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Home My Public Portal AboutBay Parcel Planning -- 2023-01-03 Minutessr V;, Town of Brewster 0 q1 0 x �qk �*0 2198 Main Street 3� v Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 - DATE: January 3, 2023 TIME: 4:00 PM PLACE: Hybrid Participation — Zoom/2198 Main Street, Brewster, MA PARTICIPANTS: Town; Administrator Peter Lombardi, Chair Amanda Bebrin, Selectperson Mary Chaffee, Selectperson Ned Chotelain, Karl Fryzel, Katie Jacobus, Caroline McCarley, Clare O'Connor -Rice, Patricia Hughes, Peter Johnson, Thomas Wingard, John Phillips; Liaisons/Representatives: Kathleen Walker, Sharon Tennstedt, Gary Christen, Maggie -Spade Aguilar; Mass Audubon Representative: Catie Fyfe; Town Staff: Mike Gradone, Recreation Director, Pond Property Planning Committee Representative: Chris Williams Call to Order. Declaration of a Quorum, Meeting Participation Statement and Recording Statement: Amanda Bebrin called the meeting to order at 4:OOpm and read the meeting participation and recording statements. Ms. Bebrin announced all members of the committee who were present, a quorum was declared. There were no public announcements or comments. r Public Announcements and Comments None i. Peter Lombardi stated that a public forum was planned for January 17th at 6.00pm in a hybrid format — participants will be ale to attend in person at Town Hall or remotely. The forum will provide background information about the pool, as many residents have not had the opportunity to be on the premises. The feedback will help to inform the discussion around planning to follow. The Town will be seeking feedback from residents on ke decision points around the fee structure, programming and the schedule for the pool season. For the first year, the Town will likely contract out the operation of the pool, mostly due to staffing challenges. Because a procurement process must be followed, decisions must be made quickly. Circulation and parking will also be discussed during the presentation. Ms. Bebrin added that the PowerPoint at the forum will take roughly 30 minutes, and comment will be taken from the public for roughly 60 minutes. Ms. Bebrin noted that herself, Katie Jacobus, Peter Lombardi, Griffin Ryder and Mike Gradone would be doing the presentation at the forum. P Caroline McCarley asedif the presentation would be open-ended or if it would begin with a specific concept in mind. Mr. Lombardi responded that it was important to give people something to respond to while not making too many assumptions. There will be parameters based on operational constraints, but the Town will offer suggested approaches. The expectation is that the pool will be open in the peak summer months of July and August, at a minimum, In terms of programming, feedback will sought on the desired use of the pool. E Pat Hughes asked if non -resident taxpayers could register relatives in the swimming program. Mr. Lombardi responded that his recommendation would be to have resident -only admission to the pool for a host of o- i BPPC 1.3.2023 www.brewster-ma.gov Page 1 of 5 I Doc ID: 822d38bOd8bO4c7cc52al552fef39578e23a7b6e 'f ,'I \�0��'®1� E W S Tn'�ili `� �( 'ff!EtO Elttti'4 \`� CPQ B X41 y z �'`7Ag > O m¢g¢ __ =9 �1. =_ __..... P 1. I� ��%, '�'®stn ®f ��ew�ter "�- 2198 Main Street `� v �= Brewster, MA 02631-1898 '} `. Phone: (S08) 896-3701 ' Fax: (S08) 896-8089 `� practical reasons, mostly pertaining to admission protocol for the property. Selectperson Mary Chaffee asked if the Town's insurance carrier would cover the pool area. Mr. Lombardi confirmed that this was the case, but that the Town was working on securing property insurance for the pump house. Maggie Spade -Aguilar asked if the Town had a plan for lifeguard staffing at the pool. Mr. Lombardi responde�rd that, assuming the Town moves to contact out the operations of the pool, it is not the Town's plan to ho€use lifeguards this summer. Clare O'Connor -Rice noted that any decision to deny access to the pool to relatives of taxpayers would be a hot button issue. Karl Fryzel suggested that the option to purchase a family membership might be away around this issue. Selectperson Ned Chatelain noted that he would be curious to hear from the public at the forum on programming and fees. Thomas Wingard asked if there. was a changing room or shower house at the pool. Mr. Lombardi responded that there were no changing rooms, but there was an outdoor shower facility, and installing changing facilities should be part of the long-term planning discussions. Ms. O'Connor -Rice stated that there should be a way to collect information about attendees this forthcoming summer to inform future planning. Ms. McCarley said that she struggled with the concept of charging fees to access the pool. Mr. Lombardi responded that towns typically charge;fees for the use of public pools. Ms. O'Connor -Rice commented that she was supportive of the idea of cljarging for the pool, but the reason for this decision would have to be communicated clearly to Brewster residents. Ms. Spade -Aguilar said that she anticipated that the issue of dual access to the beach and pool would be;raised at the forum, and more specifically the question of capacity. Mr. Phillips asked if a conceptual plan of the parking area would be provided at the forum. Mr. Lombardi responded that it would be. i Ms.Spade-Aguilar stated that the committee could consider offering scholarships for lower-income residents to access the pool. Ms. Bebrin closed by noting that even though the forum would set?up as a committee meeting, the main purpose of the forum would be soliciting feedback from residents. i Re_v_ew Upcoming Approved Interim Uses and Potential Vote on Proposed New Interim Uses Mr. Gradone noted that Saturday March, 18t"was the tentative date for the polar plunge event. The tide seems to be favorable for that day. The Mashpee Recreation Department held one or�New Year's Eve and has already provided helpful advice. In terms of the kite flying event, April 22nd or April 23rd look to be the most likely dates. For Bikefest, should this occur at First Light Beach, it will likely be held on May 20t". Mr. Gradone explained that the Town also expects to host a girls scout troop at the site at;some point in the spring. The Recreation Department has also discussed the possibility of a S week, afterschool, wheel -based program involving bikes, scooters, skateboards on the property from March 15t"through April 12t" on Wednesday afternoons. Lastly, in conjunction with the COA, there is still a plan to hold the Senior Strider program at the bay property on every Saturday in May, giving people two hours to walk the driveway around the property at their leisure. Ms. O'Connor -Rice reported that the Art in the Afternoon event held in December was successful. The wreath -making activity was the most popular part of the event. People liked being in the Arts Center building. Participation was slightly lower than expected, but was well received by attendees. IVis. McCarley commented that she found that the reservation process for the event was not conducive to expanding BPPC 1.3.2023 www.brewster-ma.gov Page 2 of 5 Doc ID: 822d38bOd8b04c7cc52a1552fef39578e23a7b6e i OVAApNgit Il 1/pal/ /��i�r�� s Town of Brewster 0 tit* Q +toEgi'+q Q# �;e °'ti,, 2198 Main Street 3 sD4a D' Brewster, MA 02631-1898 0 ' � Phone, (508) 896-3701 o — '`�, Fax: (508) 896-8089 access to the property. Ms. O'Connor -Rice responded that the reservation process was necessary due to potential space constraints within the building. Ms. McCarley asked if the polar plunge would be a fundraising event. Mr. Gradone explained that this was yet to be discussed. Mr. Fryzel moved to approve the wheel -based afterschool program. Ms. McCarley second. A roll call vote was taken. Selectperson Chaffee — yes, Selectperson Chatelain — yes, Pat Hughes —yes, Karl Fryzel — yes, Caroline McCarley — yes, Katie Jacobus — yes, Thomas Wingard — yes, Clare O'Connor -Rice — yes, Amanda Bebrin — yes, Peter Johnson — yes, John Phillips — yes. Discuss Potential Interpretive Signage Chris Williams of the Pond Property Planning Committee announced that his committee was seeking the support of the Bay Committee to put information out to inform residents about the pond property. Mr. Williams stated that his committee is looking to install a sign at the bay property that would inform the public about the pastrhistory of the pond parcel, and the description of the area. The text of the display is in the committee's packet. Parking is limited, so people cannot enjoy the property to a great extent at the moment. The Pond Property Planning Committee believes this sign should be visible and in a high foot traffic area, such as the beach entrance. fi Selectperson Mary Chaffee said that educating the public is a great idea, but expressed reservations about the suitability of the bay property for a sign of this nature. Perhaps an indoor display at Town Hall would be more appropriate, and less costly. Mr. Wingard expressed his view that a QR code at a small kiosk directing people to the Town website might be a good idea. In addition, a kiosk on Route 137 at the front of the pond property might be appropriate. Karl Fryzel asked Mr. Lombardi if staff have any opinions on the location of such a sign. Mr. LomBardi responded that interpretative signage would be necessary on both properties, explaining the historyof the properties and future plans, but because so much is in flux at present, investing in permanent signage might not be the best idea. Displays at Town Hall and the library might be a better idea. Peter Johnson suggested that a portable sign that could be moved around various locations might be the best idea. Mr. Williams said he Would take the comments back to his committee. Update on Hydration7Station at Pool Mr. Lombardi announced that as part of the Town's campaign to install hydration stations around Town, the Town was working to�install a hydration station at the pool. It will be installed by the summer. Selectperson Chaffee responded tfjat these stations were excellent for cutting down on the use of single -use plastic bottles. i Mr. Lombardi explained that in the course of the seller's initial due diligence, a number of potential problem areas for contamination were identified. The Town hired the company who did this due diligence (River Hawk Environmentaljto complete Phase 2 of the analysis, and they then identified the former shooting BPPC 1.3.2023 www,brewster-ma.gov Page 3 of 5 Doc ID:822d38bOd8bO4c7cc52al552fef39578e23a7b6e wAAAA�AA1UlllUlli1111�If!/l��!/�I �OEW,9,4$ Town of Brewster tlPo 2198 Main Street Brewster, MA 02631-1898 ti Phone. (508) 896-3701 oilFax: (508) 896-8089 U//////��i��i1�j//npltllis. is lla11t11t1U1�NOO��\\ t r range as the only place that needed to be remediated. River Hawk has been on site and working with the Town for the past 6 months. The Town is still waiting on the final analysis, but the initial quote for remediation ranges from $200,000 to $500,000. The Town has begun to put togetheran RFP, and is planning to put this out in the next few months. The remaining remediation will be carried out,after Labor Day in the fall. ARPA funds are available to pay for the remediation. Pat Hughes asked if River Hawk had taken a sample of pond sediment in their remediation process. Mr. Lombardi responded that this had been discussed with the consultant, but their feedback is that they do not have concerns about impacts to the groundwater or the pond. Vote on Meeting Minutes: November 7, November 15, and December 6, 2022 Katie Jacobus suggested a grammatical correction in the November 7th meeting minutes. Pending this correction, Mr. Fryzel moved to approve the meeting minutes from November 7th, No',vember 15th, and December 6th, 2022, Mr. Johnson seconded. A roll call vote was taken. Selectperson Chaffee — yes, Selectperson Chatelain — yes, Pat Hughes — abstain, Karl Fryzel — yes, Caroline McCarley — yes, Katie Jacobus — yes, Thomas Wingard —yes, Clare O'Connor -Rice —yes, Amanda Bebrin —yes, Peter Johnson —yes, John Phillips — yes. s, Discuss Future Meeting Agenda Items j Ms. Bebrin noted that the next meeting would be the pool forum on January 171h. There would be a debrief the following week on January 241h. Mr. Fryzel asked when the consultants would be returning. Mr. Lombardi responded that the consultants would be rejoining the meetings for both committees; in early February. Next Meetings• ; January 17 and January 24, 2023. Matters Not Reasonably Anticipated by the Chair: None i Adjournment I<arl Fryzel moved to adjourn at 5.42pm. Ms. Jacobus second. A roll call vote was taken. Selectperson Chaffee —yes, Selectperson Chatelain—yes, Pat Hughes — yes, Karl Fryzel — yes, Caroline McCalrley—yes, Katie Jacobus — yes, Thomas Wingard — yes, Clare O'Connor -Rice — yes, Amanda Bebrin — yes, Peter Johnson —yes, John Phillips — yes. Respectfully submitted by Conor Kenny, Project Manager 01/25/2023 Approved: Signed: Accompanying Documents in Packet: Agenda, Email Re: Pool, Emails Re: CCSC Events, Proposed Exhibit Language Documents, River Hawk Contract, River Hawk Release Abatement Measure Plan, Letter Re: CCSC Clean -Up Budgetary Cost, River Hawk Release Abatement BPPC 1.3.2023 www.brewster-ma.gov Page 4 of 5 Doc ID: 822d38bOd8b04c7cc52al552fef39578e23a7b6e o�d��o1VI �EfIW��N�iliii�� .. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 0' Phone: (508) 896-3701 Fax: (508) 896-8089 Measure Status Report, BPPC Minutes: 11.7.22, 11.15.22, 12.6.22 1 BPPC 1.3.2023 www.brewster-ma.gov Page 5 of 5 Doc ID: 822d38bOd8b04c7cc52a1552fef39578e23a7b6e