HomeMy Public PortalAboutGAC Minutes 1991 01/08GOLF COURSE ADVISORY COMMITTEE
JANUARY 8, 1991
7:00 P.M.
CITY HALL
Attending: D. Engen
M. Williamson
D. Hormaechea
C. Hoss
D. McCarty
T. Whiteman
C. Jackson
B. Schmidt
The meeting was called to order at 7:00 P.M.
Review of Minutes
Minutes from the September 17, October 9, November 5 and
November 13 meetings were approved as written. Hormaechea's
name will be added to the November 13 minutes of those in
attendance.
Old Business
D & D Land Trade: As stated in previous meetings, the committee
agrees unanimously the city retain all usable land above the
brow of the hillside. The city will contact Kerr Surveying and
ask that the property be staked in order to visually inspect and
accurately assess property values. The committee will discuss
the issues at a later date.
1991 Seasonal Rates: Committee members Hormaechea and
Williamson submitted their proposals for a fee increase. The
basis for a fee increase include an additional:
1. $5,000 set aside in contingency for emergency
situations;
2. $25,000 to $40,000 annually towards water and
irrigation improvements.
Additional revenues from a 20% increase across the board would
be approximately $45,000. Greens fees as season pass increases
from 1990 to 1991 are listed below.
9 Holes
18 Holes
Weekdays - $7.00 to $9.00
Weekends - $9.00 to $11.00
Weekdays - $12.00 to $15.00
Weekends - $15.00 to $18.00
1
Season Passes Single: $180.00 to $215.00
Student: $ 30.00 to $ 40.00
College: $120.00 to $145.00
After lengthy discussion Hormaechea motioned to recommend to the
City Council a 20% increase as shown above. Engen seconded.
After a brief discussion, Engen withdrew his second. Therefore,
Hormaechea amended his motion to include ear -marking additional
revenues for the improvement of the irrigation system. Thus the
motion reads: To recommend to the City Council a 20% increase
across the board ear -marking these additional revenues for
improvements to the irrigation system. Engen seconded. Three
were in favor and two against. The motion passed.
New Business
Clubhouse Damage: Schmidt and Jackson reviewed the damage
caused by a break in the fire protection sprinkler system.
1991 Cart Storage Fees, Trail Fees, and Locker Fees: Engen
appointed McCarty and Whiteman to research the possibility of
any increases in the above categories. They will report back at
,— the next scheduled committee meeting.
Pro Contract: The Committee agreed the contract adopted in
recent years would be adequate with a few exceptions. Below is
a list of those changes suggested by the committee.
1. A review of the contract following the first year;
2. Utilities
a. City pays for utilities with money from deduction of
pro and concessionaire contracts
b. City will pay basic telephone service (Emergency
dialer must remain in service year round)
3. Janitorial Services: Pro and concessionaire split the
building equally and clean their portion of the split.
4. Annual increase on performance/incentive management fee
1st year $30,000
2nd year $32,000
3rd year $35,000
5. Driving range revenues to the city: $1500 - $3000 the
pro receives any additional revenues.
6. The committee suggests some system of communication
between the Pro, superintendent and concessionaire be
stated in the contract.
Whispering Forest Subdivision
2
Schmidt noted there has been some renewed interest in developing
Whispering Forest Subdivision. Schmidt recommended the
committee review the P.U.D. and the golf course specs for
approval prior to any formal hearings. Therefore, Williamson
moved to review and submit any recommendations on the revised
P.U.D. and the golf course part of the overall plan for
Whispering Forest prior to any formal hearings by Planning and
Zoning and the City Council. Hormaechea seconded, all were in
favor. The motion carried.
Gift of a Lifetime Pass for John Drips: Williamson requested
Hormaechea, representative of the McCall Golf Foundation,
discuss with foundation members the possibility of giving John
Drips a lifetime membership for his past 17 years of service.
The committee agreed Drips is well deserving for his
accomplishments. Hormaechea will research the possibility.
Additional Full-time Employee: Jackson has requested the
approval of a present part-time employee be upgraded to a
full-time status for the 1991 season only. His justifications
include:
1. Additional care in maintenance of equipment prior to the
1991 season;
2. Guaranteed early spring employee;
3. Basic mechanics the next three months over and above
maintenance already performed by head mechanic;
4. Funds are available following a review of last years
excess in personnel services.
After a brief discussion with Jackson, Whiteman moved to
recommend to City Council the approval of the change in employee
status for one employee on the golf course staff for one season.
Williamson seconded and the motion carried unanimously.
Adjournment
The committee adjourned at 11:00 P.M. The next committee
meeting is scheduled for February 12, 1991 at City Hall, 7:00
P.M.
it e C 1L7t
Dave Engen, Chairman
3
CORRECTED /q40
SEASON PASS HOLDERS:
College Passes 7 @ $120 $ 840 .4%
Student Passes 65 @ $ 30 1,950 .9% j
Season Passes 360 @ $180 64,800 28.7%
GREEN FEE PLAYERS:
9-Hole Weekend 974 @ $ 9
18-Hole Weekend 3,439 @ 515
9-Hole Weekday 2,419 @ $ 7
18-Hole Weekday 6,705 @ $12
TOTAL REVENUES FROM PLAY: $225,334 100.0%
8,766
51,585
16,933
80,460
3.9% �}
22.9%
7.5% �((
35.7 I
0 ROUNDS OF GOLF
�7 G
13,756 Rounds by Green Fee Players (51%) 13,452 Rounds by Season Pass Holders (49%)
$0
Green Fee Players $157,744 (70%)
TOTAL REVENUES FROM PLAY $225,334
Pass Holders $67,590 (30%)
/3 2/3-2. 30 -7 3 7-3 7 Rd/foss.
McCALL GOLF COURSE
1990 SEASON PLAY
Before 1:00 After 1:00 Total
9H 18H Pass 9H 18H Pass 9H 18H Pass
MAY
Weekday 8 126 353 65 83 202 73 209 555
Weekend 7 329 350 50 188 111 57 517 461
Total 15 455 703 11 2T1- 313 130 726 1,01
JUNE
Weekday 42 690 1,025 302 367 534 344 1,057 1,559
Weekend 24 331 703 64 142 502 88 473 1,205
Total 66 1,021 1,728 366 509 1,036 432 17,�30 2,764
JULY
Weekday 168 1,274 1,986 543 622 661 711 1,896 2,647
Weekend 28 622 773 296 495 367 324 1,117 1,140
Total 19�i 1,896 2,759 839 1,117 1,028 1,035 3,013 3,787
AUGUST
Weekday 111 1,471 1,589 701 727 630 812 2,198 2,219
Weekend 41 600 414 219 298 252 260 898 666
Total 152 2,071 2,003 920 1,025 8� 1,072 3,096 2,885
SEPTEMBER
Weekday 39 705 1,011 255 335 492 294 1,040 1,503
Weekend 15 488 1,030 280 216 149 295 704 1,179
Total 54 1,193 2,041 535 55T 641 589 1,744 2,682
OCTOBER
Weekday 3 88 145 33 84 75 36 172 220
Weekend 1 116 69 15 49 29 16 165 98
Total 4 204 214- 48 133 104 52 ITT 318
SEASON
Weekday 371 4,354 6,109 1,899 2,218 2,594 2,270 6,572 8,703
Weekend 116 2,486 3,339 924 1,388 1,410 1,040 3,874 4,749
TOTAL 4-FT 6,840 9,448 2,823 3,606 4,004 3,310 10,446 13,452
CALL FOR BIDS
McCALL GOLF CLUBHOUSE
FOOD AND BEVERAGE CONCESSION
The City of McCall is soliciting bids for the operation of an
exclusive food and beverage concession at the McCall Municipal
Golf Course. A new clubhouse opened in September 1990, will be
the base of the operation. A liquor license is available.
Specifications and requirements for the bidC are
available from the McCall City Clerk. Sealed—bid6 w l- be
received until 3:00 P.M. on 1991 at the
office of the City Clerk, at which time those bids shall be
publicly opened and read aloud.
Bids shall be submitted as follows:
Clubhouse Concession Bid
Attn: City Clerk
P.O. Box 1065
McCall, Idaho 83638
For further information contact the City Clerk at (208) 634-7142
Publish:
Arthur J. Schmidt
City Administra orp/6 1K- j
PLANS AND SPECIFICATIONS
GOLF FOOD AND BEVERAGE SERVICE CONTRACT
GENERAL
The city constructed a new golf clubhouse in 1990. The facility
opened in September 1990. The building and fixtures are new.
The city is eligible to secure a liquor license for the golf
clubhouse. In the past, the Golf Pro agreement included rights
to the food and beverage concession. The city has determined to
contract separately for this service beginning in 1991.
The primary use of the facility is to be of service to golfers.
The food vendor must never schedule special restaurant events to
conflict with the use of the facility by golfers and shall
schedule such events in the building only after securing
approval of the golf pro.
The food vendor shall be responsible for janitorial services of
the first floor of the building except for the golf pro shop.
Maintenance of the first floor restrooms is also required.
The city recommends that each proponent inspect the facilities.
To do so, contact Golf Superintendent Craig Jackson at 634-7160
to arrange access to the building.
Specifications and Bid Format
Each proposal shall be submitted in original form and with four
copies.
Each proposal shall have cover sheet listing only the following
information:
"Clubhouse Concession Bid"
Submitted By
Name
Mailing Address
Telephone Number
The following materials shall then be submitted in the order
listed:
1. Attach a sample menu including retail prices (as of March 1,
1991). List food and beverages.
2. On one typewritten page, outline your experience in
bar/restaurant short order cooking operations and
management.
3. Describe each of the following services which you intend to
provide: may'
A. Hours of operation 0) G7,-ei g 49-''L 2-> `1
B. Daily/basic food and beverage services
C. Bar services
D. Catering services
E. Special events and services
4. Attach a letter from an officer of a financial institution
certifying your credit worthiness and financial capacity to
successfully undertake this contract.
5. Outline and explain the payment you would propose to make to
the city. Identify payment date or dates.
FRANK T. ELAM
ATTORNEY AND COUNSELOR AT LAW
203 E. LAKE ST., SUITE 9
P.O. BOX AP McCALL, IDAHO 83638
PHONE (208) 634-2200 FAX (208) 634-2201
February 6, 1991
Mr. Arthur J. Schmidt
City Manager
City of McCall
McCall, Idaho 83638
Re: Timberlost VI Estates
Dear Bud:
To implement the provisions of the Idaho Code, I have
requested bids from 4 appraisal services to appraise the lands
contemplated to be traded. These request were directed to:
Idaho Land & Appraisal Service Company
207 West Washington Street
Boise, Idaho 83702
Mountain States Appraisal & Consulting
1459 Tyrell Lane
Boise, Idaho 83706
L. D. Knapp and Associates
1012 Main Street
Boise, Idaho 83702
Real Estate Consulting Group
3000 North Lakeharbor Lane
Boise, Idaho
I had asked the appraisers to consider the property as
bare ground, and not attempt to value the increased or decreased
value by reason of easements, the easements and improvements
having been placed thereon by the recipient of the property
under the proposed trade.
I am enclosing copies of their bids for your
consideration. The amounts bid are:
Mountain States Appraisal & Consulting - $2,400.00
Real Estate Consulting Group - $3,500.00
L. D. Knapp and Associates - $5,250.00
Idaho Land & Apprisal Service Company - $6,100.00
It does not appear to me that one would be particularly
better then the other, except for the cost. The total cost
FRANK T. ELAM
ATTORNEY AND COUNSELOR AT LAW
should be apportioned by the parties, it being required by stat-
ute and beneficial to both parties.
Please advise me if the property, which was originally
discussed, is acceptable to the City, and which appraiser I
should contact further.
Ver, ruly yours,
rank T. Elam
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