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. The proposal from CME Associates for engineering services related to the NJDOT FY 2020 Local Freight Impact Fund Grant Program with regard to Improvements to Milik and Minue Streets at a cost not to exceed $139,000.00 is hereby approved. 2. This action is approved as an award of a professional services contract pursuant to N.LS.A 40A:11- 5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. 3. A copy of this Resolution be forwarded to the Borough's Purehasing.Department, the Borough Director of Engineering and CME Associates. Adopted this 25 day of June, 2020 and certified as a true copy of the original on June 26, 2020, CARMELA POGORZELSKI Acting Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN COUNCILMAN YES NO NV A.B. BELLINO JOHAL X DIAZ MNONV KRUM DIMASCIO iSAPLES X X - Indicate Vote AB - Absent NV -Not Voting XOR- Indicates Vote to Overrule Veto Adopted at a meeting of the Municipal Council / Junp 25, 20 0 M /n Acting Municipa t,Cl k (` I.t 020 3:43PM No. 1255 P. 1 BOROUGH OF 'C;ARTEMT Ddniibf )o A CTING MUNICIPAL CLERK To: Patrick J. DeBlasio, Treasurer Borough of Carteret R EQUFST FOR CURTIFICATION OF AVAILABLE FUNDS: F or: PROFESSION ENGMEMING AND SURVEYING SERVICES - CME ASSOCIAT - MILIK & MINUE STREET` Name of Amount to be encumbered: Resolution #: 20 -103 ARAM www RRRRAMRRwARR ORR RRMwwMwwY •wYRAwMRRAAwwMw■ ■\MARK ■ ■MMR ww AMRRAA AAAAAA• CEItTWICATION OXx AVAILABILITY OF FUNDS I, Treasurer of the Borough of Carteret, do hereby certify that there are sufficient [ands available in the current budget to enable the Borough Council to authorize the entering into a contract between the Borough of Carteret and: GUE Aa—pt t*T The funds available for this contract are in the budget, in the account of: - or in the amount of �J9�0 B tJ By this certification, I have hereby encumbered the above n ed account for the amount of the contract pending Council action. O � Patticki. DeBlasio, Treaeurer Date: ?a MemorlRI MuniCIPA Bullding 0 6X Cooke A.Veoue • Carteret, New Jersey 07008 Tel: 732 -541 -3800 • Fax: 732 - 541 -8925 • xjzm AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: June 30, 2020 Notary 'Public of New Jersey 'DANA C. ARCHEVAL NOTARY PUBLIC OF NEW JERSEY `'NN Com*dm EON 1112/2022 !" f •, f, c_ C Carmela Pogdrze Acting Municipal Clerk BOROUGH OF CARTERE7 NOTICE OF CONTRACT AWARD TFe Borough of Carteret has mmp ttive blddln9 walthouat Professional 5ervice ppursuant to' NJ.S.A. 40A:11- 5(1) (a1 "This contract and the resolution authorfzina It are avallahin •. i Awarded to: CME Associates Sworn and subscribed before Services Profess' r�77 L Engineering Services, Re: Nll me this sd l l day of FY^ 020 Fund G pa Freight Imct tfU✓!f'. �(]�(�} 1.11 Grant lmprovenu Resolution 020 -103 Cost: Not to exceed $139,000.00 billable In accordance .with the., existing contract. '. Carmela Pogorzelskl Acting Municipal Clerk (f 15.48) JOHN H.ALLGAIR, PE, PP, LS (19832001) DAVID J. SAMUEL, PE, PP, CME JOHN J, STEFANI, PE, LS, PP, CME _ JAY B. CORNELL, PE, PP, CME MICHAEL J. McCLELLAND, PE, PP, CME ;." ----� GREGORY R. VALESI PE, PP, CME TIM W. GILLEN, PE, PP, CME (1991 -2019) BRUCE M. KOCH, PE, PP. CME LOUIS J. PLOSKONKA, PE, CME ASSDCLdTES LL TREVOR J. TAYLOR, PE, PP, CME BEHRAM TURAN, PE, LSRP LAURA J. NEUMANN, PE, PP DOUGLAS ROHMEYER, PE, CFM, CME ROBERT J. RUSSO, PE, PP, CME June 23 , 2020 JOHN J. HESS, PE, PP, CME Via Electronic (dupontj n earteret.net) & 1St Class Ma Borough of Carteret Municipal Building 61 Cooke Avenue Carteret, NJ 07008 Attn: John DuPont, PE, PP, CME - Director of Municipal Engineering Re: Fee Estimate for Professional Engineering and Surveying Services for NJDOT FY2020 LFIF Grant Program Improvements to Milik and Minue Streets Borough of Carteret, Middlesex County, NJ Proposal No. 2020 -125 Dear John: We are pleased to present our estimate of fees for professional engineering services for the above - referenced project. We understand that the Borough has long sought funding to effectuate improvements to Milik Street and Minus Street which are major truck routes for commercial traffic associated with NJ Turnpike Exit 12 and the millions of square feet of warehouse and distribution space in West Carteret. In 2019 our office conducted traffic and speed studies along the roadways in support of the Borough's application to the NJDOT's Local Freight Impact Fund (LFIF). The purpose of the LFIF program is to provide assistance to municipalities whose roadways are affected by heavy truck traffic associated with warehouses, shipping, and port terminals. This study concluded that Milik and Minue Streets saw average daily traffic (ADT) counts of 2,276 and 13,784, respectively, with large truck traffic percentages of 32% and 37 %, respectively, exceeding the minimum 10% criterion. Our office prepared a scope of work, cost estimate, and grant application to the LFIF for necessary improvements to these roadways. The preliminary construction estimate for the reconstruction and resurfacing of the roadways as submitted to the NJDOT was approximately $4,032,000. NJDOT awarded a grant in the amount of $3,000,000 toward these improvement efforts. These improvements will be a continuation of a previous project undertaken by the Borough and our office to reconstruct and correct drainage issues along the eastern section of Milik Street and Bryla Street. The improvements will include the following: • A combination of mill & overlay or full reconstruction as needed of the existing roadways; • Realignment of the 'S' curve along Milik Street at the former Conrail grade crossing to improve roadway geometry for truck circulation. The project limits for Milik Street are from the limits of the Phase I project to Blair Road; S'.1CanomftPmpoSa19VW0 -125 - LFIF Improvements to Milik and Minue Slreals 06- 23.20.docx CONSULTING AND MUNICIPAL ENGINEERS 1460 ROUTE 9 SOUTH • HOWELL, NEW JERSEY 07731 > (732) 462.7400 • FAX: (732) 409 -0766 ASSOCIATES Borough of Carteret, Middlesex County, New Jersey June 23, 2020 Re: Proposal for Professional Engineering and Surveying Services Proposal No. 2020 -125 Improvements to Milik and Minue Streets Page 2 • Filling of Minue Street at the location of the former Conrail overpass; • Concrete curb and storm sewer removal and replacement where required to improve drainage; • Driveway apron, sidewalk, and handicap ramp reconstruction where required; • Installation of sidewalk in designated areas; • Storm sewer improvements along Milik Street; • Miscellaneous drainage repairs including installation of bicycle safe grates and 'ECO' castings in accordance with NJDEP Stormwater Regulations. • Guide rail replacement; and, • Traffic striping and signage With this being said, we anticipate that the following tasks will be required: A) Survey and Base Mau Phase Services — We will prepare a base map to be utilized during the design phase services for Milik and Minue Streets. The base map will include Geographic Information System (GIS) mapping along with supplemental information, as necessary, to prepare construction plans. The supplemental information will use NAD83 horizontal and NAVD 88 vertical datum and will include: 1. Top of curb and gutter grades; 2. Roadway centerline grades; 3. Location of existing physical features; 4. Areas of proposed drainage repairs, as needed; and 5. Driveway aprons and handicap ramp locations. B) Utility Inspectlon Phase Services — We will develop a plan of utilities within the limits of the project to be reviewed and inspected prior to construction. This scope of work will include developing an RFQ for sanitary sewer inspection contractors to perform CCTV inspections of approximately 3,500 feet of lines within the limits to determine if additional maintenance or repairs will be required. This phase budgets approximately three (3) days of sewer cleaning and inspection. 8\CanerohProposa1S'2020425 -LFIF Improvements to Milik and Minus Siroeu 03.23.20.doca ASSOCIATES Borough of Carteret, Middlesex County, New Jersey June 23, 2020 Re: Proposal for Professional Engineering and Surveying Services Proposal No. 2020 -125 Improvements to Milik and Minue Streets Page 3 C) Design Phase Services — This work will consist of the preparation of construction plans and quantities. The services have been divided into tasks as detailed below: 1. Perform site visits and collect existing site information and assess conditions; 2. Coordinate with utility companies for possible upgrades; 3. Prepare Construction Plans, including: L Cover Sheet and Legend; ii. Construction Plans, Profiles, and Cross Sections Iii. Storm Sewer Plans and Profiles iv. Striping and Signage Plans V, Soil Erosion and Sediment Control Plans and Details vi. Traffic Control Plans vii. Construction Details 4. Prepare Specifications in accordance with NJDOT and Borough standards; 5. Prepare Construction Cost Estimate; and, 6. Submit plans and specifications to NJDOT for review and authorization to bid. D) Permit Phase Services — This work will include the preparation and submission of permit applications to outside agencies for review and approval. The roadway work will require coordination with the NJDOT Local Aid Office and the Freehold Soil Conservation District. NJDOT Loc al Aid District III — As the project will be the recipient of NJDOT funding, our office will coordinate with the NJDOT Local Aid office to receive authorization to bid the project, review pre- construction and post- construction submissions and process payment vouchers to ensure the project is carried out within the requirements of the funding body. Work in this phase will also include the preparation of an EO -215 Environmental Assessment form as construction costs exceed $1,000,000. 2. Freeh Soil Conservation D istrict (FSCD) — As the project involves the disturbance of more than 5,000 square feet of soil, our office will prepare an application to FSCD as well as obtain a Construction Stormwater Permit from the NJDEP. E) Bid Phase Services — Work in this phase will provide the following services to publicly bid the project in accordance with the Local Public Contracts Law: 1. Provide bid documents to prospective bidders as needed; 2. Answer prospective bidder's requests for information; SACedorellProposals12020 -725 - LFIF Improvements to Milik arM Was Sheets 05-23.20.d= ASSOCIATES Borough of Carteret, Middlesex County, New Jersey Re: Proposal for Professional Engineering and Surveying Services Improvements to Milik and Minue Streets 3. Provide addenda for clarification of project specifications; 4. Attend bid opening; and, 5. Analyze responsible bids and recommend contract award June 23, 2020 Proposal No. 2020 -125 Page 4 F) Construction Phase Services — Generally, we prefer to quote services for construction phase upon the completion of the Bid Phase as the ultimate cost for our services will depend upon a number of factors including the final design, the contractor to whom the contract is awarded and the desired level of construction observation required. The following services will be provided under this phase: 1. Contract preparation including review of bonds, Insurance certificates, and project manning reports; 2. Attend preconstruction meeting; 3. Provide assistance with interpretation of the contract documents; 4. Review shop drawings for site - related items; 5. Provide daily construction observation services and prepare contractor punch lists; and, 6. Review and approve monthly progress pay estimates We will provide the necessary engineering services as described above based upon the cost breakdown as noted below: A. Survey and Base Map Phase Services .............. .....................$27,500.00 B. Utility Inspection Phase Services ( Subcontractor ) ...............$20,000.00 C. Design Phase Services ........ ............................... .....................$80,500.00 D. Permit Phase Services .......... ............................... ......................$7,500.00 E. Bid Phase Services ................ ............................... ......................$3,500.00 Total Estimated Fee for Services ............................ ....................$139,000.00 Exceptions: • Construction Phase Services will be provided once the project is bid and the contract awarded to a successful contractor. • Environmental investigation and LSRP services associated with the disposal of contaminated, regulated, or hazardous materials encountered during construction are not included. SACsderettPropoes1sl2020 -125 - LFIF Improvements to Milik and Minus Streets 06- 23- 20.docs ASSOCIATES Borough of Carteret, Middlesex County, New Jersey June 23, 2020 Re: Proposal for Professional Engineering and Surveying Services Proposal No. 2020 -125 Improvements to Milik and Minue Streets Page 5 Any work not specified as listed in the above phases shall be considered additional services and will be invoiced at the time said work is authorized by the Borough. Application fees are considered extra and will be requested at time of submission. The above fee estimates are based on information provided to us by the Borough. Should this fee estimate meet your approval, please provide our office with a professional services agreement or Resolution as an indication of the work to proceed. In the meantime, should you have any questions concerning this matter, please do not hesitate to contact I is office. PP, CME TT:MZ Cc: Mayor Daniel J. Reiman Gregory R. Valesi, PE, PP, CME 35Ca0erehProposelsl2020425 • LFIF Improvements to Milik and Winne $Veels 06.23 -20.d " CME File: HCA00005.19 10/15/2019 Page 1 of 1 CONSTRUCTION COST ESTIMATE 2020 NJDOT LFIF GRANT APPLICATION TRUCK ROUTE IMPROVEMENTS TO MILIK STREET & MINUE STREET BOROUGH OF CARTERET, MIDDLESEX COUNTY, NEW JERSEY ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL 1 Clearing Site, Mobilization and Demobilization 1 LS 375,000.00 375,000.00 2 Maintenance and Protection of Traffic 1 LS $ 250,000.00 $ 250,000.00 3 Excavation, Unclassified 4,950 CY $ 3D.00 $ 148,500.00 4 .. Remove Existing Curbs 5,900 LF $ 2.00 $ 11,800.00 5 Remove Existing Walks 300 SY $ 20.00 $ 6,000.00 6 Dense Graded Aggregate Base Course, 8" Thick 11,500 CY $ 35.00 $ 402,500.00 7 HMA Base Repair (if and where directed) 1,500 SY $ 40.00 $ 60,000.00 8 HMA Milling, 3" or Less 13,250 .. SY $ 4.00 $ 53,000.00 9 Hot Mix Asphalt Base Course, 19M64, 8" Thick 6,500 TN $ 90.00 $ 585,000.00 10 Hot Mix Asphalt Surface Course, 12.5M64, 2" Thick 2,600 TN $ 90.00 $ 234,000.00 11 Prime Coat 3,250 GAL $ 2.00 $ 6,500.00 12 Tack Coat 3,250 .. GAL $ 2.00 $ . 6,500.00 13 Reconstruct Existing Inlet, Type 'B', Using New Casting 10 UN $ 1,600.00 $ 15,000.00 14 Reconstruct Existing Inlet, Type'E', Using New Casting 8 UN $ 1,500.00 $ 12,000.00 15 Inlet, Type B 16 UN $ 4,000.00 $ 64,000.00 16 Drainage Manhole 6 UN $ 4,000.00 $ 24 17 15" RCP 2,650 LF $ 90.00 $ 238,500.00 18 Clean, Desilt and Desnag Existing Drainage Ditch 1 LS $ 250,000.00 $ 250,000.00 19 Riprap Slope Stabilization, including Weed Barrier 2,500 SY $ 50.00 $ 125,000.00 20 . Concrete Sidewalk 4" Thick -3,850 SY $ 80.00. $ 308,000.00 21 Concrete Driveway, 8" Thick Reinforced 300 SY $ 90.00 $ 27,000.00 22 Hot Mix Asphalt Driveway 2,000 SY $ 35.00 $ 70,000.00 23 9 "x18" Concrete Vertical Curb 5,900 LF $ 30,00 $ 177,000.00 24 Reset Manhole Frame and Casting 15 UN $ 500.00 $ 7,500.00 25 Traffic Striping, Long Life, Thermoplastic, 4" Wlde 12,000 LF $ 1.50 $ 18,000.00 26 Traffic Markings, Thermoplastic 100 SF $ 5100 $ 500.00 27 Reset Water Valve Box 10 UN $ 250.00 $ 2,500.00 28 Topsoiling, 4" Thick 4,000 SY $ 5.00 $ 20,000.00 29 Fertilizing and Seeding, Type'G' 4,000 SY $ 1.00 $ 4,000.00 30 Straw Mulch 4,000 SY $ 1.00 $ 4,000.00 CONSTRUCTION SUBTOTAL: $3,505,800.00 INSPECTION AND MATERIALS TESTING (15 %): $ 525,870.00 TOTAL: $4,031,670.00 SACartere6Mis62020 NJDOT LFIF Grant App - Minus and Milik119 -10 -14 - Mlllk -Minue FY2020 LFIF Grant Cost Estimate.xls