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HomeMy Public PortalAboutCPC Packet 022223Town of Brewster Community Preservation Committee 2198 Main St., Brewster, MA 02631 cpcmeeting@brewster-ma.gov (508) 896-3701 MEETING AGENDA Brewster Town Hall 2198 Main Street February 22, 2023 at 4:00 PM Pursuant to Chapter 107 of the Acts of 2022, this meeting will be conducted in person and via remote means, in accordance with applicable law. This means that members of the public body may access this meeting in person, or via virtual means. In person attendance will be at the meeting location listed above, and it is possible that any or all members of the public body may attend remotely. No in-person attendance of members of the public will be permitted, and public participation in any public hearing conducted during this meeting shall be by remote means only. The meeting may be viewed by: Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-ma.gov), or Video recording (tv.brewster-ma.gov). Members of the public who wish to access the meeting may do so in the following manner: 1.Phone: Call (929) 436-2866 or (301) 715-8592.Webinar ID: 837 7728 4808 Passcode: 326439 To request to speak: Press *9 and wait to be recognized. 2.Zoom Webinar: https://us02web.zoom.us/j/83777284808?pwd=NjB3WldRTGRxb0l0WXhIS1J0Y1NOQT09 Passcode: 326439 To request to speak: Tap Zoom “Raise Hand” button or type “Chat” comment with your name and address, then wait to be recognized. When required by law or allowed by the Chair, persons wishing to provide public comment or otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted above. Community Preservation Committee Faythe Ellis Chair Sarah Robinson Vice Chair Sharon Marotti Treasurer Elizabeth Taylor Clerk Roland Bassett Jr. Christine Boucher Bruce Evans Peggy Jablonski Paul Ruchinskas CPC Assistant Beth Devine 1.Call to order 2.Meeting participation statement 3.Declaration of a quorum 4.Public Announcements and Comment – Members of the public can address the Community Preservation Committee on matters not on the meeting’s agenda for a maximum of 3-5 minutes at the Chair’s discretion. Under the Open Meeting Law, the CPC is unable to reply, but may add items presented to a future agenda 5.Discussion and possible vote on funding recommendation (amount, source, stipulations, liaison) for application from Brewster Council on Aging for $9,670 toward accessible outdoor furniture for Freeman’s fields 6.Review of last meeting’s funding recommendation motions and possible amendments for clarity 7.Appointment of liaison to Juniper Hill Wellfleet project 8.Discussion and possible vote on draft warrant article for Spring Town Meeting 9.Financial Update including housing focused discussion 10.Discussion and possible vote on draft award letters 11.Approval of minutes from 1/25/23 12.Project updates 13.Items not reasonably anticipated by the Chair 14.Announcements 15.Next meeting: Marh 8, 2023 16.Motion to Adjourn Date Posted: Date Revised: 2/17/23 03/01/23 Page 1 of 6 COMMUNITY PRESERVATION ACT FUNDING (Annual Town Meeting) ARTICLE NO.X : To see if the Town will vote to act on the report of the Community Preservation Committee on the Fiscal Year 2024 Community Preservation Budget and to appropriate or reserve for later appropriation monies from the Community Preservation Fund annual revenues or available funds for the administrative and operating expenses of the Community Preservation Committee, the undertaking of Community Preservation Projects and all other necessary and proper expenses for the year, with each item considered a separate appropriation to be spent by the Community Preservation Committee, all as set forth below: Estimated revenues FY24 a. Estimated FY24 tax surcharge $1,223,691 b. Estimated FY24 state contribution (25%) $ 358,153 c. FY24 Estimated Total: $1,581,844 FY24 Appropriations and Allocations d. Historic Preservation Reserve appropriation (10%) $158,184 e. Community Housing Reserve appropriation (10%) $158,184 f. Open Space/Recreation Reserve appropriation (10%) $158,184 g. Budgeted Reserve (65%) $1,028,199 h. Administrative Expense (Budgeted Reserve) ( 5%) $ 79,092 i. Total $1,581,844 Purpose Item Funding Source(s) Amount 1 Historic Preservation a.Designated Reserves for Historic Preservation Transfer to reserve from estimated annual revenues in accordance with G.L. c.44B, §6 Fiscal Year 2024 CPA estimated annual revenues $158,184 Sub-total $158,184 2 Community Housing a.Town of Brewster Town Administration- Housing Coordinator Payroll and operating costs for Part Time Housing Coordinator position to assist public with affordable housing program Undesignated Reserve for Affordable Housing, Recreation and Historic Preservation $70,850 b.Friends or Relatives with Autism & Related Disabilities (FORWARD) - 8 units of affordable rental housing in Dennis for Undesignated Reserve for Affordable Housing, Recreation and $125,000 03/01/23 Page 2 of 6 FORWARD at the Rock Phase II developmentally disabled adults Historic Preservation c.Housing Assistance Corporation (HAC) – 107 Main Street, Orleans Affordable Rental Housing 14 units of affordable rental housing in Orleans Undesignated Reserve for Affordable Housing, Recreation and Historic Preservation $55,000 d.Preservation of Affordable Housing Inc. (POAH) and Community Development Partnership (CDP) – Juniper Hill in Wellfleet 46 units of affordable rental housing in Wellfleet Undesignated Reserve for Affordable Housing, Recreation and Historic Preservation $55,000 e.Designated reserves for Housing Transfer to reserve from estimated annual revenues in accordance with G.L. c.44B, §6 Fiscal Year 2024 CPA estimated annual revenues $158,184 Sub-total $464,034 3 Open Space a. Community Preservation Bonded Debt Service Payment of debt principal and interest for the BBJ Property, and Bates Property bonds $158,184 from Fiscal Year 2024 CPA estimated annual revenues and $31,449 from Designated Reserves for Open Space $189,633 Sub-total $189,633 4 Budgeted Reserve a.Administration Expense Administration and operating expenses for Community Preservation Committee Fiscal Year 2024 CPA estimated annual revenues $79,092 b. Brewster Council on Aging – Accessible outdoor furniture for Freeman’s Fields Purchase and installation of accessible benches and picnic tables Undesignated Reserve for Affordable Housing, Recreation and Historic Preservation $9,670 (To be voted at 2/22/23 meeting) c. Designated for Budgeted Reserve Transfer to reserve from estimated annual Fiscal Year 2024 CPA estimated annual revenues $1,028,199 03/01/23 Page 3 of 6 revenues in accordance with G.L. c.44B, §6 Sub-total $1,116,961 Grand Total $1,928,812 For Fiscal Year 2024 Community Preservation purposes, each item is considered a separate appropriation to be spent by the Community Preservation Committee; provided however, that the above expenditures may be conditional on the grant or acceptance of appropriate historic preservation restrictions for historic resources, open space restrictions for open space reserves, and housing restrictions for community housing, running in favor of an entity authorized by the Commonwealth to hold such restrictions for such expenditures, meeting the requirements of G.L. c.184 and G.L. c.44B, Section 12, and to authorize the Board of Selectmen to convey or accept such restrictions; And further, any revenues received in excess of the estimated receipts are transferred to their respective reserve fund balance(s) for future appropriation using the allocation formula of 10% Open Space/Recreation, 10% Housing, 10% Historical and 70% for Budgeted Reserve for CPA. Or to take any other action relative thereto. (Community Preservation Committee) (Majority Vote Required) COMMENT In May of 2005, Brewster voters approved a ballot question which allowed for the adoption of the modified Community Preservation Act (CPA). The act appropriates a 3% surcharge on the town’s real estate tax revenues, which are reserved in a special fund in order to finance projects and programs for the purposes of preservation of open space, recreation, community housing, and historic preservation. Brewster is also eligible to receive up to 100% in matching funds from the State, although we anticipate a reduced reimbursement rate from the State for Fiscal Year 2024, which is projected at 25%. In Fall 2022 Brewster adopted, through a local bylaw, a distribution schedule for the annual CPA funds beginning in FY24 as follows: 10% of the funds for open space and recreation, 10% for community housing, 10% for historic preservation, and the 70% undesignated reserve balance is available for any CPA eligible project. The 2022 bylaw also established a non-binding 2023-2027 Target Allocation Policy as follows: 30% for Open Space, 30% for community housing, 10% historic preservation, 10% recreation, and 20% for any CPA eligible project. 2.Community Housing: a. Town of Brewster- Housing Coordinator – This item will fund the part-time Housing Coordinator position. The Community Preservation Committee has supported the Housing Coordinator position since 2017. The hiring of a housing coordinator was identified as a key 03/01/23 Page 4 of 6 strategy in the Brewster Housing Production Plan. The Housing Coordinator holds hours for the public weekly, supports multiple town committees, including the Housing Trust and Housing Partnership, works with regional housing agencies and organizations in town to promote housing choice. The Housing Coordinator is an integral part of the Town housing efforts, outlined in both the Town Vision Plan and the Select Board strategic plan. The Housing Coordinator helps to acquire, create, preserve and support community housing. The FY24 request is to fund the position at 30 hours per week with the CPC providing funding for the salary and the Town providing funding for all benefits of the position. Our housing program continues to be a partnership of many town entities. Total Project Cost: $ 105,000 CPC Request: $ 70,580 CPC Vote: 9-0-0 b. Friends or Relatives with Autism & Related Disabilities (FORWARD) - FORWARD at the Rock Phase II - The project is new construction of eight affordable and supportive one-bedroom apartments at 131 Hokum Rock Road in Dennis to be completed in 2024. The housing is for Cape Codders with autism and related disabilities who can live independently. These individuals still need supportive services, health and safety supervision and access to 24 hour emergency response, but do not require a congregate setting with round the clock staffing. All apartments will be built at ground level, and all will be barrier free, fully accessible, and designed to accommodate the sensory needs of residents with developmental disabilities. Supportive services will be provided by the Massachusetts Department of Developmental Disabilities (DDS) which will select and place all residents. Affordability is restricted to incomes less than 30% of Area Median Income and all rents will be subsidized through project-based vouchers. FORWARD has been awarded CPA funding from Dennis ($685,000). Besides this Brewster request, FORWARD has applied for CPA funds from Yarmouth and Barnstable to be decided at Spring Town Meeting. FORWARD also plans to submit CPA grant applications to Orleans, Sandwich and Bourne. FORWARD is seeking $120,000 of Brewster CPA funds for hard construction expenses. The amount requested includes a $5,000 set-aside for CPC legal expenses related to the award. Total Project Cost: $4,325,000 CPC Request: $125,000 CPC Vote: 7-2-0 c.Housing Assistance Corporation (HAC) – 107 Main Street, Orleans Affordable Rental Housing – The project at 107 Main Street in Orleans will be a high-quality affordable rental community with 14 rental units in a single structure with three sections in the style of a historic Cape Cod home to be completed in 2023. All 14 units will be affordable to households earning up to 80% of area median income, in accordance with applicable state regulations and guidelines. The proposed project will be an asset to the surrounding neighborhood. It is well designed both architecturally and environmentally and fits well within the context of the area in which it will be located; the location is an excellent smart growth site close to downtown Orleans and various amenities. HAC did not originally intend to request CPA funds from surrounding towns, but construction cost escalation over the past year created a funding gap on the project. Besides this Brewster request, HAC has 03/01/23 Page 5 of 6 applied for CPA funds from Eastham ($100,000), Chatham ($100,000) and plans to apply to Harwich. Wellfleet declined the funding request. HAC is seeking $50,000 of Brewster CPA funds for hard construction expenses. The CPC amount requested includes an additional $5,000 to be set aside to pay for Brewster CPC legal expenses related to the award. Total Project Cost: $6,764,786 CPC Request: $55,000 CPC Vote: 6-1-1 d. Preservation of Affordable Housing Inc. (POAH) and Community Development Partnership (CDP) – Juniper Hill in Wellfleet - Juniper Hill is the proposed development of 46 affordable housing units located at 95 Lawrence Road in Wellfleet to be completed in 2025. Juniper Hill will be the first such housing development in decades in Wellfleet that can serve populations and stabilize the regional economy. The Town of Wellfleet recognized this need as it released a 9 acre town owned lot for development in 2021 and designated POAH and CDP as joint developers in December 2021. The property will be divided into 2 parts: an Upper Village of 22 two bedroom and three bedroom town homes oriented for family housing , and a Lower Village with a multifamily elevator building consisting of 24 one and two bedroom flats. 35 of the 46 apartments will be targeted for families earning at or below 80% area median income (AMI), with the remaining workforce apartments intended as “workforce” housing for households earning up to 120% AMI. Wellfleet is contributing $1.5 Million in CPA funding to this project. Besides this Brewster request, POAH/CDP have requested CPA funds from Orleans ($100,000) and Provincetown ($100,000) The CPC is recommending approval of $50,000 in Brewster CPA funds to POAH/CDP for hard construction costs excluding apartments intended for families earning more than 110% AMI. Total Project Cost: $32,128,643 CPC Request: $55,000 CPC Vote: 8-0-0 3. Open Space: a. Community Preservation Bonded Debt Service- This item pays for the $196,658 in FY 2024 principal and interest on 3 CPA (BBJ 1 and 2 and Bates) open space acquisitions that were financed via long term bonding. 4. Reserves for Community Preservation: a. Administrative Expense- This item will fund the costs associated with general administrative and operating expenses, including but not limited to legal and other professional consulting services, related to carrying out the operations of the Community Preservation Committee. The Community Preservation Act allows up to 5 % of expected annual revenues for this purpose. b. Brewster Council on Aging – Accessible outdoor furniture for Freeman’s Fields – This item will fund the cost of 8 weather resistant accessible benches and 2 picnic tables at Freeman’s Way fields to provide opportunities for exercise, socialization and intergenerational activities for residents. The installation will increase accessibility and enhance the improvements for this complex planned by the DPW and Recreation Department. 03/01/23 Page 6 of 6 Total project cost: $9,670 Funding requested: $9,670 CPC vote: Community Preservation Committee: FY24 Forecast as of 2/13/2023 3,435,339$ 1,223,691$ 358,153$ 1,581,844$ Pre FY24 10%10%10% Open Space/Recreation Housing Historical $ 1,933,167 $ 130,859 $ 287,924 $ - $ 1,083,388 3,435,338.61$ $ 158,184 $ 158,184 $ 158,184 $ 1,107,291 1,581,844.03$ $ 2,091,351 $ 289,043 $ 446,109 $ 1,107,291 $ 1,083,388 Open Space Housing Historical "30%" $ (49,050) $ (94,400) $ (46,183) 79,092$ Requests for Spring 2023 TM (Pending /Approved ) Housing Coordinator (70,580)(70,580)$ (55,000)$ (55,000)$ (125,000)$ Total YTD Obligations - fy24 $ (189,633) $ - $ - $ 79,092 $ (305,580) $ 1,901,718 $ 289,043 $ 446,109 $ 1,186,383 $ 777,808 4,601,061.84$ Total net available from all accounts [4] Open Space carryover is reserved for Open Space only per the original formula. [1] Balance forwarded estimated from prior year includes all unallocated funds, including unspent amounts from projects and budgeted administrative and professional (2) State Match revenue is projected at 30% [3] Administrative expenses are limited by law to 5% of the total CPC budget and include primarily payroll costs, legal and other professional expenses, the annual $4,350 state Coalition dues. Budgeted Reserved for CPA Undesignated Fund Balance (5) FY-23 Carryover balances from FY23 including Actual Unreserved Open Space Fund Balance with Original Match(4) FY-24 Estimated revenue FY-23 Estimated total balance forwarded [1]: FY-24 Estimated local tax revenue: FY-24 Estimated State contribution [2]: Total FY-24 Estimated funds available: [5] Reserved for Rec, Housing and Historic Juniper Hill Wellfleet ($100,000) FORWARD Phase 2 ($120,000) Accessible Outdoor Furniture ($9670) FY-24 Estimated Funds available fy24 Estimated Unreserved Fund Balance as of 07/01/2023 with Adjustments FY-24 obligations as of 07/01/2023 BBJ Property Bond #1 BBJ Property Bond #2 Bates Property Bond Administration Expense [3] 107 Main Street Orleans ($50,000) BONDS BONDS Housing Trust 5 Year-Plan FY23-27 11.16.22 FY23 FY24 FY25 FY26 FY27 Carryforward Balance 1,195,879 1,190,879 893,879 714,569 1,053,821 Anticipated Revenues 1,891,900 2,870,580 2,344,461 2,519,557 2,425,927 Appropriations 1,896,900 3,167,580 2,523,771 2,180,304 2,567,196 End Balance 1,190,879 893,879 714,569 1,053,821 912,553 FY23 FY24 FY25 FY26 FY27 Projects:Funding Source Housing Coordinator CPA- Salary Only 66,900 70,580 74,461 78,557 82,877 Benefits paid by the Town-approx. 35K/ year Housing Program Asst.BAHT Salary Only -42,000 44,310 46,747 49,318 19 Hours- new non-benefitted position Rental Assistance CPA 150,000 150,000 150,000 Preservaton of SHI Homes CPA 300,000 200,000 Buy Down Program CPA 300,000 300,000 Housing Production Plan CPA 30,000 212 Yankee Drive BAHT 75,000 Town Development of Other Properties BAHT 500,000 500,000 Outside Applications for Funding BAHT 50,000 50,000 50,000 50,000 Millstone Road Community Housing CPA/BAHT 1,000,000 Legal Expenses CPA/BAHT 5,000 5,000 5,000 5,000 5,000 Housing Rehabilitation-Child Care Vouchers CDBG-Regional Grant 1,300,000 1,500,000 1,700,000 1,700,000 1,700,000 Town is lead community for Dennis, Wellfleet and Brewster Total Appropriations:1,896,900 3,167,580 2,523,771 2,180,304 2,567,196 Sources Short Term Rentals Allocation 375,000 400,000 420,000 441,000 463,050 Financial Forecast 5% escalator CPA Housing Coord. Wages 66,900 70,580 74,461 78,557 82,877 CPA Rental Assistance 150,000 150,000 150,000 CPA for SHI Homes -200,000 Proceeds on Re-sale of SHI Homes 150,000 CPA Buy Down 300,000 300,000 CPA Housing Production Plan 30,000 CPA Millstone Rd. Community Housing 250,000 Grants & Donations Community Development Block Grant (CDBG)1,300,000 1,500,000 1,700,000 1,700,000 1,700,000 Total Revenues:1,891,900 2,870,580 2,344,461 2,519,557 2,425,927 CPA Rev 216,900 820,580 224,461 378,557 262,877 CPA Exp 516,900 570,580 224,461 378,557 262,877 390,675.00 5 year average Estimated annual CPA revenue 1,492,304 1,529,612 1,567,852 1,607,048 1,647,225 Target Allocation Policy- Housing 30%447,691 458,884 470,356 482,115 494,167 TAP - Open Space 30%447,691 458,884 470,356 482,115 494,167 TAP - Recreation 10%149,230 152,961 156,785 160,705 164,722 TAP- Historic 10%149,230 152,961 156,785 160,705 164,722 CPA Recommended 20%298,461 305,922 313,570 321,410 329,445 1,492,304 1,529,612 1,567,852 1,607,048 1,647,225 P a g e 1 | 7 2198 Main Street Brewster, Massachusetts 02631-1898 (508) 896-3701 FAX (508) 896-8089 Community Preservation Committee February 17, 2023 Mr. Peter Lombardi Brewster Town Hall 2198 Main Street Brewster, MA 02631 RE: Part-Time Housing Coordinator Dear Mr. Lombardi: I am pleased to inform you that on January 25, 2023, the Brewster Community Preservation Committee (CPC) voted to recommend approval to Brewster Town Meeting of your funding request for $70,580 to continue the Part-Time Housing Coordinator position for FY 2023 (Project) as described in the application dated December 1, 2022. Should Brewster Town Meeting on May 1, 2023, vote to approve this request, the funds will be made available to the Town on July 1, 2023, as described below. PROJECT DESCRIPTION: The Project is to continue the position of the part-time Housing Coordinator. This request is for the CPC to fund the position at 30 hours and the Town to fund the benefits for the position. The position is necessary to provide programmatic and administrative support to the CPC, the Local Housing Partnership, the Housing Trust, and members of the public with the myriad of issues and organizations related to affordable housing and to help the Town work toward the goal of having at least 10% of its year-round housing stock be designated as affordable. The Housing Coordinator position is the keystone to continuing the critical housing work in our community that the Town of Brewster is committed to and that has occurred since the creation of this position. The specifics of the Project and the job description are more fully described in the Community Preservation funding application dated December 1, 2022. That application is attached hereto as Exhibit A. PROJECT ELIGIBILITY: The Project complies with the provisions of the Community Preservation Act (“CPA”), G.L. c. 44B, §5(b)(2), which provides that CPA funds may be expended “for the acquisition, creation, preservation and support of community housing.” P a g e 2 | 7 The CPC determined that CPA funds may properly be used to retain a Housing Coordinator as “support of community housing” as the primary duty of the Housing Coordinator, as described in the job function, is to directly support the Town in acquiring and creating affordable housing and/or assisting in affordable housing programs and/or low-income households. There are many municipalities that retain housing coordinators and/or specialists with the use of CPA funds. TERMS AND CONDITIONS: The funds will be made available to the Town under the following terms and conditions: 1)All work shall be performed in accordance with the scope of work identified in the attached job description for the position. 2)As this will be a Town staff position, payment will be handled via the Town’s normal payroll process. Any funds not utilized for the Project shall be returned to the CPC’s Fund Balance Reserved for Community Housing. 3)The Housing Coordinator and Assistant Town Manager shall provide project status reports/updates to the CPC every three months (i.e., October 1, January 1, April 1, and July 1) until project completion, at which time a final report will be due. 4)The Project must be completed no later than June 30, 2024. 5)The terms and conditions herein shall be binding on the parties unless and until amended, in writing, by mutual agreement. Any significant change in the approved Project shall require CPC approval and amendment of this award letter. The CPC Chair shall determine whether a change is deemed to be significant. 6)The CPC liaison for this project is Bruce Evans – 508-896-9045 and/or nanumetbruce@gmail.com. Do not hesitate to contact him with any questions or concerns. The CPC is pleased to be able to play a role to increase the capacity of the Town to address its affordable housing needs. If the terms of this award letter are acceptable, please agree and accept by signing electronically below within 15 days of receipt. On behalf of the Brewster Community Preservation Committee, thank you and I remain, Very truly yours, ________________________________________ Faythe Ellis, Chair- Brewster CPC P a g e 3 | 7 AGREED AND ACCEPTED BY THE TOWN OF BREWSTER: ________________________________________ Name: Peter Lombardi Title: Town Manager DATE: Cc: Donna Kalinick, Assistant Town Manager Mimi Bernardo, Finance Director Bruce Evans, CPC Liaison P a g e 4 | 7 EXHIBIT A Application dated 12/1/2022 for Part-Time Housing Coordinator on file with Community Preservation Committee P a g e 5 | 7 Position Title: Housing Coordinator Grade Level: Personnel Bylaw 8 Department Planning Date: August 2020 Reports to: Town Planner FLSA Status Exempt Statement of Duties: Employee is to perform responsible professional, technical, and administrative work in providing support services for housing-related programs, projects and activities; all other related work as required. The Housing Coordinator is responsible for housing related services assigned through the Town Planner for the Town of Brewster Affordable Housing Trust, Housing Partnership, the Community Preservation Committee and other boards and committees that have affordable housing initiatives. Supervision Required: Under general supervision of the Town Planner, and in accordance with state and local laws and regulations. In coordination with the Town Planner and Assistant Town Administrator the employee will develop an annual work plan and complete the work in accordance with established departmental policies and standards. The employee is familiar with the work routine and uses initiative in carrying out recurring assignments independently with specific instruction, as needed. The employee may supervise the work of various technical contractors. Confidentiality: The work requires examining, analyzing and evaluating facts and circumstances surrounding individual problems, situations, or transactions, and determining actions to be taken within the limits of standard or accepted practices. Employee may have access to some confidential information that is obtained during performance of essential functions. Discretion regarding sensitive information is critical. Judgment: State and Regional housing guidelines include a large body of policies, practices, and precedents, which may be complex or conflicting, at times. Judgment is used in analyzing specific situations to determine appropriate actions. Employee is expected to weigh efficiency and relative priorities in conjunction with procedural concerns in decision making. Requires understanding, interpreting and applying State and local regulations to ensure that department operations are in compliance. Work Environment: Employee performs work in a typical office setting with frequent interruptions and no occupational risk to the employee. Nature and Purpose of Relationships: Contacts are primarily with co-workers, the public, and State and Regional agencies involving frequent explanation, discussion or interpretation of affordable housing practices, procedures, regulations and guidelines. Other regular contacts are with service recipients and employees of outside organizations such as vendors, banks and/or developers/ contractors. More than ordinary courtesy, tact and diplomacy may be required to resolve complaints. Employee will coordinate with Town Planner and/or Assistant Town Administrator before furnishing news media with information such as meeting agendas, project details or departmental procedures. Accountability: Consequences of errors, missed deadlines or poor judgment could result in excessive cost, delay of service delivery or legal repercussions to the Town. Essential Functions: The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. 1.Provides housing related support services for the Affordable Housing Trust, Housing Partnership, Community Preservation Committee (CPC), and the Planning Board, as appropriate. P a g e 6 | 7 2.Coordinates and assists in setting annual priorities for the implementation of the Affordable Housing Production plan. 3.Researches housing programs, issues and concerns then compiles housing information and creates materials such as FAQ/fact sheets, housing memos, and program support documents. 4.Administers housing assistance programs such as the CPC Homeowner Buy-Down Program and other town supported housing assistance projects. 5.Maintains an inventory of the Town’s Subsidized Housing Inventory and monitors compliance with affordability requirements. Communicates with Dept. of Housing & Community Development (DHCD) about SHI. Assists SHI homeowners as needed. 6.Identifies affordable housing opportunities such as maintaining a list of town owned vacant parcels; identifying possible public private partnerships for housing; and seeking available housing grant opportunities. 7.With respect to any Town-initiated affordable housing projects, assists the Affordable Housing Trust, Planning Department, CPC, and Housing Partnership in developing scope, schedule and terms of requests for proposals (RFPs) and other project documents, coordinates review by other town boards and departments, and public comment. Coordinates plan review with technical experts and consulting engineers, as needed. 8.Attends regular meetings of the Affordable Housing Trust and Partnership. Attend other Boards or Committee meetings as needed. Prepares support materials as needed. 9.Assists the Town Planner in preparing and/or reviewing proposed zoning bylaw amendments and amendments to specific Board’s rules and regulations. 10.Provides outreach to the community about housing programs and opportunities. Efforts include creating and updating a community outreach list, holding information sessions, making website postings, designing flyers and writing emails. Assists in development and execution of housing-related public educational programs/events. 11.Responds to questions and requests for information from the public and other town departments. Provides guidance and technical assistance as necessary. Refers residents to appropriate services. 12.Collaborates with local housing organizations and neighboring towns. Attends regional and professional development meetings as necessary. 13.Keeps current with state and federal housing policy issues. 14.Performs similar or related work as required, directed or as situation dictates. Recommended Minimum Qualifications: Education and Experience: Position requires an Associate’s degree in government, municipal planning, business or related field, 1 - 3 years’ experience municipal management, housing, planning, procurement or related field; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job. Knowledge, Abilities and Skill P a g e 7 | 7 Knowledge: Comprehensive knowledge of the functions of municipal government, local bylaws, rules and regulations. Good understanding of affordable housing issues. General understanding of the interaction between local, state and federal government. General knowledge of Massachusetts General Laws, especially as they apply to housing and zoning. Good working knowledge of office practices and procedures, forms and equipment. Ability: Ability to interact effectively and appropriately with the public and other town personnel; ability to complete multiple tasks in a timely, detailed and accurate manner. Has the ability to work independently and to maintain sensitive, confidential information. Skill: Proficient computer skills including word processing and spread sheet applications, organizational skills, recordkeeping and clerical skills, oral and written communication and presentation skills. Physical and Mental Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions. Physical Skills: Work effort principally involves sitting to perform work tasks, with intermittent periods of stooping, walking, and standing. There may also be some occasional lifting of objects such as ledger books, photocopy and computer paper. Position requires basic motor skills for activities such as: operating a personal computer and/or most other office equipment, typing and/or word processing, filing, moving objects or sorting of papers. Employee is required to routinely read documents and reports for understanding and analytical purposes. This job description does not constitute an employment agreement between the employer and employee. It is used as a guide for personnel actions and is subject to change by the employer as the needs of the employer and requirements of the position change. Community Preservation Committee Minutes of January 25, 2023 Page 1 of 6 vd 2198 Main Street Brewster, Massachusetts 02631-1898 (508) 896-3701 FAX (508) 896-8089 COMMUNITY PRESERVATION COMMITTEE Hybrid Meeting Wednesday, January 25, 2023, at 4:00 p.m. MEETING MINUTES OF JANUARY 25, 2023 Present: Community Preservation Committee (CPC) – Chair Faythe Ellis, Vice-Chair Sarah Robinson, Treasurer Sharon Marotti, Clerk Elizabeth Taylor, Roland Bassett, Christine Boucher, Bruce Evans, Paul Ruchinskas (4:12) Absent: Peggy Jablonski Also Present: Cynthia Bingham, Select Board; Donna Kalinick, Assistant Town Manager Chair Ellis called the meeting to order at 4:02 pm and announced a quorum. Pursuant to Chapter 107 of the Acts of 2022, this meeting will be conducted in person and via remote means, in accordance with applicable law. This means that members of the public body may access this meeting in person, or via virtual means. In person attendance will be at the meeting location listed above, and it is possible that any or all members of the public body may attend remotely. No in-person attendance of members of the public will be permitted, and public participation in any public hearing conducted during this meeting shall be by remote means only. 1.Public Announcements and Comment- none 2.Financial Update Faythe said the standard budget was included in the packet with the FY24 forecast a/o 1/25, and she added in place holders for the Spring Meeting requests the committee will be reviewing over the next few meetings. On page 8 of the packet, she included the Housing Trust’s financial look ahead. It will be helpful as a reference in the discussions going forward. No questions. 3.Presentation and discussion of proposed Target Allocation Policy management and tracking Faythe asked a subcommittee to put this together as part of our 5-year CPA plan. On page 3 of the packet is the draft of the information provided by the subcommittee. She turned it over to Sharon, Sarah, and Elizabeth to present. Sharon went over the spreadsheet and said first thing to notice are the carry- over balances showing current balances, and they will change by year end. We came up with a 5-year projection based on Mimi’s projections for Housing. Taxes increase 2.5% each year and there’s a state match of 22.5% each year. The 3rd line is a total of the tax revenue plus the match. At the end of the year, we end up with a projected balance of $5,490,000 in budgeted reserve. She allocated that out to the formula which was approved of 30% Open Space, 30% Housing, 10% Historic, 10% Recreation and the remainder in Budgeted Reserve. Then she added the budgeted reserve allocation plus the percentage and what would be available with the carry over balances. Sharon then wondered if this is the way the Approved: VOTE: Community Preservation Committee Minutes of January 25, 2023 Page 2 of 6 committee wants to go? What do we want to do with Budgeted Reserve? Will we spend the old Budgeted Reserve down first? Based on Mimi’s figures, this is the way everything is being allocated out. Once the FY23 numbers change, all of this will change with it. Sarah is a fan of spending down the money currently in budgeted reserve. Bruce said the Open Space number looks huge, and with the small number of parcels available, he can’t imagine reaching this number. Sharon said the price of land has gone up significantly. Faythe asked about clarifying the handling of future 5-year bonding for Open Space. Sharon answered that we were taking it off the top for the balances carried forward, and then netted out the carry over balance. Faythe said under the statutory formula, the 10% for Open Space is also for Recreation. So, that 10% bucket is for Open Space and Recreation projects. That would mean we could look at an alternate way of doing that such as how the Housing Trust approaches their budget. The annual revenue and the target allocations applied to them. There are two different ways of approaching the target allocation versus the annual revenue – 30, 30,10, 10, 20. In her opinion, she likes how the Housing Trust does it because it feels simpler. Faythe said another conversation for all of us is how we want to deal with the carry over balances – Open Space which is reserved for Open Space from the prior formula, and then the $1.83M which is the designated fund balance which can be used for the 3 other categories. Having FY23 actual and then move to each estimate. Then as each year gets filled in, we put in the actuals through FY27. Elizabeth said Open Space includes Recreation but only passive. Faythe said under the statutory formula, Open Space and Recreation are 10%. Faythe said she would get clarification on this, so we are all on the same page. For the distribution of the $1.83M - record it separately until it is gone. Paul said he agrees with Sharon that we should use that up as quickly as we can. What we are tracking is what we are spending in new funds. We’ll have to track it ourselves, that any new requests come out of that $1.83M until we spend it down. Faythe said she thinks it makes sense for these plans to be as aligned as they can be using the actuals from FY23 to make it consistent and be able to track it. Donna Kalinick asked if the FY23 carry forward amounts include the current applications. Sharon answered the new applications are not accounted for; this is just revenue from FY23. Donna Kalinick followed up by asking what happens with the balances – you have to account for the debt; and in reality, the majority of your apps are housing applications. You might need that money to go into one of the other buckets. So, like the Housing Trust, you have the forecast and then there is the reality. She is sure Mimi Bernardo will have some thoughts about all of this. Sharon said there is the Budgeted Reserve which can be used in any bucket. Donna Kalinick said hopefully in a year’s time, the money will be spent, and you start fresh for the next year. This is complicated. You might need more than one spreadsheet. Faythe said she would get a meeting on the books with Mimi and the subcommittee and keep it moving forward. It will keep evolving. 4.Discussion of Spring Town Meeting warrant article timeline and project review schedule Faythe said the general overview is the articles are due on Feb 15th; the Housing Partnership has done their first pass review; Rollie is doing the Rec request tomorrow at their meeting. Tonight, we vote on the Housing Coordinator Project. Next week all 3 regional projects are coming in front of us. Paul will Community Preservation Committee Minutes of January 25, 2023 Page 3 of 6 recuse for two of those. Her goal is the Warrant Article draft will be ready after the 2/22 meeting. The Rec project will be on the 2/22 meeting to present to us. We will be fine getting the article in. Donna Kalinick said the ATM is May 1 at 6PM with check in at 5PM. She went on to say that with the calling of a Special Town Meeting, we will have to work out a schedule to get in front of the Finance Committee and the Select Board. Faythe said she expected that to be the case. Faythe said at the next meeting we will be reviewing regional housing funding requests that total $270,000. No further discussion. 5.Discussion and possible vote to pay $4350 in CPA Coalition dues from Administrative funds Faythe included the invoice from the CPA Coalition. Motion to approve payment of $4350 from Administrative Funds for our CPA Coalition dues. MOVED by Roland Bassett. Seconded by Sharon Marotti. Roll Call Vote: Elizabeth Taylor – yes, Bruce Evans – yes, Sharon Marotti – yes, Sarah Robinson – yes, Christine Boucher – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Chair Ellis - yes. VOTE 8-yes 0-no 6.Recap of next steps from BAHT/CPC joint meeting Faythe said Tim sent her the CPC funding request. Donna Kalinick said she couldn’t follow that and doesn’t think it will help the CPC. She could put it into a spreadsheet if we need that done. Faythe said it is helpful to break down what the CPC amount is or put in a place holder for future requests such as the Item 3 Annual Funding Amount. Donna Kalinick said we can have this only be CPA and add in the annual funding request. She didn’t think they landed on 10% or 30%. Faythe said it does come into play with those regional requests keeping in mind that the Housing Trust is going to come forward with new requests. These requests for regional money are outside the purview of the Housing Trust and outside the Town of Brewster. No further questions. 7.Discussion and possible vote on buydown request for 14 Yankee Drive, Unit 4 Donna Kalinick addressed the committee. She said that Jill spoke about this in depth the last time we met. This is an official request today. The decision is whether or not the buydown would make it affordable for someone at 80% of AMI which would be a $50,000 buydown award or whether or not you would consider the $62,500 which would make it affordable for someone at 70% of AMI which would expand the pool for eligibility. It also reduces the monthly housing cost to make it is slightly more affordable. With the costs of everything else going up, it is a recommendation we would make. If you approve the $62,500, essentially the funding you have in the buydown program will be used up. The Trust, at their next meeting, will be talking about the buydown program, and we have a request into Town Counsel to find out if a request comes in between the next funding cycle, if we can fund it within the Trust. She believes we can. There are HOA fees of approximately $300 on top of the monthly mortgage payment. Because of the interest rates right now, affordable units are less affordable. There is potential there could be a little less interest rate, but for the purpose of going through the resale, you have to use the posted HUD rate. We would then let HAC know, and they would begin marketing the unit. If there is no buydown, this unit cannot be sold right now and there is a risk of losing it in our subsidized housing inventory. Community Preservation Committee Minutes of January 25, 2023 Page 4 of 6 Donna Kalinick said HAC runs a “Ready to Buy” program, and whenever there is a home available, it is sent out to that group that is already qualified. They can sign up for the lottery. She said maybe not everyone on that list wants a condo unit, but there are enough people on the list for there to be someone who wants this unit. The folks on the list are already approved and ready to go. Paul said originally the $30,000 was an informal limit which worked 14/15 years ago. It is and has been fundamentally a preservation program. I think we need to tell HAC that the amount should be up to $62,500 to make it available. And it looks like it would need to be $75,000 for 70% of the median income. You really want to have as wide a range as possible for marketing. This is a special situation and things have changed in the last 15 years, and it is what it’s going to take to make this affordable. Motion to approve up to $62,500 for the buydown. MOVED by Elizabeth Taylor. Seconded by Roland Bassett. Roll Call Vote: Elizabeth Taylor – yes, Bruce Evans – yes, Sharon Marotti – yes, Sarah Robinson – yes, Christine Boucher – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Chair Ellis - yes. VOTE 8-yes 0-no 8.Application review: Presentation of Housing Coordinator funding request followed by CPC discussion and possible vote on recommendation (amount, conditions, funding source and liaison) Donna Kalinick addressed the committee. She has been in front of the committee before for this funding request. The Housing Coordinator position was first funded in 2017 - at that time, it was a 19-hour position, then we increased it to 25 hours and now it is a 30 hour position. The funding request is $70,580. The total cost is $105,000. The delta between that is the benefits for the position which are paid through the Town Budget. She then went into some of the accomplishments over the last couple of years. We recently completed an update of the Housing Production Plan. That effort fell on the shoulders of the Housing Coordinator. The Housing Production Plan has been certified twice in the last 3 years which is a major accomplishment. We made a .5 increase in our Affordable Housing Units over that timeframe. The housing inventory was at 5.31%, it is currently at 6.18% - an almost 1.5% gain over a short period of time. We have the 30 rental units at Brewster Woods, 132 rental units brought into Brewster through Serenity with 27 of those being deed restricted. We have had an addition of 16 Habitat units. In terms of the Millstone Road housing initiative, that will be up to 45 units. The first hearing in front of the ZBA will be on February 7th. All of these can be directly related to the work of the Housing Coordinator. We have created new supports programs for our residents. We are in our second year of receiving Community Block Grant funding which provides both housing rehabilitation funds and childcare credits. We are the lead community this year for the towns of Brewster, Wellfleet, and Dennis. And we have been given approval to be the lead community next year with funding of $1.7M. Working with the Housing Trust, a local rental assistance program was created. It is now in its 2nd year. Initially, we didn’t see a lot of applications, because there were a lot of state and federal funds during Covid, but now that those are gone, we are seeing an uptick in the number of applications for Brewster residents. Also, the other major program has been the preservation of subsidized homes on the AHI. We Community Preservation Committee Minutes of January 25, 2023 Page 5 of 6 are actively working on 212 Yankee Drive to resell it to an affordable buyer. We have at least 3 other homes we are working with the owner or with DHCD. One of the major things the Housing Coordinator has done is to create a file on any of our houses on the SHI. Having that done allows us to look at that specific universal deed rider. The Housing Coordinator communicates with everyone who owns one of these units. She holds office hours weekly. The number of inquiries has increased and the average communication with folks is about 50-60/month. There are a lot more calls coming in right now because the need is really high. People are desperate to find housing. The Housing Coordinator supports the Housing Partnership, the Housing Trust, the CPC with the buydown program, and communicates with other non-profits throughout the Lower Cape, other Housing Coordinators, State Agencies, and the community. We recently held the Community Housing Fair and Forum which was very well attended. Motion to approve the funding amount of $70,580, Conditions continue as we have had in this year’s funding request, funding source is Undesignated Fund Balance with Bruce Evans as Liaison. MOVED by Roland Bassett. Seconded by Sarah Robinson. Roll Call Vote: Elizabeth Taylor – yes, Bruce Evans – yes, Sharon Marotti – yes, Sarah Robinson – yes, Christine Boucher – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Chair Ellis - yes. VOTE 8-yes 0-no 9.Review and discussion of 2022 Annual Report draft Faythe thanked Elizabeth for putting a draft together and handed it over to Elizabeth to walk the committee through. Elizabeth said the beginning is the same as last year. The fourth paragraph shows the totals of expenditures and projects since 2005. Faythe put together the description of the Community Preservation Plan. She then listed the projects from last Spring Town Meeting, including the two projects and Bylaw Amendment from the Fall Town Meeting. She has one correction in the Pennrose description. The only change in committee was welcoming Christine. Please if anyone has any comments, she would appreciate them. Faythe said on page 3 at the bottom, there is a sentence saying Town Meeting adjourned due to lack of quorum. Do we need to include that since the article didn’t get voted on? Committee agreed to delete the whole reference to that article. Paul said in the 4th paragraph, we need to cross out the million in the numbers and then there’s a number missing after Town Meeting approval. His other comment is on the November meeting once we get to that. Faythe asked about photos next. She had the brilliant idea that she would photo the Community Preservation Plan, and Donna Kalinick suggested a picture of the dog park. Elizabeth will make those corrections and send to Faythe tonight. 10.Approval of Minutes from 12/14/22 & 1/4/23 Motion to approve the Minutes from 12/14/22 as presented. MOVED by Sharon Marotti. Seconded by Roland Bassett. Roll Call Vote: Elizabeth Taylor – yes, Bruce Evans – yes, Sharon Marotti – yes, Sarah Robinson – yes, Christine Boucher – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Chair Ellis - yes. VOTE 8-yes 0-no Community Preservation Committee Minutes of January 25, 2023 Page 6 of 6 Motion to approve the Minutes from 1/4/23 as presented. MOVED by Sarah Robinson. Seconded by Roland Bassett. Roll Call Vote: Elizabeth Taylor – yes, Bruce Evans – abstain, Sharon Marotti – yes, Sarah Robinson – yes, Christine Boucher – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Chair Ellis - yes. VOTE 7-yes 0-no 1-abstain 11.Recap of Committee Meeting Guidelines effective March 1, 2023 Faythe then addressed the Select Board Guidelines for meetings effective March 1st. There was a question about meetings through the end of June from the Committee at the last meeting. The Select Board does expect there to be 50% attendance between March 1st until the end of June, and then they would start recalculating. If there are any members that may have issues with this, please speak to her privately, and she will pass it back to the Select Board. We have had great attendance since virtual meetings have been allowed. 12.Project updates Paul said Redtop Road got regulatory agreement recorded. They also got the funding $60,000 from the Federal Home Loan Bank Board that they applied for. They also met with town staff about insulation of the water line. The work on the water was done on the second week of January and some of the site work has started there. They are hoping to start looking at applications at end of March/ beginning of April, so, it’s moving along. Faythe included the latest announcement from Cape Housing Institute – as CPC members we are allowed to participate and take in these programs. She would encourage the committee to do so. She also requested the committee to please push this information out to other committees to attend as well. Most of these programs are virtual. 13.Announcements - none 14.Items Chair could not anticipate - none 15.Upcoming meeting: Wednesday, February 8, 2023 4PM Hybrid- lengthier than usual MOTION made by Bruce Evans to adjourn the meeting at 5:25 pm. Roland Bassett second. Roll Call Vote: Elizabeth Taylor – yes, Paul Ruchinskas – yes, Bruce Evans – yes, Roland Bassett – yes, Sharon Marotti – yes, Christine Boucher – yes, Sarah Robinson – yes, Chair - yes VOTE 8-yes 0-no Respectfully submitted, Beth Devine, Recording Secretary Packet of additional documents available on website for public review. Brewster Housing Partnership 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Faythe Ellis, Chair Brewster Community Preservation Committee Brewster Town Offices 2198 Main Street Brewster, MA 02631 January 20, 2023 Office of: Board of Selectmen Town Administrator Re: Housing Partnership Vote in Support of POAH/CDP's request for $100,000 in CPA funds for Development of 46 units of Affordable Housing at 95 Lawrence Road, Wellfleet Dear Ms. Ellis & Esteemed Committee Members; On Thursday January 19, 2023, the Brewster Housing Partnership reviewed an application from Preservation of Affordable Housing (POAH) and Community Development Partnership's (CDP) requesting $100,000.00 of CPA Affordable Housing funds to develop a 9 - acre Town -owned parcel at 95 Lawrence Road in Wellfleet. Members received a presentation by Jay Coburn and Vita Shklovsky of CDP and POAH (respectively) outlining the proposal to produce twenty-two (22) two -bedroom and three -bedroom town houses and twenty-four (24) one- and two -bedroom units in a single multi -family structure. Thirty-five (35) of the forty-six (46) deed -restricted year-round rental housing units will be affordable to families earning no more than 80% of Average Median Income. Fifteen (15) of those units are expected to be maintained as affordable to "very low income" households, earning 110 more than 50% of AMI. Eleven (11) of the total units will be "workforce" units, affordable to renters earning up to 120% of AMI. Despite the concerted efforts of each of the Lower Cape Towns, the need for Affordable rental housing in our region and across the Cape remains critical. As our region gears -up for the 2023 Season, new hiring is thwarted, as applicants continue to struggle finding Affordable units. In recognition that the scope and scale of the Affordable housing crisis on Cape Cod exceeds the capacities of any single jurisdiction, Lower Cape Towns have already successfully joined forces and pooled CPA resources to ensure that Affordable housing units continue to be constructed on the Lower Cape. In addition to Brewster and Wellfleet, this project is requesting CPA funds from Provincetown and Orleans. The Partnership unanimously endorses the Wellfleet proposal along with the allocation of up to $100,000.00 of CPA funds towards it. We hope that the Town of Brewster will too. Sincerely, Jillian Douglass, Vice Chair Brewster Housing Partnership Cc: Brewster Select Board Brewster Housing Partnership 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Faythe Ellis, Chair Brewster Community Preservation Committee Brewster Town Offices 2198 Main Street Brewster, MA 02631 January 20, 2023 Office of: Board of Selectmen Town Administrator Re: Housing Partnership Vote in Support of HACs request for $50,000 in CPA funds for the construction of 14 units of Affordable Housing at 107 Main Street in Orleans Dear Ms. Ellis & Esteemed Committee Members; On Thursday January 19, 2023, the Brewster Housing Partnership reviewed an application from the Housing Assistance Corporation (HAC) requesting $50,000.00 of CPA Affordable Housing funds to construct fourteen (14) Affordable rental apartments at 107 Main Street in Orleans. Members received a presentation by David Quinn, outlining the proposal to demolish the existing structure and replace it with nine (9) one -bedroom, four (4) two -bedroom and one (1) three -bedroom unit, all for rent to households earning no more than 80% of Area Median Income (AMI). This project has been permitted as a MGL Ch 40B Comprehensive Permit and includes the installation of an Alternative septic system and energy efficient design. Preservation of Affordable Housing (POAH) is the proposed property management entity. Despite the concerted efforts of each of the Lower Cape Towns, the need for deeply Affordable rental housing for populations with disabilities remains critical. In recognition that the scope and scale of the Affordable housing crisis on Cape Cod exceeds the capacities of any single jurisdiction, Lower Cape Towns have already successfully joined forces and pooled CPA resources to ensure that Affordable housing units continue to be constructed on the Lower Cape. In addition to Brewster and Orleans, HAC is requesting funds from Harwich, Chatham, Eastham and Wellfleet, as construct costs have escalated to over $540/square foot. Orleans is considering offering a local preference to initial applicants within the Nauset Regional School District. The Housing Partnership unanimously endorses HAC's proposal, along with the allocation of up to $50,000.00 of CPA funds towards it. We hope that the Town of Brewster will, too. Sincerely, Jillian Douglass, Vice Chair Brewster Housing Partnership Cc: Brewster Select Board Brewster Housing Partnership 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Faythe Ellis, Chair Brewster Community Preservation Committee Brewster Town Offices 2198 Main Street Brewster, MA 02631 January 20, 2023 Office of: Board of Selectmen Town Administrator Re: Housing Partnership Vote in Support of FORWARD's Phase 2 request for $120,000 in CPA funds for the addition of 8 units of Affordable Housing at 131 Hokum Rock Road in Dennis Dear Ms. Ellis & Esteemed Committee Members; On Thursday January 19, 2023, the Brewster Housing Partnership reviewed an application from Friends Or Relatives With Autism or Related Disabilities (FORWARD) requesting $120,000.00 of CPA Affordable Housing funds to construct eight (8) fully accessible, one -bedroom Low -Income Affordable apartments at 131 Hokum Rock Road in Dennis. Members received a presentation by David Kaplan and Kathy Ohman, outlining the proposal to expand their already successful Affordable apartment complex, by adding eight (8) more deed - restricted, year-round rental housing units with around -the -clock support services affordable to adults with Autism -related disabilities. The new units, like the existing eight (8) units, will provide a total of sixteen (16) clients of the Massachusetts Department of Developmental Services (DDS), typically earning 30% of AMI, safe and secure housing on this site, with "24/7" access to support services for independent living, in a caring and supportive neighborhood. Despite the concerted efforts of each of the Lower Cape Towns, the need for deeply Affordable rental housing for populations with disabilities remains critical. In recognition that the scope and scale of the Affordable housing crisis on Cape Cod exceeds the capacities of any single jurisdiction, Lower Cape Towns have already successfully joined forces and pooled CPA resources to ensure that Affordable housing units continue to be constructed on the Lower Cape. In addition to Brewster and Dennis, FORWARD is requesting funds from Yarmouth, Sandwich, Barnstable and the County, and has received an "earmark" of $85,000 in pre -development funds within the State FY 2024 budget. The Housing Partnership unanimously endorses FORWARD's proposal, along with the allocation of up to $120,000.00 of CPA funds towards it. We hope that FORWARD will be able to continue its success, creating more affordable supportive housing for vulnerable individuals, and we hope that the Town of Brewster will, too. Sincerely, Jillian Douglas's. Vice Chair Brewster Housing Partnership Cc: Brewster Select Board oOA'a w8 r ''�4:5. ost to a .63 •1 Jo R02 , Brewster Housing Partnership 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Faythe Ellis, Chair Brewster Community Preservation Committee (CPC) Brewster Town Offices 2198 Main Street Brewster, MA 02631 January 20, 2023 Office of: Board of Selectmen Town Administrator Re: Housing Partnership Vote in Support of CPA Funding Allocation to Supplement Cost of Brewster Housing Coordinator Position(s) Dear Ms. Ellis and Esteemed Committee Members; On January 19, 2023, the Partnership received a presentation by Assistant Town Administrator Donna Kalinick outlining the application for continued and increased allocation of CPA funds to cover the cost of staffing the Town's Housing operations with one 30-hour/week Housing Coordinator. The Partnership's vote was unanimous in its support of this request and we heartily recommend the Committee endorse the request and forward an article to the May 2023 Annual Town Meeting for approval. Over the past 5 years, Brewster has attained the status of "Safe Harbor" not once, but twice! That means that Brewster's progress toward the development of Affordable Housing was consistent with the State's minimal annual goals, and could, if locally requested, suspend its Chapter 40 B mandate for large projects that exceed our local capacity. The Town's pro -active approach has ensured that our Affordable Housing has been locally controlled and carefully planned, with the deep involvement of knowledgeable staff and carefully selected partners, for harmonious integration and optimal impact. This has been an extraordinary feat, requiring extensive effort and complicated coordination. Brewster is blessed with staff and citizens who are working hard and making exemplary progress towards maintaining the quality of life for all. Despite all this effective work, we, like the whole Nation, still have a significant segment of our population who do not have safe and secure housing. We need our Housing Coordinator and we need to expand our housing and housing -support services even more, to prevent degradation, decline and suffering. Every day, the Coordinator receives urgent calls from people in dire need. The Partnership commends the CPC's expanded 30% allocation goal towards local affordable housing initiatives, and hopes that together, with the help of our devoted staff, we can continue to advance thoughtful, harmonious development, while carefully preserving our uniquely valuable environment. Thank you for your consideration. Sincerely, Jillian Dougl�as, Vice Chair, Brewster Housing Partnership Cc: Brewster select Board