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GAC Minutes 1991 01/08GOLF COURSE ADVISORY COMMITTEE JANUARY 8, 1991 7:00 P.M. CITY HALL Attending: D. Engen M. Williamson D. Hormaechea C. Hoss D. McCarty T. Whiteman C. Jackson B. Schmidt The meeting was called to order at 7:00 P.M. Review of Minutes Minutes from the September 17, October 9, November 5 and November 13 meetings were approved as written. Hormaechea's name will be added to the November 13 minutes of those in attendance. Old Business D & D Land Trade: As stated in previous meetings, the committee agrees unanimously the city retain all usable land above the brow of the hillside. The city will contact Kerr Surveying and ask that the property be staked in order to visually inspect and accurately assess property values. The committee will discuss the issues at a later date. 1991 Seasonal Rates: Committee members Hormaechea and Williamson submitted their proposals for a fee increase. The basis for a fee increase include an additional: 1. $5,000 set aside in contingency for emergency situations; 2. $25,000 to $40,000 annually towards water and irrigation improvements. Additional revenues from a 20% increase across the board would be approximately $45,000. Greens fees as season pass increases from 1990 to 1991 are listed below. 9 Holes 18 Holes Weekdays - $7.00 to $9.00 Weekends - $9.00 to $11.00 Weekdays - $12.00 to $15.00 Weekends - $15.00 to $18.00 1 Season Passes Single: $180.00 to $215.00 Student: $ 30.00 to $ 40.00 College: $120.00 to $145.00 After lengthy discussion Hormaechea motioned to recommend to the City Council a 20% increase as shown above. Engen seconded. After a brief discussion, Engen withdrew his second. Therefore, Hormaechea amended his motion to include ear -marking additional revenues for the improvement of the irrigation system. Thus the motion reads: To recommend to the City Council a 20% increase across the board ear -marking these additional revenues for improvements to the irrigation system. Engen seconded. Three were in favor and two against. The motion passed. New Business Clubhouse Damage: Schmidt and Jackson reviewed the damage caused by a break in the fire protection sprinkler system. 1991 Cart Storage Fees, Trail Fees, and Locker Fees: Engen appointed McCarty and Whiteman to research the possibility of any increases in the above categories. They will report back at ,— the next scheduled committee meeting. Pro Contract: The Committee agreed the contract adopted in recent years would be adequate with a few exceptions. Below is a list of those changes suggested by the committee. 1. A review of the contract following the first year; 2. Utilities a. City pays for utilities with money from deduction of pro and concessionaire contracts b. City will pay basic telephone service (Emergency dialer must remain in service year round) 3. Janitorial Services: Pro and concessionaire split the building equally and clean their portion of the split. 4. Annual increase on performance/incentive management fee 1st year $30,000 2nd year $32,000 3rd year $35,000 5. Driving range revenues to the city: $1500 - $3000 the pro receives any additional revenues. 6. The committee suggests some system of communication between the Pro, superintendent and concessionaire be stated in the contract. Whispering Forest Subdivision 2 Schmidt noted there has been some renewed interest in developing Whispering Forest Subdivision. Schmidt recommended the committee review the P.U.D. and the golf course specs for approval prior to any formal hearings. Therefore, Williamson moved to review and submit any recommendations on the revised P.U.D. and the golf course part of the overall plan for Whispering Forest prior to any formal hearings by Planning and Zoning and the City Council. Hormaechea seconded, all were in favor. The motion carried. Gift of a Lifetime Pass for John Drips: Williamson requested Hormaechea, representative of the McCall Golf Foundation, discuss with foundation members the possibility of giving John Drips a lifetime membership for his past 17 years of service. The committee agreed Drips is well deserving for his accomplishments. Hormaechea will research the possibility. Additional Full-time Employee: Jackson has requested the approval of a present part-time employee be upgraded to a full-time status for the 1991 season only. His justifications include: 1. Additional care in maintenance of equipment prior to the 1991 season; 2. Guaranteed early spring employee; 3. Basic mechanics the next three months over and above maintenance already performed by head mechanic; 4. Funds are available following a review of last years excess in personnel services. After a brief discussion with Jackson, Whiteman moved to recommend to City Council the approval of the change in employee status for one employee on the golf course staff for one season. Williamson seconded and the motion carried unanimously. Adjournment The committee adjourned at 11:00 P.M. The next committee meeting is scheduled for February 12, 1991 at City Hall, 7:00 P.M. it e C 1L7t Dave Engen, Chairman 3 CORRECTED /q40 SEASON PASS HOLDERS: College Passes 7 @ $120 $ 840 .4% Student Passes 65 @ $ 30 1,950 .9% j Season Passes 360 @ $180 64,800 28.7% GREEN FEE PLAYERS: 9-Hole Weekend 974 @ $ 9 18-Hole Weekend 3,439 @ 515 9-Hole Weekday 2,419 @ $ 7 18-Hole Weekday 6,705 @ $12 TOTAL REVENUES FROM PLAY: $225,334 100.0% 8,766 51,585 16,933 80,460 3.9% �} 22.9% 7.5% �(( 35.7 I 0 ROUNDS OF GOLF �7 G 13,756 Rounds by Green Fee Players (51%) 13,452 Rounds by Season Pass Holders (49%) $0 Green Fee Players $157,744 (70%) TOTAL REVENUES FROM PLAY $225,334 Pass Holders $67,590 (30%) /3 2/3-2. 30 -7 3 7-3 7 Rd/foss. McCALL GOLF COURSE 1990 SEASON PLAY Before 1:00 After 1:00 Total 9H 18H Pass 9H 18H Pass 9H 18H Pass MAY Weekday 8 126 353 65 83 202 73 209 555 Weekend 7 329 350 50 188 111 57 517 461 Total 15 455 703 11 2T1- 313 130 726 1,01 JUNE Weekday 42 690 1,025 302 367 534 344 1,057 1,559 Weekend 24 331 703 64 142 502 88 473 1,205 Total 66 1,021 1,728 366 509 1,036 432 17,�30 2,764 JULY Weekday 168 1,274 1,986 543 622 661 711 1,896 2,647 Weekend 28 622 773 296 495 367 324 1,117 1,140 Total 19�i 1,896 2,759 839 1,117 1,028 1,035 3,013 3,787 AUGUST Weekday 111 1,471 1,589 701 727 630 812 2,198 2,219 Weekend 41 600 414 219 298 252 260 898 666 Total 152 2,071 2,003 920 1,025 8� 1,072 3,096 2,885 SEPTEMBER Weekday 39 705 1,011 255 335 492 294 1,040 1,503 Weekend 15 488 1,030 280 216 149 295 704 1,179 Total 54 1,193 2,041 535 55T 641 589 1,744 2,682 OCTOBER Weekday 3 88 145 33 84 75 36 172 220 Weekend 1 116 69 15 49 29 16 165 98 Total 4 204 214- 48 133 104 52 ITT 318 SEASON Weekday 371 4,354 6,109 1,899 2,218 2,594 2,270 6,572 8,703 Weekend 116 2,486 3,339 924 1,388 1,410 1,040 3,874 4,749 TOTAL 4-FT 6,840 9,448 2,823 3,606 4,004 3,310 10,446 13,452 CALL FOR BIDS McCALL GOLF CLUBHOUSE FOOD AND BEVERAGE CONCESSION The City of McCall is soliciting bids for the operation of an exclusive food and beverage concession at the McCall Municipal Golf Course. A new clubhouse opened in September 1990, will be the base of the operation. A liquor license is available. Specifications and requirements for the bidC are available from the McCall City Clerk. Sealed—bid6 w l- be received until 3:00 P.M. on 1991 at the office of the City Clerk, at which time those bids shall be publicly opened and read aloud. Bids shall be submitted as follows: Clubhouse Concession Bid Attn: City Clerk P.O. Box 1065 McCall, Idaho 83638 For further information contact the City Clerk at (208) 634-7142 Publish: Arthur J. Schmidt City Administra orp/6 1K- j PLANS AND SPECIFICATIONS GOLF FOOD AND BEVERAGE SERVICE CONTRACT GENERAL The city constructed a new golf clubhouse in 1990. The facility opened in September 1990. The building and fixtures are new. The city is eligible to secure a liquor license for the golf clubhouse. In the past, the Golf Pro agreement included rights to the food and beverage concession. The city has determined to contract separately for this service beginning in 1991. The primary use of the facility is to be of service to golfers. The food vendor must never schedule special restaurant events to conflict with the use of the facility by golfers and shall schedule such events in the building only after securing approval of the golf pro. The food vendor shall be responsible for janitorial services of the first floor of the building except for the golf pro shop. Maintenance of the first floor restrooms is also required. The city recommends that each proponent inspect the facilities. To do so, contact Golf Superintendent Craig Jackson at 634-7160 to arrange access to the building. Specifications and Bid Format Each proposal shall be submitted in original form and with four copies. Each proposal shall have cover sheet listing only the following information: "Clubhouse Concession Bid" Submitted By Name Mailing Address Telephone Number The following materials shall then be submitted in the order listed: 1. Attach a sample menu including retail prices (as of March 1, 1991). List food and beverages. 2. On one typewritten page, outline your experience in bar/restaurant short order cooking operations and management. 3. Describe each of the following services which you intend to provide: may' A. Hours of operation 0) G7,-ei g 49-''L 2-> `1 B. Daily/basic food and beverage services C. Bar services D. Catering services E. Special events and services 4. Attach a letter from an officer of a financial institution certifying your credit worthiness and financial capacity to successfully undertake this contract. 5. Outline and explain the payment you would propose to make to the city. Identify payment date or dates. FRANK T. ELAM ATTORNEY AND COUNSELOR AT LAW 203 E. LAKE ST., SUITE 9 P.O. BOX AP McCALL, IDAHO 83638 PHONE (208) 634-2200 FAX (208) 634-2201 February 6, 1991 Mr. Arthur J. Schmidt City Manager City of McCall McCall, Idaho 83638 Re: Timberlost VI Estates Dear Bud: To implement the provisions of the Idaho Code, I have requested bids from 4 appraisal services to appraise the lands contemplated to be traded. These request were directed to: Idaho Land & Appraisal Service Company 207 West Washington Street Boise, Idaho 83702 Mountain States Appraisal & Consulting 1459 Tyrell Lane Boise, Idaho 83706 L. D. Knapp and Associates 1012 Main Street Boise, Idaho 83702 Real Estate Consulting Group 3000 North Lakeharbor Lane Boise, Idaho I had asked the appraisers to consider the property as bare ground, and not attempt to value the increased or decreased value by reason of easements, the easements and improvements having been placed thereon by the recipient of the property under the proposed trade. I am enclosing copies of their bids for your consideration. The amounts bid are: Mountain States Appraisal & Consulting - $2,400.00 Real Estate Consulting Group - $3,500.00 L. D. Knapp and Associates - $5,250.00 Idaho Land & Apprisal Service Company - $6,100.00 It does not appear to me that one would be particularly better then the other, except for the cost. The total cost FRANK T. ELAM ATTORNEY AND COUNSELOR AT LAW should be apportioned by the parties, it being required by stat- ute and beneficial to both parties. Please advise me if the property, which was originally discussed, is acceptable to the City, and which appraiser I should contact further. Ver, ruly yours, rank T. Elam 1) -7) --T7L LY .1" c. 4,3c .?c ' k ij ‘Isk‘ 1 Ni Lt#1. 74+,4, A A '2;7r* 4.‘ , —1 ors -,// -lb La_ 0- ?Geicz,o5 • - Area-- owne,d/ ..1A/