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Home My Public Portal AboutBay Property Planning Committee packet 01.24.23Town of Brewster 2198 Main St., Brewster, MA 02631 townadmin@brewster-ma.gov (508) 896-3701 Bay Property Planning Committee Meeting Agenda Remote Participation Only January 24, 2023 at 4:00 PM Pursuant to Chapter 107 of the Acts of 2022, this meeting will be conducted in person and via remote means, in accordance with applicable law. This means that members of the public body may access this meeting in person, or via virtual means. In person attendance will be at the meeting location listed above, and it is possible that any or all members of the public body may attend remotely. No in-person attendance of members of the public will be permitted, and public participation in any public hearing conducted during this meeting shall be by remote means only. Members of the public who wish to access the meeting may do so in the following manner: Please click the link below to join the webinar: https://us02web.zoom.us/j/84863561303?pwd=bjhQazV3Y0NaN0dESk1LUmxmbGJCdz09 Passcode: 467353 US: +1 312 626 6799 or +1 929 436 2866 Webinar ID: 898 0232 5739 Passcode: 467353 When required by law or allowed by the Chair, persons wishing to provide public comment or otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted above. Additionally, the meeting will be broadcast live, in real time, via Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-ma.gov), or Video recording (tv.brewster-ma.gov). Members: Amanda Bebrin, Chair (Vision Planning Committee) Katie Miller Jacobus, Vice Chair (At Large) Karl Fryzel, Clerk (At Large) Mary Chaffee, Select Board Ned Chatelain, Select Board Patricia Hughes, Natural Resources Commission Peter Johnson, At Large Caroline McCarley, At Large Clare O’Connor- Rice, At Large John Phillips, At Large Tom Wingard, Recreation Commission Town Staff: Peter Lombardi, Town Administrator 1.Call to Order 2.Declaration of a Quorum 3.Meeting Participation Statement 4.Recording Statement 5.Public Announcements and Comment: Members of the public may address the Committee on matters not on the meeting’s agenda for a maximum 3-5 minutes at the Chair’s discretion. Under the Open Meeting Law, the Committee is unable to reply but may add items presented to a future agenda. 6.Follow-up on Pool Public Input Session & Resident Feedback and Potential Vote on Summer 2023 Pool Program 7.Vote on Meeting Minutes: January 3 and February 17, 2023 8.Discuss Future Meeting Agenda Items 9.Next Meetings: February 7 and February 21, 2023 10.Matters Not Reasonably Anticipated by the Chair 11.Adjournment Date Posted:Date Revised:Received by Town Clerk: 01/20/2023 1 Bay Property Planning Committee Bay Property Pool Public Forum–Jan. 17, 2023 Opening the Bay Property Pool: Information & Public Input Session Bay Property Planning Committee Town of Brewster January 17, 2023 Cape Cod Sea Camps 2 Bay Property Planning Committee Bay Property Pool Public Forum–Jan. 17, 2023 Welcome Agenda Bay Property Planning Committee Bay Property Pool Possible Pool Season & Activities Pool Financing Eligibility to Use the Pool Revenue and Fees Operating the Pool Property Access & Temporary Parking Pool Opening Milestones Public Comment & Questions Cape Cod Sea Camps 3 Bay Property Planning Committee Bay Property Pool Public Forum–Jan. 17, 2023 Near unanimous vote of nearly 1,500 voters Set town meeting attendance record Bay Property was acquired for: Habitat & watershed protection Open space Conservation Passive & active recreation Community housing and/or General municipal purposes Oct. 5, 2021: Special Election (Ballot Question) Approved by 87% (3,272 votes cast) Nov. 24, 2021: Town of Brewster purchase Town of BrewsterBrewster Town Meeting Sep. 26, 2021 Acquisition of the Cape Cod Sea Camps Sep. 26, 2021: Special Town Meeting voters approved Sea Camps acquisition 4 Bay Property Planning Committee Bay Property Pool Public Forum–Jan. 17, 2023 Bay Property Planning Committee COMMITTEE POSITION NAME Chair & Vision Implementation Committee Representative Amanda Bebrin Vice Chair Katie Miller Jacobus Clerk Karl Fryzel Member/Select Board Rep.Mary Chaffee Member/Select Board Rep.Ned Chatelain Member Caroline McCarley Member John Phillips Member Clare O’Connor Rice Member Peter Johnson Recreation Commission Rep. Thomas Wingard Natural Resources Commission Representative Patricia Hughes Alternate Allyson Felix Town Staff Peter Lombardi Voting Members Non-voting Liaisons & Representatives ROLE Finance Committee Liaison Open Space Committee Liaison Council on Aging Liaison Affordable Housing Trust Liaison Cultural Council Liaison Mass. Audubon Representative YMCA Cape Cod Representative Brewster Conservation Trust Representative 5 Bay Property Planning Committee Bay Property Pool Public Forum–Jan. 17, 2023 Bay Property Committee Purposes Short-term Uses Open First Light Beach: Done Arts & cultural events: Ongoing Recreation & sports activities: Ongoing Open Bay Property pool Long-term Uses Engage public throughout planning process Create a proposal for future uses Present long-term plan to Town Meeting for voter consideration & approval The Committee’s Primary Purposes: Determine Bay Property existing conditions Evaluate short-term public access opportunities Engage the public to gather input & build consensus Propose recommended long-term uses 6 Bay Property Planning Committee Bay Property Pool Public Forum–Jan. 17, 2023 The Bay Property Pool Location The pool area is located on the eastern edge of the Bay Property.Bay Parcel Pool Area Keen Summit Partners Town of Brewster Spruce Hill AreaEntrance 7 Bay Property Planning Committee Bay Property Pool Public Forum–Jan. 17, 2023 The Bay Property Pool (Part 1) The pool area contains three structures all built in 2009. Pavilion The Pool Pool House *The pool is covered in this photo. 8 Bay Property Planning Committee Bay Property Pool Public Forum–Jan. 17, 2023 The Bay Property Pool (Part 2) Pool House contains: 2 bathrooms Office Mechanical & equipment rooms Pavilion (open air structure) 40 x 60 feet Roof over concrete slab Solar panels (generate power for pool operations) Current pool parking: 4 spaces BSI Builders System IncCape Cod Sea CampsThe Pool House The Pavilion 9 Bay Property Planning Committee Bay Property Pool Public Forum–Jan. 17, 2023 The Bay Property Pool (Part 3)Lanes: 75 feet long (25 yards)42 feet wide 40 feet wide30 feet wide 3 feet deep 9 feet deep 4 feet deep 10 Bay Property Planning Committee Bay Property Pool Public Forum–Jan. 17, 2023 The Bay Property Pool (Part 4) Water system: Chlorine Deck surface: Concrete Last used: Summer 2020 Lap lanes: 6 lanes Pool capacity: Up to 271 persons (150 typical) Water temperature: Camp heated pool to 84 degrees Pool access points: 4 ladders, 1 stairs, 1 ADA compliant lift Current state: Winterized; has been maintained by property manager Lights: Lights on buildings but not in pool; camp did not use pool after darkCape Cod Sea Camps 11 Bay Property Planning Committee Bay Property Pool Public Forum–Jan. 17, 2023 2023 Pool Planning Considerations Year 1 Strategy: Keep things simple Gather data to evaluate for future planning Recognize Constraints: Financial Staffing (currently 1 full-time employee managing both properties) Capacity Time Government procurement (purchasing & contracting) regulations Lack of in-house pool operating experience Hermiston, OR 12 Bay Property Planning Committee Bay Property Pool Public Forum–Jan. 17, 2023 Potential Pool Season & Schedule Tentative Summer 2023 Season* Pool Opening: July 1, 2023 at latest Pool Closing: At least mid-August (Labor Day if adequate staff) Potential Hours of Operation 7 days/week 8AM to 6PM (closed 1 weekday morning for chlorine treatment) Same as First Light Beach access MustDoBrisbane.com* May incrementally increase in future years, but is generally consistent with other Massachusetts town pools 13 Bay Property Planning Committee Bay Property Pool Public Forum–Jan. 17, 2023 Possible Pool Activities (Year 1) Possible Pool Uses Open swim: Pool open to all ages* Lap swim: Drop-in or reserved Aquatics classes Reserved use periods (potential revenue) Youth Swim Lessons Town suggests moving swim lessons to the pool from Long Pond Town Events Family fun events Recreational “Olympics” day GreataerLousivilleYMCAAnnapolis.gov 14 Bay Property Planning Committee Bay Property Pool Public Forum–Jan. 17, 2023 Possible Pool Activities (Years 2+) Future Activities to Consider (Dependent on Resources) Low impact exercise classes High intensity exercise classes Masters swim program Adult swim lessons Adaptive swim classes (for individuals with disabilities)Chicago Park District 15 Bay Property Planning Committee Bay Property Pool Public Forum–Jan. 17, 2023 Eligibility to Use the Pool Town’s Recommendation for Year 1: Brewster residents only* Same model as First Light Beach Would minimize operational impacts of managing property access Would allow Town to gather data on demand & use to guide pool operations going forward Edward Barber*Same eligibility as beach permits 16 Bay Property Planning Committee Bay Property Pool Public Forum–Jan. 17, 2023 Pool Financing Nov. 14, 2022–Town Meeting voters approved: Revolving fund to manage pool revenues & expenses Will keep pool budget separate & self-sustaining $200,000 for community pool start up costs, equipment, supplies, operations & maintenance $250,000 for creation of pool parking lot 17 Bay Property Planning Committee Bay Property Pool Public Forum–Jan. 17, 2023 Pool Fees Overview Examples of other Town services supported by user fees: Captains Golf Course Recycling Center Beach access Shellfishing Recreation programs Other Potential Revenue Sources Class/activity fees Rental revenue Non-resident passes (years 2+) Key Question: Should the pool be completely self-supporting (through membership fees, class fees & other revenue) or should resident tax dollars be used to help keep fees lower for users?Captains Golf Course 18 Bay Property Planning Committee Bay Property Pool Public Forum–Jan. 17, 2023 Pool Membership Fees Suggested Year 1 pool fees: To cover estimated operating expenses (consistent with other MA town pools): Individual membership:$100 Family membership*:$200 Senior membership:$75 Revenue implications: If 300 memberships in each of these 3 categories are purchased $112,500 revenue Estimated Year 1 operating costs $125,000 “Test Swim” opportunities Scheduled “test swim” days: $5 *Family membership defined as all household members 19 Bay Property Planning Committee Bay Property Pool Public Forum–Jan. 17, 2023 Drop-in Fees & Guests (Year 1) Many town pools offer drop-in and/or daily fee options: 1. Residents purchase a one-time day pass instead of registering for a full membership 2. Residents bring accompanied non-resident guests for a small fee Both options present a host of operational challenges & could put much greater demand on pool use Brewster could offer these options on several select days throughout the summer to gather data & inform best approach in Years 2+ 20 Bay Property Planning Committee Bay Property Pool Public Forum–Jan. 17, 2023 Other Local Pool Fee Models Demand for the Brewster Community pool is unknown 2023 operations will provide useful data to plan the future Other Brewster Pool Fees: Ocean Edge Resort 2 indoor/3 outdoor pools $40,000 initiation fee + $8,500 annual fee Brewster Green Resort 1 indoor/1 outdoor pool Must buy timeshare + $1,000 annual fee The Woodlands 1 indoor pool 1-month fee: $80 4-month fee: $275 1-year fee: $700 * Only open to age 55+ 21 Bay Property Planning Committee Bay Property Pool Public Forum–Jan. 17, 2023 Operating the Pool:Possible Partnerships Opening the pool in 2023 will be challenging without help. Brewster would benefit from working with an experienced partner like the YMCA of Cape Cod who can provide certain services Town has had discussions with YMCA about a possible partnership Will need at least 10-12 lifeguards, depending on season and hours of operation; it’s difficult hiring lifeguards at this time – YMCA could assist Town’s Sea Camps Property Manager is a Certified Pool Operator Partnership with YMCA would require a government procurement process (Request for Proposals) 22 Bay Property Planning Committee Bay Property Pool Public Forum–Jan. 17, 2023 Bay Property Summer Access Proposed Summer 2023 Bay Property Travel Routes: One travel loop to & from First Light Beach parking One travel loop to & from pool parking Brewster beach vehicle permit will be required to access the Bay Property for both beach & pool 23 Bay Property Planning Committee Bay Property Pool Public Forum–Jan. 17, 2023 Pool Parking As a Camp Pool: No need for a vehicle parking area Campers walked to the pool As a Town Pool: Almost all pool users will need vehicle parking ADA-compliant handicapped parking is required A safe drop-off area is needed Safe vehicle flow is needed–must be coordinated with beach access Cape Cod Sea CampsCape Cod Sea Camps 24 Bay Property Planning Committee Bay Property Pool Public Forum–Jan. 17, 2023 Year 1 Temporary Pool Parking Propose to resurface tennis courts adjacent to the pool as a temporary measure (while long-term plans for the entire property are created) Expect to create 32 new spaces & 4 handicapped parking spots in this area Will evaluate optimal size & location of permanent parking area after 1 or more seasons of use Will require some stormwater management measures Aim to avoid tree removal as much as possible Overflow parking will be between the white administration building & athletic fields 25 Bay Property Planning Committee Bay Property Pool Public Forum–Jan. 17, 2023 Pool Opening Milestones To open the pool in summer 2023, we need to: 1. Identify desired season, hours, & programs 2. Determine staffing model to support proposed program 3. Develop/issue Request for Proposal (RFP) for pool management & award bid/contract 4. Determine fee structure 5. Adopt pool regulations 6. Procure pool equipment 7. Prepare pool parking 8. Prepare pool water 26 Bay Property Planning Committee Bay Property Pool Public Forum–Jan. 17, 2023 What Do You Think? What are your priorities for Year 1? What about for Years 2+? What programs would you like offered? Should pool membership fees cover all operating costs? Should the Town seek revenue opportunities like rentals of the pool facility? Other comments or questions? 27 Bay Property Planning Committee Bay Property Pool Public Forum–Jan. 17, 2023 Thank You The Bay Property Planning Committee appreciates your participation! Questions/comments can be sent to the Committee: bppc@brewster-ma.gov 1 Donna Kalinick From:Mary Chaffee Sent:Wednesday, January 18, 2023 8:12 AM To:Peter Lombardi; Amanda Bebrin; Katie Miller Jacobus; Ned Chatelain Subject:Pool Forum Comments All- Here’s my summary of the public comments from the pool forum. Mary Pool Forum Public Comments – Jan 17, 2023 78 Zoom participants + few in Town Hall 1. Frank Bridges: a. Start town only use for year 1 b. Offer household guests admission by ticket; print tickets? 2. Karen Kaser a. Only 2 bathrooms? b. When can kids swim? MG discussed swim tests; did not answer with a policy on age limits c. Insurance sufficient? PL yes 3. Andrea Kramer a. Provision for low income membership? PL will look at it 4. Marcia Kielb a. Concern about lifeguards focusing on water b. [MWC note: lifeguards must not be considered childcare] c. [MWC note: How do we maintain only 100 swimmers at a time if others are arriving in the parking area?] 5. Noreen Thompson a. No cell phones on duty 6. Christy Peterson a. People want to swim laps earlier; PL: will discuss earlier opening b. Nauset lifeguards wanted to rent the pool c. No WSI or lifeguard training? PL: correct not year 1 d. [MWC note: Doing lifeguard training in the summer makes no sense; need employees qualified at start of season] 7. Robert Cicerella a. State of pool equipment? b. EB described: i. Pumps 4 years old ii. Heaters 6 years old iii. Chlorination system iv. Acid feed something v. Change to salt water would be bigger discussion 8. Jim Nosler a. What’s senior definition? b. Could there be a senior with family rate? 2 c. Offer a resident guest option; family pack of guest tickets 1 Donna Kalinick From:Peter Lombardi Sent:Wednesday, January 18, 2023 1:09 PM To:Carolyn Canavosio; bppc Subject:RE: Pool/staffing idea Hi Carolyn & Thomas, Thanks for reaching out. We are posting links to the video from last night and the presentation on the homepage of the Town website very shortly. The Town does have a senior volunteer tax relief program – we will have to look into whether pool staffing is a viable option for those folks. I appreciate your suggestions about staffing – we’ve heard from a few different sources now about residents who are retired National Seashore lifeguards who might be interested in helping out. I will share out your email with the committee for their consideration next week. I am also going to forward it to our Recreation Director, Mike Gradone, who is the lead on pool operations – he may be in touch about classes. Thank you again, Peter Peter Lombardi Town Manager Town of Brewster 508-896-3701 x. 1128 Brewster Town Offices are to the public Monday through Thursday from 8:30am to 4:00pm, and by appointment on Fridays. From: Carolyn Canavosio <canavosioc@hotmail.com> Sent: Tuesday, January 17, 2023 8:02 PM To: bppc <bppc@brewster-ma.gov> Subject: Pool/staffing idea Unfortunately, we were only able to see the end of pool presentation so I am unsure if the topic of staffing came up. I am aware of the lifeguard shortages nationwide. 1)Have you thought of offering the program where seniors can volunteer a certain number of hours in return for money off of their property taxes? There are at least 5 retired National Seashore lifeguards, a few who were Head Guards, currently living in Brewster who might be interested in volunteering for a shift at the pool in exchange for the reduced taxes. Other seniors might also be interested in doing other jobs on the property if they get reduced taxes 2)My husband and I are members of the National Park retired lifeguard association and work with current and past National Park lifeguards – some of whom might like to make some extra money by working a shift at the pool on their days off – they have all been fully trained, have had Quarry checks, and have housing. 3)I am the current aqua fitness instructor at Brewster Green Resort and might be interested in leading a class if there is any interest Carolyn Canavosio/Thomas Keating 1120 Stony Brook Road Brewster Cell 413-244-6974 2 Home 508-896-6217 1 Donna Kalinick From:James Paul Ludwig Sent:Wednesday, January 18, 2023 6:43 PM To:Chris Coburn; Michael Gradone Cc:Malcolm Couzens; Bridget Coburn; Caroline Coburn; Howard Coburn; Tom Meagher; Becky Georgenes; Suzanne Bryan; Peter Lombardi; Donna Kalinick Subject:Re: 6:30AM Pool Opening Hi Michael, Passing this along as I received this today regarding the pool. JP Get Outlook for iOS From: Chris Coburn <coburncm@gmail.com> Sent: Tuesday, January 17, 2023 10:07:35 PM To: James Paul Ludwig <jludwig@brewster-ma.gov> Cc: Malcolm Couzens <malcolmcouzens@gmail.com>; Bridget Coburn <bridgetcoburn@gmail.com>; Caroline Coburn <carolinecoburn@gmail.com>; Howard Coburn <hec2@case.edu>; Tom Meagher <tfmcoach@aol.com>; Becky Georgenes <becky.georgenes@gmail.com> Subject: Re: 6:30AM Pool Opening Congratulations on the excellent session on the Brewster Community Pool. We strongly agree with the speaker who advocated for a 630AM start for lap swimmers. Would happily pay more to be able to get in earlier. We are 37 Graham Road, 8 Carver Road and 21 Graham Road and know many others who feel the same way. Thanks very much, Chris Coburn -- Christopher M. Coburn 4 Sentry Hill Place Boston, MA 02114 cell: 617 510 2631 1 Donna Kalinick From:Peter Lombardi Sent:Wednesday, January 18, 2023 1:04 PM To:Alyssa Garnick; bppc Cc:abgarnick@gmail.com Subject:RE: Town Pool - additional ideas and input Hello Alyssa, Thanks for this thoughtful and detailed feedback. I really appreciate the depth and breadth of your suggestions – and your creativity! We will share this out with the committee when they meet next Tuesday at 4. Feel free to tune in if you are interested and/or available. Peter Peter Lombardi Town Manager Town of Brewster 508-896-3701 x. 1128 Brewster Town Offices are to the public Monday through Thursday from 8:30am to 4:00pm, and by appointment on Fridays. From: Alyssa Garnick <alyssa.garnick@ageanpr.com> Sent: Tuesday, January 17, 2023 7:40 PM To: bppc <bppc@brewster-ma.gov> Cc: abgarnick@gmail.com Subject: Town Pool - additional ideas and input Hello Town Board – Thank you so much for the comprehensive presentation about the pool. We really appreciate the thought you put into everything from safety, to access, to programing, to parking. My dad worked in Brewster as an attorney in the late 60’s, I was born at Cape Cod Hospital in the 70’s and grew up in Yarmouthport, before being able to finally buy a house for my family in Brewster! I am so grateful and supportive that Brewster bought the very special sea camps property (a camp my sister and son both attended). BRAVO!! A few thoughts – -Yes to programming – I think the more the better and as we do this, the use and value of this property will grow. o Water Yoga o Pool Pilates o Learn to Swim o Lifeguard training class o CPR classes o Skin Cancer Awareness – Education Class – once per year by a local Derm o Advanced Adult Swimmer – Coaching o Ability swimming – lessons for all abilities and capabilities o I think this programming should only be open to Brewster residents. -Resident, Guest privileges and fees – I would allow this but limit it, and make it reasonable. o Cost per guest for sure 2 o Limit of # per day (you can’t bring 10 guests/ people unless you rent it out!), or # per season -Non-Resident privileges and fees – I would allow this but make it really $$ - this needs to be a revenue driving opportunity and limited. o Make the cost high ($40-50 per day) o E.g., at a desirable parking lot in one town – residents are a much lower cost and non-residents can use it but it’s more than double… people get this. -One day pass – Think about the cost structure and volume of traffic there. o Make the day pass more expensive - $5 feels like nothing. Maybe that is the 1st year “Take the Plunge” pool test - $5 one day trial visit for any Brewster resident in year 1 only. o After that, make it $20 per day. o For non-residents, I would make it $40-50/ day. -Renting it out – All for it, with limits & liabilities covered. o In general, this could end up being great for long term planning and driving revenue for the property. o I dream of renting out this space & the sea camps property for a party one day. -Pool donations – Maybe offer a resident “founding” membership. o Yes, for some $200 is a lot. For others, it’s not a lot and many of us want to help support this wonderful offering for the town. o Offer a special “Founding Membership” package – purely optional. It’s $1,000 – and those families are doing 5 summers of family membership with that. No special privileges – just “pre-buying” a 5 year family membership. Families get their names engraved somewhere or on a sign, that’s it. It’s a way to get $ up front (could help with improvements if we need to do them before or after this summer) and some families giving more and getting more invested. o AND/OR – maybe offer “Buy One, Give One” – Families or individuals can also opt to buy for themselves and “buy” for a town resident who can’t afford the access fee. We tell towns people – if you are really interested and really need help to pay, send us a note- we will consider financial aid or a neighbors fund. When people “buy” their membership, they can click a box for the neighbors fund if they want to donate to that. It’s a good deal of back-end admin, but maybe a nice thing to facilitate. Other: -Any local Brewster resident or Cape Cod resident who is a trained lifeguard and works 10 or more hours per week and is in good standing, they get a “free” membership and so does their immediate family. -Create a Venmo municipal bank account for the Town so that cash is limited for the people/kids working there. -Umbrellas for lifeguards on the tall chairs or any chairs. -Love Jim’s idea for the Senior pass (65+) to come with a +1, automatically. -Maybe Over 80 is free. Like lift tickets at ski mountains. -Set an intention for the Brewster Town Pool specifically – like “Learn, Convene with Your Community, Splash and Have Fun” – or something like that. Something to ladder up to that we all know and can rally around and it will help us focus on what to do with it if we have a mission statement or purpose for the pool. -Make sure we are up-to-date with COVID or other regulations for public spaces/ pools -Limit babies in pool. Or construct a very shallow, baby wading pool to the side someday. -Get/ allow a landscape company to “sponsor” doing some plantings and maintaining a little garden area around the pool every year – just keep it pretty and get visibility for doing that. Thank you again for your ingenuity and care in keeping and making Brewster a spectacular town on Cape Cod that preserves the best of nature while also innovating. Love this town! 3 Fondly, Alyssa Alyssa Garnick 211 Robbins Hill Road Brewster, MA 1 Donna Kalinick From:Amanda Bebrin <abebrin401@gmail.com> Sent:Thursday, January 19, 2023 5:48 PM To:Rheanna Hastings Cc:Peter Lombardi Subject:Re: Resident Feedback about Community Pool Rheanna and Eric, Thank you for your comments and congratulations on the new addition to the family! If you weren't able to watch the presentation, here are the slides we talked through on Tuesday night that include the proposed season and hours. We are proposing that the pool be open during the same hours as First Light Beach -- 8am - 6pm, 7 days a week. I agree that the pool has the potential to drive revenue! As this is our first year operating a municipal pool, what we do this summer will probably be a little different than what we're able to offer in the future, both in terms of classes and eligibility, as we determine the demand for the pool. That being said, your ideas for programming as well as fee structures are ones that we could consider offering in future seasons! We are keeping track of everyone's comments and hope to implement as many of them as is feasible, now or down the line. Thank you, Amanda Bebrin, Chair, BPPC On Thu, Jan 19, 2023 at 3:22 PM Rheanna Hastings <hastingsfamily126@gmail.com> wrote: Dear Bay Property Planning Committee Members, We’re sorry we couldn’t make the meeting on Tuesday evening but we have a newborn so that makes it difficult at the moment to attend meetings Having five boys though we are very excited for the new community pool. In our opinion, we think that the pool should be open to non-residents and residents alike and that way it could be a revenue stream for the Town of Brewster. We feel the pool should be open as much as possible and provide both leisure time such as open swim as well as instructional time for activities such as swim lessons for all ages, lifeguard training, aerobics and exercise classes for adults and the elderly. We would suggest that fees could be structured as a lesser fee for Brewster residence and a larger fee for non-Brewster residence. We also feel it’s important to have some scholarships or times where perhaps groups of students from off Cape Cod come and enjoy the space for a time. Sincerely, Eric & Rheanna Hastings -- Amanda Bebrin Realtor, ABR, CCRES 2 cell:860-997-1563 fax: 508-437-5981 breezyhomescapecod.com To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. 1 Donna Kalinick From:Peter Lombardi Sent:Thursday, January 19, 2023 5:05 PM To:Neil Hodes - Comcast; bppc Subject:RE: Sea Camp pool questions Hi Neal, We are proposing to charge residents to use the pool – please see details on our initial suggestions here: https://www.brewster-ma.gov/files/Pool_Forum_01_17_23_FINAL.pdf Thank you for your input about potentially adding a CCRTA bus route to this location to help give kids another transportation option to get to this property. We have recently worked with the CCRTA to add new stops at our two new affordable housing developments – Serenity on 137 and Brewster Woods off 6A. Peter Peter Lombardi Town Manager Town of Brewster 508-896-3701 x. 1128 Brewster Town Offices are to the public Monday through Thursday from 8:30am to 4:00pm, and by appointment on Fridays. From: Neil Hodes - Comcast <nhodes@comcast.net> Sent: Thursday, January 19, 2023 4:21 PM To: bppc <bppc@brewster-ma.gov> Subject: Sea Camp pool questions Is the town planning on charging residents a fee to use the Pool? Since parking at the Sea Camp is limited and many children do not have access to a car, will the Cape’s bus system make a stop at the Pool? Regards, Neil Neil Hodes 195 Foster Road Brewster, MA 0631 617-529-9878 (Cell) This email is for the use of the intended recipient(s) only. If you have received this email in error, please notify the sender immediately and then delete it. If you are not the intended recipient, you must not keep, use, disclose, copy or distribute this email without the author's prior permission. We have taken precautions to minimize the risk of transmitting software viruses, but we advise you to carry out your own virus checks on any attachment to this message. We cannot accept liability for any loss or damage caused by software viruses. The information contained in this communication may be confidential and may be subject to the attorney-client privilege. If you are the intended recipient 2 and you do not wish to receive similar electronic messages from us in the future then please respond to the sender to this effect. 1 Donna Kalinick From:Peter Lombardi Sent:Wednesday, January 18, 2023 12:58 PM To:Morgan Kerridge; bppc Subject:RE: Community pool Thanks much, Morgan. There are two showers adjacent to the pool and we expect that the regulations will require a rinse before entering the pool. I appreciate and agree with your feedback about making sure we have a good plan to keep the bathrooms clean. Peter Lombardi Town Manager Town of Brewster 508-896-3701 x. 1128 Brewster Town Offices are to the public Monday through Thursday from 8:30am to 4:00pm, and by appointment on Fridays. -----Original Message----- From: Morgan Kerridge <morgan.kerridge@gmail.com> Sent: Tuesday, January 17, 2023 7:20 PM To: bppc <bppc@brewster-ma.gov> Subject: Community pool Thanks for all your hard work on this. I didn’t need to take up time in the meeting but wanted to say that I think we’ll need showers/rinse stations because people will come from the beach and want to get in the pool. Also we’ll need someone keeping the rest rooms clean and stocked with supplies throughout the day so they don’t get disgusting which can tend to happen at pools otherwise. Thanks again, Morgan Kerridge 170 Joe Long Rd Sent from my iPhone 1 Donna Kalinick From:Peter Lombardi Sent:Wednesday, January 18, 2023 7:07 PM To:Richard Peterson; bppc Subject:RE: Hello Rich, Thanks for your feedback and all of these great questions – I appreciate you taking the time to do so. I will answer briefly below in green. We will also share this out to the committee as they consider resident feedback in deciding on the plan for the pool this summer. Peter Peter Lombardi Town Manager Town of Brewster 508-896-3701 x. 1128 Brewster Town Offices are to the public Monday through Thursday from 8:30am to 4:00pm, and by appointment on Fridays. From: Richard Peterson <petersonfamily5@outlook.com> Sent: Wednesday, January 18, 2023 6:36 PM To: bppc <bppc@brewster-ma.gov> Subject: I just watched the video from the meeting on 1/17 and wanted to provide some feedback. First off I thought the presentation was great. Secondly, I am not looking for answer or responses to my questions/comments but just want the group to add these things to consider. I would like to second Christie Peterson's comments about early access to the pool. The schedule is going to fill up very quickly. Many locals who need to work during the day might find it helpful to have a morning option for swimming (especially given that the pool is heated). We are looking into whether we can open earlier than 8AM, understanding there will be interest in early morning swimming. We need to consider staffing the gatehouse, lifeguards, and other staff. Another comment/point of clarification is that I as a resident must purchase a beach sticker and then also a membership for the pool? Yes. Will the pool be first come first serve (no drive ups) or will residents need to sign up for a certain time block? First come, first served – no reservations. Will people at the pool be able to spend a large part of the day at the pool thus preventing others from being able to use it? We don’t plan on time restrictions – it would be practically impossible to manage. Will there be food allowed in the pool area for people who want to eat? TBD, in pool regulations which will be drafted by the Recreation Commission. If not then having picnic tables outside of the pool area will be key for those that want to eat while at the pool. We are planning on purchasing picnic tables for the pavilion area and an adjacent grass area. 2 I heard there are 2 bathrooms. Are these single use bathrooms or if not how many people do they accommodate? Are they handicap accessible? They are single use bathrooms. We will check on handicapped access. We may supplement the bathrooms that are in the pool house with porta-potties (as we do at our Town landings). Is there a place for changing at the pool for before or after swimming? Just the pool house bathrooms – which is one of the challenges we need to address long-term. They didn’t need it for the kids – they changed in their cabins. Is there an outdoor shower? I believe it is health code to require a shower to remove dirt and especially sun tan lotion from people before swimming. Yes, and we anticipated the pool regulations will require a pre-swim rinse. Having worked at a summer camp for 20 years I know that accidents happen and pools need to be shut down for long periods of time depending on the type of accident (fecal matter, vomit, blood etc). What is the towns plans to communicate any closures of the pool due to these circumstances? Good question. We will have to establish an SOP for that likely scenario – the good news is that a good number of other towns in MA run pools so we won’t need to reinvent the wheel. For the future could any of the structures currently on the property house life guards so that they would have housing (as this is a major obstacle from recruiting college kids to the Cape in the last 10+ years. Yes, we plan on looking into using existing housing on site for lifeguard staff in future years. It might be a big help in attracting and retaining lifeguards and other staff. We just couldn’t take that on this summer. Sorry for so many comments/questions. Please keep up the good work as this is a major asset to our town. Rich Peterson 32 Tower Hill Cir 508-360-3423 1 Donna Kalinick From:David Peterson <davidlawrencepeterson@gmail.com> Sent:Tuesday, January 17, 2023 6:47 PM To:Peter Lombardi Subject:Pool use Hi Peter, Just watching the pool meeting and know there will be lots of kids interested in the pool, especially on hot days! Just a few items to consider with the plan: - the pool was permitted as a semi-public pool and will now become a public pool so there will be additional requirements to fulfill. However, there may indeed be exemptions for Municipal Pools which would be easy but that approach has resulted in bad experiences for some municipalities in MA. - there is a wonderful opportunity to provide in- house Life Guard/ WSI training in June and even consider housing for the property staff, lifeguards and WSIs. Consider opening housing to over 21 yr supervisory staff at a minimal rental fee. Local kids can be trained as well for daily operations. - -Nauset has a great swim team and this could be a wonderful feeder as well as a symbiotic relationship. - Ed Barber is Certified Pool Operator which is a requirement to have on hand when the pool is operating. - hot day demand will be huge and also tends to tax the sanitation requirements of the pool. Be ready for these events and the resulting community feedback. - Brewster has one of the top LG and WSI instructors on the Cape teaching at Eddy Elementary and is very familiar with the pool. YMCA will never be able to staff to your required levels. Barnstable had a very good model for LG training and supervision to look at. - Think about using the existing parking at Big House area to help operate as a natural limit to access and perhaps numbers for this year. For this year, I would also consider driving into the flag pole circle and then going right by the Westcott house, left through the Day Camp and then to the pool. This would keep traffic flow in a loop and in the same one direction behind the Art center. Just a few observations that you may indeed have addressed already in the planning. Cheers Dave Peterson ...............¿<º))))>< PO Box 38 Brewster MA 02631 508 237 4508 www.brewster-ma.gov MAILING INSTRUCTIONS FOR 2022: BREWSTER RESIDENT BEACH, SHELLFISH, & RECYCLING CENTER PERMITS PERMITS FOR THE 2022 SEASON ARE AVAILABLE THROUGH THE MAIL-IN PROGRAM OR ONLINE. Please note that starting this year, all Recycling Center permits will be electronic in place of physical Recycling Center permits. We have transitioned to plate reader technology at the Recycling Center; once your order is processed, your license plate will be entered into the database and is valid for use from July 1, 2022, to June 30, 2023. A confirmation email will be sent to confirm your order has been processed. All permits will be issued via the mail in program or online sales, there will not be in-person sales of permits at Town Hall. Please contact us at beachpermit@brewster-ma.gov with any questions. 2022 Brewster Permit Rates: Resident Beach Parking Permits Brewster Recycling Center Permits Shellfish License $25.00 for 1st vehicle $50.00 first permit $25.00 per household $25.00 for 2nd vehicle $15.00 each additional permit *Only one permit per household allowed* $40.00 each additional vehicle $5.00 age 70+ at Council on Aging Permit Rules & Regulations: Beach Permits are required from June 15- September 4, 2022 Current Recycling Center Permits expire on June 30, 2022 Shellfish Licenses are valid from January 1st through December 31, 2022. If you are over the age of 70, please visit the Council on Aging for your $5.00 lifetime permit. All Rules and Regulations for shellfish licenses can be obtained on our website: www.brewster-ma.gov Copy of a valid car registration is required for each vehicle, with the license plate number clearly legible. If the address on the registration is not a Brewster address, a copy of your current Brewster Real Estate tax bill with an annual minimum amount of $450.00 to be eligible must be provided. Dependent Children under the age of 19 (or up to age 24 with a college ID) who live with the listed property owner are eligible for permits with a valid registration and identification (driver’s license, picture ID or student ID) with the same year-round address as the listed property owner. Renters and life-tenants must provide a copy of a current 12-month lease or 12 months of utility bills in their name, in addition to a copy of a valid vehicle registration. For properties held in a Trust and/or LLC, a copy of the pages which show the property address and names of Trustees and/or LLC members must be provided. *Only named Trustees/LLC member are eligible for permits. Excludes Trustees of life-estates and “remainder” interests until property owners are deceased. If the vehicle is leased, along with the valid registration, a copy of the lease or monthly bill that connects your name with the registered vehicle you are seeking permit for must be submitted. For vehicles registered to a business, a business card with your name and the name of the business to which the vehicle is registered to or a letter on company letterhead authorizing your personal use that connects you to the business and the vehicle must be submitted. If purchasing your permits via mail, please include one check for all permits made payable to the Town of Brewster, along with a stamped, self-addressed envelope and the completed form on the back of this page. The checks for permits MUST be separate from Real Estate Tax payments. Beginning April 11, 2022 Resident/Taxpayers will have the option to purchase 2022 Beach, Shellfish and Recycling Center Permits online via credit card payments. Please refer to the Town’s website, www.brewster-ma.gov, for instructions and information on how to use the online system. Please note there is a convenience charge when using the online system. www.brewster-ma.gov RESIDENT/TAXPAYER BREWSTER RECYCLING CENTER, BEACH & SHELLFISH PERMIT ORDER FORM To purchase permits by mail, please send copies of the following: Automobile registration (s) Proof of Residence (only if your vehicle is not registered in Brewster) o If your vehicle is not registered in Brewster, include a copy of your current Brewster Real Estate tax bill in the amount of $450 or more. Self-addressed, stamped envelope (failure to provide will delay processing) o Not needed if ordering Recycling Center Permits ONLY Check payable to “Town of Brewster” PLEASE NOTE: Renters need to provide current 12-month lease or 12 months’ worth of utility bills If your vehicle is registered to a business, please include a business card If your vehicle is leased, please include a copy of your lease or a monthly bill For properties held in a Trust/LLC, documents showing named trustees/members & address NAME: TELEPHONE #: BREWSTER ADDRESS: MAILING ADDRESS (if different): EMAIL ADDRESS: VEHICLE INFORMATION: You must designate which permit(s) are to be placed on which vehicle (by registration) by completing the form below. TYPE OF PERMIT FOR EACH VEHICLE: 1st Recycling, Additional Recycling, Beach, Shellfish, etc. LICENSE PLATE # STATE AMOUNT DUE: EXAMPLE: 1st Recycling & 1st Beach 123ABC MA $75.00 PRICES: 1st Recycling $50.00 per vehicle Additional Recycling $15.00 per vehicle 1st Beach Permit $25.00 per vehicle 2nd Beach Permit $25.00 per vehicle Each Additional Beach $40.00 per vehicle Shellfish License $25.00 per household TOTAL AMOUNT DUE: $______________ *Instructions for placement of beach permits are located on the back of the permit. Mail to: Town of Brewster, Attention: Permit Office, 2198 Main Street, Brewster, MA 02631 Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BPPC 1.3.2023 www.brewster-ma.gov Page 1 of 5 MINUTES OF THE BAY PROPERTY PLANNING COMMITTEE MEETING DATE: January 3, 2023 TIME: 4:00 PM PLACE: Hybrid Participation – Zoom/2198 Main Street, Brewster, MA PARTICIPANTS: Town Administrator Peter Lombardi, Chair Amanda Bebrin, Selectperson Mary Chaffee, Selectperson Ned Chatelain, Karl Fryzel, Katie Jacobus, Caroline McCarley, Clare O’Connor-Rice, Patricia Hughes,Peter Johnson, Thomas Wingard, John Phillips; Liaisons/Representatives: Kathleen Walker,Sharon Tennstedt, Gary Christen, Maggie-Spade Aguilar; Mass Audubon Representative: Catie Fyfe; Town Staff: Mike Gradone, Recreation Director, Pond Property Planning Committee Representative: Chris Williams Call to Order, Declaration of a Quorum, Meeting Participation Statement and Recording Statement: Amanda Bebrin called the meeting to order at 4:00pm and read the meeting participation and recording statements. Ms. Bebrin announced all members of the committee who were present, a quorum was declared. There were no public announcements or comments. Public Announcements and Comments None Review Draft Presentation and Discuss Pool Information & Community Input Session Peter Lombardi stated that a public forum was planned for January 17th at 6.00pm in a hybrid format – participants will be able to attend in person at Town Hall or remotely. The forum will provide background information about the pool, as many residents have not had the opportunity to be on the premises. The feedback will help to inform the discussion around planning to follow. The Town will be seeking feedback from residents on key decision points around the fee structure, programming and the schedule for the pool season. For the first year, the Town will likely contract out the operation of the pool, mostly due to staffing challenges. Because a procurement process must be followed, decisions must be made quickly. Circulation and parking will also be discussed during the presentation. Ms. Bebrin added that the PowerPoint at the forum will take roughly 30 minutes, and comment will be taken from the public for roughly 60 minutes. Ms. Bebrin noted that herself, Katie Jacobus, Peter Lombardi, Griffin Ryder and Mike Gradone would be doing the presentation at the forum. Caroline McCarley asked if the presentation would be open-ended or if it would begin with a specific concept in mind. Mr. Lombardi responded that it was important to give people something to respond to while not making too many assumptions. There will be parameters based on operational constraints, but the Town will offer suggested approaches. The expectation is that the pool will be open in the peak summer months of July and August, at a minimum. In terms of programming, feedback will sought on the desired use of the pool. Pat Hughes asked if non-resident taxpayers could register relatives in the swimming program. Mr. Lombardi responded that his recommendation would be to have resident-only admission to the pool for a host of Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BPPC 1.3.2023 www.brewster-ma.gov Page 2 of 5 practical reasons, mostly pertaining to admission protocol for the property. Selectperson Mary Chaffee asked if the Town’s insurance carrier would cover the pool area. Mr. Lombardi confirmed that this was the case, but that the Town was working on securing property insurance for the pump house. Maggie Spade-Aguilar asked if the Town had a plan for lifeguard staffing at the pool. Mr. Lombardi responded that, assuming the Town moves to contract out the operations of the pool, it is not the Town’s plan to house lifeguards this summer. Clare O’Connor-Rice noted that any decision to deny access to the pool to relatives of taxpayers would be a hot button issue. Karl Fryzel suggested that the option to purchase a family membership might be a way around this issue. Selectperson Ned Chatelain noted that he would be curious to hear from the public at the forum on programming and fees. Thomas Wingard asked if there was a changing room or shower house at the pool. Mr. Lombardi responded that there were no changing rooms, but there was an outdoor shower facility, and installing changing facilities should be part of the long-term planning discussions. Ms. O’Connor-Rice stated that there should be a way to collect information about attendees this forthcoming summer to inform future planning. Ms. McCarley said that she struggled with the concept of charging fees to access the pool. Mr. Lombardi responded that towns typically charge fees for the use of public pools. Ms. O’Connor-Rice commented that she was supportive of the idea of charging for the pool, but the reason for this decision would have to be communicated clearly to Brewster residents. Ms. Spade-Aguilar said that she anticipated that the issue of dual access to the beach and pool would be raised at the forum, and more specifically the question of capacity. Mr. Phillips asked if a conceptual plan of the parking area would be provided at the forum. Mr. Lombardi responded that it would be. Ms. Spade-Aguilar stated that the committee could consider offering scholarships for lower-income residents to access the pool. Ms. Bebrin closed by noting that even though the forum would set up as a committee meeting, the main purpose of the forum would be soliciting feedback from residents. Review Upcoming Approved Interim Uses and Potential Vote on Proposed New Interim Uses Mr. Gradone noted that Saturday March, 18th was the tentative date for the polar plunge event. The tide seems to be favorable for that day. The Mashpee Recreation Department held one on New Year’s Eve and has already provided helpful advice. In terms of the kite flying event, April 22nd or April 23rd look to be the most likely dates. For Bikefest, should this occur at First Light Beach, it will likely be held on May 20th. Mr. Gradone explained that the Town also expects to host a girls scout troop at the site at some point in the spring. The Recreation Department has also discussed the possibility of a 5 week, afterschool, wheel-based program involving bikes, scooters, skateboards on the property from March 15th through April 12th on Wednesday afternoons. Lastly, in conjunction with the COA, there is still a plan to hold the Senior Strider program at the bay property on every Saturday in May, giving people two hours to walk the driveway around the property at their leisure. Ms. O’Connor-Rice reported that the Art in the Afternoon event held in December was successful. The wreath-making activity was the most popular part of the event. People liked being in the Arts Center building. Participation was slightly lower than expected, but was well received by attendees. Ms. McCarley commented that she found that the reservation process for the event was not conducive to expanding Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BPPC 1.3.2023 www.brewster-ma.gov Page 3 of 5 access to the property. Ms. O’Connor-Rice responded that the reservation process was necessary due to potential space constraints within the building. Ms. McCarley asked if the polar plunge would be a fundraising event. Mr. Gradone explained that this was yet to be discussed. Mr. Fryzel moved to approve the wheel-based afterschool program. Ms. McCarley second. A roll call vote was taken. Selectperson Chaffee – yes, Selectperson Chatelain – yes, Pat Hughes – yes, Karl Fryzel – yes, Caroline McCarley – yes, Katie Jacobus – yes, Thomas Wingard – yes, Clare O’Connor-Rice – yes, Amanda Bebrin – yes, Peter Johnson – yes, John Phillips – yes. Discuss Potential Interpretive Signage Chris Williams of the Pond Property Planning Committee announced that his committee was seeking the support of the Bay Committee to put information out to inform residents about the pond property. Mr. Williams stated that his committee is looking to install a sign at the bay property that would inform the public about the past history of the pond parcel, and the description of the area. The text of the display is in the committee’s packet. Parking is limited, so people cannot enjoy the property to a great extent at the moment. The Pond Property Planning Committee believes this sign should be visible and in a high foot traffic area, such as the beach entrance. Selectperson Mary Chaffee said that educating the public is a great idea, but expressed reservations about the suitability of the bay property for a sign of this nature. Perhaps an indoor display at Town Hall would be more appropriate, and less costly. Mr. Wingard expressed his view that a QR code at a small kiosk directing people to the Town website might be a good idea. In addition, a kiosk on Route 137 at the front of the pond property might be appropriate. Karl Fryzel asked Mr. Lombardi if staff have any opinions on the location of such a sign. Mr. Lombardi responded that interpretative signage would be necessary on both properties, explaining the history of the properties and future plans, but because so much is in flux at present, investing in permanent signage might not be the best idea. Displays at Town Hall and the library might be a better idea. Peter Johnson suggested that a portable sign that could be moved around various locations might be the best idea. Mr. Williams said he would take the comments back to his committee. Update on Hydration Station at Pool Mr. Lombardi announced that as part of the Town’s campaign to install hydration stations around Town, the Town was working to install a hydration station at the pool. It will be installed by the summer. Selectperson Chaffee responded that these stations were excellent for cutting down on the use of single-use plastic bottles. Update on Site Remediation of Former Shooting Range Mr. Lombardi explained that in the course of the seller’s initial due diligence, a number of potential problem areas for contamination were identified. The Town hired the company who did this due diligence (River Hawk Environmental) to complete Phase 2 of the analysis, and they then identified the former shooting Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BPPC 1.3.2023 www.brewster-ma.gov Page 4 of 5 range as the only place that needed to be remediated. River Hawk has been on site and working with the Town for the past 6 months. The Town is still waiting on the final analysis, but the initial quote for remediation ranges from $200,000 to $500,000. The Town has begun to put together an RFP, and is planning to put this out in the next few months. The remaining remediation will be carried out after Labor Day in the fall. ARPA funds are available to pay for the remediation. Pat Hughes asked if River Hawk had taken a sample of pond sediment in their remediation process. Mr. Lombardi responded that this had been discussed with the consultant, but their feedback is that they do not have concerns about impacts to the groundwater or the pond. Vote on Meeting Minutes: November 7, November 15, and December 6, 2022 Katie Jacobus suggested a grammatical correction in the November 7th meeting minutes. Pending this correction, Mr. Fryzel moved to approve the meeting minutes from November 7th, November 15th, and December 6th, 2022. Mr. Johnson seconded. A roll call vote was taken. Selectperson Chaffee – yes, Selectperson Chatelain – yes, Pat Hughes – abstain, Karl Fryzel – yes, Caroline McCarley – yes, Katie Jacobus – yes, Thomas Wingard – yes, Clare O’Connor-Rice – yes, Amanda Bebrin – yes, Peter Johnson – yes, John Phillips – yes. Discuss Future Meeting Agenda Items Ms. Bebrin noted that the next meeting would be the pool forum on January 17th. There would be a debrief the following week on January 24th. Mr. Fryzel asked when the consultants would be returning. Mr. Lombardi responded that the consultants would be rejoining the meetings for both committees in early February. Next Meetings: January 17 and January 24, 2023. Matters Not Reasonably Anticipated by the Chair: None Adjournment Karl Fryzel moved to adjourn at 5.42pm. Ms. Jacobus second. A roll call vote was taken. Selectperson Chaffee – yes, Selectperson Chatelain – yes, Pat Hughes – yes, Karl Fryzel – yes, Caroline McCarley – yes, Katie Jacobus – yes, Thomas Wingard – yes, Clare O’Connor-Rice – yes, Amanda Bebrin – yes, Peter Johnson – yes, John Phillips – yes. Respectfully submitted by Conor Kenny, Project Manager Approved: __________________ Signed: _________________________________________ Accompanying Documents in Packet: Agenda, Email Re: Pool, Emails Re: CCSC Events, Proposed Exhibit Language Documents, River Hawk Contract, River Hawk Release Abatement Measure Plan, Letter Re: CCSC Clean-Up Budgetary Cost, River Hawk Release Abatement Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BPPC 1.3.2023 www.brewster-ma.gov Page 5 of 5 Measure Status Report, BPPC Minutes: 11.7.22, 11.15.22, 12.6.22 Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BPPC 1.17.2023 www.brewster-ma.gov Page 1 of 4 MINUTES OF THE BAY PROPERTY PLANNING COMMITTEE MEETING DATE: January 17, 2023 TIME: 6:00 PM PLACE: Hybrid Participation – Zoom/2198 Main Street, Brewster, MA PARTICIPANTS: Town Manager Peter Lombardi, Chair Amanda Bebrin, Selectperson Mary Chaffee, Selectperson Ned Chatelain, Karl Fryzel, Katie Jacobus, Caroline McCarley, Clare O’Connor-Rice, Patricia Hughes,Peter Johnson, Thomas Wingard, John Phillips Call to Order, Declaration of a Quorum, Meeting Participation Statement and Recording Statement: Amanda Bebrin called the meeting to order at 6:00pm and read the meeting participation and recording statements. Ms. Bebrin announced all members of the committee who were present, a quorum was declared. There were no public announcements or comments. Bay Property Pool Information Chair Amanda Bebrin began the presentation by outlining the history of the Cape Cod Sea Camps acquisition. Ms. Bebrin noted that Special Town Meeting voters approved the Sea Camps acquisition in September 2021 with a near unanimous vote. The Bay Property was acquired for a variety of reasons, including; watershed protection, open space and conservation, recreation, community housing, and general municipal purposes. The Town officially purchased the property in November 2021 after a special election in the preceding month approved the acquisition. Ms. Bebrin briefly discussed the composition of the Bay Property Planning committee, outlining the distinction between voting members and non-voting liaisons and representatives. Vice-Chair Katie Jacobus summarized the committee’s primary purposes – evaluating short-term access and long-term access. The long-term access work will conclude with the presentation of a plan to Town Meeting for voter approval, after an extensive community engagement process. The short-term uses are already underway, with ongoing seasonal use of First Light Beach, and various cultural and recreational events. The next short-term use to be decided upon is the opening of the Bay Property pool. The pool is located on the eastern edge of the Bay Property, and contains three structures all built in 2009: the pavilion, the pool, and the pool house. Ms. Jacobus described some of the features of the pool – a capacity of up to 271 persons, heated to 84 degrees, concrete deck surface, with 6 lanes. Ms. Bebrin explained that the plan for year 1 of the pool was to keep things simple, with a view to gathering data for future planning. There are logistical and financial constraints to keep in mind, such as the current staffing shortage (particularly in terms of lifeguards) and government procurement regulations. The tentative plan for the Summer 2023 season is to open by July 2023 at the latest and close by at least mid-August, possibly Labor Day if staffing allows. The suggested hours of operation are 7 days a week, 8am to 6pm – the same as First Light Beach. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BPPC 1.17.2023 www.brewster-ma.gov Page 2 of 4 Recreation Director Michael Gradone outlined possible pool activities for Year 1, such as aquatics classes, a recreation “Olympics Day”, and the moving of swim lessons to the pool from Long Pond. Possible future activities include exercise classes, adult swim lessons and adaptive swim classes. Town Manager, Peter Lombardi, summarized the Town’s recommendation for eligibility for use of the pool for the first year. The first year would follow the same model as First Light Beach, being open for residents only, in order to minimize operational impact and allow the Town to gather data on future demand. Mr. Lombardi explained how the revolving fund would be used to manage pool revenues and expenses, before raising the key question: whether the pool should be self-supporting through fees, or if resident taxes should be used to help keep fees down. The proposed first year fees to cover operating expenses would be $100 for individual membership, $200 for family membership, and $75 for senior membership. Mr. Gradone noted that many town pools offer drop-in and daily fee options but these present a host of operational challenges and could put much greater demand on pool use. Mr. Lombardi added that operating the pool in 2023 would be challenging without assistance. The Town has had discussions with the YMCA about a possible partnership, but this would require a government procurement process. DPW Director, Griffin Ryder, explained the travel access plan for 2023. There will be one travel loop to and from First Light Beach parking, and one travel loop to and from pool parking. A Brewster beach vehicle permit will be required to access the Bay Property for both the beach and the pool. Almost all pool users will need vehicle parking. The Town proposes to resurface the tennis courts adjacent to the pool as a temporary measure. Overflow parking will be between the white administration building and athletic fields. Ms. Bebrin summarized the milestones that will need to be reached in order to open the pool in summer 2023, such as identifying opening hours, selecting a staffing mode, agreeing on a fee structure, and preparing the parking. Public Input Session Frank Bridges, 45 Candlestick Lane, commented that it was a good idea to start the first year with a resident- only pool. Mr. Bridges suggested there could be a fee opportunity for guests visiting a Brewster household, if the resident accompanies them to the pool. Also, perhaps the payment system itself could be handled online to eliminate cash payments. Karen Kaser, 65 Walker Road, asked if there will be specific rules concerning the age of children using the pool. Also, what will the insurance cost be to the Town? Mr. Gradone responded that most municipalities require children to take a swim test before being allowed to use the pool – if they are unable to swim, they must be with a guardian at all times. Mr. Lombardi explained that MIIA, the Town’s insurance provider, currently insures the pool area – this is a cost that is already being incurred. Andrea Kramer, 28 South Pond Drive, asked if there would be any provisions made for low-income membership. Mr. Lombardi responded that reduced fees are not currently offered for other recreational Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BPPC 1.17.2023 www.brewster-ma.gov Page 3 of 4 programming, but subsidies to help families in need are provided for certain recreational programming – this could be considered for the pool. Marcia Kielb, 121 Tracy Lane, asked if it would be a priority for lifeguards to focus on young children swimming, and not have to deal with supervising other behavioral issues that might arise. Mr. Lombardi responded that the state requires a ratio of 1 lifeguard to 25 swimmers – having a limitation for the first summer of 100 swimmers would mean having 4 lifeguards on duty. Pool pass checks and operational responsibilities would be handled by other staff. Noreen Thompson, 86 Great Oak Road, suggested that the Town could recruit lifeguards from the Cape Cod Community College, and they could receive their training from the YMCA. Ms. Thompson added that lifeguards should not be permitted to use their cellphone during working hours, in order to focus on the swimmers. Mr. Lombardi clarified that the Town is still planning on keeping lifeguards at Long Pond, even if swim lessons are moved to the Bay Pool. Mr. Gradone added that the diving rafts would be kept at Long Pond. Christine Peterson, Quasons Path, asked if the slide in the presentation referring to lap swim and adaptive swim pertains to plans for future years. Mr. Gradone confirmed that this was the case. Ms. Peterson noted that people like to swim very early in the morning, and asked if the Town could consider opening the pool earlier. Mr. Lombardi responded that operational factors factored into the suggested hours, but this is something that could be considered. Ms. Peterson asked if lifeguard and water safety training courses could be provided – Mr. Gradone responded that it was highly likely these would be offered after the first year. Ms. Peterson asked about the YMCA staffing capacity. Mr. Lombardi responded that their capacity has increased over the last year, and they should be able to staff the pool. The Town would be defining the programming in the RFP, so that the YMCA or any qualified vendor would be contractually obliged to meet the Town’s needs. Ms. Peterson asked why the Town wouldn’t consider recruiting and training its own lifeguards, rather than putting out an RFP. Mr. Lombardi replied that the Town has never run a pool before, so for the first year, it makes sense to partner with an experienced organization – in the future, the Town might run the program. Robert Ciccerrella asked about the age of the pumps and other mechanics, and should they fail, if the Town would consider converting the pool to a saltwater pool. Ed Barber, the Property Manager, explained that the variable frequency drive pumps are only 4 years old, and the heaters are 6 years old. The chlorine system is automatic, it just needs refilling every day with a container. Changing to a saltwater pool would require a larger discussion– when the Sea Camps was privately run, chlorine was the most effective way of disinfecting the pool. Mr. Barber explained that, when the camp was open, running the pool was a big team effort involving a large number of staff and logistical planning. With this in mind, the suggested approach of partnering with an external organization is a good idea for the first year. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BPPC 1.17.2023 www.brewster-ma.gov Page 4 of 4 Jim Nosler, 83 Spring Lane, noted that it was entirely possible for a household to contain a senior resident and a non-senior partner, so perhaps the senior permit could be structured to include a plus one. Additionally, maybe a lottery system could be introduced for family resident guest passes so that there is built-in capacity control. Ms. Bebrin invited residents to submit any additional comments or questions to bppc@brewster-ma.gov. If comments are submitted soon, they can be considered and discussed in time for the summer. Matters Not Reasonably Anticipated by the Chair: None Adjournment Ms. Jacobus moved to adjourn at 7.16pm. Mr. Fryzel second. A roll call vote was taken. Selectperson Chaffee – yes, Selectperson Chatelain – yes, Pat Hughes – yes, Karl Fryzel – yes, Caroline McCarley – yes, Katie Jacobus – yes, Thomas Wingard – yes, Clare O’Connor-Rice – yes, Amanda Bebrin – yes, Peter Johnson – yes, John Phillips – yes. Respectfully submitted by Conor Kenny, Project Manager Approved: __________________ Signed: _________________________________________