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Home My Public Portal AboutBay Parcel Planning -- 2023-01-24 Minutes VvpvAAAAAIAANUBIIIIIIIH)//d1/It \° wsr '%,, Town of Brewster o 2198 Main Street s , — A v c Brewster, MA 02631 - 1898 Irr ; I,I Y' i rill F . go ` Phone : (508 ) 896- 3701 F ` Y =;iv.4tc� Fax : ( 508 ) 896-8089 MINUTES OF THE BAY PROPERTY PLANNING COMMITTEE MEETING DATE : January 24 , 2023 TIME : 4 : 00 PM PLACE : Hybrid Participation — Zoom/2198 Main Street, Brewster, MA PARTICIPANTS : Towq.4, Manager Peter Lombardi , Chair Amanda Bebrin, Selectperson Mary Chaffee, Selectperson Ned Chatelain , Karl Fryzel , Katie Jacobus, Caroline McCarley, Clare O' Connor- Rice, Patricia Hughes , Peter Johnson , Thomas Wingard , John Phillips, Liaisons/ Representatives : Bill Meehan , Jan Crocker, Sharon Tennstedt, Gary Christen , Maggie �Spade Aguilar, Dave Bennett@ Town Staff: Donna Kalinick, Assistant Town Manager, Griffin Ryder, Director of Public Works, Mike Gradone , Recreation Director Call to Order, Declaration of a Quorum, Meeting Participation Statement and Recording Statement : Amanda Bebrin called the meeting to order at 4 : 07pm and read the meeting participation and recording statements . Ms . Bebrin announced all members of the committee who were present, a quorum was declared . There were ; no public announcements or comments . Public Announcements and Comments None Fallow- up on Pool Public Input Session & Resident Feedback and Potential Vote on Summer 2023 Pool Program Ms . Bebrin thanked Town staff for putting together the forum , and Brewster residents for attending and offering feedback . Ms . Bebrin proposed a pool season of July 1st — August 15th , providing the pool can be adequately staffed with lifeguards . Town Manager Peter Lombardi said that making decisions around season hours would be essential for the purposes of putting together the RFP . Selectperson Mary Chaffee said that, if possible , opening the pool one week before July 111 in order to get staff comfortable on the operational side , and ending the season on Labor Day, staff permitting, would be ideal . Clare O' Co'nnor- Rice asked if the j week preceding July 11t could be a test week . Mr . Lombardi responded that it would be hard to put limitations on access once the pool was open . Karl Fryzel asked Mr . Lombardi for his thoughts on opening on July 11t . Mr . Lombardi � responded that Monday, June 261h might be a good day to have a "soft opening " , allowing staff to workout operational kinks ahead of the peak holiday weekend . Caroline McCarley asked when First Light Beach will open . Mr. Lombardi responded that no decision has been made yet, but the opening of the beach should not be a limiting factor on opening the pool . Mr . Gradone agreed that June 261h would be a better date , logistically speaking, to open the pool . Selectperson Chaffee asked Mr . Gradone when he envisioned the swim lesson program would end . Mr. Gradone responded that it would likely end on August 111h . Katie Jacobus asked what the closing date would be in the event of being unable to staff the I pool through Labor Day — Mr . Fryzel followed up by asking how staffing availability would be factored into the RFP . Donna Kalinick responded that proposals would be rated according to specific criteria , and the j results would be aggregated — the ability to staff through Labor Day could be included as one of these j criteria . However, there is the potential that no proposers will meet this criteria . Thomas Wingard eL BPPC 1 . 24 . 2023 www , brewster- ma . gov Page 1 of 4 Doc ID : 10d47ca3a21199bb723b81a93d978331b4e6f527 I j i ailuloi� i�� Icy r 5yf�6L° ENtWt � own of Brewster ir /�� yop ''` °p 2198 Main Street p a Brewster, MA 02631 = 1898 ' , ° Phone : (508 ) 896=3701 Fax : ( 508 ) 896-8089 I11111111U�00,,\\\\ 5 i commented that, all the camps are shut down in the last two weeks of August , and the pool is the one place in town that a recreational space for families could be offered . Peter Johnson said that July 1St — August 151h should be listed as the key dates in the RFP, and anything beyond that would be beneficial and could be considered — this is the first year of the pool being open , and the committee should take the time to make sure this is done correctly . Katie Jacobus said that opening from June 26th — August 20th would be a very good season for the first year. Mr. Lombardi noted that he worried about listing August 20th as an end date, due to the school opening dates . Griffin Ryder asked if it would be possible to separate the stprt dates and end dates in the criteria for the proposal . Ms . Kalinick responded that she did not think this would be fair to the proposers . Mr. Johnson moved to set the desired standard for pool operating dates from June 26th -August 151h . Mr. Fryzel second . A roll call vote was taken . Selectperson Chaffee — yes, Selectperson Chatelain — yes , Pat Hughes — yes , Karl Fryzel — yes, Caroline McCarley — yes, Katie Jacobus — yes, Thor Sas Wingard — yes , Clare O' Connor- Rice — yes, Amanda Bebrin — yes, Peter Johnson — yes , John Phillips — yes . Ms . Bebrin announced that the next item for discussion was the operating hours . At the previous week' s presentation, the committee had proposed 8 : OOam and 6 : 00pm in order to be consistent with the operating hours for First Light Beach . Mr . Fryzel agreed with this approach , saying it made sense to keep things as simple as possible for the first year . Pat Hughes said that some residents have expressed an interest in swimming earlier in the day . Selectperson Chaffee said she expected significant demand for early lap lane swimming, and wondered if this could be factored into the RFP — a 6 : 30am or 7 : OOam , opening time in the RFP could be listed as " highly advantageous " . Mr. Lombardi said that a staff operational meeting was occurring the week of January 30th to discuss this, but members should keep in mind that opening hours would also affect the hours of other staff on the premises such as gatekeepers . Depending on the outcome of this meeting, the RFP could potentially be structured to list an earlier opening timeias being " highly advantageous" . Clare O' Connor- Rice stated that older, retired lifeguards could potentially work at the pool if staffing issues were a complicating factor in setting earlier opening hours . Mr . Johnsop moved to set the desired standard for pool operating hours from 8 : 00am -6 : 00pm , with the potential to, open earlier pending in - house staff review . Mr. Fryzel second . Selectperson Chaffee — yes , Selectperson Chatelain — yes , Pat Hughes — yes, Karl Fryzel — yes, Caroline McCarley — yes, Katie Jacobus — yes, Thomas Wingard — yes, Clare O ' Connor- Rice — yes, Amanda Bebrin — yes , Peter Johnson — yes, John Phillips — yes . Mr . Lombardi reported that feedback from the forum regarding the proposed fee structure had been largely positive . Some feedback proposed the introduction of something in - between an individual membership and family membership . Mr . Lombardi proposed the following membership fees : senior membership : $ 75 , individual membership : $ 100, family membership : $ 200, senior & plus one : $ 125 , resident & plus one : $ 150 . Ms . O ' Connor- Rice asked if the plus one would be named — Mr . Lombardi confirmed that it would be . For the senior memberships, the primary applicant would have to be a senior . Mr . Fryzel asked if there was some way that a subsidy could be introduced for people who cannot afford the fees . Mr. Lombardi responded that the COVID - 19 relief fund had a defined process for this already in place , and there was currently $ 25 , 000 left in this fund — this could be converted into a more general " needy fund " . This idea will be brought to the Select Board on February 131h, and offered to families who were interested in pool membership but have trouble with the fees, as well as for general recreational programs . Mr. Fryzel asked if the Town has BPPC 1 . 24. 2023 www , brewster- ma . gov Page 2 of 4 Doc ID : 10d47ca3a21199bb723b81a93d978331b4e6f527 izAUt to Town of Brewster o '' °` 2198 Main Street ABrewster, MA 02631 - 1898 N Phone : (508 ) 896-3701 Fax : (508 ) 896- 8089 ��iirurimimitttat�NOO�`4�\ discussed the notion of guest passes . Mr. Lombardi responded that, after residents have purchased their pass, there could be a date when residents could come in - person on site and purchase 2 cards with 5 guest passes on each of them . A price for this has not been set yet . Mr . Lombardi added that up to 6 days over the summer could also be set aside for residents who didn ' t want to purchase a pass but wanted to try out the pool . Selectperson Chatelain asked Mr . Lombardi for clarification on how the resident test swims would work — if they would be on 'specific days or if they would occur at the person ' s leisure . Mr. Lombardi responded that there were logistical challenges with this occurring at a person ' s leisure , and that it would have to occur on designated days . Maggie Aguilar- Spade recommended that the name of the fund for in - need residents be called a "scholarship fund " , and the process for proving eligibility to benefit from this fund should be as straightforward as possible . Ms . O' Connor- Rice suggested that the "good neighbor fund " is the most appropriate name for , the fund . Mr . Fryzel asked if the aforementioned guess passes could be purchased online at the same time as the resident passes , to make things easier for residents . Ms . Kalinick said this suggestion could be taken under consideration , but that adding this step would complicate the online permitting system . MF. Lombardi added that most towns on Cape Cod have a permitting office , whereas Brewster handles these requests through the Town Manager office . Separating these passes out from the usual process would likely make things easier for staff at Town Hall , Mr . Lombardi clarified that the Town would define senior membership as 70 + . Sharon Tennstedt noted that traditionally, a senior was defined as 60 + . Selectperson Chatelain responded to Ms . Tennstedt that budgetary issues meant that defining senior in as 70+ for the purposes of pool operations was more appropriate . Mr . Johnson moved to approve the recommended 5 level 's of membership , the option for a Brewster resident to purchase 2 punch cards with 5 guest passes on them'; the proposed price structure, a minimum of 4 test swim dates , and setting the eligibility for senior membership at 70+ . Mr. Fryzel second . Selectperson Chaffee — yes, Selectperson Chatelain — yes , Pat Hughes — yes , Karl Fryzel — yes, Caroline McCarley — yes, Katie Jacobus — yes, Thomas Wingard — yes , Clare Q' Connor- Rice — yes, Amanda Bebrin — yes, Peter Johnson — yes, John Phillips — yes . Mr . Gradone outlined' a rough sketch of planned programming for the summer . Firstly, swimming lessons could be moved to the pool from Long Pond , and lap swimming early in the mornings could occur . The Brewster Recreation Department could host children from the summer program a few days a week in one hour blocks . David Rost of the Nauset Youth Alliance has indicated that he would also like to see the same programming offered'for NYA members . A water aerobics class could also occur a couple of days a week . Ms . O' Connor- Rice asked if swim lessons would take up the entire pool . Mr . Gradone replied that this would likely not be the case ,'' as the majority of the lessons would take place in the shallow end . Selectperson I Chaffee stated her support for aqua aerobics programming, as well as lap swimming war perhaps even certain lanes could be kept open at certain times of the day for lap swimming . Mr. Wingard asked Mr . Gradone if most of the program activities would be in the morning, leaving the pool free in the afternoon . Mr . Gradone j responded that parental work schedules meant that swim lessons would be better taking place in the ' afternoon . Mr . Lombardi asked if the provider would be providing programming, or simply lifeguard services . Mr. Gradone responded that, in the case of aqua aerobics, the Recreation Department could find someone to teach this . Ms . McCarley noted her concerns with having designated lap lanes during free swim . Mr. Fryzel moved to recommend programming to include swim lessons , dedicated lap swim , open swim , and programming for groups such as NYA, Brewster Recreation, and water aerobics . Ms . Jacobus second . BPPC 1 . 24 . 2023 www . brewster- ma . gov Page 3 of 4 Doc ID : 10d47ca3a2ll99bb723b8la93d97833lb4e6f527 r i A �wvAApOAAA�\111{IIIIIIIRUI/!/ll! f8(F "' e Town Of Brewster 0 4 gi0e + F 2198 Main Street { p a = Brewster, MA 02631 - 1898 i Phone : (508 ) 896 -3701 o �+ °d�= Fax : ( 508 ) 896- 8089 all 1 1 1 1{I'1\l\\1\\\\\\\\\\\\\\\ Selectperson Chaffee — yes , Selectperson Chatelain — yes, Pat Hughes — yes, Karl Fryzel — yes, Caroline McCarley — yes, Katie Jacobus — yes, Thomas Wingard — yes, Clare O' Connor- Rice — yes, Amanda Bebrin — yes, Peter Johnson — yes, John Phillips — yes . r Mr . Fryzel asked about the current parking plans , specifically why the basketball courts were no longer part of the planned temporary parking . Mr . Ryder explained that Reed Hilderbrand had informed him that because the basketball courts were not directly next to the tennis courts, this plan would have involved developing a sizable area in -between the two courts . Ms . O' Connor- Rice asked if the bus system would drop off for the pool . Mr. Lombardi responded that providing transportation options for children was a good idea , and that the CCRTA will generally drop off at any location along their route . Vote on Meeting Minutes : January 3 and January 17 , 2023 Ms . McCarley moved to approve the meeting minutes from January 3 and January 17 . Ms . Jacobus second . Selectperson Chaffee — yes, Selectperson Chatelain — yes, Pat Hughes — yes, Karl Fryzel yes , Caroline McCarley — yes, Katie Jacobus — yes, Thomas Wingard — yes , Clare O' Connor- Rice — yes, Amanda Bebrin — yes, Peter Johnson — yes, John Phillips — yes . Discuss Future Meeting Agenda Items Mr . Lombardi confirmed that Reed Hilderbrand will be attending the February 7 meeting, as well as attending the Pond Committee first meeting in February . They will be getting feedback from the committees around programmatic uses for the parcels, to help them prepare for their first public forum . Mr . Lombardi explained that this will likely take up at least an hour of the meeting . Next Meetings February 7 and February 21, 2023 Matters Not Reasonably Anticipated by the Chair: None Adiournment Karl Fryzel moved to adjourn at 5 . 4opm . Ms . Jacobus second . A roll call vote was taken . Selectperson Chaffee — yes , Selectperson Chatelain — yes, Pat Hughes — yes, Karl Fryzel — yes, Caroline McCarley — yes , Katie Jacobus — yes, Thomas Wingard — yes, Clare O' Connor- Rice — yes, Amanda Bebrin — yes, Peter Johnson — yes, John Phillips — yes . Respectfully submitted by Conor Kenny, Project Manager 02 / 08 / 2023 I { Approved : Signed : Accompanying Documents in Packet: Agenda, Pool Forum PowerPoint, Email Feedback from Residents, Current Permit Fee Structure, Minutes from 1 . 3 . 2023 & 1 . 17 . 2023 BPPC 1 . 24 . 2023 www . brewster- ma . gov Page 4 of 4 Doc ID : 10d47ca3a211`99bb723b81a93d978331b4e6f527