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GAC Minutes 1992 10/15Golf Course Advisory Committee Minutes October 15, 1992 Attending: Kay Larson Carl Hoss Ted Whiteman Charles Denham Frank Brown Harvey Bergstrom DeEtte McCarty Chairman Larson called the meeting to order at 7:05 p.m. ROLL CALL All Committee members were present MINUTES The minutes from the September 2 meeting were approved as presented. NEW BUSINESS 1) Winter Use of Clubhouse: *********** Louie Howard will not operate the concession for the winter or next season. Larson informed the Committee that Mr. Howard has $7,000 worth of capital invested in equipment for operation of the restaurant. The equipment is as follows: A snack shack, storage shed, ice machine, and misc. sundry items. Howard offered the equipment for trade to the City for 1 lifetime pass. Frank Brown moved to recommend to City Council that the City does not purchase Mr. Howards equipment as listed. DeEtte McCarty seconded and the motion carried. Chairman Larson discussed with the Committee two options for winter operation. One being that Supt. Denham take reservations for parties and talk to catering outfits to refer interested parties to. The second being to begin the process of finding a new concessionaire immediately. Ted Whiteman move to recommend to the City Council to advertise immediately for a Clubhouse restaurant vendor, during the interim, Supt. Denham will book dates and bartender. DeEtte McCarty seconded and the motion carried. 2) Handrails for Clubhouse: Larson informed the Committee that the Men's Association is interested in funding for new hand rails around the Clubhouse building. They are also inquiring about bids from different metal shops around town. The Committee agreed that a partial metal railing for the south side of the building would be only adequate. Frank Brown will confer with Tom Haynes on specifications and bids and report at next meeting. 3) Nomination for Committee Member: After Committee discussion about benefits of a senior representative and a representative with golf course experience, Chairman Larson gave a list of names already submitted to the Mayor as follows: Jim Burum, Harold Simpson, Archie Breedlove, and Craig Jackson. The Committee agreed with these nominations. 4)Trees: Chairman Larson informed the Committee of the men's Association interest in funding tree replacement for this season. They would like to fund 20 to 40 trees for this spring. Supt. Denham is to talk to nursery that supplied last year's tree about different species, price in quantity and sizes of trees. 5) Carl's Contract: Chairman Larson informed the Committee of the City Council's action to authorize the reopening of the golf pro's contract to negotiate fee for the coming season. Carl will decide if he would like this to happen and discuss it at the next meeting. Carl produced a list of this seasons mini tournaments for the Committee to examine. The Committee will analyze and discuss at the next meeting. OLD BUSINESS 1) Cart Storage Committee did not reach any decisions on this matter. No recommendations at this time, will discuss further at future meeting. 2) Greens Roller The Men's and Women's Associations both are not interested in funding this item. They believe the cost outweighs the benefits. OTHER BUSINESS ********** 1) Road Cut Into City Property Recently, a road was cut into the entry way to the Clubhouse through City property. The Committee feels there should be punishment for such an act. Ted Whiteman moved to recommend to the City Council that the City property at the northwest corner of the Timberlost VI Subdivision that was disturbed be restored equal to or better than original condition. This will include grading and landscape of entire berm from access point all the way to corner of golf course. Any punitive damages shall be pursued by City Attorney. Frank Brown seconded and the motion carried. Harvey Bergstrom attended the meeting to voice some concerns of his and others. With no further business, the meeting adjourned at 9:15 The next meeting is scheduled for November 11, 1992. Respectfull Kay Larson, Chairman Submitted, Dated October , 1992 p.m.