HomeMy Public PortalAboutORD13769 BILL, NO. 2004-056
SPONSORED BY COUNCILMAN
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE
CODE PERTAINING TO THE SUNSHINE LAW.
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS
FOLLOWS:
Section 1 . The- following section of Chapter 2, Administration, Article I. Generally, Sec. 2.•3.
Policy on Records and Access to Records shall be amended as follows:
Svc. 2-3. Policy on Records and Access (o Records.
A. It is the plililic policy of'(he CiIN, Illill DhTfillgs, records. VOICS. ildioliS and (1(21010-aliollS of
this hod.v shall lie concluded ill co►l ►1hillev with almlicable st'lle stallift's. (11"M M 1
Trtr�rlir-mil" ITMINC MON
ft+H-(•4 '111mildrd-
t. ,\.If inlonwition rmjm'Trd+\--1an-1T, will lie released in co ►pliallev with apolicable stale
th, Hichimmc.
H. frc ichmink
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C. I lie bulletin hoard locillcd ill the upstilil-s hall in ( ily I fall. 3_10 hist McCarty is lier•hy
designil I ud its I he official post i I)'-'bw I d fol,ill I(.(I,l 11".i 1.h0ilklS.C0111111 iSS1011S.and C0111111 i I WCS
releases 1,01 both open iold closed 111k•"'lillu's. Wllvlle\Vl,illlY mcchill'e takes place outside ol,
( ity 11,01,111cli requircd postings shall ilkk')he hosted at the adilill loc at ioll ofill)y such public
Illee(mv. ((4d. No. 11-118, �,2. 8.I
1-1). RCCORIS 1'e1 lilill iliV,to 1111CI'lldl I 11\Csl ii1iltit 111',d1ld hl\L'sl lgatk slis ol"Al lvLCdlY I I lt-gal Conduct
I In 0i'd(T 10 111111W (Ill- lolICS1 Co(IJILT011011 by Vlllj)l0VCVS;111(1 11101111Ct'S 0l'tl1C I)LIbliC
Ill illVeStilN1(i0l) of IllillILTS W110611 an Cllll)l(1V(V ol• Ille ('it\, is alleged to have
V0j!.ilgL'd in illIV I'01-111 of 1111SV01111110. ;dl 111CS. NCORIS and (IOL111111211tS WlillillV, 10
illvvmigmimls of itilei!a1loll-h OhlliSC011dlld by Cite Cll)l-))oYCC'S Will IV L'011Sidel-Cd
to be llff-S0111101 I-CCOld"' '111(1 '011111 he closed records kutdcl, the custokly of the
lVSl1CCllVC(IL-paril)WIll lWild.
In orklel. to plolccl the 1111CY61Y :111d ClTiCill'% of IM CS(ij,,ilti(111S 01'(11111111111 VOIILIUCI
and I I It,salloyalld k\k-11 hei It,v I im. officials
and 111villhCrs of 111C plINIC M10 Cool)VI'i'll[C Willi illkCStillilli011s. illjy Ill J`01-11 1,11 lot)
)wT-;,.;Not,
"10
acquired by a Law I.nli)rrcnlcnt Agency by"ay ol'a complaint I)r report ofa crime
made by telephone contact using the cluergcncy Ilunlber, "91 1", shall be
inaccessible to the general public and shall only be availahlc upon request by Law
I;llforccnlcnt Agencies or as otherwise provided by law. For file sang,. reasons,
records of an administrative department or Law hil'Orcenlenl Agency relating to
reports,accusations or IIIvcsIigati(ills orconduct alleged or lie Iieved to be illegal or
Otherwise contrary to lacy shall he closed records until:
a. HIC investigation is Icrnrinaled: or
h. All suspected ell rongdocr:s have been arrested or charged with an offense:
or
C.
I he depnrUnrnl head determines that public disclosure ofthc record would
not unrursonahly jcupardirc such investigation.
(+11". Records C obtaining Conl•idcntial. Proprietary Or PriVilk' fnl'ornlalion
I. In order to protect reasonable expectations ofprivacy on the part ol•persons having
dealill"s with the City, records contaulinu intornlutlion or entries or a personal,
Coll lidcnlial. private or proprietary nature, including. hill not linlilcd to, inconu•,
sales data. financial circumstances. household and lanliiy relationships, social
security numbers.dates ol'birth. instarance if)forn Ill ion,home address.holllc phone
number,and other iril'O nlation which reasonable persons generally regard as private
and not a Customary subject file public•diSCt1111.5C,which information or entries have
been provided to the C'ily by Onc complying with regulations requirin}; the
disclosure ill' such nll'ornlation, shall be excised front copies of City records
disclosed or provided to nlcnlbcrs of lhC public Other than those persons to whom
the information orcrllrics pertain. Persons desiring access to information or entries
excised front such records may file it supplementary written request ccilh the City
Clerk lur disclosure ol•nlaterial to be speci I iccl in the request,which request should
stale:
a. Whether or not the requesting party has infi)rnlv(l persons to whom the
rccfuCSterl inlilrmalion pertains of(hC request: and
h. All reasons why the rCquesting party bClievCS disclosure by the City of the
speCil•icd rllfornlalion is in the public interest.
2. The City Clerk may afI'ord all interested parties, including the I)Crsons to wham the
information pertains. a rcasonahlC lime within which to comment on the requested
disclosure prior to acting, further on the recfuCSt. if an interested person objects to
the disclosure ol•Iltc requested information. the City Clerk may conduct a IlCarlllg
at which all interested partiCS nrry he heard. At such hearing the Clerk shall
consider. among such other factors as play he reasonable and relevant:
a. The requirements and intent of Slate Law. City ordinances and this
sccrion.
17.
The legitimate expectations of privacy on the part of,interested parties.
C. file personal, C011flllc•I16a1. prix Ur or proprietary nature of this
information ill issue.
d. Whether• the information was obtained by the City under compulsion of
Ilallcl',Noll: I)CIVw,I Ie\1 Is O6 m IIIiefIcd IrU,..h,n I III II% ')
C M.y I'dc5 CouncI H U"I Ill.Ill a"200605(."I'd .,
law or was freely and voluntarily provided by the persons objecting to the
disclosure;and
e. The public purposes to he served by disclosure of the requested
inlirrmation. 11' the City Clerk determines that disclosure is legally
required or would otherwise serve the best inlerests ol'the public and that
Such 1•CLIllirellicills or purposc out"'Cigh the Iegitilllate Concerns or interest
of the persons to \c hum the inlbrnullion pertains. the Clerk shall provide
the requested inkirmation to the regt►csting party.
3. In addition to or in lieu of the hearing described above, the City Clerk may allorrd
all interested parties a reasonable opportunity to seek judicial review of or relief'
from the proposed disclosure.
44.1 . Access by Ficcted Ot'icials
No elected oflicial shall have any greater right to access to closed records of,tile City than
the public at large except as to:
I, N1 inutes of Executive Sessions involving the bodies oil which they hold all olficlal
seal.
?. Records which the appropriate public body has toted to make accessible to tilt
ofliclal.
3. Records required by I.1W to be accessible 10 the 011'16,11.
® (Ord. No. 122•10.ti l. 3-0-95)
Section 2. The following section of Chapter 2, Administration, Article I. Generally,
Division 2. Rules of Order and Procedure, Part A. General Provisions, Sec. 2-691. Conduct
of closed meetings shall be amended as follows;
Sec. 2-69. Conduct of closed meetings.
A. Closed meeting's Shull be conduclCd in C01111liance \N ilh applicable Stag statutes.
is +4tc-fb ,Ff-mi ci-I mcmher lHTM . tfTL"t1l 11 to l erTtttl Srcrnrr OF the
ernmcri IMMit nhject X,ftbC-VhIM.C! C0111plic pith-thC Stat, StImftinc 4-1M Mild 1)10
ncrtirr,-c�rtt-♦�c-gil�ctl-
(=. tne4ic ltirrfi the-knem�n c rt�r CfcrBerl-se rsi„m�s4rt♦i he�kfi erred eel
' trttci4-itt-tcf�mcC�,i�tftrroc,sec f'�sc«iril7'-tf=}rc+�^�sihfr-
f) The e,1t , linrrmlitrmnk*toho ckrccr4mcctingX,I %(ItCSltit m+IitC.%I F thctimC,-rittc;mcihtm
r7f-mch clon in cting rn vrite ,and--thr reminn VM-Wk
eYCC�TrtYCmtsj-cif-rts rc}"rttrstrmt trrthCrt,ern-isicmK c,F�sccticir(rHi�+?i-'f�1+�v4rrcrhic h irs err nrr-I 110%t�mtc,
he-c4isctts�seri-Irs-the:-E'cmnrTtrrt-the'timc-crfthC�+rcf►. �. crn�isCrm��ic4ccf'bq
tirc rfirnch tSltr*c,+-tMfrrr Mo. .1ctlCiT -rptirms-as . . ,
t7}}1Crirl rt1?trCC
4 hC'Ct7tt'tr4 C1G41111r1nIrCt`t,�L41C t't7tT11C1i R tnl,RI`�t7nTilrit'tTC711 C7tt tho- (IM.4tTf,11 0H.103il�' I'ITITIr�1L'
meeting cmrc7tC tmi thC-cT7rci+ir lrfiscm fi,r rk,strt�t4rn Trtth�ir mcCtittg-ctr t-(7tc 4,��rcfcrcnccts,-thC
Ihaltrt's N,w. Iteleted int t,+hmt❑ehm II)Sot,']w..I),sho t l Ihn%
('.'\h I•dtti t'nutcd(I,dutdnn-.aN�.L051,tlal
citt�-�cctic,rtt -r+�-i,10.021-11.111 hc mrn tided i-1itY17hri},t-+ HY 111C Nfily0i T11
rmnidTng O icmTrd eT�tcT�eci iTttn the Tttirnih��r
i� rec g-ttc-Mtapmttrereti rrcrrlx-cirnii
lccC*�tcn -mnnrnTrncihc
fm n�lTir1T the-rFrrccci mcc hresrcaiit+
(T f0imte.,and %otcs
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L"-a- a i i by t 1 ic t' a a t�lC{�_LTTtt_ti�S�RI�l1C
T77�TC7 r—ifZ'ZfTT7llTlr"tC7-1T1 1iT7T��t's lrr�'1'C� . .' ei k ill 11"tT111 C1�
Mn d by the St;mhinmf nr
fi- thc(79 v'Hrrk--chall-indicate a 01 1111y
!tt1Ch I C.1701 tIIiYlCitCi, rITA m-C that tit aT}TtTi(Ytl1't Ttv 11 TI't\r11'liltIrn f.
11CM ZINTI tltliIt ill Hle office oFthe ('it-r-Hr7k,
i- C,M6 a"Uri J1I-TVTC-,TvRTr-,T jjYIIA LwIittYT6if�t�I'!SI11iIlT�1fr!StLt}
f 71rtI'IC"f TtE1C'T:Tl'1?R'tt111�''11RiTr(I'�''RT"�it'C'('4�'f 1:11'!x:
+ All 1TY1 C11TtY1tTtYn t1S9'ttCCl Yr7 111RtICtTZ'f i1tt1T1CY. mcit,11TC!11� H0.021 shall
the-(rrtttTC1i-r1 it 9H3, ter'1 i Hrd. No.-i-"- )4--H-14)rt1-i�Fm
-E3,rt-Nn,-i 1H-fi+-N-1N--2601
Section 3. Tlic following section of('halter 2, Administration, Article VII. City Clerk,
Sec. 2-307 General Duties shall be anlencfctl as fiillows:
It. The City Clerk be and hereby is appointed custodian ol'Ihe rtrcords cif the City and that such custodian
located at 320 East McCarty,Jefferson City, Missouri.The custodian shall respond to all requests I01'
11CUSS to or copies of a public record within the time period provided by the Sunshine law except in
® those circumstances authori•red by titattlk% 'f hr-fre,c-tT,in-c1I r v. fc a rmshing ecrpir
. a H i she d mrl rn;tTltt mtal-l� tile rF� -0-am im r.
Section 4. This Ordinance shall be in full force and effect from and after the date
of its passage and approval.
Passed: �/ �'r/ Apprpved: `� lj 6 C.
fPr�siding Officer Mayor
ATt-dT: /APPROVED AS TO FORM:
City Clerk City Counselor
nIi111C1 Y KUIC. 1klltL\I I[\I IS\ZIONII Ihttt. IINSIICtI IC\I 1'r}�IJNtI thn\
C:AID I'Iles 1'uuucll I hdll>.ulcca'�IIi1 U'h\alnl