HomeMy Public PortalAboutCPC Packet 012523Town of Brewster Community Preservation Committee
2198 Main St., Brewster, MA 02631
cpcmeeting@brewster-ma.gov
(508) 896-3701
MEETING AGENDA
Brewster Town Hall
2198 Main Street
January 25, 2023 at 4:00 PM
Pursuant to Chapter 107 of the Acts of 2022, this meeting will be conducted in person and via remote means, in accordance
with applicable law. This means that members of the public body may access this meeting in person, or via virtual means. In
person attendance will be at the meeting location listed above, and it is possible that any or all members of the public body
may attend remotely. No in-person attendance of members of the public will be permitted, and public participation in any
public hearing conducted during this meeting shall be by remote means only.
The meeting may be viewed by: Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-ma.gov),
or Video recording (tv.brewster-ma.gov).
Members of the public who wish to access the meeting may do so in the following manner:
1.Phone: Call (929) 436-2866 or (301) 715-8592.Webinar ID: 837 7728 4808 Passcode: 326439
To request to speak: Press *9 and wait to be recognized.
2.Zoom Webinar: https://us02web.zoom.us/j/83777284808?pwd=NjB3WldRTGRxb0l0WXhIS1J0Y1NOQT09
Passcode: 326439
To request to speak: Tap Zoom “Raise Hand” button or type “Chat” comment with your name and address, then wait to be
recognized.
When required by law or allowed by the Chair, persons wishing to provide public comment or otherwise participate in the
meeting, may do so by accessing the meeting remotely, as noted above.
Community
Preservation
Committee
Faythe Ellis
Chair
Sarah Robinson
Vice Chair
Sharon Marotti
Treasurer
Elizabeth Taylor
Clerk
Roland Bassett Jr.
Christine Boucher
Bruce Evans
Peggy Jablonski
Paul Ruchinskas
CPC Assistant
Beth Devine
1.Call to order
2.Meeting participation statement
3.Declaration of a quorum
4.Public Announcements and Comment – Members of the public can address the Community
Preservation Committee on matters not on the meeting’s agenda for a maximum of 3-5
minutes at the Chair’s discretion. Under the Open Meeting Law, the CPC is unable to reply,
but may add items presented to a future agenda
5.Financial Update
6.Presentation and discussion of proposed Target Allocation Policy management and tracking
7.Discussion of Spring Town Meeting warrant article timeline and project review schedule
8.Discussion and possible vote to pay $4350 in CPA Coalition dues from Administrative funds
9.Recap of next steps from BAHT/CPC joint meeting
10.Discussion and possible vote on buydown request for 14 Yankee Drive, Unit 4.
11.Application review: Presentation of Housing Coordinator funding request followed by CPC
discussion and possible vote on recommendation (amount, conditions, funding source and
liaison)
12.Review and discussion of 2022 Annual Report draft
13.Approval of minutes from 12/14/22 & 1/4/23
14.Recap of Committee Meeting Guidelines effective March 1, 2023
15.Project updates
16.Items not reasonably anticipated by the Chair
17.Announcements
18.Next meeting: February 8, 2023
19.Motion to Adjourn
Date Posted: Date Revised:
1/23/23
Community Preservation Committee: FY24 Forecast as of 1/25/2023
3,435,339$
1,223,691$
358,153$
1,581,844$
Pre FY24
10%10%10%
Open Space Housing Historical
$ 1,933,167 $ 130,859 $ 287,924 $ - $ 1,083,388 3,435,338.61$
$ 158,184 $ 158,184 $ 158,184 $ 1,107,291 1,581,844.03$
$ 2,091,351 $ 289,043 $ 446,109 $ 1,107,291 $ 1,083,388
Open Space Housing Historical "30%"
$ (49,050)
$ (94,400)
$ (46,183)
79,092$
Requests for Spring 2023 TM (Pending /Approved )
Housing Coordinator (70,580)
Total YTD Obligations - fy24 $ (189,633) $ - $ - $ 79,092 $ -
$ 1,901,718 $ 289,043 $ 446,109 $ 1,186,383 $ 1,083,388 4,906,641.84$
Total net available from all accounts
[1] Balance forwarded estimated from prior year includes all unallocated funds, including unspent amounts from projects and budgeted administrative and professional
(2) State Match revenue is projected at 30%
[3] Administrative expenses are limited by law to 5% of the total CPC budget and include primarily payroll costs, legal and other professional expenses, the annual $4,350 state
Coalition dues.
Undesignated Fund
Balance
FY-23 Actual Unreserved Fund Balance with Original Match(4)
FY-24 Estimated revenue
fy24 Estimated Unreserved Fund Balance as of 07/01/2022 with
Adjustments
FY-24 obligations as of 07/01/2023
BBJ Property Bond #1
BBJ Property Bond #2
Bates Property Bond
Administration Expense [3]
107 Main Street Orleans ($50,000)
Juniper Hill Wellfleet ($100,000)
FORWARD Phase 2 ($120,000)
Accessible Outdoor Furniture ($9670)
FY-24 Estimated Funds available
FY-22 Estimated total balance forwarded [1]:
FY-23 Estimated local tax revenue:
FY-23 Estimated State contribution [2]:
Total FY-24 Estimated funds available:
Budgeted Reserved for
CPA
BONDS
BONDS
Assumptions
Carry Forward Amnounts - FY23 Open Space Housing Historical
Budgeted
Reserved for CPA
1,933,167 130,859 287,924 $ 1,083,388.35 3,435,339
Total Projected Revenues - FY24-28 FY24 FY25 FY26 FY27 FY28
1,223,689$ 1,254,281.30$ 1,285,638.33$ 1,317,779.29$ 1,350,723.78$
268,615$ 275,330$ 282,213$ 289,269$ 296,500$
1,492,304$ 1,529,611$ 1,567,852$ 1,607,048$ 1,647,224$ 7,844,039$
10%10%10%
Open Space Housing Historical
$ 149,230 $ 149,230 $ 149,230 $ 1,044,613 1,492,304$
$ 152,961 $ 152,961 $ 152,961 $ 1,070,728 1,529,611$
$ 156,785 $ 156,785 $ 156,785 $ 1,097,496 1,567,852$
$ 160,705 $ 160,705 $ 160,705 $ 1,124,934 1,607,048$
$ 164,722 $ 164,722 $ 164,722 $ 1,153,057 1,647,224$
Total 784,404$ 784,404$ 784,404$ 5,490,827$ 7,844,039$ -$
7,844,039$
30%30%10%10%20%
Open Space Housing Historical Recreation Budgeted Reserve
Prior Year
Budgeted
Reserved for
CPA
Target 5 Year Allocation of 70% 1,647,248$ 1,647,248$ 549,083$ 549,083$ 1,098,165$ 5,490,827$
Total Available from 5 Year Distribuiton 2,431,652$ 2,431,652$ 1,333,487$ 549,083$ 1,098,165$ 7,844,039$
4,364,819$ 2,562,511$ 1,621,411$ 549,083$ 1,098,165$ 1,083,388 11,279,377$ 11,279,377.37$
\-$
Allocated Amt + % of Budgeted Resv.)
Total Aailable for Distribution with Carry
Forward Balances
FY-24 Estimated revenue
FY-25 Estimated revenue
FY-26 Estimated revenue
FY-27 Estimated revenue
FY-28 Estimated revenue
Allocation of Budgeted Reserve for CPC
Current Year Estimated local tax revenue:
Current Year Estimated State contribution
Total FY-24 Estimated funds available:
(Tax Revenue is increased by .025% each year)
(State Matach is assumed at 30% of prior years taxes)
Allocation of Revenues Budgeted
Reserved for CPA
Housing Trust 5 Year-Plan
Roll-Up
FY23 FY24 FY25 FY26
Carryforward Balance 1,195,878.53 1,225,878.53 78,878.53 (50,121.47)
Anticipated Revenues 1,891,900.00 1,968,907.00 2,340,974.21 2,214,103.44
Appropriations 1,861,900.00 3,115,907.00 2,469,974.21 2,124,103.44
End Balance 1,225,878.53 78,878.53 (50,121.47)39,878.53
FY27
39,878.53
2,388,346.54
2,508,296.54
(80,071.47)
Housing Trust 5 Year-Plan
REVENUES
FY23 FY24 FY25 FY26 FY27
Sources
Short Term Rentals Allocation 375,000.00 400,000.00 420,000.00 441,000.00 463,050.00 FF 5% escalator
CPA Rental Assistance 150,000.00 150,000.00 150,000.00
CPA Housing Coord. Wages 66,900.00 68,907.00 70,974.21 73,103.44 75,296.54
Grants
CDBG 1,300,000.00 1,500,000.00 1,700,000.00 1,700,000.00 1,700,000.00
Total Revenues 1,891,900.00 1,968,907.00 2,340,974.21 2,214,103.44 2,388,346.54
Housing Trust 5 Year-Plan
APPROPRIATIONS
FY23 FY24 FY25 FY26 FY27
Projects:Funding Source
Housing Coordinator 1 CPC- Salary Only 66,900.00 68,907.00 70,974.21 73,103.44 75,296.54 Benefits paid by the Town-approx. 35K
Housing Coordinator 2 BAHT Salary Only 40,000.00 42,000.00 44,000.00 46,000.00 48,000.00 19 Hours
Rental Assistance CPC 150,000.00 150,000.00 150,000.00
Housing Rehabilitation-Child Care Vouchers CDBG-Regional Grant 1,300,000.00 1,500,000.00 1,700,000.00 1,700,000.00 1,700,000.00 Town is lead community for Dennis, Wellfleet and Brewster
Preservaton of SHI Homes CPC 300,000.00 200,000
Millstone Road Community Housing CPC/BAHT 1,000,000.00
Legal Expenses CPC/BAHT 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00
Development of Other Properties CPC/BAHT 500,000.00 500,000.00
Buy Down Program CPC 300,000.00 300,000.00
Housing Production Plan CPC 30,000.00
Total 1,861,900.00 3,115,907.00 2,469,974.21 2,124,103.44 2,508,296.54 12,080,181.19
Housing Trust 5 Year-Plan FY23-27
11.16.22
FY23 FY24 FY25 FY26 FY27
Carryforward Balance 1,195,879 1,190,879 893,879 714,569 1,053,821
Anticipated Revenues 1,891,900 2,870,580 2,344,461 2,519,557 2,425,927
Appropriations 1,896,900 3,167,580 2,523,771 2,180,304 2,567,196
End Balance 1,190,879 893,879 714,569 1,053,821 912,553
FY23 FY24 FY25 FY26 FY27
Projects:Funding Source
Housing Coordinator CPA- Salary Only 66,900 70,580 74,461 78,557 82,877 Benefits paid by the Town-approx. 35K/ year
Housing Program Asst.BAHT Salary Only -42,000 44,310 46,747 49,318 19 Hours- new non-benefitted position
Rental Assistance CPA 150,000 150,000 150,000
Preservaton of SHI Homes CPA 300,000 200,000
Buy Down Program CPA 300,000 300,000
Housing Production Plan CPA 30,000
212 Yankee Drive BAHT 75,000
Town Development of Other Properties BAHT 500,000 500,000
Outside Applications for Funding BAHT 50,000 50,000 50,000 50,000
Millstone Road Community Housing CPA/BAHT 1,000,000
Legal Expenses CPA/BAHT 5,000 5,000 5,000 5,000 5,000
Housing Rehabilitation-Child Care Vouchers CDBG-Regional Grant 1,300,000 1,500,000 1,700,000 1,700,000 1,700,000 Town is lead community for Dennis, Wellfleet and Brewster
Total Appropriations:1,896,900 3,167,580 2,523,771 2,180,304 2,567,196
Sources
Short Term Rentals Allocation 375,000 400,000 420,000 441,000 463,050 Financial Forecast 5% escalator
CPA Housing Coord. Wages 66,900 70,580 74,461 78,557 82,877
CPA Rental Assistance 150,000 150,000 150,000
CPA for SHI Homes -200,000
Proceeds on Re-sale of SHI Homes 150,000
CPA Buy Down 300,000 300,000
CPA Housing Production Plan 30,000
CPA Millstone Rd. Community Housing 250,000
Grants & Donations
Community Development Block Grant (CDBG)1,300,000 1,500,000 1,700,000 1,700,000 1,700,000
Total Revenues:1,891,900 2,870,580 2,344,461 2,519,557 2,425,927
CPA Rev 216,900 820,580 224,461 378,557 262,877
CPA Exp 516,900 570,580 224,461 378,557 262,877 390,675.00 5 year average
Estimated annual CPA revenue 1,492,304 1,529,612 1,567,852 1,607,048 1,647,225
Target Allocation Policy- Housing 30%447,691 458,884 470,356 482,115 494,167
TAP - Open Space 30%447,691 458,884 470,356 482,115 494,167
TAP - Recreation 10%149,230 152,961 156,785 160,705 164,722
TAP- Historic 10%149,230 152,961 156,785 160,705 164,722
CPA Recommended 20%298,461 305,922 313,570 321,410 329,445
1,492,304 1,529,612 1,567,852 1,607,048 1,647,225
January 4, 2023
Community Preservation Committee
Town of Brewster
Brewster Town Hall
2198 Main St.
Brewster, MA 02631
Community Preservation Coalition Dues Notice
Annual membership dues……………… $4350.00
Please make checks payable to: Community Preservation Coalition
Contact the Community Preservation Coalition with any questions at 617-367-8998.
Please remit to our address:
Community Preservation Coalition
Attn: Stuart Saginor
6 Beacon Street, Suite 615
Boston, MA 02108
To: Faythe Ellis; Jill Scalise; Donna Kalinick
1/12/23
Thank you for a great meeting last night.
For your information, I heard on the radio this morning that at a meeting last night Wellfleet approved a
program to provide up to $175,000 in support for a housing purchase. Jill--Knowing that your are very
busy and are the designated hitter, would you please get the information on that program at your
convenience and share it with the BAHT and the CPC. We all thank you for all you do.
Following is a list of what I think needs to be done.
1.Send the BAHT Financial Plan to CPC in Excel format.
2.Strip out the projected CPC funding requests over the next five years and send to CPC (I will
prepare a marked copy and send it later today)
3.BAHT to prepare a proposal for annual funding by CPC for BAHT (proposal to specify anticipated
use such as creating a reserve for land purchases for construction of affordable housing with
reporting and requirements such as Select Board approval of purchases over a certain amount)
4.BAHT to approve overseeing Buydown Program and prepare proposal for CPC approval with
funding and operational parameters, and then submit to CPC for approval/Consult with Housing
Partnership during process
5.BAHT to work with CPC to improve regional communication on requests by Towns for requests
to other Towns for funding support for affordable housing projects (coordinate with Peer Group
Meetings and HAC)
I am sure that I have missed something so please share your thoughts.
Tim Hackert
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701, ext. 1169
Fax: (508) 896-8089
MEMORANDUM
TO: Brewster Community Preservation Committee
FROM: Housing Coordinator Jill Scalise & Assistant Town Manager Donna Kalinick
RE: Request for Buydown award for 14 Yankee Drive, Unit 4
DATE: January 17, 2023
The Town of Brewster has been notified that the homeowner of 14 Yankee Drive, Unit
#4, a SHI home, intends to sell the dwelling. The Town has elected to locate an eligible
purchaser of for the dwelling. The Monitoring Agent, Housing Assistance Corporation
(HAC), is locating an eligible purchaser of the property. The procedure for resale is
delineated in the affordable deed rider. The Maximum Resale Price for the property is
$255,476. This is determined by the multiplying the Barnstable County Median Family
Income of $115,600 X 2.21, the resale multiplier listed in the 2003 Regulatory
Agreement.
As discussed at the 1.11.23 joint meeting with the Housing Trust, with current interest
rates and the HOA fees, this resale price of $255,476 is not affordable to a household
making 80% of the Area Median Income (AMI). Attached is a document from the
1.11.23 meeting describing the affordable resale price formula as well as an example of
a $62,500 buydown. A $50,000 buydown award, $205,476 purchase price, would be
affordable at 80% AMI, with a monthly housing cost of $1,897. A $62,500 buydown,
$192,976 purchase price, would have a monthly housing cost of approximately $1,800.
This is closer to the desired monthly housing cost of $1,713 which is affordable at 70%
AMI. The sales price is especially important because the affordable deed rider can be
lost if the property is not sold to an eligible purchaser in the required amount of time.
If a buydown award is approved, the property would be marketed by HAC at the lower
price. Applications would be submitted to HAC, and a fair housing lottery would be held.
The household purchasing the home would also apply for the buydown award. A new,
universal affordable deed rider would be placed on the property, and the resale price
formula would be adjusted to reflect the buydown award purchase price.
A buydown award of at least $50,000 is recommended to ensure affordability at 80%
AMI, but if the CPC’s desire is to ensure affordability closer to 70%AMI, the buydown
recommendation is $62,500. There is $62,500 remaining in the buydown account.
Notification of HAC’s affordable home resale lotteries is available here: Cape Community
Real Estate - Housing Assistance Corporation Cape Cod (haconcapecod.org)
Office of:
Housing
Example of current affordable home resale that requires buydown assistance
Background: On January 5,2023 the Town received notice of intent to sell an affordable Yankee
Drive condo that was purchased in 2010 with a $30,000 CPA buydown grant. On January 9, the
Select Board approved exercising the Town’s right to locate an eligible purchaser. Housing
Assistance Corporation (HAC) is the Monitoring Agent working on the resale of the property. If
not sold to an eligible purchaser, the deed restriction can be lost.
Resale Price: According to the affordable deed rider, Maximum Resale Price= $255,476
(Barnstable Median Family Income $115,600 X 2.21, resale multiplier from 2003 Regulatory
Agreement) According to Assessment, FY22 Fair Market Value was lower than adjusted value.
Affordability: A $49,476 buydown would make the property affordable at 80% AMI (Area
Median income) Mortgage Calculator below used to determine an affordable purchase price.
Action: Within the next 30-60 days the CPC and/or Trust will need to address a potential
buydown of this property.
Affordable Purchase Price Limit
Sales Price $206,000
5% Down payment $10,300
Mortgage $195,700
Interest rate 6.88%
Amortization 30
Monthly P&I Payments $1,285.61
Tax Rate $6.99
monthly property tax $120
Hazard insurance $69
PMI $127
Condo/HOA fees (if applicable) $300
Monthly Housing Cost $1,901
Necessary Income: $76,059
Household Income:
# of Bedrooms 2
Sample Household size 3
80% AMI/"Low-Income" Limit $78,300
Target Housing Cost (80%AMI) $1,958
10% Window $68,513
Target Housing Cost (70%AMI) $1,713
Additional example with a $62,500 buydown award for 14 Yankee Drive:
Affordable Purchase Price Limit
Sales Price $192,976
5% Down payment $9,649
Mortgage $183,327
Interest rate 6.88%
Amortization 30
Monthly P&I Payments $1,204.33
Tax Rate $6.99
monthly property tax $112
Hazard insurance $64
PMI $119
Condo/HOA fees (if applicable) $300
Monthly Housing Cost $1,800
Necessary Income: $72,009
Household Income:
# of Bedrooms 2
Sample Household size 3
80% AMI/"Low-Income" Limit $78,300
Target Housing Cost (80%AMI) $1,958
10% Window $68,513
Target Housing Cost (70%AMI) $1,713
Good morning,
We are currently in the process of compiling the 2022 Town Report.
We would appreciate you sending an electronic copy of your report for 2022 in Word form. If you have
tables to submit, please also include them as separate attachments in Excel form, just in case Microsoft
Word does not format the tables correctly. Please also send at least 2 photos along with your report as
separate attachments. We want to make this year’s report as colorful and vibrant as possible.
We encourage you to draft and send your submission to ckenny@brewster-ma.gov by February 17th.
We understand that drafting these reports is time consuming, so we thank you for your time and effort.
It is a chance to showcase all the excellent work your department or group does to contribute to the
Town of Brewster.
If you are no longer the Chair of your Board/Committee/Commission, we would appreciate an updated
contact for our records.
Kind regards,
Conor Kenny
Project Manager
Town of Brewster
508-896-3701 x 1129
1
Report of the COMMUNITY PRESERVATION COMMITTEE for 2022
The Community Preservation Committee is dedicated to the important work of helping make
Brewster a better place to live through support of appropriate projects in Historic Preservation,
Community Housing, Recreation and Open Space Acquisition.
Now in its sixteenth year, the Brewster Community Preservation Committee (CPC) receives its
funding from Brewster taxpayers through a 3% surcharge on local real estate taxes and a
supplemental amount from State government as provided under the MA Community Preservation
Act (CPA). The State government “match" comes from a small statewide fee on real estate
transactions. From 2005-2007 the State provided a 100% match, which percentage has declined
ever since. The FY23 State match was 54.22%. Through December 31, 2022 over $20.6 million
in CPA revenue has been raised: $14.5 million locally and $6.1 million from the state match.
The CPC reviews applications for funding and considers recommendations from the Open Space
Committee, Recreation and Historical Commissions, and the Housing Partnership before
submitting articles for consideration by Town Meeting voters.
Over its history, the CPC has recommended, and Town Meeting has approved the following net
expenditures for activities and projects that have been completed or are in progress: 30 Historic
Preservation awards totaling over $3,247,21 million; 33 Community Housing awards totaling
$4,541,996 million; 15 Recreation awards totaling $1,605,000 million and 22 Open space awards
totaling $9,122,000 million. Town Meeting approved $830,71 in funding for CPC referred projects
in 2022. In addition to these projects, Open Space funds were used to pay $196,658 toward bonded
indebtedness.
New 5 Year Community Preservation Plan FY23-FY27
Historically, the committee has had enough money to fund all of the CPA eligible requests that
have been presented. In 2021, in reviewing the pipeline of possible applications, it became
apparent that there is a possibility that the amount of eligible requests could exceed available CPA
funds in the near future. In the late summer 2021, consultant JM Goldson was hired to develop a
5 Year Community Preservation Act Plan. The plan was completed in early March of 2022,
approved by the CPC in March and by the Select Board in August.
The new CPA Plan provides a framework for the committee to guide future funding decisions,
including guidelines for evaluating regional projects. The plan establishes overall CPA goals as
well as specific goals for each CPA eligible category. The final plan also included two
recommendations: 1) Amending the Town Bylaw to remove the customized allocation
requirement and to defer to the statutory minimums of 10% for each of the three categories:
community housing, open space and recreation, and historic preservation. 2) In addition, that the
CPC establish a non-binding 5 Year Target Allocation Policy to guide funding allocations to
address the top community priorities of Community Housing and Open Space.
Four projects were approved at the May 14, 2022 Town Meeting.
1.Historic Preservation: $22,617
2
Brewster Historical Society- Digitization of Ellen St. Sure Collection: This article funded the
digitization and preservation of the Ellen St. Sure research collection. Former Town Archivist
and Brewster history enthusiast Ellen St. Sure compiled her own personal research files about
Brewster residents, houses, and businesses. This collection was gifted to the Brewster
Historical Society with the understanding that they would maintain the collection and make it
accessible to researchers. The Society will digitize the research collection and make it
available via their website with links to the Town website and the Brewster Ladies Library
website.
Total Project Cost: $35,441.50 CPC Request: $22,617 CPC Vote: 8-0-1
2.Community Housing: $66,900
Town of Brewster Town Administration- Housing Coordinator:This item funded the part-time
Housing Coordinator position. The Community Preservation Committee has supported the
Housing Coordinator position since 2017. The hiring of a Housing Coordinator was identified as
a key strategy in the Brewster Housing Production Plan. The Housing Coordinator holds hours for
the public weekly, supports multiple Town committees, including the Housing Trust and Housing
Partnership, works with regional housing agencies and organizations in Town to promote housing
choice. The Housing Coordinator is an integral part of the Town housing efforts, outlined in both
the Town Vision Plan and the Select Board Strategic Plan. The Housing Coordinator helps to
acquire, create, preserve, and support community housing. Two years ago, the Housing
Coordinator's work hours were increased to 25 hours per week, due to the growth of housing
programs and initiatives. The FY23 request is to continue the position at 25 hours per week with
the CPC providing funding for the salary and the Town providing funding for all benefits of the
position. Our housing program continues to be a partnership of many town entities.
Total Project Cost: $89,150 CPC Request: $66,900 CPC Vote: 8-0-0
3.Community Housing: $15,000
Community Development Partnership(CDP)-Lower Cape Housing Institute (2-year funding):
This funds the sixth and seventh years of CDP’s Lower Cape Housing Institute, training that
equips local elected and appointed officials with the knowledge and skills needed to support the
creation of more year-round housing in the Lower Cape, including Brewster. Local elected and
appointed municipal officials and Town staff need training and technical assistance in the
complexity of developing and managing housing that is affordable to year-round residents
Total Project Cost: $123,350 CPC Request: $1500 CPC Vote: 7-0-0
4.Community Housing: $105,000
Penrose/Orleans Cape Cod Five-Affordable housing at former Cape Cod Five Operations Center
in Orleans: This article funded a request from Pennrose LLC. They propose to re-use the former
Cape Cod Five bank headquarters building in Orleans, combined with a new construction addition
and two separate townhouse buildings, as mixed-income and affordable housing. Together, the
refurbishment and new construction will provide 62 rental units, including 52 affordable units and
10 middle-income "workforce" apartments. The existing structure consists of an original 1978
building and a 1990s addition. The building served as the headquarters and operations center for
3
the Cape Cod Five Cents Savings Bank from 1978 until 2020. The site has been the subject of
multiple feasibility studies led by the Town of Orleans, seeking to identify the best, most
appropriate use for the site after the bank's departure. The proposed re-use program has been
developed in cooperation with the Town of Orleans and closely mirrors the "preferred development
scenario" identified by Town staff and the general public in its recent study. The site enjoys strong
access to shopping, a grocery store, public transportation, and other amenities, making it an ideal
location for affordable and mixed income housing.
Developer Pennrose is requesting CPA funds from multiple Cape towns, recognizing that
progress towards regional housing creation and affordability goals benefits all of the area’s
communities. Town Meeting voters in these towns approved funding: Orleans ($2
Million), Eastham ($100,000), Provincetown ($20,000), Harwich ($100,000), Chatham
($100,000), Truro ($100,000) Pennrose is requested $100,000 of Brewster CPA funds for
construction expenses. The CPC request includes an additional $5,000 to be set aside to pay for
Brewster CPC legal and administrative expenses related to the award.
Total Project Cost: $27,705,000 CPC Request: $105,000 CPC Vote: 8-0-0
5. Open Space: $196,658
Community Preservation Bonded Debt Service: This item paid $196,658 in FY 2023 for principal
and interest for three CPA open space acquisitions that were financed via long term bonding:
BBJ Cranberry Trust 1 and 2 ($2.5M for 50 acres in West Brewster by Mother’s Bog) and Bates
($675k for 36 acres in the Punkhorn).
The CPC inherited an existing land purchase program enacted under prior state legislation
providing for a Cape Cod Land Bank. In addition, the CPC inherited responsibility for a long term
bond issued by Brewster to finance a prior purchase, which has now been paid off. The Town has
issued additional bonds for three purchases since 2006, but the level of indebtedness on land
purchases is relatively unchanged since the CPC was formed. Bond payments are from CPC open
space funds.
As a part of acquiring open space parcels, the Town standardly applies for State Land Grants. From
2006 through 2022 Brewster acquired twenty-one open space properties (including Conservation
Restrictions) totaling 304 acres with a total acquisition price of $14,380,500. State LAND grants,
as well as other funding was secured for these purchases resulting in a net cost of 57.45% or
$8,261,937, with a final per acre cost of $27,177.42. Less funding has been available in the last
few years, making individual land grants harder to obtain. However, the Open Space Committee
has worked closely with the Brewster Conservation Trust and the Compact of Cape Cod
Conservation Trusts to foster partnerships with other conservation trusts, as well as neighboring
towns to purchase a number of properties, resulting in reduced costs to Brewster, even without
State LAND grants.
5.Town Code Amendment to Community Preservation Bylaw.
Town meeting adjourned due to lack of a quorum before a vote was taken on this article.
4
In May of 2005, Brewster voters adopted the Community Preservation Act (CPA). The Act
appropriates a 3% surcharge on the Town’s real estate tax revenues, which are reserved in a
special fund to finance projects and programs for the purposes of preservation of open space,
recreation, community housing, and historic preservation. The state distributes matching funds,
which vary from year-to-year. Since 2005, CPA funds have supported about 70 community
preservation projects in Brewster. These initiatives have included capital improvements, land
acquisitions, assistance programs, as well as various plans and studies.
At the time of adoption, Brewster established a unique allocation formula for these funds, as
outlined in Section 17 of the Town bylaw: 50% for open space, 10% for community housing, and
10% for historic preservation. The 30% balance has been available for housing, historic
preservation, and/or active or passive recreation projects. The primary reason for this
customized approach was that Brewster, like many other Cape towns at the time, was
converting funding balances and financial obligations from the Cape Cod Land Bank and wanted
to maintain its capacity to finance open space purchases.
As required by statute, the Community Preservation Committee (CPC) annually holds a public
hearing to identify and discuss upcoming community needs and planned projects. In recent
years, it became increasingly apparent that anticipated CPA requests would outpace available
funds. In May 2021, Town Meeting approved funding to develop a 5 Year Community
Preservation Plan (CPP). Since then, the CPC has worked with a consultant to study existing
Town plans, quantify anticipated funding requests, and solicit stakeholder and resident input.
As a result of this analysis, the CPC recommends modification of the Town’s bylaw to follow
the statutory distribution formula that all but one other municipality currently have in place: 10%
for open space and recreation, 10% for community housing, and 10% for historic preservation.
The CPC determined that the statutory formula allowed the most flexibility to respond to
expected funding requests and any new requests that may emerge from the former Sea Camps
properties planning processes in the next few years. If approved, this change would take effect
in July 2023, allowing a full fiscal year to make this transition. At the same time, the CPC has
developed and adopted a CPP that establishes target allocations for each of the eligible uses of
CPA funds beyond the baseline statutory disbursements that will inform their policy decisions in
vetting projects in the next five years. Town Meeting will continue to have final approval
authority over expenditure of all CPA funds.
Two projects and one Bylaw Amendment were approved at the November 14, 2022 Town
Meeting:
1.Historic Preservation: $357,200
Brewster Historical Society – Relocation and Restoration of Brewster Schoolhouse #3:
The Historical Society will flake Schoolhouse #3 at 2342 Main Street and move it to Windmill
Village at Drummer Boy Park. The structure is the last remaining of the Town’s (5)-19th Century
schoolhouses. It will be re-assembled and restored as a schoolhouse and will also include a
cranberry history display, as this was part of its history. The cost includes associated expenses for
permitting, historical consultation, furnishings, equipment, connection of utilities and services.
5
The funding request included an additional $10,000 set aside to pay for CPC expenses for historical
consulting services related to the project.
Total Project Cost: $347,200 CPC Request: $357,200 CPC Vote:8-0-0
2.Open Space: $264,000
Open Space Committee: 0 Holly Avenue (Rear). This article enabled the Town to continue its
partnership with the Brewster Conservation Trust (BCT) working together to preserve critical open
space, in this case, 4.925 acres abutting the Town’s Baker’s Pond Conservation Area. The
acquisition preserves a walking trail that connects existing Town trails with Nickerson State Park.
The Towns of Brewster and Orleans, along with the BCT, own 140 acres of conservation land to
the east and south of this land acquisition. These entities jointly manage the two-mile public
walking loop trail there, with parking on Baker’s Pond Road. BCT will purchase the land for
$360,000. This article appropriated $250,000 in CPA funds to place a conservation restriction on
the property, which will be held by the Town.
Total Project Cost: $360,000 CPC Request: $264,000 CPC Vote:8-0-0
3.Town Code Amendment to Community Preservation Bylaw
Community Preservation Committee:
In May of 2005, Brewster voters adopted the Community Preservation Act (CPA). The Act
appropriates a 3% surcharge on the Town’s real estate tax revenues, which are reserved in a
special fund to finance projects and programs for the purposes of preservation of open space,
recreation, community housing, and historic preservation. The state distributes matching funds,
which vary from year-to-year. Since 2005, CPA funds have supported about 70 community
preservation projects in Brewster. These initiatives have included capital improvements, land
acquisitions, assistance programs, as well as various plans and studies.
At the time of adoption, Brewster established a unique allocation formula for these funds, as
outlined in Section 17 of the Town bylaw: 50% for open space, 10% for community housing, and
10% for historic preservation. The 30% balance has been available for housing, historic
preservation, and/or active or passive recreation projects. The primary reason for this
customized approach was that Brewster, like many other Cape towns at the time, was
converting funding balances and financial obligations from the Cape Cod Land Bank and wanted
to maintain its capacity to finance open space purchases. Unspent funds in each category are
rolled over into the next fiscal year.
As required by statute, the Community Preservation Committee (CPC) annually holds a public
hearing to identify and discuss upcoming community needs and planned projects. In recent
years, it became increasingly apparent that anticipated CPA requests would outpace available
funds. In May 2021, Town Meeting approved funding to develop a 5 Year Community
Preservation Plan (CPP). Since then, the CPC has worked with a consultant to study existing
Town plans, quantify anticipated funding requests, and solicit stakeholder and resident input.
6
As a result of this analysis, the CPC recommends modification of the Town’s bylaw to follow
the statutory distribution formula that all but one other municipality currently have in place: 10%
for open space and recreation, 10% for community housing, and 10% for historic preservation.
The CPC determined that the statutory formula allowed the most flexibility to respond to
expected funding requests and any new requests that may emerge from the former Sea Camps
properties planning processes in the next few years.
If approved, this change would take effect in July 2023, allowing a full fiscal year to make this
transition. At the same time, the CPC has developed and adopted a Community Preservation Plan
that establishes a Target Allocation Policy for each of the eligible uses of CPA funds beyond the
baseline statutory disbursements that will inform their policy decisions in vetting projects in the
next five years. The Target Allocation Policy percentages for FY24–27 are: 30% for Open
Space, 30% for Community Housing, 10% for Historic Preservation, 10% for Recreation, with
the remaining 15% unreserved and can be used to fund projects in any category, with up to 5%
for CPC Administrative costs.
At the end of FY22, carryover reserve balances were as follows: Open Space - $1,556,879,
Community Housing - $45,369, Historical - $500,351, and Undesignated Reserve (for
Recreation, Historical and Community Housing) - $757,756.
Town Meeting will continue to have final approval authority over expenditure of all CPA funds.
This article was approved.
In 2022 the Committee welcomed Christine Boucher as representative for the Brewster Housing
Authority.
It is a privilege and pleasure to serve the Town in this manner. Our shared quality of life in
Brewster is enhanced because we participate in the Community Preservation Act.
Faythe Ellis, Chair Historical Commission
Sarah Robinson, Vice Chair Citizen Member
Sharon Marotti, Treasurer Citizen Member
Elizabeth G. Taylor, Clerk Planning Board
Roland W. Bassett, Jr. Recreation Commission
Christine Boucher Brewster Housing Authority
Bruce Evans Conservation Commission
Peggy Jablonski Citizen Member
Paul Ruchinskas Citizen Member
Community Preservation Committee
Minutes of December 14, 2022 Page 1 of 4
vd
2198 Main Street
Brewster, Massachusetts 02631-1898
(508) 896-3701
FAX (508) 896-8089
COMMUNITY PRESERVATION COMMITTEE
Hybrid Meeting
Wednesday, December 14, 2022, at 4:00 p.m.
MEETING MINUTES OF DECEMBER 14, 2022
Present: Community Preservation Committee (CPC) – Chair Faythe Ellis, Vice-Chair Sarah Robinson,
Treasurer Sharon Marotti, Clerk Elizabeth Taylor, Roland Bassett, Paul Ruchinskas, Bruce Evans,
Christine Boucher, Peggy Jablonski
Absent:
Also Present: Cindy Bingham, Select Board (4:30pm); Jill Scalise, Housing Coordinator; David Quinn,
HAC; Don Keeran, APCC; Sally Gunning, Brewster Historical Society
Chair Ellis called the meeting to order at 4:00 pm and announced a quorum.
Pursuant to Chapter 107 of the Acts of 2022, this meeting will be conducted in person and via remote means, in accordance with applicable
law. This means that members of the public body may access this meeting in person, or via virtual means. In person attendance will be at
the meeting location listed above, and it is possible that any or all members of the public body may attend remotely. No in-person
attendance of members of the public will be permitted, and public participation in any public hearing conducted during this meeting shall
be by remote means only.
1.Public Announcements and Comment- none
2.Presentation and discussion – Grow Smart Cape Cod project (HAC/APCC)
A joint initiative between the Housing Assistance Corporation (HAC) and the Association to Preserve
Cape Cod (APCC). David Quinn, Director of Housing Development at HAC began the presentation.
This project - Grow Smart Cape Cod is a collaboration between HAC focusing with housing assistance
and development, and the APCC focusing on conservation and environmental issues. We look for places
to bring these two issues together – preserve and build. The idea came up thinking we could go town to
town and come up with areas we agreed on as being important for natural resource protection and areas
to focus on for housing production. If we could agree on those for both organizations, it could be an
important effort in collaboration. Don Keeran, Assistant Director of APCC said this speaks to APCC
philosophy – there really needs to be a sea change in how our region and municipalities do their
planning strategies and make our investments in housing and natural resource protection in order to
protect those things to keep Cape Cod the thing that we all love and cherish. If we are to acknowledge
the dire housing needs on the Cape while still protecting the vital resources that make Cape Cod so
special. David Quinn went into the process – Form Advisory Committee – (12 members) 6 housing
developers, town planners, real estate agents & 6 members on conservation; Determine Natural
Resource Priority Layers First; Develop Housing Scoring Criteria for Remaining Areas; Ground
Truthing Process; and finally, to convert to an Online Interactive Map. With input from the Advisory
Approved:
VOTE:
Community Preservation Committee
Minutes of December 14, 2022 Page 2 of 4
Committee, they came up with wastewater infrastructure, existing activity/development patterns, and
future development potential. They went through every parcel available looking through each criterion.
They decided early on that they wouldn’t use this map as a parcel-by-parcel recommendation. They
created 30-acre hexagons with priority ratings. David Quinn went over the dark purple High Priority for
housing areas and the light purple Moderate Priority housing areas. He then zoomed in on the interactive
map to look at Brewster specifically. All the information and additional resources are included on the
website – growsmartcapecod.org. Don Keeran, a Brewster resident, said this mapping project can be a
useful tool for the town and the local conservation trust, housing committees, and other stakeholder
groups for trying to figure out what is the best type of land use going forward. This could help us
achieve our housing goals as well as protect our greatest resources working together to come up with our
combined strategy and recommendations.
They then took some general questions from the committee. Elizabeth asked if they had made any other
presentations. David Quinn answered that they have done many presentations to different town entities,
committees, and other towns as well. Elizabeth followed up by asking if these groups are buying into
this, will this be successful. David Quinn said groups have asked for back-end data to be used in their
planning efforts. Don Keeran said the Brewster Conservation Trust appreciated this mapping
information and their own priorities pretty much mirrors this map. Faythe asked if they are planning to
refine this based on the feedback received. David Quinn said if they get updated open space layers,
wetlands, flood maps, etc., we will try to keep them current, but as far as making changes to the
formulas, that is not planned. Don Keeran said the open space layers will need to be updated. After we
completed these maps, the state released the bio-maps as well. This reflects bio-map 2, but 3 is out now.
There are some differences, and somewhere down the line, they will be updated as well. Jill Scalise said
that numerous staff members did attend the training, and we would be interested in seeing the
comparison of the numbers in the Town of Brewster in the context of the whole Cape.
3.Follow up discussion and possible vote on HPR options for Schoolhouse #3 award and grant
agreement
Faythe said she was charged with getting more clarity from Town Counsel and information regarding a
local HPR option. Included in the packet is the information she received back from Town Counsel. From
our experience with Mass Historical Commission (MHC), the review period is quite lengthy. The local
HPR option has some flexibility for us and is somewhat under our control for the timing of it. Peter
Lombardi and Eric Drey have worked with this in other towns and felt they worked well. The Historical
Society would have a preference to use the local HPR to have the project go more smoothly. The other
consideration would be the term of the HPR. What is the committee’s consensus on using the local HPR
as opposed to the State.
Rollie, Sarah, and Sharon thought the local option seemed best. Elizabeth asked about the process with
the other towns that have used this before. Faythe said she wasn’t sure but thought it was to remain
local. She also asked about term. Town Counsel said it can be made in perpetuity, but it is unclear as to
how legally defensible this would be. Eric Dray was skeptical about the legal defensibility of such a
restriction as well. He felt itt would make more sense to say specifically that we want a long term HPR.
Paul said his concern is the term. After 30 years, it still has to be extended. In 30 years, who is going to
be aware of this? It would easily slip through the cracks and not be extended. Faythe understands this
but is comfortable with that. If it is in writing and at the Registry, it is good enough for her. Bruce likes
the local option because Town Counsel seems to favor it. Peggy agreed.
Community Preservation Committee
Minutes of December 14, 2022 Page 3 of 4
For the award letter, there is a reference to holding back funds until it goes on record. The
recommendation was to increase it to a higher number than 5% hold back, say $50,000-$75,000. Faythe
is still comfortable with the 5%, which is $18,000. Paul asked about term. Faythe said if it is out to 99 or
100 years, she is comfortable with that. The award letter would include the full term. Faythe will ask
Shirin Everett for clarification on the 99-year term vs. 100-year term.
Motion to agree that the HPR for the Schoolhouse #3 Award would be a local HPR for a term of
99 years.
MOVED by Roland Bassett. Seconded by Sharon Marotti.
Roll Call Vote: Elizabeth Taylor – yes, Bruce Evans – yes, Sharon Marotti – yes, Sarah Robinson
– yes, Christine Boucher – yes, Roland Bassett – yes, Peggy Jablonski – yes, Paul Ruchinskas –
abstain, Chair Ellis - yes.
VOTE 8-yes 0-no 1-abstain
4.Intake of funding applications submitted for Spring 2023 Town Meeting
Faythe went through the list of what was submitted:
1.HAC – 107 Main St. - $50,000 request for a property in Orleans, MA
2.Housing Coordinator - $70,580 request
3.Juniper Hill in Wellfleet, POAH and CDP - $100,000 request
4.Accessible outdoor furniture from COA - $9,670 request - the application was an older
version and Faythe will reach out to ask about the 5-year CPA plan and how this relates
5.FORWARD at the Rock in Dennis - $120,000 request
Faythe will reach out for legal opinions for everything but the Housing Coordinator because this has
come before the committee several times now.
5.Planning for joint meeting with Brewster Affordable Housing Trust – 1/11/23
Faythe made the executive decision that the meeting will be on January 11th. This is a good timeframe
for us to meet. In the packet is the draft agenda and there is an opportunity to include additional items if
we would like to add. Please start thinking about this and we can discuss at our next meeting.
6.Approval of minutes – 11/9/22 & 11/30/22
Motion to approve the Minutes from 11/9/22 as presented.
MOVED by Roland Bassett. Seconded by Sarah Robinson.
Roll Call Vote: Elizabeth Taylor – yes, Bruce Evans – yes, Sharon Marotti – yes, Sarah Robinson
– yes, Christine Boucher – abstain, Roland Bassett – yes, Peggy Jablonski – yes, Paul Ruchinskas –
yes, Chair Ellis - abstain.
VOTE 7-yes 0-no 2-abstain
Motion to approve the Minutes from 11/30/22 as presented.
MOVED by Roland Bassett. Seconded by Sarah Robinson.
Community Preservation Committee
Minutes of December 14, 2022 Page 4 of 4
Roll Call Vote: Elizabeth Taylor – yes, Bruce Evans – yes, Sharon Marotti – yes, Sarah Robinson
– yes, Christine Boucher – yes, Roland Bassett – yes, Peggy Jablonski – abstain, Paul Ruchinskas –
yes, Chair Ellis - yes.
VOTE 8-yes 0-no 1-abstain
7.Project updates - none
8.Announcements
Rollie said he had the final inspection on Brewster Woods - the building inspector and fire department
as well. They plan on having it ready by the first of the year. Jill Scalise said POAH has been working
through the waitlist on documentation and will be ready by the first of the year. She is hearing from
them, and applicants on the list, who are hoping to move in. There is no grand opening until the
springtime.
9.Items Chair could not anticipate - none
10.Upcoming meeting: Wednesday, December 28, 2022 at 4PM Hybrid
MOTION made by Bruce Evans to adjourn the meeting at 5:23 pm. Elizabeth Taylor second.
Roll Call Vote: Bruce Evans – yes, Elizabeth Taylor – yes, Paul Ruchinskas – yes, Roland Bassett
– yes, Sharon Marotti – yes, Christine Boucher – yes, Sarah Robinson – yes, Peggy Jablonski –
yes, Chair - yes
VOTE 9-yes 0-no
Respectfully submitted, Beth Devine, Recording Secretary
Packet of additional documents available on website for public review.
Community Preservation Committee
Minutes of January 4, 2023 Page 1 of 4
vd
2198 Main Street
Brewster, Massachusetts 02631-1898
(508) 896-3701
FAX (508) 896-8089
COMMUNITY PRESERVATION COMMITTEE
Hybrid Meeting
Wednesday, January 4, 2023, at 4:00 p.m.
MEETING MINUTES OF JANUARY 4, 2023
Present: Community Preservation Committee (CPC) – Chair Faythe Ellis, Vice-Chair Sarah Robinson,
Treasurer Sharon Marotti, Roland Bassett, Paul Ruchinskas, Peggy Jablonski, Christine Boucher (4:09)
Absent: Bruce Evans, Clerk Elizabeth Taylor
Also Present: Jill Scalise, Housing Coordinator
Chair Ellis called the meeting to order at 4:00 pm and announced a quorum.
Pursuant to Chapter 107 of the Acts of 2022, this meeting will be conducted in person and via remote means, in accordance with applicable
law. This means that members of the public body may access this meeting in person, or via virtual means. In person attendance will be at
the meeting location listed above, and it is possible that any or all members of the public body may attend remotely. No in-person
attendance of members of the public will be permitted, and public participation in any public hearing conducted during this meeting shall
be by remote means only.
1.Public Announcements and Comment- none
2.Discussion and possible vote on completeness, timeliness, and CPA eligibility for each of the
funding applications submitted for Spring Town Meeting
1 – HAC Application - 107 Main St. Orleans. Request for $50,000
Motion to declare the application complete, timely, CPA eligible, and ready to refer to the Housing
Partnership.
MOVED by Sarah Robinson. Roland Bassett second.
Roll Call Vote: Sharon Marotti – yes, Sarah Robinson – yes, Roland Bassett – yes, Peggy
Jablonski – yes, Chair Ellis - yes.
VOTE 5-yes 0-no
Paul recused himself from the vote as he is on the HAC Board
2 – Housing Coordinator Application
Motion to declare the application complete, timely, and CPA eligible.
MOVED by Roland Bassett. Sharon Marotti second.
Roll Call Vote: Sharon Marotti – yes, Sarah Robinson – yes, Roland Bassett – yes, Paul
Ruchinskas – yes, Peggy Jablonski – yes, Chair Ellis - yes.
VOTE 6-yes 0-no
Approved:
VOTE:
Community Preservation Committee
Minutes of January 4, 2023 Page 2 of 4
3 – POAH and CDP Application – Wellfleet, Juniper Hill Project. Request for $100K
Motion to declare the application complete, timely, CPA eligible, and ready to refer to the Housing
Partnership.
MOVED by Sharon Marotti. Roland Bassett second.
Roll Call Vote: Sharon Marotti – yes, Sarah Robinson – yes, Roland Bassett – yes, Peggy
Jablonski – yes, Chair Ellis - yes.
VOTE 5-yes 0-no
Paul had recused himself from the vote as he is on the CDP Board.
4 – Brewster Council on Aging (COA), Recreation Project. Request for $9,670 to fund accessible
outdoor furniture.
Paul noticed on this and some other applications, the CPA Goals were checked off, but no narrative was
written. When we get around to review the application, he would be willing to join the committee to go
over that in the fall.
Motion to declare the application complete, timely, and CPA eligible.
MOVED by Sarah Robinson. Roland Bassett second.
Roll Call Vote: Sharon Marotti – yes, Sarah Robinson – yes, Roland Bassett – yes, Paul
Ruchinskas – yes, Peggy Jablonski – yes, Chair Ellis - yes.
VOTE 6-yes 0-no
5 – FORWARD at the Rock Application for a housing project in Dennis. Request for $120,000.
Motion to declare the application complete, timely, CPA eligible, and ready to refer to the Housing
Partnership.
MOVED by Sarah Robinson. Roland Bassett second.
Roll Call Vote: Sharon Marotti – yes, Sarah Robinson – yes, Christine Boucher – yes, Roland
Bassett – yes, Paul Ruchinskas – yes, Peggy Jablonski – yes, Chair Ellis - yes.
VOTE 7-yes 0-no
Paul said with the 3 housing development applications, he can do a proforma and analysis of the
finances. In case the Partnership or CPC would like that done for Orleans or Wellfleet, if they would like
to get a consultant to look at the finances and just say whether they are reasonable or not to have
someone look at that part of the application. Faythe said she thought that was great because she is not
comfortable with that. Paul said he is comfortable with FORWARD but cannot with the other two
because his is conflicted. Jill Scalise or Donna Kalinick could help with that. Jill Scalise said the
Housing Trust, when reviewing proposals, they hired a consultant to do an examination of the Proforma
for that. She would be happy to provide more information about that and what the Housing Trust did.
Faythe asked about sense of timeline. Paul said he didn’t have a sense because it depended on
availability. It would be a 5–6-hour commitment to review and do a little report. Jill Scalise said she
would gather more information and have that for the meeting next week.
Community Preservation Committee
Minutes of January 4, 2023 Page 3 of 4
3.Planning for joint meeting with Brewster Affordable Housing Trust – 1/11/23
Faythe said this meeting is one week from tonight. Jill Scalise and the Housing Trust have been working
on an agenda which was included in the packet. It will be helpful to take some time to go through this
before our next meeting. Jill Scalise said there was a draft agenda with additional items requested from
the CPC. The Trust is meeting tomorrow, and she will share with them what might come up in this
meeting tonight. They will put together a packet for the meeting by Friday. The Trust has put together a
5-year financial plan and wanted to share that that evening. They have also created program guidelines
and an application so that organizations could apply directly to the Housing Trust for funding. That
document will be in the packet as well as implementation strategies from the Housing Production Plan
as well as information from the Buy Down Program. Faythe asked if there were any additional items the
committee you would like to include for the joint meeting as agenda items. She said she was very
intrigued by the article in the newspaper this week regarding the Vail Colorado Program – if there is any
commentary from the Housing Trust for that. If this is a good forum to speak to that, she would be
interested to hear more, if not, it can be tabled to another time. No additional items requested.
4.Project updates
Faythe doesn’t have anything for this meeting other than she will be touching base with Elizabeth
regarding the Annual Report due on the 17th.
5.Update on Select Board policy on remote participation
In person public attendance will be allowed beginning on March 1, 2023
Committees no longer meet completely remotely starting on March 1, 2023
A quorum of the public body must be physically present at the meeting location and it’s the
Chair’s responsibility to ensure the requirement is met
Members of any public body may participate remotely in meetings, but must be physically
present for meetings each year
The Chair at the start of the meeting must announce any member participating remotely
Faythe said we have some time to think more about this as it doesn’t go into effect until March 1, 2023.
Sharon asked what a quorum would be and Faythe answered 5. Paul asked about the 50% requirement –
if the counting starts March 1st, will the next four months count in terms of enforcement? What happens
if someone doesn’t hit that target? Faythe will follow up and get back to the committee.
6.Announcements
Faythe said the only announcement she has is that we did receive the additional state match funds of the
$20M in state funds which went into the state CPA bucket – we received an additional $113,130 to be
added into the CPA state match funds.
7.Items Chair could not anticipate - none
8.Upcoming meeting: Wednesday, January 11, 2023 at 4PM Joint with AHT Hybrid Meeting
Community Preservation Committee
Minutes of January 4, 2023 Page 4 of 4
MOTION made by Sharon Marotti to adjourn the meeting at 4:26 pm. Roland Bassett second.
Roll Call Vote: Paul Ruchinskas – yes, Roland Bassett – yes, Sharon Marotti – yes, Christine
Boucher – yes, Sarah Robinson – yes, Peggy Jablonski – yes, Chair - yes
VOTE 7-yes 0-no
Respectfully submitted, Beth Devine, Recording Secretary
Packet of additional documents available on website for public review.
When: Tuesday, January 24, 2023
Time: 10 am - 11:30 am
Where: Zoom
REGISTER HERE
Workshop Description
Housing, open space and sustainability efforts are not mutually exclusive; they go hand in
hand. In this workshop we’ll discuss: ways to identify and cultivate ongoing collaboration
between housing advocates and open space advocates and how to implement sustainability
efforts that emphasize energy efficiency, net zero construction, wastewater treatment/septic
requirements, and other innovative approaches to housing initiatives.
Speakers
Dana LeWinter, Municipal Engagement Director | Citizens' Housing & Planning
Association
Gail Sullivan, Managing Principal | Studio G Architects
Keihly Moore, Staff Architect | Studio G Architects
Learning Objectives
As a result of participating in this workshop, participants will be able to:
Identify and cultivate ongoing relationships with housing advocates and open
space advocates for your community.
Develop housing educational tools for Open Space Committee advocates in your
community.
Audience
Elected and appointed municipal officials and town staff.
After you register, you will receive a confirmation and a zoom link to join the workshop. For any
questions or assistance registering, contact Pelinda Deegan at pelinda@capecdp.org or (508)
290-0115.
2022-2023 Lower Cape Housing Institute Calendar
202` Lower Cape Housing Institute
2023
SEPTEMBER 2022
Outer Cape Peer Group
Tuesday, `127 at 3 pm - 4:30 pm
Lower Cape Peer Group
Thursday, 9/29 at 3 pm - 4:30 pm
Workshop: Funding Housing
Development
Tuesday, 3/14 at 10 am - 11:30 am
#1. Trot r1 n -•-
Workshop: Housing 101
Tuesday, 10/11 at 10 am - 11:30 am
NOVEMBER 2022
Workshop: Zoning Basics for Rural
Communities
Tuesday, 11/15 at 10 am - 11:30 am
Outer Cape Peer Group
Tuesday, 12/13 at 3 pm 4:30 pm
Lower Cape Peer Group
Thursday, 12/15 at 3 pm - 4:30 pm
Town Captain Huddle
Tuesday, 12/6 at 12 pm - 1:30 pm
JANUARY 2023
Workshop: Affordable Housing &
Sustainable Communities
Tuesday, 1/24 at 10 am - 11:30 am
a �..ar;LJARY 2023
Workshop: Housing 101
Tuesday, 2/7 at 10:30 am - 12:00 pm
Workshop: The Lower Cape Housing & ADU
Resource Center
Tuesday, 2/14 at 10 am - 11:00 am
APRIL 2O'7
Outer Cape Peer Group
Tuesday, 4/11 at 3 pm - 4:30 pm
Lower Cape Peer Group
Wednesday, 4/13 at 3 pm - 4:30 pm
Annual Town Meeting
Housing Summary
JUNE 2023
Town Captain Huddle
Tuesday, 6/13 at 10 am - 11:00 arri
Outer Cape Peer Group
Tuesday, 7/11 at 3 pm - 4:30 pm
Lower Cape Peer Group
Thursday, 7/13 at 3 pm - 4:30 pm
To register, email Pelinda
Deegan, Housing Advocacy
Program Manager at
pelinda@capecdp.org or visit
our events page at
capecdp.org.
300
n muniq developmen- p,mursh p
The Community Development Partnership (CDP) invites the you to participate in
our 6th annual Lower Cape Housing Institute. We are excited to continue
offering this training opportunity to municipal officials and town staff in in the
Lower and Outer Cape region. The Lower Cape Housing Institute is a much-
needed continuing education opportunity as evidenced by the more than 280
people who have attended over the past five years. This program is supported in
part by your town’s Community Preservation Act funds.
Please join us for our 2022-2023 Lower Cape Housing Institute events and help
spread the word by sharing the Lower Cape Housing Institute flyer above. Click
below to register.
Lower Cape Housing 101 – Tuesday, February 7th, at 10:30 am – 12 pm
The Lower Cape Housing & ADU Resource Center – Tuesday, February 14th,
at 10 am - 11:00 am
Funding Housing Development – Tuesday, March 14th, at 10 am - 11:30 am
You and your members are encouraged to join our quarterly peer group meetings,
click here to register.
Spring Outer Cape Peer Group Meeting – Tuesday, April 11th, at 3 pm – 4:30 pm
Spring Lower Cape Peer Group Meeting – Thursday, April 13th, at 3 pm – 4:30 pm
Summer Outer Cape Peer Group Meeting – Tuesday – July 11th, at 3 pm - 4:30
pm
Summer Lower Cape Peer Group Meeting – Thursday – July 13th, at 3 pm – 4:30
pm
About Lower Cape Community Housing Partnership
There's a housing crisis on the Cape. Seasonal and vacation dynamics drive the
housing market beyond the reach of many who live and work locally year-round.
It's a community problem and we need a community solution.
The Lower Cape Community Housing Partnership is a comprehensive community-
based strategy to build public support for affordable housing. We will equip low-
to moderate-income residents, business & community leaders, municipal staff,
and local elected & appointed officials with the knowledge and skills to support the
creation of more affordable housing on Lower Cape Cod.
Our three-part strategy includes:
Lower Cape Housing Institute
Lower Cape Housing Advocacy Training
Public Education
Thank you to the Towns of Brewster, Chatham, Eastham, Orleans, Provincetown,
Truro, and Wellfleet for committing Community Preservation Act Funds to support
our Lower Cape Housing Institute.
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
Office of:
Select Board
Town Administrator
Policy no. 45
Date adopted:12/16/13
Amended: 06/10/22
REMOTE PARTICIPATION POLICY
Minimum Requirements for Remote Participation
(a) Members of a public body who participate remotely and all persons present at
the meeting location shall be clearly audible to each other;
(b) A quorum of the body, including the chair or, in the chair's absence, the
person
authorized to chair the meeting, shall be physically present at the meeting location,
as required by M.G.L. c. 30A, sec 20(d);
(c) Members of public bodies who participate remotely may vote and shall not be
deemed absent for the purposes of M.G.L. c. 39, sec. 23D.
The All Citizens Access Committee shall be exempt from these provisions.
Since Brewster has adopted the provisions of 940 CMR 29.10(2), a member of a public
body shall be permitted to participate remotely in a meeting, in accordance with the
procedures described in 940 CMR 29.10(7), if the chair or, in the chair's absence, the
person chairing the meeting, determines that the member's physical attendance would
be unreasonably difficult. The chair shall be responsible for ensuring that a quorum is
physically present at the meeting location. Members should not select a chair that
regularly expects to participate remotely.
Frequency of Remote Participation
(a) Individual members of any public body shall be permitted to participate
remotely in meetings but must be physically present for at least 50% of
meetings of that public body in a given fiscal year . Members of regulatory
boards (Planning Zoning Board of Appeals, Board of Health, Conservation
Commission, Historic District Committee, and Select Board) must be physically
present for at least 75% of meetings of that public body in a given fiscal year.
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(b) The Town will strive to provide opportunities for both in -person and remote
participation at Board and Committee meetings to the greatest extent
practicable.
(c) All board and committee meetings will be broadcast on BGTV Channel 18
and/or livestreamed on th e Town website to the greatest extent practicable.
Technology
(a) Remote participants shall use video conferencing media (ie. Zoom).
(b) When video technology is in use, the remote participant shall be clearly
visible to all persons present in the meeting location.
(c) The chair or, in the chair's absence, the person chairing the meeting, may
decide how to address technical difficulties that arise as a result of utilizing remote
participation, but is encouraged, wherever possible, to suspend discuss ion while
reasonable efforts are made to correct any problem that interferes with a remote
participant's ability to hear or be heard clearly by all persons present at the
meeting location. If technical difficulties result in a remote participant being
disconnected from the meeting, that fact and the time at which the disconnection
occurred shall be noted in the meeting minutes.
Procedures for Remote Participation
(a) Any member of a public body who wishes to participate remotely shall, as
soon as reasonably possible prior to a meeting, notify the chair or, in the
chair's absence, the person chairing the meeting, of his or her desire to do so
and the reason for and facts supporting his or her request.
(b) At the start of the meeting, the chair shall announce the name of any member
who will be participating remotely. This information shall also be recorded in the
meeting minutes.
(c) All votes taken during any meeting in which a member participates remotely
shall be by roll call vote.
(d) A member participating remotely may participate in an executive session, but
shall state at the start of any such session that no other person is present and/or
able to hear the discussion at the remote location, unless presence of that
person is approved by a simple majority vote of the public body.
(e) When feasible, the chair or, in the chair's absence, the person chairing the
meeting, shall distribute to remote participants, in advance of the meeting,
copies of any documents or exhibits that he or she reasonably anticipates will
be used during the meet ing. If used during the meeting, such documents shall
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be part of the official record of the meeting, and shall be listed in the meeting
minutes and retained in accordance with M.G.L. c. 30A, sec. 22.
Approved by the Brewster Select Board on _______________________
___________________________ ___________________________
David Whitney, Chair Ned Chatelain, Vice Chair
___________________________ ___________________________
Kari Hoffmann, Clerk Mary Chaffee
___________________________
Cindy Bingham
June 13, 2022
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