HomeMy Public PortalAboutGolf Commission Packet 2.28.23MEETING NOTICE
TOWN OF BREWSTER
GOLF COMMISSION
Location: Remote Participation Only
Date: February 28, 2023
Time: 4:00 PM
Pursuant to Chapter 107 of the Acts of 2022, this meeting will be conducted in
person and via remote means, in accordance with applicable law. This means that members of
the public body may access this meeting in person, or via virtual means. In person attendance
will be at the meeting location listed above, and it is possible that any or all members of the
public body may attend remotely. No in -person attendance of members of the public will be
permitted. If the Town is unable to live broadcast this meeting, a record of the proceedings will
be provided on the Town website as soon as possible. The meeting may be viewed by: Live
broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-ma.gov), or
Video recording (tv.brewster-ma.p.ovl.
When required by law or allowed by the Chair, persons wishing to provide public comment or
otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted
on our posted agenda.
Meetings may be joined by:
1. Phone: +1 312 626 6799 or +1 929 436 2866
Webinar ID: 881 4407 8985
Passcode: 049087
To request to speak: Press *9 and wait to be recognized.
2. Zoom Webinar:
https://us02web.zoom.us/V/88144078985?pwd=M05KOnNsR1ROT2FzZEpkSFZDWUVO
Zz09
Passcode: 049087
To request to speak: Tap Zoom "Raise Hand" button, then wait to be recognized.
AGENDA
• Call to Order
• Declaration of a Quorum
• Public Comment
• Superintendent's Report
• Update Maintenance Facilities Study (Colin Walsh)
• Director's Report
BREwsv Jay Packett
Director of Operations
Colin Walsh
Course Superintendent
Golf Commission
Anne O'Connell
Chair
Andrea Johnson
Vice Chair
Rob David
John Kissida
Wyn Morton
Jeff Odell
David Valcourt
The Captains Golf Course
1000 Freemans Way
Brewster, MA 02631
(508) 896-1716
www.CaptainsGolfCourse.com
• Course Operations Questions and Concerns
• Update FY23 HVAC Project (Jeff Odell)
• Other Strategic Planning Updates (Commission)
• State of the Captains Communication
• Questions and Comments from Associations and Liaisons
• Review and approve minutes
• 01/03
• 01/24
• Future Agenda Items and Meetings (3/14, 3/28) — at Town Hall
• Quorum Requirement
• Matters not anticipated by the Chair
• Adjourn
Date Posted: Date Revised:
Received by Town Clerk:
BUDGET STATUS rev. 1/31/23
WAGES
_ Full-time Wages
Part-time Wages
Overtime
Lon _levity
SUBTOTAL.
FY 2023
Expended thru
January Budget Balance
$ 574,007.11 $1,001,971.00 $ 427,963.89
$ 338,424.92 $ 518,540.00 $ 180,115.08
$ 42,274.07 $ 61,184.00 $ 18,909.93
$ 3,081.00 $ 15,197.00 $ 12,116.00
$ - $
$ $ - $
$ $ - $
$ 957,787.10 $1,596,892.00 $ 639,104.90
GENERAL EXPENSES
Oil/Grease
Diesel Fuel
Heating
Gasoline
Electricity
Electricity -Irrigation Pump
R&M Equipment
R&M Irrigation
Proffessional/Technical
OSHA Training
Phones _
Alarm
Office Supplies
Score Cards
Maintenance Supplies _
Range Supplies
Computer Supplies
Custodial Supplies
Rubbish Removal/Sanitation
Seed & Sod
Tee & Green
Landscaping
Topsoil & Sand
Fertilizer
Fungicide
Insecticides
Misc. Wetting Agents/Lime
Cart Lease
Clubhouse Fum./Repair
Credit Card Expense
Environmental Monitoring
Safety Clothing Allowance
Mileage -Maintenance
Meetings/Travel
Dues and Subscriptions
Clothing Allowance-Admin
Advertising/Promotions
CVEC Administration Charges
% of
Budget
Spent
57.3%
65.3%
69.1%
20.3%
60.0%
WAGES
Full-time Wages
Part-time Wages
Overtime
Longevity
Contractual Obligations
SUBTOTAL
GENERAL EXPENSES
3,744.92 $ 3,200.00 $ (544.92). 117.0% Oil/Grease
SUBTOTAL
Other Expenses:
Transfer to Trust
Pro Shop Purchases
Capital -
Indirect Costs _
Life Insurance
Unemployment
Health Insurance
Medicare
Compensated Absences
Workers Compensation
General Liability Insurance
Retirement/Pension Exp.
Transfer to General Stabilization
SUBTOTAL
GRAND TOTAL
$ 13,233.40 $ 10,500.00 $ (2,733.40) 126.0% Diesel Fuel
Expended thru
January
FY 2022 -
Budget
$ 469,903.40 $ 890,037.00
$ 321,886.31 $ 579,478.00
$ 37,376.72 1 $ 50,000.00
$ 2,815.50 $ 16,560.00
$ 39,386.00 i$ 39,529.00
$ - is -
- $
$ 871,367.93 i $ 1,575,604.00 $ 704,236.07 55.3%
% of
Budget
Balance Spent_
$ 420,133.60
$ 257,591.69I
$ 12,623.28
$ 13,744.50
$_ 143.00
$
$
52.8%
55:5%
74.8%
17.0%
99.6%
$ 1,016.00 ! $ 3,000.00 $ 1,984.00
$ 6,561.18 $ 10,000.00 $ 3,438.82
$ 6,721.54 $ 14,000.00 $ 7,278.46 48.0% Heating $ 4,501.45 1 $ 14,000.00 $ 9,498.55
$ 7,985.55 $ 9,000.00 $ 1,014.45 88.7% Gasoline $ 6,783.20 -1-$ 8,500.00 $ 1,716.80
$ 34,302.63 $ 48,760.00 $ 14,457.37 70.3% Electricity $ 32,927.03 i $ 46,000.00 $ 13,072.97
$ 15,686.41 $ 23,320.00 $ 7,633.59 67.3% Electricity -Irrigation Pump $ 11,406.22 l $ 22,000.00 $ 10,593.78
$ 60,534.31 , $ 88,000.00 $ 27,465.69 68.8% R&M Equipment $ 60,242.74 $ 80,000.00 $ 19,757.26
$ - 22,104.96 i $ 37,000.00 $ 14,895.04. 59.7% R&M Irrigation $ 18,261.03 $ 35,000.00 $ 16,738.97
$ 10,384.13 l $ _ 4,500.00 $ (5,884.13) 230.8% Proffessional/Technical $ 9,182.80 $ 4,500.00 $ (4,682.80).
$ . $ 2,500.00 $ 2,500.00 0.0% OSHA Training $ - $ 2,500.00 $ 2,500.00 0.0%
$ 715.65 , $ 1,600.00 $ 884.35 44.7% Phones $ 767.83. $ 1,600.00 $ 832.17. 48.0%
$ 3,057.31 $ 2,200.00 $ (857.31 1139.0% Alarm $ 1,985.40 $ 2,200.00 $ 214.60 90.2%
$ 4,625.88 $ 9,500.00 $ 4,874.12 48.7% Office Supplies $ 5,595.20 $ 9,500.00 $ 3,904.80 58.9%
$ 2,985.00 $ 5,000.00 $ 2,015.00. 59.7% Score Cards $ 3,045.37 $ 4,000.00 $ 954.63 76.1%
$ 1.8,007.33 $ 12,000.00 $ (6,007.33) 150.1% Maintenance Supplies $ 8,530.99 $ 12,000.00 $ 3,469.01 7t1%
$ _ 3,653.92 $ 13,000.00 $ 9,346.08 28.1% Range Supplies $ 3,370.67 $ 13,000.00 $ 9,629.33 25.9%
$ 6,026.36 $ 8,000.00 $ 1,973.64 75.3% Computer Supplies $ 4,503.06 $ 8,000.00 $ 3,496.94 56.3%
$ 8,252.82 $ 22,000.00 $ 13,747.18 37.5% Custodial Supplies $ 17,933.22 $ 20,000.00 $ 2,066.78 89.7%
$ 11,403.24 $ 20,000.00 $ 8,596.76 57.0% Rubbish Removal/Sanitation $ 18,250.97 $ 26,000.00 $ 7,749.03 70.2%
$ 14,938.00 $ 29,000.00 $ 14,062.00 51.5% Seed & Sod $ 6,501.78 $ 25,000.00 $ 18,498.22 , 26.0%
$ - $ 12,000.00 I $ 12,000.00 0.0% Tee & Green $ 3,955.87 $ 12,000.00 $ 8,044.13 33.0%
$ 3,170.56 $ 5,000.00 $ 1,829.44 63.4% Landscaping _ $ 1,065.00 $ 5,000.00 $ 3,935.00 21.3%
$ 17,458.02 $ 31,500.00 $ 14,041.98 55.4% Topsoil & Sand $ 19,285.74 $ 30,000.00 $ 10,714.26 64.3%
$ 48,492.25 $ 96,000.00 $ 47,507.75 50.5% Fertilizer $ 29,827.60 $ 80,000.00 $ 50,172.40 37.3%
$ 138,627.37 $ 126,000.00 $ (12,627.37) 110.0% Fungicide $ 129,716.67 $ 120,000.00 $ (9,716.67) 108.1%
$ - $ 16,000.00 $ 16,000.00 0.0% Insecticides $ 1,647.00 $ - 15,000.00 $ 13,353.00 11.0%
$ 46,756.13 $ 58,000.00 $ 11,243.87 80.6 % Misc. Wetting Agents/Lime $ 48,090.00 ! $ 55,000.00 $ 6,910.00 87.4%
$ 74,000.00 $ 111,000.00 $ 37,000.00 66.7% Cart Lease $ 74,000.00 $ 111,000.00 $ 37,000.00 66.7%
$ 29,150.42 $ 50,000.00 $ 20,849.58 58.3% Clubhouse Fum./Repair $ 7,001.524$ - 35,000.00 $ 27,998.48 _ 20.0%
$ 57,566.60 $ 75,000.00 $ 17,433.40 76.8% Credit Card Expense $ 51,895.11 l $ _ 57,000.00 $ 5,104.89 91.0%
$ 1,693.11 $ 3,000.00 $ 1,306.89 56.4% Environmental Monitoring $ 2,557.49 1 $ 3,000.00 $ 442.51 85.2%
$ 2,593.23 $ 9,000.00 $ 6,406.77 28.8% Safety Clothing Allowance $ 3,940.03 , $ 9,000.00 $ 5,059.97 43.8%
$ - $ 450.00 $ 450.00 0.0% Mileage -Maintenance $ - ' $ 450.00 $ 450.00 0.0%
$ - $ 2,500.00 $ 2,500.00 0.0% Meetings/Travel $ 130.00 , $ 2,500.00 $ 2,370.00 5.2%
$ 187.00 95.4% Dues and Subscriptions $ 2,634.99 1 $ 4,100.00 $ 1,465.01 64.3%
$ 4,000.00 0.0% Clothing Allowance-Admin $ - $ 4,000.00 $ 4,000.00. 0.0%
$ 37,795.14 24.4% Advertising/Promotions $ 13,316.95 $ 50,000.00 $ 36,683.05 , 26.6%
$ 2,344.25 50.0% $ - $ - $ - $ - I $
$ 3,913.00 $ 4,100.00
$ : $ 4,000.00
$ 12,204.86 $ 50,000.00
$ 2,343.75 $ 4,688.00
$_ - $
$ - $
$ - -.$
$ - $
$ - $
$ - $
$ - $
$ 686,332.66 $1,021,318.00
$ _
$ 334,985.34
$ - $ 21,000.00 $
$ 102,338.50 $ 230,000.00 $
$ - $ - $
$ 205,356.00 $ 205,356.00 $
$ _ 372.41 $ 671.00 $
$ 5,228.76 $ 55,080.00 $
$ 180,801.25 $ 343,608.00 $ 162,806.75 53% Health Insurance
$ 12,299.29 $ 23,976.00 $ 11,676.71 51% Medicare $ 11,260.88 $ 22,151.00
$ 21,547.75 $ 20,000.00 $ (1,547.75) 108% Compensated Absences ! $ 1,193.00 $ 15,000.00
$ 10,605.00 $ 16,480.00 $ 5,875.00 64% Workers Compensation 1 $ 9,646.00 $ 16,000.00
$ 68,262.24 $ 81,198.00 $ 12,935.76 84% General Liability Insurance $ 70,511.92 $ 78,834.00
$ 238,554.00 $ 238,554.00 $ - 100% Retirement/Pension Exp. $ 251,300.00 $ 251,300.00
$ 400,000.00 $ 400,000.00 $ - 100% Encumbrances , $ 6,237.30 $ 6,237.30
$ 845,365.20 $ 1,635,923.00 $ 390,557.80 52%SUBTOTAL -- L 703,139.50 $ 1,223,016.30 $_506,069.80 • 57%
$ 2,489,484.96 $ 4,254,133.00 $1,364,648.04 59% GRAND TOTAL - I $ 2,184,937.54 $ 3,738,470.30. $ 1,539,725.76 58%
67.2%
SUBTOTAL
- $
- $
- $
- $
- $
$ 610,430.11 $ 939,650.00 $ 329419.89 ' 64.9%1
33.9%
65.6%
32.2%
79.8%
71.6%
51.8%
75.3%
52.2%
204.1%
Other Expenses: -
21,000.00 0% Transfer to Trust $ 21,000.00 $ 21,000.00 $ 100%
127,661.50 _ 44% Pro Shop Purchases - $ 54,578.34 $ 230,000.00 $ 175,421.66 24%
Capital $ 13,220.00 $ 100,000.00 $ 86,780.00 13%
- 100% Indirect Costs $ 129,324.00 $ 129,324.00 $ - 100%
298.59 56% Life Insurance .1 $ 327.14 $ 652.00 $ 324.86 50%
49,851.24 9% Unemployment $ 2,114.92 $ 54,000.00 , $ 51,885.08 4%
$ 132,426.00 $ 298,518.00. $ 166,092.00 i 44%
$ 10,890.12 , 51%
$ - 8%
$ 6,354.00 60%
$ 8,322.08 89%
$ - 100%
$ - , 100%
FY23 Capital $ 37.170.25 $ 730,000.00
$ 692,829.75 5% FY22Capital $ 4.375.00 $ 567.000.00 ; $ 562,625.00 1%
CAPTAINS GOLF COURSE COMPARISON REPORT
JANUARY
Jan -18 Jan -19 Jan -20 Jan -21 Jan -22 Jan -23
REVENUE
MEMBERSHIPS:
RESIDENTS - Early $ $ 10,030.00 $ 201,291.02 $ 2,106.00 $ $
RESIDENTS - Morning $ - $ 1,670.00 $ 77,865.00 $ - $ $
RESIDENTS - Twilight $ $ 446.00 $ 14,272.00 $ $ $
CHARTER NON-RESIDENTS $ $ - $ - $ - $ $
NON-RESIDENTS $ - $ 18,359.00 $ 175,826.00 $ 1,752.00 $ $
NON-RESIDENT TWILIGHT $ $ $ 18,742.00 $ 272.00 $ $
AFP COLLEGIATE $ $ $ 776.00 $ - $ $
AFP JUNIOR $ - $ $ 776.00 $ - $ $
SUBTOTAL $ $ 30,505.00 $ 489,548.02 $ 4,130.00 $ $
GREEN FEES:
18 HOLE GREEN FEE $ 3,042.00 $ 1,651.00 $ 4,612.00 $ 4,659.00 $ 1,345.00 $ 5,245.00
TWILIGHT GREEN FEES $ 646.00 $ 639.00 $ 1,728.00 $ 1,984.00 $ 310.00 $ 1,415.00
BACK 9 GREEN FEES $ 26.00 $ - $ 42.00 $ 1,253.00 $ 520.00 $ 2,460.00
ADVANCED RESERVATIONS $ 200.00 $ 200.00 $ 5,206.00 $ 3,822.00 $ 300.00 $ 20,713.45
SUBTOTAL $ 3,914.00 $ 2,490.00 $ 11,588.00 $ 11,718.00 $ 2,475.00 $ 29,833.45
CARTS:
18 HOLE CART $ 694.48 $ 380.24 $ 3,223.97 $ 3,280.07 $ 577.86 $ 7,170.85
9 HOLE CART $ 158.08 $ 378.33 $ 1,374.83 $ 1,686.83 $ 444.20 $ 2,469.37
SUBTOTAL $ 852.56 $ 758.57 $ 4,598.80 $ 4,966.90 $ 1,022.06 $ 9,640.22
DRIVING RANGE $ 800.00 $ 623.00 $ 1,284.00 $ - $ 1,229.00 $ 1,852.00
PULL CARTS $ 31.05 $ 97.89 $ 27.30 $ 126.07 $ - $ 31.05
SNACK BAR RENT $ $ - $ - $ - $ - $ -
GIFT CERTIFICATES $ 600.36 $ 104.30 $ (1,288.20) $ 1,473.00 $ 2,425.00 $ 213.05
CREDIT BOOK $ (154.28) $ (196.60) $ (212.07) $ (15.60) $ (245.14) $ (630.30)
PRO SHOP SALES $ 880.38 $ 2,249.77 $ 9,526.01 $ 1,340.08 $ 672.88 $ 3,667.03
MISC. SALES $ - $ $ - $ $ $
SUBTOTAL $ 2,157.51 $ 2,878.36 $ 9,337.04 $ 2,923.55 $ 4,081.74 $ 5,132.83
TOTAL REVENUE $ 6,924.07 $ 36,631.93 $ 515,071.86 $ 23,738.45 $ 7,578.80 $ 44,606.50
CAPTAINS GOLF COURSE COMPARISON REPORT
FISCAL YEAR THROUGH JANUARY (7 months )
FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023
REVENUE
MEMBERSHIPS:
RESIDENTS - Early
RESIDENTS - Morning
RESIDENTS - Twilight
CHARTER NON-RESIDENTS
NON-RESIDENTS
NON-RESIDENT TWILIGHT
COLLEGIATE
JUNIORS
SUBTOTAL
9,986.00
3,092.00
3,283.00
7,380.00
1,981.00
515.00
720.00
26,957.00
$
28,010.00
875.00
4,933.00
27,524.00
2,154.00
740.00
1,085.00
65,321.00
213,962.02
81,205.00
19,704.00
186,280.00
21,850.00
1,721.00
1,164.00
525,886.02
$ 25,218.00 $ 7,371.00 $ 480.00
$ (793.00) $ 4,267.00 $ 3,280.00
$ 6,696.00 $ 2,808.00 $ 5,948.40
$ $ $
$ 26,352.00 $ 2,804.00 $ 2,080.00
$ 7,036.00 $ 2,800.00 $ 2,310.00
$ 1,221.00 $ 1,221.00 $ 450.00
$ 496.00 $ 584.00 $
$ 66,226.00 $ 21,855.00 $ 14,548.40
GREEN FEES:
18 HOLE GREEN FEE $ 955,938.55 $ 999,771.34 $ 1,037,259.58 $ 1,320,920.58 $ 1,151,500.49 $ 1,220,701.56
TWILIGHT GREEN FEES $ 110,729.00 $ 112,035.20 $ 118,121.00 $ 178,869.88 $ 151,436.89 $ 154,223.50
BACK 9 GREEN FEES $ 48,805.20 $ 57,807.04 $ 67,884.00 $ 85,876.95 $ 118,271.25 $ 182,455.01
ADVANCED RESERVATIONS $ 71,896.28 $ 53,787.00 $ 59,262.40 $ 30,825.80 $ 34,654.25 $ 67,919.00
SUBTOTAL $1,187,369.03 $1,223,400.58 $ 1,282,526.98 $ 1,616,493.21 $ 1,455,862.88 $ 1,625,299.07
CARTS:
18 HOLE CART $ 351,065.51 $ 359,603.63 $ 359,433.87 $ 465,470.52 $ 445,404.36 $ 458,447.69
9 HOLE CART $ 76,431.31 $ 85,333.39 $ 90,441.97 $ 111,847.30 $ 100,153.20 $ 115,213.07
SUBTOTAL $ 427,496.82 $ 444,937.02 $ 449,875.84 $ 577,317.82 $ 545,557.56 $ 573,660.76
DRIVING RANGE $ 83,963.00 $ 83,105.00 $ 87,381.00 $ 120,366.00 $ 106,906.00 $ 99,629.50
PULL CARTS $ 6,386.45 $ 6,126.10 $ 5,438.49 $ 6,878.15 $ 3,218.78 $ 4,517.29
SNACK BAR RENT $ 34,000.00 $ 26,500.00 $ 28,202.16 $ 10,000.00 $ 25,000.00 $ 24,603.05
GIFT CERTIFICATES $ (2,278.57) $ (3,581.34) $ (247.38) $ 8,106.60 $ 17,942.82 $ 10,177.47
CREDIT BOOK $ 6,158.93 $ (4,784.24) $ 2,336.92 $ 4,994.70 $ 17,858.89 $ 12,429.99
PRO SHOP SALES $ 160,477.00 $ 178,815.28 $ 178,898.18 $ 152,727.17 $ 173,510.07 $ 172,087.77
MISC. SALES $ $ $ $ $ 6,223.27 $ 4,298.56
SUBTOTAL $ 288,706.81 $ 286,180.80 $ 302,009.37 $ 303,072.62 $ 350,659.83 $ 327,743.63
TOTAL REVENUE $1,930,529.66 $2,019,839.40 $ 2,560,298.21 $2,563,109.65 $ 2,373,935.27 $ 2,541,251.86
MONTH: Jan -23
DATE DAY
1 SUN
21 MON
31 TUE
4 WED
5 THU
6 FRI
7 SAT
8 -SUN
9 MON
10 TUE
11 _ WED
12 THU
13 FRI
14. SAT
151 SUN
16_ MON_
17 TUE
18 WED
19 THU
20 FRI
21 i SAT
22 SUN
231 MON
24 TUE
25 WED
26 THU
27 FRI
28' SAT
29 SUN
301 MON
31 TUE
TOTALS
18 B-9 _
25 3
24
10
1
1
2
8
2
GUEST PLAY
TWI-LT _ PP COMP OTHER TOT-GST
24 4 - 56
21 - 1 - 46
1 1
9 -
11
1
11
14
7
2
11 5
17
4 4
152 53 95
January -22' 40 21 19
January -21 133 49 93 _
January -20 135 69.
January -19 49 3 30
January -18 84 6 22 _
January -17} 74 7 43
January -16 44 2 26
January -15 49 7 13
January -14 45 25
January -13 89 3 43
January -12+ 159 1 103
January_11 36 25
January -10' 64 1 25
January -09
January -08 115 8 _ 61
January -07 133 18 68_
January -06 306 46 113
January -05 56 10 20
January -04 71 17 26
January -03 44 4 19
January -02 148 3 101
January -01 56 12 5
January -00• 243
15
13
32
12
11
MEMBER PLAY __ GRAND
18 B-9 TWI-LT _ TOT-MBR , TOTALS COMMENTS/WEATHER
66 16 7 _ 89 145 Sunny, 50 deg
87 _ 33 21 141 187 Nice, 58 deg
9 2 11 11 Rain PM, 42 deg
13 47 19 _ 3 69 82 Drizzle, 45 deg _
5 15 _ 5 _ 1 21 26 Rainy, Cloudy, 43 deg
22 _ - 22 22 Cloudy, Cold, 38 deg
12 54 11 7 72 84 Cloudy, 42 deg
10 21 8 7 36 46 Cloudy, 30 deg
4 26 _ 5 7 38 42 Partly Sunny, 38 deg
10 33 3 7 43 53 Cloudy, 38 deg
3 38 14 4 56 59 Partly Su y, 40 deg
9 52 _ 17 _ 7 76 85 Rainy, 38 deg
_ - Closed, Rain _
_ Closed, Rain/Snow
Closed, Snow
. _ - - Closed, Snow
_ 7 43 5 8 56 63 Sunny, 45 deg
27 99 22 13 134 161 Sunny, 43deg
- 23 _ 13 3.6 36 Cloudy, PM Showers, 45 deg
- - - - Closed, Rain
14 45 8 4 57 71 Cold, 37 deg
11 63 21 6 90 101 . Cloudy, 40 deg
- - Closed, Rain
_8 I 50 - 3 53 61 Cloudy, 37 deg
2 39 _ 21 2 62 64 . Cloudy, Cold, 40 deg
- - Closed, Rain, Wet
3 39 16 1 56 59 Sunny, 36 deg
27 . 80 3 16 99 126 Nice, 46 deg
31 69 _ 26 _ 4 99 130 Cloudy, 45 deg
17 _ 68 17 10 95 112 Sunny, 45deg
- • t 12 - 12 12 Snow Showers, 34 deg
315 , 1,100 285 138 _ 1,523
80 508 70 73 651
288 1,417 184 340 _ 1,941
238 835 59 190 1,084
94 497 60 87 644
116 247 34 41 322
135 673 113 64 850
76 317 33 73 423
70 285 49 17 351
74 1 264 68 47 r 379
i .
11 146 286 56 72 414
33 296 766 154 128 ' 1,048
3 64 104
9 99 309 39 348
17 20 141
16 200 499 59 131 • 689
32 7 258 555 115 151 821
25 490 1,015 85 238 1,338
1 87 221 26 52 299
6 120 175 13 20. 208
7 74 139 6 29 174
4 19 275 657 47 115 819 1,094
9 10 92 191 1 4 196 288 —
1 7 250 581 15; 14 610 860
1,838. 7 Days Closed
731. 13 Days Closed
2,229. 6 Days Closed
1,322
738
438
985
499 •
421
453
560
1,344
205
447
_
889
1,079
1,828
386
328
248
CALENDAR YEAR 2023 PLAY TOTALS
GUEST PLAY
MEMBER PLAY
TOTAL
PLAY
18 hole Back 9 Twilight
green Prepaids wlmbr green
Guest
Misc. Play
Back 9 Twilight Member
18 hole play play play Play
Monthly
Totals
Member
Play %
January
152
53
95
-
15
315
1,100
285
138
1,523
1,838
83%
February
-
-
-
-
-
-
-
-
-
-
-
#DIVIO!
March
-
-
-
-
-
-
-
-
-
-
-
#DIVIO!
April
-
-
-
-
-
-
-
-
_
-
-
-
#DIVl01
May
-
-
-
-
-
-
-
-
-
-
#DIVl0!
June
-
-
-
-
-
-
-
-
-
-
-
#DIVl0!
July
-
-
-
-
-
-
-
-
-
-
-
#DIVl01
August
-
-
-
-
-
-
-
-
-
-
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#DIVl01
September
-
-
-
-
-
-
-
-
-
-
-
#DIVIO!
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October
-
-
-
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-
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-
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#DIVl0!
November
-
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#DIVl0!
December
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#DIV/0!
TOTALS
152
53
95
-
15
315
1,100
285
138
1,523
1,838
83%
2022
25,465
1,650
6,471 6,867 2,760
43,213
30,465
8,671 7,407
46,543
89,756
2021
26,122
1,201
3,939 8,265 1,376
40,903
34,259
7,995 10,569
52,823
93,726
56%
2020
23,830
531
2,503 8,682 564
36,110
3,240_
4,728 11,480
48,648
84,758
57%
2019
22,138
1,769
2,344 6,082 2,591
34,924
26,234
5,425 6,833
38,492
73,416
52%
2018
22,289
1,888
2,032 6,112 3,932
36,253
25,608 i
6,171 6,363
38,142
74,395
51%
2017
21,905
1,907_
1,825 6,534 2,926
35,097
26,477
6,426 5,477
38,380
73,477
52%
2016
23,902
2,357
1,809 6,595 4,206
38,869
27,309
7,663 5,577
40,549
79,418
51%
2015
25,318
2,216
1,174 6,117 3,435
38,260
24,845
5,605 5,502
35,952
74,212
48%
2014
23,422
2,405 929 5,885 3,867
36,508
26,145
5,975 3,932
36,052
72,560
50%
2013
23,220
2,438 1,138 6,311 3,799
36,906
25,748
6,108 3,769
35,625
72,531
49%
2012
23,523
2,636 1,231 6,161 3,618
37,169
28,694
7,121
2,963
38,778
75,947
51%
2011
23,723
3,242 843 5,128 1 3,449
36,385
28,422
6,854 2,678
37,954
74,339
51%
2010
20,652
3,180 878 6,594 4,457
35,761
27,379
6,782 3,442
37,603
73,364
51%
I
2009
22,986
3,517 2,089 5,011 1 5,218
38,821
26,929
6,107 3,160_
36,196
75,017
48%
i
2008
23,524
4,582 1,204 5,8371 5,816
40,963
25,997
6,959 5,918
38,874
79,837
49%
I
2007
24,113 4,858 1,177 6,544 , 6,577
43,269
29,758
7,470 3,353
40,581
83,850
48°,
2006
22,099 7,080 1,485 5,828 6,962 43,454
31,342
7,376 3,654
42,372
85,826
49%
2005
16,577 11,948 2,162 4,601 6,404 41,692
28,879
7,270 4,869 41,018
82,710
50%.
2004
16,731 12,074 1,858 4,602 5,472 40,737
30,078 7,250 4,212
41,540
82,277
50%
2003
17,168 12,342 1,912 4,371
5,397 41,190
28,837 6,065 3,800
38,702
792_892
48°%
2002
17,705 15,353 I 1,953 5,482 4,487
44,980
30,641 7,111 3,205
40,957
85,937
48%a
2001
13,280 21,699 i
1,943 5,034 4,070 46,026
30,163 7,039 1,837
39,039
85,065
46%
_
2000
14,082 18,987 i 1,779 3,480 2,382 40,710
28,967 4,375 2,879 36,221
76,931__ 47%
FY 2023 Projections by month
REVENUES:
Season Passes
Green Fees
Cart Fees
Driving Range
Pro Shop Revenues
Restaurant Rent
Solar Array
Miscellaneous
TOTAL REVENUES
EXPENSES:
Wages
Operating Expenses
Pro Shop Purchases
Life Insurance
Unemployment
Health Insurance
Medicare
Compensated Absences
Workers Compensation
Retirement/Pension
Liability & Property Insurance
Transfer to Trust
Contractual Obligations
Indirect Costs
Transfer to Capital Stabilization
FY23 Capital
TOTAL EXPENSES
SURPLUS/(DEFICIT)
REVENUES:
Season Passes
Green Fees
Cart Fees
Driving Range
Pro Shop Revenues
Restaurant Rent
Solar Array
Miscellaneous
Gift Certificates
Credit Book
TOTAL REVENUES
EXPENSES:
Wages
Operating Expenses
Pro Shop Purchases
Ufe Insurance
Unemployment
Health Insurance
Medicare
Compensated Absences
Workers Compensation
Retirement/Pension
Liability & Property Insurance
Transfer to Trust
Indirect Costs
Transfer to Capital Stabilization
Capital
FY23 Capital
TOTAL EXPENSES
SURPLUS/(DEFICIT)
JUL
12,000
449,961
150,082
24,929
47,000
5,000
688,972
154,899
134,505
25,300
671
28,629
23,976
20,000
16,480
238,554
81,199
21,000
214,006
400,000
1,359,219
(670,247)
AUG
6,000
449,961
157,229
32,719
46,000
5,000
696,909
5
5
5
SEP
3,886
262,477
107,202
21,813
30,000
5,000
430,377
OCR NOV DEC JAN FEB MAR APR
- $ - $ $ $ 248,047 $ 554,458 5 393,957 5
168,735 $ 56,245 $ 18,748 $ 18,748 5 18,748 $ 37,497 $ 56,245 $
78,614 $ 28,587 $ 7,147 $ 5,003 $ 3,573 $ 5,717 $ 28,587 5
15,580 $ 6,232 $ 1,558 $ 3,116 $ 3,116 $ 3,116 $ 12,464 $
25,000 5 15,000 $ 5,000 $ 10,000 $ 2,000 $ 20,000 $ 25,000 $
5,000 $ 2,500 $ 2,000 $ 5 $ 2,500 $ 5,000 $
- $ $ $ $ $ $ $
$ 5 $ - $ $ 5 - $
292,930 $ 108,564 $ 34,453 $ 36,867 $ 275,485 $ 623,288 $ 521,254 $ 480,887
MAY
189,683
112,490
57,174
14,022
30,000
5,000
72,517
154,899 $ 138,930 $ 121,364 $ 111,782 $ 102,201 $ 105,395 5 79,845
129,449 $ 105,177 $ 59,668 5 53,600 $ 36,407 $ 36,407 $ 45,509
23,000 $ 16,100 $ 10,350 $ 4,600 5 5,750 $ - $
$ 5 5 - $ - 5 $
$ 5 $ 9,200 $ 9,200 5 9,200 $
28,629 $ 28,629 5 28,629 5 28,629 $ 28,629 $ 28,629 $ 28,629
- $ - 5 - $ - 5 - 5 - $
- 5 - 5 5 5 5 - $
$ - 5 5 $ 5 - $
$ $ 5 5 $ - 5
$ 5 $ - 5 - $ $
- 5 $ 5 - $ - 5 $
- 5 $ $ - 5 - 5 $
5 5 - 5 $ 5 $
5 5 - 5 $ 5 - $
5 - $ - 5 5 - $ $
335,976 $ 288,836 $ 220,011 $ 207,811 $ 182,188 $ 179,631 5
360,932 $ 141,542 $ 72,920 $ (99,247) $ (147,734) $ (142,764) $
9,200
163,183
112,302
108,589
71,804
9,200
28,629
218,221
405,067
$
118,170
107,200
39,100
9,080
28,629
302,179
219,075
151,705
111,245
52,900
28,629
344,479
136,408
JUN
51,069
224,980
85,761
17,138
45,000
5,000
428,949
249,115
120,347
52,900
28,629
450,991
(22,042)
5
$
5
$
$
S
5
5
TOTALS
1,459,100
1,874,837
714,677
155,804
300,000
42,000
72,517
4,618,935
1,596,892
1,011,318
230,000
671
55,080
343,543
23,976
20,000
16,460
236,554
79,437
21,000
214,006
400,000
4,250,962
367,973
ACTUAL ACTUAL PROJECTED ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
JUL AUG ACTUAL OCT NOV DEC JAN FEB MAR APR MAY JUN TOTALS
$ 11,760 5 1,040 $ 868 $ 480 5 200 $ 200 $ - $ 5 - $ 5 - $ - 5 14,548
$ 570,713 $ 525,489 $ 282,925 $ 153,986 $ 51,928 $ 10,425 $ 29,833 $ $ - $ $ - 5 5 1,625,299
5 189,156 $ 172,527 $ 108,149 $ 63,896 $ 28,874 $ 5,905 $ 9,671 $ $ - $ $ - $ - $ 578,178
$ 38,823 $ 29,933 $ 14,676 $ 8,044 $ 2,892 $ 3,410 $ 1,852 5 $ - $ $ - 5 $ 99,630
$ 53,722 $ 50,051 5 25,524 $ 22,143 $ 9,853 5 7,127 $ 3,667 $ $ - $ 5 $ 5 172,088
$ 5,000 $ $ - $ 18,103 $ 1,500 $ = $ - 5 $ - $ 5 $ - $ 24,603
$ - $ - $ $ - $ - $ $ 5 $ - 5 $ - $ 5
$ 1,936 $ (338) $ 1,657 5 1,043 $ - 5 5 $ 5 - 5 $ - 5 - 5 4,299
$ (5,971) $ (4,086) $ (1,126) $ (2,550) $ 1,495 $ 22,202 $ 213 5 $ - $ 5 - 5 - $ 10,177
$ 2,515 $ 5,806 5 4,697 $ 2,480 $ (1,188) $ (1,250) $ (630) 5 $ - $ $ - 5 $ 12,430
$ 867,655 $ 780,421 5 437,371 $ 267,625 $ 95,554 $ 48,019 $ 44,607 $ - $ - $ $ - $ $ 2,541,252
129,686
58,451
21,367
56
21,337
2,308
10,605
238,554
68,262
400,000
950,626
(82,972)
163,498 $ 156,236 $ 144,965 $ 133,749 $ 148,356 $ 81,297 $
129,019 5 100,166 $ 94,397 $ 71,942 $ 158,586 5 73,771 5
23,719 5 24,557 5 13,367 $ 4,301 $ 11,735 $ 3,292 5
56 $ 112 5 $ 53 $ 46 $ 50 $
$ $ - $ - $ 1,631 5 3,598 $
24,929 $ 23,133 $ 46,266 $ $ 22,835 $ 42,302 5
$ - $ 6,503 5 - $ 5,796 5 - 5
3,000 $ - $ - $ 16,240 $ - $ 5
$ - $ - $ - $ - $ $
- 5 - $ - $ - $ - $ $
- $ - $ - 5 - $ $ 5
- $ - 5 - 5 - $ - 5 5
205,356 $ - $ - $ - $ - 5 $
- 5 - $ - $ - 5 - 5 5
$ - $ - $ - $ - $ - 5
$ - $ - $ - $ - $ 5
549,576 $ 304,204 $ 305,497 $ 226,284 $ 348,987 $ 204,310 $
230,845 $ 133,167 $ (37,872) $ (130,730) $ (300,968) $ (159,704) 5
$
$
5
957,787
686,333
102,338
372
5,229
180,801
12,299
21,548
10,605
238,554
68,262
205,356
400,000
2,889,484
$ (348,232)
CAPITAL SPENDING
FISCAL YEAR 2022
Tree work and Grinding
HVAC/Boiler upgrades
Pump house protection
Clubhouse/Pavilion carpeting
Clubhouse window and door replacement
Maintenance facility study
Sink hole repairs
Maintenance equipment replacement
Kitchen equipment replacement
Driving range equipment/balls
Rental clubs/pushcarts
TOTAL
Sink hole repairs
Cart path improvements
Forward tees
HVAC/Boiler upgrades
Clubhouse surrounds
Kitchen equipment
Maintenance equipment replacement
Irrigation replacement design
Allocated
35,000.00
265,000.00
10,000.00
25,000.00
280,000.00
20,000.00
40,000.00
232,000.00
25,000.00
20,000.00
30,000.00
Expended
16,488.00
107,750.00
15,735.60
13,750.00
6,003.24
12,560.20
10,514.19
6,509.40
$ 982,000.00 $ 189,310.63
FISCAL YEAR 2023
Allocated
$ 20,000.00
$ 120,000.00
$ 15,000.00
$ 75,000.00
$ 30,000.00
$ 15,000.00
$ 380,000.00
$ 75,000.00
TOTAL $ 730,000.00
Expended
5,136.00
6,000.00
$ 11,136.00
Remaining
18,512.00
157,250.00
10,000.00
9,264.40
266,250.00
20,000.00
33,996.76
232,000.00
12,439.80
9,485.81
23,490.60
$ 792,689.37
Remaining
20,000.00
114, 864.00
15,000.00
75,000.00
30,000.00
15,000.00
374,000.00
75,000.00
Fellow Members of Captains!
It is that time of the year when we anxiously await the return of warmer weather
and plush, green grass so that we can pursue the game we love. If you have not
been to the course lately, you will be pleasantly surprised to see the
improvements that have been accomplished over the winter months. The Golf
Commission would like to provide you our assessment of the 2022 season and
provide a peek at what we hope to accomplish in 2023!
Just as 2021 was an amazing year for Captains, sustaining that excellence in 2022
was an equally noteworthy accomplishment! Despite the moratorium on new
non-resident members, our membership remained strong with more than 1,100
season pass holders. For 2023, the commission recommended (and the Select
Board approved) bringing in 25 new, non-resident members from a waiting list of
more than 100 golfers.
2022 Assessment
At Annual Town Meeting in May, town residents approved the conversion of the
Golf Department to an Enterprise Fund effective July 1, 2022. As such, Captains is
expected to be a self-sustaining department, enabling Brewster to be transparent
about the golf course's revenues and expenditures. Enterprise funds allow for a
structure where users pay directly for the service received and they are
authorized to build up retained earnings for future capital needs.
During the 2022 season Captains golfers recorded 89,756 rounds which was the
2nd highest number of rounds ever played and a sign that golf remains strong. A
huge "atta-boy" once again to Course Superintendent, Colin Walsh, and his team
for maintaining the magnificent condition of our courses given the incredible level
of play and less than ideal weather conditions.
Over this past year the Golf Commission and Director of Operations, Jay Packett,
remained focused on member satisfaction regarding access to 'prime' tee times.
In addition to the moratorium on new non-resident memberships, a 37.4%
member tee time allocation was implemented. Our assessment is that these
measures were effective and significantly improved member satisfaction. Close
monitoring of member access and the 37.4% tee time ratio will continue in 2023.
During 2022, Captains continued to attract marquee golf events, most notably a
U.S. Senior Men's [Qualifier in July.
Our financial outlook continued to strengthen in FY22 and we ended the fiscal
year with a surplus in excess of $1.49M. This allowed completion of several
much -needed projects including IT upgrades for the pro shop and course
management staff, new carpeting throughout the dining area, bar, hallways, and
pavilion, and roof and ceiling repairs. Additionally, FY22 capital projects that
remain on -going include maintenance equipment replacements, installation of a
new HVAC system for the restaurant and common areas, kitchen appliance
replacements, cart path improvements throughout both golf course and sink hole
mitigation as needed. Finally, Captains was able to transfer $400k of our retained
earnings into our capital stabilization fund. The purpose of this fund is to help
finance our two future major capital investments: construction of a new
maintenance facility and replacement of the 36 hole irrigation system. Currently,
these are planned for the FY25-26 timeframe.
Looking Forward to the 2023 Season:
When the 2023 golf season officially opens April 1, we hope to have completed
several projects enabled by our relatively mild winter. Golfers should
immediately notice improved landscaping throughout our grounds, bag drop area
repairs, re -organization inside the clubhouse and, most significantly, a completely
re -vamped traffic pattern in the vicinity of the starter shack. This new traffic
pattern will facilitate smoother, transition to the Port and Starboard #1 tees.
Once on the course, golfers will see where crews have been busy with tree work,
bunker re -facing, sink hole mitigation, new tees, and cart path prep for spring
paving.
Strategic Planning and Ca ital Im rovements
Given the turnaround in our financial outlook, Captains needed a strategic
planning and capital improvement plan which identifies what issues need to be
addressed and prioritizes the time frame for addressing them. In collaboration
with Brewster Town Hall, Captains Golf leadership and the Golf Commission
developed an initial draft of such plan. Found below are links to some informative
financial documents. You are encouraged to visit these links to obtain additional,
more detailed information.
Town of Brewster Annual Budget FY2024:
www.brewster-ma.gov/files/FY24 Budget Forecast PP 12 12 22 final.pdf
Brewster Capital Projects FY23-27 by Department:
https://stories.opengov.com;'brewsterma/publishedr0 VJahki8
The two looming elephants in the room are the construction of a new
maintenance operations facility and replacement of the entire 36 hole irrigation
system. These projects along with the replacement of windows and doors at the
entire facility (which was deferred from FY23 to FY24) will require significant
financial resources. Conservatively speaking, the combined cost for these three
projects, in current dollars, is in excess of $9.M.
2023 Season Fees.
An examination of the Captains FY24 budget vividly demonstrates that the cost of
doing business has dramatically increased resulting in an 8.09% increase over last
year's budget. To address rising costs while ensuring that course conditions
remain outstanding, the Commission, in conjunction with Course Management,
recommended to the Select Board a 4% increase in both membership fees and
daily fee rates. This recommendation was unanimously approved last December.
Of note, neither junior nor collegiate rates were impacted by this increase.
Things "Green"
Captains continues to make a positive contribution to Brewster's 'Green'
initiatives. The solar panels at the Starboard parking lot and practice facility
continue to contribute to clean energy and provide annual revenue.
Steps taken this past season towards nitrogen mitigation including reduction of
fairway sizes, location of teeing areas, and adjustments to maintenance and
fertilizer programs have all been extremely effective in "greening" Captains.
The Golf Commission is committed to sharing with you, our members, the
decisions and recommendations we make and the rationale behind these
decisions. The Captains would not be the outstanding facility it is without the
support of its members. We are particularly grateful to the Men's and Women's
Associations and to the Friends of the Captains organization.
Thank you,
Anne O'Connell, Chair
Andrea Johnson, Vice Chair
David Valcourt
Jeff Odell
John Kissida
Rob David
Wyn Morton
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TOWN OF BREWSTER
Brewster, Massachusetts 02631
(508) 896-3701
GOLF COMMISSION
Minutes of January 3rd, 2023
IIREWST V
Commissioners Present: Anne O'Connell (President), Andrea Johnson (Vice -Chair), Rob David, John
Kissida, Wyn Morton, Jeff Odell and David Valcourt.
Others Present: Jay Packett (Director of Operations), Colin Walsh (Superintendent), Rob Harris
(CCMGA) Peggy McEvoy (Friends of Captains), Bill Meehan (Finance Committee Liaison), Dave
Whitney (Selectboard Liaison)
THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED. The meeting
may be viewed at: https://reflect-brewster-ma.cablecast.tv/CablecastPublicSite/showJ'6351?channel=1
Andrea Johnson called the meeting to order at 4:00 pm after reading remote meeting guidelines and
procedures.
Declaration of a Quorum — All Golf Commissioners present and accounted for which constitutes a
quorum.
Public Comment —
FY2024 Budget Draft (Jay Packett) - The FY 24 budget was discussed, with the deadline for the final
submission being on Friday, January 6. A meeting with the finance team consisting of Peter, Donna, Jay,
and Colin will be held on Monday, January 9, to go over each individual line item and make any
necessary tweaks before the final submission. Negotiations for the next CBA between the SEIU and
OPEIU unions are ongoing and may result in an updated number for the COLA increase or cost of living
adjustment increase. There was a discussion on the part-time and seasonal wages for maintenance and pro
shop workers, with a total of $208,288 allocated for part-time wages and $310,252 for seasonal workers
in FY 24. The Captains is looking to get back to full staffing levels and increase seasonal staff by 10% to
improve customer service. Currently, the FY 23 budget for part-time and seasonal workers is only
$518,000, which may be a possible issue moving forward since the number of workers required is over
$543,000. There was also a discussion about overtime, with a little over $42,000 spent in the first half of
FY 23. The total budget for the coming year was still being worked on and will be presented before the
Select Board and Finance Committee for approval. No decisions were made in this meeting. Discussion
followed on wages.
Jay Packett continued by speaking on general expenses for the upcoming fiscal year (FY 24). He
presented a document created by Colin Walsh outlining vendor and sales rep input on expense increases.
1
The bottom line showed a little over a 9.5% increase, but no adjustments have been made since the
meeting. Certain expenses, such as rubbish removal and sanitation, repair and maintenance equipment,
seed and sod, fungicides, and credit card expenses, were discussed as items that are likely to go up
regardless of budget planning. Jay Packett will need to complete increased rationale forms for expenses
over $1000. No decisions were made during the meeting. Colin Walsh discussed the repair equipment
budget, which is increasing from $88,000 to $95,000. Most of their equipment is from Toro, supplied
through a vendor in Enfield, Connecticut called Turf Products Corporation. The speaker explains that the
vendor has a sole license agreement with Toro to distribute in the Northeast and can charge whatever they
want. They have seen upwards of a 64% increase for common parts, and there is no other place to go for
them. Colin Walsh suggested that they may need to investigate other equipment manufacturers in the
future.
Jay Packett reviewed the "other expenses" section of the budget, which includes a $10,000 increase in Pro
Shop purchases due to the high cost of goods and the hiring of a new staff member. They also mention an
upcoming demo day event and the need for funds to purchase merchandise. Indirect costs have stayed
level except for retirement, which went up due to an employee retiring. Overall, the budget is looking for
just under $375,000 in "other expenses", which is an 8.8% increase from the previous year, but less than
the previous year's increase, which was in the double digits. The speaker invites feedback from Bill and
Dave. Bill Meehan noted he personally supported the budget Dave W. noted it was a very responsible and
well backed up budget. Anne O'Connell suggested holding off on endorsing the budget until it's finalized
at the January 24 meeting.
Meeting Format Changes 3/1/23 (Anne O'Connell) - The Select Board voted to have all committees,
boards and commissions go back to in -person meeting attendance with members of the public allowed to
attend in person starting with meetings in March. Anne O'Connell advised that if someone can't attend in
person, the meeting chair needs to be informed to ensure that a physical quorum is present.
Update On -Going Projects
Update FY23 HVAC Project (Jeff Odell) - Jeff Odell provided an update on the HVAC project. The
equipment for the project had arrived and the work was scheduled to begin. One critical piece of
equipment had an eight -week lead time, but it had already arrived. The project was on schedule, with the
only concern being the mid -April completion date, which the contractor's thought was pessimistic. They
believed they could complete the project sooner than that. The only equipment they were concerned about
was the supplemental air equipment for the kitchen, which may be the last piece to arrive. However, it
wouldn't prevent the kitchen from opening as the vent system would draw ambient air from the rest of the
building until the equipment was installed. The contractors were optimistic about their ability to complete
the project on time.
Jay Packett reported that there is a lot of optimism regarding the progress of the restaurant renovation
project. The final piece of equipment needed, a makeup air unit, is expected to arrive in February or
March and will take only a day or day and a half to install. Any necessary ductwork and electrical work
will be completed beforehand. A contractor has been hired to install a new window to accommodate the
unit's installation, which will take four to six weeks to arrive. The boiler downstairs is already installed,
and work is being done on the piping. The lead technician has been working hard and Lou Moreno is
involved in ensuring full access for the renovation team.
Update Maintenance Facilities Study (Colin Walsh) - Colin Walsh reports that there are two qualified
firms, Catalyst Architects and Weston and Sampson, interested in undertaking their analysis within the
budget of $20,000. He has shared this information with John, Dave, and Rob David to get their input.
Both firms have experience in the municipal sector, with Catalyst having a good history with the town of
Brewster and Weston and Sampson having a vast portfolio of DPW projects throughout the state and
much of New England. There has been no final decision made yet, and no contract has been signed. Colin
2
Walsh recommends pushing the design phase to the fall as it would be a better time given the time crunch
to complete the documents for the design proposal. Donna is ready to notify both firms as soon as they
are ready with the name. Jay Packett confirmed it had been delayed to the fall of FY24. Discussion on the
projects continued.
Peggy McEvoy (Friends of Captains) - Friends of the captains had their first meeting of the new year
and were excited about the 282 people who opened the newsletter and Dave Valcourt's letter. They also
collected money for the lower Cape outreach Council and Cindy Bingham donated her time to build
birdhouses. Ross Gorman is planning a contest for anyone to find a bird in a birdhouse and take a picture
of it. They are hoping to get people to do perennial gardens in two different locations and are looking for
other suggestions for projects. The Friends of Captains are also looking for volunteers to run the
tournament and membership chairs. Peggy McEvoy noted they appreciate the help of those who have
spread the word and wish everyone a happy new year.
Other Strategic Planning Updates (Commission) - Anne O'Connell noted there is a list included in the
packet and wanted to see if anyone could identify anything missed before drafting and editing. John
Kissida noted the most important detail was the significant fee increases, and that it is important to show
that the money is being spent on capital projects (window and door, appliances for Freeman's grill, pump
station protection, maintenance building study, and pathway improvements) to show that their increased
fees are being put to work. Discussion followed on the topic.
Driving Range Instructional Building Renovation (Jeff Odell) - Jeff Odell noted that the needs of the
Professional Staff and Colin Walsh must be taken care of first before other enhancements to the range can
happen. Jeff Odell noted the driving range has capital money set aside for teaching facilities, and that
there is a full set of photographs of the building as is. He noted the wind pressure in the building has
begun to separate the sidewalk from the rest of the structure, and that it is essential to build a sidewall on
the front of the building to help tie the sidewall into the roof structure. Jeff Odell spoke on the proposal
Dave Villandry created for an enclosed teaching facility that would be top of the line. Jeff Odell further
discussed the options for this project and noted a simulator is not part of the costing, but Dave Villandry
would like to see it done with outside money. Additionally, there are capital appropriations being made
to address the needs of the Driving Range for the hitting areas, the fencing, etc. Jeff Odell noted this is a
future project. David Villandry will be meeting in person to go over the plan in detail. Jeff Odell thanked
Dave Villandry, and everyone involved who put together the blueprint/proposal.
Maintenance Position: Responsibilities and Projects (Jay Packett) - Jay Packett noted that Lou
Moreno was hired by the Town of Brewster, the golf department as their facilities manager. He works a
Tuesday through Saturday schedule, and his number one job is to clean the restrooms. He has also put
weather covers over all the outdoor electrical plugs and upgraded the restrooms at Port number 10. He is
looking to get more done this winter. Jay Packett noted he has replaced multiple boards on the rear deck
outside of the pavilion, as well as the back staircase that leads out of the pro shop to the putting green and
the cart barn area. He has also attended multiple meetings to discuss the HVAC system, windows and
doors upgrade, and leaks in some of the restroom facilities. He is aware of vendors and handles them on
his own, scheduling them at a time where he can meet with them and explain everything that's going on.
He was instrumental in getting AC units installed and has done a lot of behind -the -scenes work, such as
bringing up bids and annual inspections. The stairway leading to the basement underneath the pro shop
has been stripped of tile floor and new tiles are being installed. The basement is clean and organized, and
the skeleton crew is working to keep it that way. Jay Packett continued to note all that Lou Moreno has
handled so far and will handle as his time with Captain's progresses.
Golf Course Questions and Concerns - None
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Questions and Comments from Associations and Liaisons - None
Future Agenda Items and Meetings (1/24) - Anne O'Connell noted she would not be attending the next
meeting.
Matters not anticipated by the Chair: None
A motion to adjourn was made by Rob David, seconded by John Kissida, to adjourn the meeting.
Motion passed unanimously. The Meeting was adjourned at 5:30 pm.
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TOWN OF BREWSTER
Brewster, Massachusetts 02631
(508) 896-3701
GOLF COMMISSION
Minutes of January 24th, 2023
Commissioners Present: Andrea Johnson (Vice -Chair), Rob David, John Kissida, Wyn Morton, Jeff
Odell and David Valcourt.
Others Present: Jay Packett (Director of Operations), Colin Walsh (Superintendent,), Cindy Bingham
(Select Board), Rob Harris (CCMGA) Terry Ivester (Women's 18 Hole Association)
THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED. The meeting
may be viewed at: https://reflect-brewster-ma.cablecast.tv/CablecastPublicSite/show/6351?channel=1
Andrea Johnson called the meeting to order at 4:00 pm after reading remote meeting guidelines and
procedures.
Declaration of a Quorum — Six Golf Commissioners present and accounted for which constitutes a
quorum.
Public Comment — No Public Comment
Superintendent's Report - Colin Walsh - Capital improvement projects on the cart paths near the first
tees and starboard have been started with the removal of trees and widening of the paths. The work was
done in-house with a borrowed truck from the DPW and was labor-intensive, requiring nearly full staff
for three weeks. Tree work was also carried out, and spring thaw will be used to plant seeds and bring it
back to the original state. The golf course is currently facing backlogs on equipment but is expecting the
delivery of a Kubota tractor and a secondhand roller from Hyannis Port. Three GPS sprayers have been
ordered, which are expected to be delivered in August or September and will bring significant savings on
chemicals and fertilizers. The next capital equipment purchase will be for the fairway mowers in fiscal
year 2023-24. The maintenance building study has been commissioned by Catalyst Architects of
Yarmouth and Kurt Raber will be visiting the site soon to tour the facility and provide options for the
building. The current building is undersized, unsafe, poorly ventilated, and poorly lit, and the
maintenance building project is considered the centerpiece of other projects. Work has been done on the
fairway bunkers and drainage projects throughout the course. The parking lot was repaired, and work is
being done on the sinkhole in the cart pen. There is a plan in place for traffic flow around the starter shack
with some details still to be worked out. There is a lot of preparation going on for the spring including
equipment training and purchasing contracts.
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Director's Report — Jay Packett - See meeting packet - He summarized the budget and performance for
the end of December FY23 compared to the same period in FY22. The golf course has spent 46% of its
budget in the current fiscal year, which is not much different from the previous year. The revenue in the
month of December was lower due to the course being closed for 9 days, compared to only one day in the
previous year. However, for the whole calendar year, the golf course's revenue was higher, with a total of
$580,000, which is $130,000 more than the previous year. The total number of rounds played in the
calendar year 2022 was 89,756, which is 244 rounds less than the goal, but still the second -highest total
ever. The membership plays for the calendar year 2022 was 52%. The monthly budget projections for
December showed a loss of a little over $300,000, due to an increase in the expenses for wages and
payroll from three pay periods in the month, most will only carry two. Jay Packet noted changes that have
been done to the FY24 budget since January 3 when the budget was first presented to the golf
Commission. The changes include an increase in part-time seasonal wages to bring the golf operation
staff back to pre -pandemic levels, with two starters in the morning, one for each course. There was also a
difference in longevity due to Steve Knowles retirement, and a decrease in the transfer to the capital fund
stabilization due to increases in other expenses such as Medicare. The budget presented is in line with the
five-year financial forecast done by the financial team. The budget will be presented to the Select Board
and finance committee on February 8.
Review and Approve FY2024 Budget - Jeff Odell made a motion to approve the budget for presentation
- Rob David seconded the motion and it was unanimously approved.
Update FY23 HVAC Project (Jeff Odell) - The arrival of equipment for the building project is on
schedule, but the team has not been on site last'week or this week. The equipment includes new piping
and a boiler installed in the basement. Jeff Odell noted Jay Packet may have further information.
Jay Packett - Stated the electrical person for the project was on site last week and has prepared a materials
list. The owner of the company confirmed that they will be on site next week with 4-6 people per day,
despite a recent COVID outbreak within the company. They will begin working on dismantling the old
units in the ceilings and bringing the new ones online.
Other Strategic Planning Updates (Commission) John Kissida - Colin Walsh is leading a project to
make improvements to the pathways at the first tee. The goal is to create a more organized and
straightforward layout, with larger pathways leading to the starter shack area. Some existing pathways are
being removed, while others are being left in place due to their frequent use. A consultant named Laurie
Kennedy has been hired to work on the pump station protection project that is expected to yield results in
the spring. A recent sinkhole was filled in near the second hole on Port, but more work will be needed in
the corning months to address the issue.
Update Maintenance Facilities Study (Colin Walsh) - Laurie Kennedy from Horsley Witten visited the
site to understand the source of water and the terrain. They used topographical maps and video of a
previous storm to understand the flow of water. There was a recent sinkhole that was filled near the
second hole on Port, but it is expected to be evaluated further in the coming months. There have been
issues in the past with sinkholes in that area, which is near the pump house number two. The area is
complicated as there is a power line/irrigation line running through it.
Other Strategic Planning Updates (Commission) - Wynn Morton - A request was received from the
town to put together the annual report which they would like to see by February 17th. Jay Packett and
Wynn Morton will be working on putting it together and will send it to the town after it is polished up by
the PR person.
Jay Packett noted they have a deadline of February 17th to submit the report. They will be putting
together the report and sending it to PR person Jen. They want to highlight the fact that they are now an
enterprise fund, meaning the money they bring in is what they spend and is not funded by the town. They
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want to make this the primary focus of the report for the entire town to answer questions and avoid
confusion. Jay Packett is asking other Commissioners to send any additional information they want to
include in the report as soon as possible and wants to send a bullet point document to Jen by the end of
the week for her to start working on it. Jay Packett will get their financial numbers together and send the
final report to town hall to tell their story for 2022 to the entire town.
John Kissida suggested that the nitrogen control and mitigation efforts of the captains should be a key
focus in the annual report for the town. John Kissida also noted this information must be included in
every report as they continue to make changes to their fertilizer inputs and control the amount of nitrogen
being used. Terry Ivester suggested including the solar panels and discussion followed. Dave Valcourt
and Jay Packett noted how the State of the Captains and the Annual Report from the town will run
parallel to each other - The State of the Captains reaching the golfing community and the Annual Report
reaching the non -golfers.
Update "State of the Captains" (Dave Valcourt) Spoke about "The State of the Captains" information
to be sent out. Dave Valcourt mentions the achievements of the club in the previous year and future plans,
including the use of enterprise funds for capital projects and the impact of supply chain delays. Dave
Valcourt also mentions the success of the club in terms of membership, tournament events, and revenue.
He noted the need to communicate this information to the membership and to provide links to relevant
documents and information. He also mentions the current status of membership and the decision to allow
25 new non-resident members. Dave Valcourt noted the capital improvements and purchases being made
by the club, including repairs and updates to the course and facilities. Dave Valcourt noted that links to
relevant information will be provided at the end of the presentation.
Jay Packett noted a link for paying for handicaps online will be updated on the website. The Captains
wants to highlight local charity events and notable tournaments hosted by the golf course, such as the US
Men's senior qualifier, local events like the turkey shoot, and a food drive. The five-year financial forecast
and capital improvements are still in the works, with a meeting scheduled soon to solidify the plans. Once
everything is finalized, The Captains Course will add a link on their website.
Jeff Odell noted that The Captain's contributes a significant amount to the local economy. They have
approved a budget of 1.7 million in wages and $300,000 to the general fund to offset town costs. The
facility, including the restaurant, is estimated to contribute about $2.25 million in wages to the local
economy. Jeff Odell suggests sending some of this information over to be included in the annual report
and mentions that the restaurant operation, which contributes over $70,000 in meal tax, should also be
included. Jay Packett agreed with this idea and suggested talking offline with Sean Sullivan.
John Kissida noted in the annual report of the captains, they will include information about the friends'
donations to the food bank and the capital project progress that has been made, including HVAC,
windows and doors, pump station protection, maintenance building improvement, pavilion work, cart
path work, and forward tees. They also plan to highlight the plan for the future, including the capital plan
and what they will be requesting this year. Additionally, they will mention the improvements made to
Freeman's grill, including the new appliances that were installed. The goal is to show that The Captains is
putting money back into the facilities and that the increase in fees are not being wasted.
Wynn Morton thinks that a newsletter is necessary to regularly disseminate information regarding the
state of the captains. He suggested that the newsletter should be published once every two months and
may even be more frequent. Wynn Morton will collate the information and run it by Jay Packett and then
send it to Jen to be written up in a more digestible fashion. The newsletter will be a continuous collection
of information throughout the year.
Jay Packett noted he is in favor of starting a regular newsletter to disseminate information about the
commission's projects and updates on changes at the golf course. The newsletter should be sent out bi-
monthly. The newsletter would also be featured on the website in a tab called "What's New." Jay Packett
noted he cannot take the lead on this project but is willing to contribute.
Wynn Morton noted the first edition, the "State of the Captains," will be sent out by March, and then there
will be five more newsletters throughout the year (April, June, August, October, and November). That
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was how Wynn Morton saw the progression of the newsletter playing out. Dave Valcourt noted that he
has the lead on "The State of Captains" and it will involve input from everyone. They will be sending
information over, and a draft will be created and reviewed before it will be sent out.
Questions and Comments from Associations and Liaisons - Ross Gorman (Friends of Captains) -
noted that the clock at the golf course was taken down for repairs after a sprinkler head damaged it. The
food bank collected $750 in food and cash donations, with an additional $750 from the Friends group, for
a total of $1500 donated to the lower Cape outreach. The Friends will have events such as a closest to the
pin contest, a putting contest, a food drive for veterans, a daffodil planting, divot filling days, a golf ball
picking event, and a golf clinic. The Friends of Captains are seeking volunteers for tournament director,
newsletter production, website help, and membership chair.
Jay Packett wanted to note he had a meeting with the Friends of Captains brainstorming ideas/solutions
for the upcoming season. He wanted to let everyone know how important The Friends of Captains is. It
is an organization that helps the golf course with projects that the normal operating budget does not cover,
like the clock, range markers, and daffodils. They need volunteers and their events typically last 2-2.5
hours. They encourage anyone interested to check out their website (friendswiththecaptains.com) and join
to help the facility. The events also tend to end at Freeman's grill for drinks and food and are a great time.
Review and Approve 12/13 Minutes - Minutes were approved with amendments - Motion made by John
Kissida, seconded by Wynn Morton, unanimously approved.
Future Agenda Items and Meetings (2/14, 2/28)
Matters not anticipated by the Chair:
Jay Packet looked to approve the GIFT Tour for golf tournament Thursday May 11th - about 80-90
players with tee times running from 11 am to 3 pm. Jeff Odell moved to approve the event, it was
seconded by Kissida and unanimously approved.
A motion to adjourn was made by John Kissida, seconded by Dave Valcourt, to adjourn the
meeting. Motion passed unanimously. The Meeting was adjourned at 5:40 pm.
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