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HomeMy Public PortalAboutPond Property Committee packet 02.01.23 Town of Brewster 2198 Main St., Brewster, MA 02631 townadmin@brewster-ma.gov (508) 896-3701 Pond Property Planning Committee Meeting Agenda Remote Participation only February 1, 2023 at 4:00 PM Pursuant to Chapter 107 of the Acts of 2022, this meeting will be conducted in person and via remote means, in accordance with applicable law. This means that members of the public body may access this meeting in person, or via virtual means. In person attendance will be at the meeting location listed above, and it is possible that any or all members of the public body may attend remotely. No in-person attendance of members of the public will be permitted, and public participation in any public hearing conducted during this meeting shall be by remote means only. Members of the public who wish to access the meeting may do so in the following manner: Please click the link below to join the webinar: https://us02web.zoom.us/j/89802325739?pwd=Y3dETmUvWHdoTlB0dklOaVlEekdxQT09 Passcode: 467353 US: +1 312 626 6799 or +1 929 436 2866 Webinar ID: 898 0232 5739 Passcode: 467353 When required by law or allowed by the Chair, persons wishing to provide public comment or otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted above. Additionally, the meeting will be broadcast live, in real time, via Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster- ma.gov), or Video recording (tv.brewster-ma.gov). Members: Cindy Bingham, Select Board Kari Hoffmann, Select Board Elizabeth Taylor, Open Space Paul Ruchinskas, Housing Trust Cynthia Baran, Vice Chair- Water Commissioners Chris Williams, Nat. Resources Comm. Al Ryone, Recreation Commission Chair Doug Wilcock, At Large Jan Crocker, At Large Steve Ferris, Clerk At Large Katie Gregoire, At Large Town Staff: Assistant Town Manager Donna Kalinick 1. Call to Order 2. Declaration of a Quorum 3. Meeting Participation Statement 4. Recording Statement 5. Public Announcements and Comment: Members of the public may address the Pond Property Committee on matters not on the meeting’s agenda for a maximum 3-5 minutes at the Chair’s discretion. Under the Open Meeting Law, the Pond Property Committee is unable to reply but may add items presented to a future agenda. 6. Reed Hilderbrand Consulting Team Update, Short Brainstorming Exercise and potential forum discussion 7. Video a. Fourth Cut b. Distribution of Video 8. Short Term Uses of Property a. Possible vote to proceed with temporary/ pop-up/ traveling signs as well as requesting a building side sign at Bay Parcel. b. Canoe/ Kayak trip- Vote to approve canoe/ kayak trip with Audubon and Recreation sponsorship for 6/3 with 6/4 rain date. c. Spring programs- Vote to approve use of pond property as part of Recreation Dept. spring vacation program. d. Guided walk working group report update. 9. Draft copy of PPPC Town report- Possible vote on report, subject to editing. 10. Discussion on description of property as parcel/ property. 11. Membership Update 12. FYIs 13. Approval of Minutes from January 4, 2023 14. Matters Not Reasonably Anticipated by the Chair 15. Next Meeting: March 1, 2023 at 4:00PM in person 16. Adjournment Date Posted: Date Revised: Received by Town Clerk: 1/27/2023 POND PARCEL- Brainstorming Exercise Potential Program — What We’ve Heard Waterfront Beach Access Swimming Fishing Kayaking/Canoeing/SUP Sailing Boat Storage Passive Recreation and Conservation Walking trails (potentially connect to Long Pond Woodlands) Educational trails/signage Biking o Access via bike vs. trails o Mountain biking? Conservation areas (wetlands, woodlands) Partnership Potentials Audubon programs Brewster Conservation Trust Camp o Day Camp use o Audubon Camp Building Program Seasonal Camp Housing Storage Nature Center Housing Affordable community housing Municipal housing (policemen, firemen, etc.) Seasonal workforce housing Other Long term integrated water management Cell Tower on Municipal Land Other potentials Town Managed Potentials Picnic area Boat Mooring or Launch Connection to other points on Long Pond (?) Town Landing Sailing Lessons Potential Partnership Organizations Brewster Recreation Department MA Audubon BCT Association to Preserve Cape Cod Brewster Ponds Coalition Habitat for Humanity Cape Cod Museum of Natural History Nauset Youth Alliance Schools (ecology field trips) University / Research Partnerships o Cape Cod Community College o Bridgewater State University o Cape Cod Cooperative Extension (UMASS Amherst and Barnstable County) o EPA Research Potential Interim Uses Guided kayak trips Guided ecology trips Plein Air painting on site Kids nature art event Interim use partnerships Trail Walks LONG PONDWOODLANDS BREWSTER SEA CAMPSLONG POND PARCEL SOUTHEAST BREWSTERAQUIFER PROTECTION AREA F R E E M A N S WAYMILLSTONEROAD R O UTE 137CROWELLSBOGROADZONE2BREWSTER SEA CAMPS LONG POND PARCEL - AREA MAP ± SHEEP POND LONG POND DAJ1 / 2023 D RIN KIN G W ATER SUPPLYAREAW.H.BE S S ECARTWAY0 0.50.25 Miles Brewster Sea Camps Long Pond Parcel Drinking Water Supply Area - Zone 2 Brewster Conservation Land Pond Road R O U T E 1 3 7 BREWSTER SEA CAMPS LONG POND PARCEL - PARCEL MAP ±DAJ1 / 2023 0 0.20.1 Miles D RIVEWAY SEE DIAGRAM 1 LONG POND LONG PONDWOODLANDSW. H . B E S S ECARTWAYMEADOW MEADOW BEACH AREA LONG POND DIAGRAM 1 Brewster Sea Camps Long Pond Parcel Brewster Conservation Land Walking Trails Building Pond Road DRIVEWAYWETLAND WETLAND P Town of Brewster. A denial of use by the Town Administrator or the Assistant Town Administrator may be appealed to the Board of Selectmen. 5.A fee for facility use will be charged to all groups not directly related to the Town, to defray the cost of cleaning maintenance, utilities, supplies and heating as applicable. The Town Administrator may waive facility use fees for non-profit or charitable groups, with a 501C designation, that benefit Brewster residents indirectly. The present fee schedule, which has been approved by the Board of Selectmen, is attached hereto and may be revised by the Board from time to time. A denial by the Town Administrator or the Assistant Town Administrator may be appealed to the Board of Selectmen. Regulations and fees are subject to change by action of the Brewster Board of Selectmen. Attached fee schedule may be adjusted to accommodate extenuating circumstances via the authority of the Board of Selectmen. Requests for special consideration should be submitted to the Town Administrator, who will take the request to the Board of Selectmen. 6.A bank or certified check made payable to the Town of Brewster must accompany the application. Rental requests for Town properties may be made up to twelve (12) months in advance of the date requested for rental. Rental requests exceeding a value of $75 shall be accompanied by a ten percent (10%) retainer fee to reserve the date. All requests shall be processed in the order in which they are received (first-come-first-served). The balance of all fees due to the Town shall be made to the Town of Brewster within 45 business days prior to the rental date. Failure to pay the fee balance shall void the requested rental. Payments may be made in cash, by certified bank check or money order. Applications with no special conditions or waiver requests, adhering to all rules and conditions outlined in these Town policies, may be approved by Administrative staff upon payment in full of use fees. 7.Safety & Security: An applicant or sponsor of the proposed event must contact the Police and Fire /Emergency Departments in advance of submitting an application for use to determine whether there is a need for traffic control and/or security supervision at the proposed event. All required security or supervision will be paid for by the organization using the facilities. Application forms require signature from Brewster Police and Brewster Fire/Rescue Department personnel verifying whether a public safety detail is required in order to be considered complete. Fees for Police, Fire or Emergency supervision details are set by the Police or Fire/Emergency Departments and are due to the same. The Board of Selectmen reserves the right to require public safety supervision. 8.Parking: If the proposed event will require parking in excess of the number of spaces located on the property, the applicant must consult with the Police Chief of the Town of Brewster and provide supplemental information to the Town Administrator or Board of Selectmen as to where off-premise parking will be provided and how pedestrian safety and vehicular circulation will be addressed. If parking is proposed for unpaved areas which are not specifically designated for parking, the applicant must indicate where parking is proposed. 9.Music/Noise: The Town of Brewster has a noise bylaw (Chapter 125 of the Code of the Town of Brewster) which states that excessive noise that is audible at a distance of one hundred fifty (150) feet from its source shall be punishable by a fine of up to fifty dollars ($50). Users of Town facilities are subject to this bylaw and the sponsoring agency or group shall be held responsible for ensuring compliance. In accordance with the provisions of MGL Chapter 136, if live or amplified music or Page 2 of 7 8/13/13 BASE FEES FOR Weekday Weekend Day Weekend Evening Week Day Evening three (3) hours (add custodial fee) (add custodial fee) (add custodial fee Town Office Building Meeting Room A, B or C $50.00 $75.00 $150.00 $50.00 Rooms A & B (combined) $150.00 $225.00 $450.00 $100.00 Ball Field (Non-Sport Events)$100.00 $100.00 N/A N/A Council On Aging Building Front Lawn $50.00 $250.00 N/A N/A Meeting Room $35.00 $100.00 $200.00 $50.00 Kitchen $35.00 $50.00 $75.00 $50.00 Captains Golf Course Pavilion Meeting Room $75.00 $350.00 $350.00 $100.00 Water Facility Meeting Room $35.00 N/A N/A $35.00 Drummer Boy Property Fields $300.00 $400.00 N/A N/A Playground $35.00 $50.00 N/A N/A Electrical Service $50.00 $50.00 $50.00 $50.00 (+any utility charges above and beyond) Gazebo/Bandstand Sept. – March $100.00 $100.00 N/A N/A April – August $200.00 $200.00 N/A N/A Public Beach $25.00 $50.00 N/A N/A (groups over 20, daylight hours after Labor Day Weekend and before Memorial Day Weekend, ONLY. For Construction Access at beaches, see Selectmen’s Construction Access Permit Process) Use of the Freeman’s Way Ball Fields and the Tennis Courts on Underpass Road may be scheduled via application to the Recreation Commission. Please call 508-896-9430 or visit the Town’s web site at www.town.brewster.ma.us for fees and forms. Use of the Crosby Mansion may be scheduled via the Crosby Property Manager. Please call 508-896- 1744 or visit the website at http://www.crosbymansion.com/. Rental of the Crosby Cottages is also handled by the Crosby Property Manager. Please call 508-896-1744. Custodial fees --- Shall apply to any events scheduled during hours which would not normally be staffed by Town Personnel. Custodial fees will be figured based on the pay rate of the least-paid individual available assigned to open, attend, supervise or lock-up a facility. Hourly rates will be 1.5 times the individual’s regular hourly rate for the hours required, or a minimum of 3 hours, whichever is greater. Custodial fees will not be charged for events taking place in public facilities which are already scheduled to be open and occupied during the times of the proposed event(s). Page 4 of 7 8/13/13 Mass Audubon Brewster RecreationLong Pond, Town landingJune 3rd & 4th9am5pmKayak trip to old CCSC pond propertyKayak/canoe tripxTBD2512kayaks and life jacketsNA2298 Main St Brewster, MA 02631508-896-9430Mike Gradone508-896-9430 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person)$ OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 1/27/2023 License # 1780862 (781) 792-3243 18058 Mass Audubon Society, Inc. 208 South Great Road Lincoln, MA 01773-4816 A 1,000,000 PHPK2435508 7/1/2022 7/1/2023 1,000,000 20,000 1,000,000 2,000,000 2,000,000 1,000,000 1,000,000A PHPK2435513 7/1/2022 7/1/2023 10,000,000A PHUB822594 7/1/2022 7/1/2023 10,000,000 B WC 000254-23 1/1/2023 1/1/2024 1,000,000 N 1,000,000 1,000,000 Kayaking programs run by Mass Audubon with Brewster Recreation Department. Programs set to run June 4 - June 5, 2023 at this time. Town of Brewster Recreation Department Michael Gradone - Recreation Director 2298 Main Street Brewster, MA 02631 MASSAUD-01 CWOODSIDE HUB International New England 600 Longwater Drive Norwell, MA 02061-9146 Patricia Condon patricia.condon@hubinternational.com Philadelphia Indemnity Insurance Company Independent Schools Compensation Corp. X X X X X X X X X Town Report 2022 Pond Property Planning Committee Report of the Pond Property Planning Committee In September of 2021, the Town of Brewster purchased the former Cape Cod Sea Camps Bay and Pond Parcels. The acquisition of the two properties, 120+ acres, was overwhelmingly supported by town residents at a special town meeting where 1,495 residents were in attendance. Following the purchase of the former Cape Cod Sea Camps, the Select Board established the Pond Property Planning Committee on December 20, 2021, giving it the following charge: 1. Purpose: a.Identify existing conditions of the former Cape Cod Sea Camps Pond property; b.Evaluate potential low-cost, short-term public access opportunities; c.Develop and propose interim public access plan; d.Develop and implement a public engagement strategy to ensure broad community input ; e.Determine priority long-term uses appropriate for the Pond property, taking the adjacent Long Pond Woodlands (Robinson) property into consideration; f.Identify and evaluate potential partner organizations with shared interests and values, particularly MA Audubon and Brewster Conservation Trust; g.Propose recommended long-term uses and partnerships; h.Develop an implementation plan for the proposed uses. 2. Strategies a. Actively engage the public and stakeholders; b. Provide residents with regular updates regarding progress and milestones; c. Consider a range of interests, needs, ages, and abilities; d. Collaborate with design professionals to develop and present a comprehensive plan to the Select Board and Town Meeting: i. Consider Brewster’s key strategic planning documents (Vision Plan, Open Space and Recreation Plan, Coastal Resource Management Plan, Housing Production Plan, and others); ii. Incorporate maintenance, safety, and legal requirements; iii. Identify estimated one-time project costs, ongoing operating expenses, funding sources, and timelines, incorporating prudent financial practices and exploring opportunities for revenue generation. From its inception in April 2022, the committee has been working to satisfy its stated purposes. While still in the early stages of its work, the committee has focused on short term planning for use of the pond property, on finding ways for the public to understand where the property is and how it might help to satisfy many of the goals of the key town planning documents. In November of 2022, the Town hired a consultant, Reed Hilderbrand to assist with comprehensive planning process for the former Cape Cod Sea Camps. The Pond Property began working with the consulting team in December. Short term plans are being formulated to have a canoe/ kayak trip to the property from the town landing at Crowell’s Bog Road, to have guided walks of the property and the adjacent Long Pond Woodlands, and to have at least one springtime Recreation Department event at the property. These are being done in conjunction with our partner organizations, Mass Audubon and Brewster Conservation Trust, as well as the Recreation Department. Because there is no parking currently available on the site, the committee has a working group that is producing a video tour of the property and another working group that is actively pursuing construction of property information signs that can be placed in high visibility areas to make the community aware of the Pond property. While not as visible as the Bay Property, the Pond Parcel is 66 acres of mostly wooded land with frontage on Long Pond and offers many opportunities for the residents of Brewster. Reed Hilderbrand’s interdisciplinary team is currently working on discovery, a detailed description of the property, its potential opportunities and its constraints. Once the site analysis work is completed, The Pond Property Committee will engage with the Brewster community through public forums. These forums will be to hear from the community and to use that input to create a comprehensive plan for the property which will be brought to Town meeting for approval by voters. The committee consists of eleven hard-working voting members that are drawn from various town committees as well as at-large members. We are also assisted by numerous liaisons from town committees and partner organizations. The committee members are Cindy Bingham and Kari Hoffman (Select Board); Elizabeth Taylor (Open Space); Paul Ruchinskas (Housing Trust); Cyndi Baran (Water Commissioner and Committee Vice Chair); Chris Williams (Natural Resources Commission); Allan Ryone (Recreation Commission); At- Large members Jan Crocker; Steve Ferris (Clerk); Katie Gregoire, and Doug Wilcock (Chair). Liaisons are Bill Henchy (Finance); Hal Minis (Vision Planning); Melissa Lowe (Mass Audubon); Mike Gradone (Recreation); Seamus Woods and Amy Henderson (Brewster Conservation Trust), and Anne Weirich (Committee Alternate). The committee relies heavily on the expertise of Donna Kalinick, Assistant Town Manager, who brings a wealth of knowledge to this project and who coordinates with town staff and the Reed Hilderbrand team. I would like to thank the members of the committee, the liaisons, Donna Kalinick, and the Reed Hildebrand team for their work to date and their unflagging enthusiasm for the present and future plans of the Pond Property. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Office of: Select Board Town Administrator MEMORANDUM RE: Sea Camps Planning Committees DATE: December 20, 2021 Amended August 22, 2022 At their December 20, 2021 meeting, the Select Board unanimously approved the following charges for the two new planning committees tasked with developing Comprehensive Plans for the former Cape Cod Sea Camps properties. At their August 22, 2022 meeting, the Select Board amended the charge to have the Recreation Commission liaison be a voting member. Pond Property Planning Committee (PPPC) 1. Purpose: a. Identify existing conditions of the former Cape Cod Sea Camps Pond property b. Evaluate potential low-cost, short-term public access opportunities c. Develop and propose interim public access pan d. Develop and implement a public engagement strategy to ensure broad community input e. Determine priority long-term uses appropriate for the Pond property, taking the adjacent Long Pond Woodlands (Robinson) property into consideration f. Identify and evaluate potential partner organizations with shared interests and values, particularly MA Audubon and Brewster Conservation Trust g. Propose recommended long-term uses and partnerships h. Develop an implementation plan for the proposed uses 2. Strategies: a. Actively engage the public and stakeholders b. Provide residents with regular updates regarding progress and milestones c. Consider a range of interests, needs, ages, and abilities d. Collaborate with design professionals to develop and present a comprehensive plan to the Select Board and Town Meeting i. Consider Brewster’s key strategic planning documents (Vision Plan, Open Space and Recreation Plan, Coastal Resource Management Plan, Housing Production Plan, and others) ii. Incorporate maintenance, safety, and legal requirements iii. Identify estimated one-time project costs, ongoing operating expenses, funding sources, and timelines, incorporating prudent financial practices and exploring opportunities for revenue generation 3. Composition: Eleven (11) total members, including: a. Two (2) representatives from Select Board (Select Board Chair shall not be eligible) b. One (1) representative from each of the following committees: Natural Resources Commission; Open Space Committee; Affordable Housing Trust, Water Commission, Recreation Commission c. Four (4) at-large members (may be part-time residents) d. Term: One (1) year, subject to annual reappointment; first term through June 30, 2023 e. Officers: Committee shall initially and annually thereafter elect a Chair, Vice Chair, and Clerk; Chair position shall not be held by a Select Board member; Chair and Vice Chair will meet on quarterly basis with their counterparts on BPPC to ensure coordination f. Liaisons (non-voting): Finance Committee; Vision Planning Committee g. Representatives (non-voting): MA Audubon & Brewster Conservation Trust; other organizations may be included as needed h. Lead Town Staff Support: Assistant Town Administrator; other Department Heads as needed 4. Appointment Process: a. Notice soliciting letters of interest and completed applications from residents will be posted on Town website – due January 21, 2022 b. Residents seeking to serve as at-large members will be asked to complete new Board/Committee application form c. Members of representative committees will be asked to submit letters of interest d. Select Board members appointed to serve on PPPC will individually vet all applicants (at-large and representative members) and then make their recommendations to the full Board in February e. Select Board are anticipated to make all appointments by the end of February 5. Selection Criteria: In addition to the criteria outlined in the Select Board’s recently revised Board & Committee Appointment Policy, Select Board members will also take into account the following criteria in selecting members to serve on this committee: a. Record of effective teamwork ability; able to collaborate well with others to achieve common goals b. Experience in community planning, municipal activities, project management, equity and inclusion, conservation/environment, park management, sustainability, historic preservation, recreation, public finance, (landscape) architecture, youth services, human services, engineering, community housing, and/or law c. Excellent written and verbal communication skills d. Previous volunteer service e. Sufficient time to actively participate in meetings and take on tasks outside of meetings 1 Donna Kalinick From:Paul Ruchinskas <pjruch@comcast.net> Sent:Thursday, December 15, 2022 6:11 PM To:Tim Hackert Cc:Donna Kalinick Subject:Pond Committee Hi Tim and Donna- I need to resign as the Trust’s representative to the Pond Committee as my increasing responsibilities at home along with additional commitments with the CDP would make it too difficult for me to continue with the Pond Committee, especially as committee associated work will ramp up with the hiring of the consultants and the 2 meetings a month for the coming year. Thank you. Paul 1 Donna Kalinick From:Kari Hoffmann Sent:Friday, January 13, 2023 5:26 PM To:Hal Minis Cc:Donna Kalinick; Peter Lombardi; Sharon Tennstedt Subject:Re: VPC Dear Hal, As I have mentioned many times, I so appreciate all your efforts and work on vision planning for the Town of Brewster. Your leadership and tenacity on this project, beginning in the early years has been an inspiration to many folks (me included), not only residents and staff, but business leaders and community stakeholders as well. It has been a pleasure and honor to work with you. Brewster is a better place because you are here. I wish you well. Best regards, Kari Kari S. Hoffmann Brewster Select Board Town of Brewster 2198 Main Street Brewster, MA 02631 On Jan 13, 2023, at 1:34 PM, Kari Hoffmann <karishoff@aol.com> wrote: Kari Hoffmann Begin forwarded message: From: Hal Minis <hminis1@gmail.com> Date: January 13, 2023 at 12:37:53 PM EST To: Peter Lombardi <plombardi@brewster-ma.gov> Cc: Kari Hoffmann <karishoff@aol.com>, Jonathon Idman <jIdman@brewster-ma.gov>, Sharon Tennstedt <sltennstedt@gmail.com> Subject:VPC Greetings Peter, By this message, I would like to inform you that I am resigning from the Vision Planning Committee. I came to this decision, as my family will confirm, several months ago to have more time for my personal life. My goal was to get the LCP to Fall Town Meeting which has been done. While I am disappointed with the Town Meeting results and the uncertainty over when a revised LCP will be brought to Town Meeting, I am confident that it will be approved when it is brought forward. 2 I believe that the LCP is a solid document that has strong community support and will provide useful guidance to the Town for many years. The development of the LCP would not have been possible without the hard work and commitment of all members of the Vision Planning Committee. I thank them for their hard work and collegiality – it was an honor to lead them. The LCP also could not have been developed without your commitment to a strong plan that reflects our town’s priorities. Thank you. And finally, thanks to the Brewster Planning Department for their unfailing and sustained support throughout the Committee’s work. I look forward to voting to bring the LCP to life at Town Meeting. Hal Minis 774-323-0292 Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 MEMORANDUM TO: PPPC FROM: Donna J. Kalinick, Assistant Town Manager RE: HAC-APCC Map presentation DATE: January 27, 2023 Housing Assistance Corporation and the Association to Preserve Cape Cod presented their Grow Smart map to the Brewster Select Board on September 12, 2022. The Select Board did not adopt the map as a tool to be used for town planning purposes or for making planning decisions for the Town of Brewster. Office of: Town Manager Select Board Form Advisory Committee Determine Natural Resource Layers First Develop Housing Scoring Criteria for Remaining Areas Ground Truthing Process Convert to Online Interactive Map Funding provided by Barnstable County and its Economic Development Council License Plate Grant Program through the Cape Cod Commission. P R O T E C T IO N A R E A S *BioMap2 Core Habitat and Critical natural Landscapes and NHESP Priority and Estimated Habitats DEP Approved Wellhead Protection Areas Combined Natural Landscape – Unprotected and at Risk* Protected Open Space FEMA FIRMs A and V Zones Certified Vernal Pools with 350ft Buffer Wetlands with 100ft Buffer Wastewater Infrastructure Existing Activity / Development Patterns Future Development Potential Purple hexagons represent areas suitable for inclusion of housing that is appropriately scaled to the neighborhood. Moderate Priority Priority areas for affordable year-round housing High Priority Potential for housing if municipal sewer is constructed Affordable refers to both deed-restricted “Capital A” Affordable Housing and “lower case a” affordable housing that is unregulated at price point that is attainable for local residents 1. Prioritize spending and available funding sources to leverage resources that will be beneficial for housing, wastewater infrastructure development and natural resource protection. 2. Direct investments and local planning initiatives toward land identified in priority natural resource areas and priority housing areas by focusing efforts on acquisitions, regulatory requirements and other land use policy decisions for this dual objective. 3. Target housing production within identified housing areas and natural resource protection efforts in identified natural resource areas 4. Rezone land within identified priority natural resource areas to reduce development potential and sprawl. 5. Rezone identified priority areas for housing to simplify and streamline the development of multi-family housing opportunities that are affordable and attainable to our year-round population. 6. Invest in wastewater infrastructure, which improves the affordability of housing construction and benefits water quality significantly. The maps are intended as a discussion and planning tool, and not to be used as a regulatory document. The maps do not provide a development analysis at the parcel level. Each parcel has its own peculiarities and due diligence is required The maps do not attempt to identify every potential initiative or opportunity for natural resource protection or housing development. Acknowledging Cape Cod faces serious challenges in providing sufficient housing for its citizens as well as ensuring the protection of its remaining natural resource areas, including the region’s water resources, the Association to Preserve Cape Cod (APCC) and Housing Assistance Corporation (HAC) undertook a mapping project to encourage local land use policy discussions to be more productive in addressing the housing crisis and regional environmental challenges. The project supports three goals: highlighting the role of wastewater infrastructure development in helping to improve water quality, fostering housing density and affordability in priority housing areas, and protecting the most critical lands for habitat and other natural resources. Natural Resource Protection and Housing Priority Areas in Learn More: GrowSmartCapeCod.org RECOMMENDED ACTIONS: 1 Prioritize spending and available funding sources to leverage resources that will be beneficial for housing, wastewater infrastructure development and natural resource protection. 2 Direct investments and local planning initiatives toward land identified in priority natural resource areas and priority housing areas by focusing efforts on acquisitions, regulatory requirements and other land use policy decisions for this dual objective. 3 Target housing production within identified housing areas and natural resource protection efforts in identified natural resource areas. 4 Rezone land within identified priority natural resource areas to reduce development potential and sprawl. 5 Rezone identified priority areas for housing to simplify and streamline the development of multi-family housing opportunities that are affordable and attainable to our year-round population. 6 Invest in wastewater infrastructure, which improves the affordability of housing construction and benefits water quality significantly. How Maps Were Created and How to Use Them: By agreeing in advance on the criteria, the project used the best available data and GIS technology to identify priority areas for natural resource protection and priority areas for moderate-density housing that year-rounders can afford. The objective of this mapping project is to focus proactive attention on these identified priority areas. The maps are intended as a discussion and planning tool. • To identify high priority areas for housing, a set of criteria was created and applied to each of the 15 towns across the Cape. Areas identified as high priority for natural resource protection are consistent with the 2018 Cape Cod Regional Policy Plan’s criteria for Natural Areas Placetypes and utilize existing state GIS mapping of natural resource areas. • Priority natural resources areas, which include critical landscape and habitat areas, Zone II Wellhead Protection Areas for drinking water, wetlands and 100-ft. wetland buffers, vernal pools and 350-ft. vernal pool buffers, permanently protected open space, and FEMA flood zones, are identified for conservation and additional protections. • Purple areas identify high priority and medium priority areas for moderate-density housing that is affordable and attainable to our year-round population. • White areas did not rate as high priority for housing or natural resource protection based on the project’s criteria for either purpose. The project recognizes that there may be local strategies for natural resource protection and housing in these areas. • The maps do not provide parcel-specific analysis, but rather focus on larger areas that would be relevant to zoning, regulations, infrastructure and other planning and policy discussions. The maps are not intended to replace the need for appropriate evaluation at the parcel level. BREWSTER A project by the Association to Preserve Cape Cod (APCC) and the Housing Assistance Corporation (HAC). Funding for the project is provided by Barnstable County and its Economic Development Council License Plate Grant Program through the Cape Cod Commission. Natural Resource Protection and Housing Priority Areas in BREWSTER A project by the Association to Preserve Cape Cod (APCC) and the Housing Assistance Corporation (HAC). Funding for the project is provided by Barnstable County and its Economic Development Council License Plate Grant Program through the Cape Cod Commission. Learn More: GrowSmartCapeCod.org Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 www.brewster-ma.gov PPPC 1.04.23 www.brewster-ma.gov Page 1 of 3 Office of: Select Board Town Manager MINUTES OF THE POND PROPERTY PLANNING COMMITTEE DATE: January 4, 2023 TIME: 4:00pm PLACE: Remote Participation PARTICIPANTS: Chair Doug Wilcock, Kari Hoffmann, Elizabeth Taylor, Jan Crocker, Steve Ferris, Cynthia Baran, Chris Williams, Donna Kalinick, Cindy Bingham, Katie Gregoire, Mike Gradone, Melissa Lowe, Hal Minis, Mark Robinson (Brewster Conservation Trust), Reed Hilderbrand Representatives: Elizabeth Randall, Madeleine Aronson Paul Ruchinskas joined the meeting at 4:38pm Call to Order, Declaration of a Quorum, Meeting Participation Statement, and Recording Statement Chair Wilcock called the meeting to order at 4:00pm, a quorum was declared, and each member present was announced. Chair Wilcock read the meeting and recording statements. Public Announcements and Comment None Reed Hilderbrand Consulting Team Update, Forum Discussion and Short Visioning Exercise Elizabeth Randall noted that the team is wrapping up their site analysis and has begun drawings of their observations including, natural features, hydrological features, landform, access, circulation and vegetation. An ecological report is also in progress. Along with brainstorming about use, programming and activity for short term, long term and future will become part of the deliverable to be shared at the end of the discovery phase. This will then be used as the basis to begin conversations and engagement with the greater community. The first workshop will be likely in early April The interactive tool, Miro Board was reviewed, this is a web-based program that allows users to post and share material. The stickers and comments on the board were reviewed which included: Access to the parcel Appropriately scaled Housing, Housing in Zone II, Community Housing Protection for water drinking supply Wetlands Walking/Hiking Trails (hook into the Long Pond Woodlands) Balance between public enjoyment and the natural environment Topography Designated parking areas for programing/access ADA Accessibility Ms. Randall thanked the committee for their time and looks forward to their next meeting. Reed Hilderbrand representatives left the meeting. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 www.brewster-ma.gov PPPC 1.04.23 www.brewster-ma.gov Page 2 of 3 Office of: Select Board Town Manager Video a.Third Cut Member Gregoire is continuing to work on the script and the video based on feedback from the committee. The committee discussed on how to communicate that there is no public access to the parcel at this time and if to include access points in the video. The plan is to present the next cut of the video at the next meeting. b.Distribution of video It was discussed that the video should be released just ahead of the community engagement. Short Term Uses of Property a.Wayside signs progress report Member Williams shared that at the Bay Property Planning Committee (BPPC) meeting where he presented a wayside sign to be located at the Bay property it was ultimately voted down. He shared those comments from the BPPC included: Since everything is in flux, should look at it as a short-term temporary display or a long-term permanent display. Doesn’t feel that the location is a high foot traffic area, other locations in Town may be better. Traveling exhibit was suggested Information should be on the website as well Expensed concerns for temporary exhibits, parking, and access Members took turns sharing their thoughts on the wayside signs and the future of this project, noting that it is important to think about what kind of public engagement will be held and use the exhibits as a driver for those. As the BPPC and other Town Departments are holding community events, maybe a traveling exhibit can be included at these events. The committee would like to work with Reed Hilderbrand on how these can tie into the community outreach and planning process. The committee agreed they need to have a communication strategy, what is trying to be communicated to whom and when. b.Spring canoe and kayak trips to property progress report Mike Gradone shared that the route has been decided, which will be from the Brewster landing then along the coast. The tentative date is Saturday June 3, 2023 with a rain date on Sunday June 4, 2023, two trips will be offered, 10am and 2pm. Since this is not a short paddle, the consensus is to allow 10 adults per trip (must be 14 year of age), adults should have some experience. The recreation department will complete registrations. There was some discussion regarding liability. c.Recreation Department Spring programs update Mike Gradone noted that he has a meeting set up with Mass Audubon regarding the April vacation educational camp, the plan would be to visit the Pond property one day and the Bay property another. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 www.brewster-ma.gov PPPC 1.04.23 www.brewster-ma.gov Page 3 of 3 Office of: Select Board Town Manager d.Discussion about possible guided walks A working group was formed to work on this item, the group consists of Jan Crocker, Doug Wilcock, Cynthia Baran and Hal Minis, with Mike Gradone and Melissa Lowe as liaisons. Future Permitting Considerations Reed Hilderbrand’s environmental consultant will complete the work for a map of the wetlands and GPS delineation on both properties, this will be part of the delivery of discovery. Committees would need to apply for any permits for changes or site improvements. FYIs Member Baran referenced a tool called Mass Mapper Interactive map available on the mass.gov website. An easy-to-use tool that adds GIS layers. Starting on March 1, 2023, meetings will be in person. Chair Wilcock will start to prepare information for the Town report, a draft will be shared at an upcoming meeting. Approval of Minutes from December 7, 2022 Member Ferris moved to approve the minutes for December 7, 2022. Member Bingham second. A roll call vote was taken. Member Bingham-yes, Member Hoffmann-yes, Member Taylor- yes, Member Ruchinskas - yes, Member Baran-yes, Member Williams-yes, Member Crocker-yes, Member Ferris-yes, Member Gregoire - yes, Chair Wilcock-yes. The vote was 10-Yes, 0-No. Matters Not Reasonably Anticipated by the Chair None Next Meetings February 1, 2023 at 4:00pm Adjournment Member Baran moved to adjourn at 5:59pm. Member Ferris second. A roll call vote was taken. Member Bingham-yes, Member Hoffmann-yes, Member Ruchinskas - yes, Member Baran-yes, Member Williams-yes, Member Crocker-yes, Member Ferris-yes, Member Gregoire -yes, Chair Wilcock-yes. The vote was 9-Yes, 0- No. Respectfully submitted by Erika Mawn, Executive Assistant to Town Administration Approved on: Accompanying Documents in the Public Packet: Agenda, Reed Hilderbrand documents, draft of video script, draft of wayside signs, kayak/canoe trip information, draft minutes