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Home My Public Portal AboutCPC Packet 030823Town of Brewster Community Preservation Committee 2198 Main St., Brewster, MA 02631 cpcmeeting@brewster-ma.gov (508) 896-3701 MEETING AGENDA Brewster Town Hall 2198 Main Street March 8, 2023 at 4:00 PM Pursuant to Chapter 107 of the Acts of 2022, this meeting will be conducted in person and via remote means, in accordance with applicable law. This means that members of the public body may access this meeting in person, or via virtual means. In person attendance will be at the meeting location listed above, and it is possible that any or all members of the public body may attend remotely. No in-person attendance of members of the public will be permitted, and public participation in any public hearing conducted during this meeting shall be by remote means only. The meeting may be viewed by: Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-ma.gov), or Video recording (tv.brewster-ma.gov). Members of the public who wish to access the meeting may do so in the following manner: 1.Phone: Call (929) 436-2866 or (301) 715-8592.Webinar ID: 837 7728 4808 Passcode: 326439 To request to speak: Press *9 and wait to be recognized. 2.Zoom Webinar: https://us02web.zoom.us/j/83777284808?pwd=NjB3WldRTGRxb0l0WXhIS1J0Y1NOQT09 Passcode: 326439 To request to speak: Tap Zoom “Raise Hand” button or type “Chat” comment with your name and address, then wait to be recognized. When required by law or allowed by the Chair, persons wishing to provide public comment or otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted above. Community Preservation Committee Faythe Ellis Chair Sarah Robinson Vice Chair Sharon Marotti Treasurer Elizabeth Taylor Clerk Roland Bassett Jr. Christine Boucher Bruce Evans Peggy Jablonski Paul Ruchinskas CPC Assistant Beth Devine 1.Call to order 2.Meeting participation statement 3.Declaration of a quorum 4.Public Announcements and Comment – Members of the public can address the Community Preservation Committee on matters not on the meeting’s agenda for a maximum of 3-5 minutes at the Chair’s discretion. Under the Open Meeting Law, the CPC is unable to reply, but may add items presented to a future agenda 5.Financial Update 6.Review and possible vote on updated warrant article draft 7.Approval of minutes from 2/8/23 8.Review Open Project list 9.Items not reasonably anticipated by the Chair 10.Announcements 11.Next meeting: March 22, 2023 12.Motion to Adjourn Date Posted: Date Revised: Community Preservation Committee: FY24 Forecast as of 3/8/2023 3,435,339$ 1,223,691$ 358,153$ 1,581,844$ Pre FY24 10%10%10% Open Space/Recreation Housing Historical $ 1,933,167 $ 130,859 $ 287,924 $ - $ 1,083,388 3,435,338.61$ $ 158,184 $ 158,184 $ 158,184 $ 1,107,291 1,581,844.03$ $ 2,091,351 $ 289,043 $ 446,109 $ 1,107,291 $ 1,083,388 Open Space/Rec Housing Historical "30%" $ (49,050) $ (94,400) $ (46,183) 79,092$ Requests for Spring 2023 TM (Pending /Approved ) Housing Coordinator (70,580)(70,580)$ (55,000)$ (55,000)$ (125,000)$ (9,670)$ Total YTD Obligations - fy24 $ (189,633) $ - $ - $ 79,092 $ (315,250) $ 1,901,718 $ 289,043 $ 446,109 $ 1,186,383 $ 768,138 4,591,391.84$ Total net available from all accounts [4] Open Space carryover is reserved for Open Space only per the original formula. [1] Balance forwarded estimated from prior year includes all unallocated funds, including unspent amounts from projects and budgeted administrative and professional (2) State Match revenue is projected at 30% [3] Administrative expenses are limited by law to 5% of the total CPC budget and include primarily payroll costs, legal and other professional expenses, the annual $4,350 state Coalition dues. Budgeted Reserved for CPA Undesignated Fund Balance (5) FY-23 Carryover balances from FY23 including Actual Unreserved Open Space Fund Balance with Original Match(4) FY-24 Estimated revenue FY-23 Estimated total balance forwarded [1]: FY-24 Estimated local tax revenue: FY-24 Estimated State contribution [2]: Total FY-24 Estimated funds available: [5] Reserved for Rec, Housing and Historic per original formula Juniper Hill Wellfleet ($100,000) FORWARD Phase 2 ($120,000) Accessible Outdoor Furniture ($9670) FY-24 Estimated Funds available fy24 Estimated Unreserved Fund Balance as of 07/01/2023 with Adjustments FY-24 obligations as of 07/01/2023 BBJ Property Bond #1 BBJ Property Bond #2 Bates Property Bond Administration Expense [3] 107 Main Street Orleans ($50,000) BONDS BONDS Housing Trust 5 Year-Plan FY23-27 11.16.22 FY23 FY24 FY25 FY26 FY27 Carryforward Balance 1,195,879 1,190,879 893,879 714,569 1,053,821 Anticipated Revenues 1,891,900 2,870,580 2,344,461 2,519,557 2,425,927 Appropriations 1,896,900 3,167,580 2,523,771 2,180,304 2,567,196 End Balance 1,190,879 893,879 714,569 1,053,821 912,553 FY23 FY24 FY25 FY26 FY27 Projects:Funding Source Housing Coordinator CPA- Salary Only 66,900 70,580 74,461 78,557 82,877 Benefits paid by the Town-approx. 35K/ year Housing Program Asst.BAHT Salary Only -42,000 44,310 46,747 49,318 19 Hours- new non-benefitted position Rental Assistance CPA 150,000 150,000 150,000 Preservaton of SHI Homes CPA 300,000 200,000 Buy Down Program CPA 300,000 300,000 Housing Production Plan CPA 30,000 212 Yankee Drive BAHT 75,000 Town Development of Other Properties BAHT 500,000 500,000 Outside Applications for Funding BAHT 50,000 50,000 50,000 50,000 Millstone Road Community Housing CPA/BAHT 1,000,000 Legal Expenses CPA/BAHT 5,000 5,000 5,000 5,000 5,000 Housing Rehabilitation-Child Care Vouchers CDBG-Regional Grant 1,300,000 1,500,000 1,700,000 1,700,000 1,700,000 Town is lead community for Dennis, Wellfleet and Brewster Total Appropriations:1,896,900 3,167,580 2,523,771 2,180,304 2,567,196 Sources Short Term Rentals Allocation 375,000 400,000 420,000 441,000 463,050 Financial Forecast 5% escalator CPA Housing Coord. Wages 66,900 70,580 74,461 78,557 82,877 CPA Rental Assistance 150,000 150,000 150,000 CPA for SHI Homes -200,000 Proceeds on Re-sale of SHI Homes 150,000 CPA Buy Down 300,000 300,000 CPA Housing Production Plan 30,000 CPA Millstone Rd. Community Housing 250,000 Grants & Donations Community Development Block Grant (CDBG)1,300,000 1,500,000 1,700,000 1,700,000 1,700,000 Total Revenues:1,891,900 2,870,580 2,344,461 2,519,557 2,425,927 CPA Rev 216,900 820,580 224,461 378,557 262,877 CPA Exp 516,900 570,580 224,461 378,557 262,877 390,675.00 5 year average Estimated annual CPA revenue 1,492,304 1,529,612 1,567,852 1,607,048 1,647,225 Target Allocation Policy- Housing 30%447,691 458,884 470,356 482,115 494,167 TAP - Open Space 30%447,691 458,884 470,356 482,115 494,167 TAP - Recreation 10%149,230 152,961 156,785 160,705 164,722 TAP- Historic 10%149,230 152,961 156,785 160,705 164,722 CPA Recommended 20%298,461 305,922 313,570 321,410 329,445 1,492,304 1,529,612 1,567,852 1,607,048 1,647,225 Summary: Changes to the Community Preservation Act July 2012 This document summarizes the major changes to the Community Preservation Act included in H. 4200 signed by Governor Patrick on July 8, 2012. The section numbers shown below are those found in Chapter 44B, The Community Preservation Act enabling statute, which can be found at: www.communitypreservation.org/content/text-legislation In addition to the changes explained below, H. 4200 also included a $25 million transfer from the state’s FY 2013 budget surplus to the statewide CPA Trust Fund, for distribution to CPA communities in the fall of 2013. ----------------------------------------------------------------------- Section 2  Adds a new definition for “Capital improvement” as shown below. “Capital improvement”, reconstruction or alteration of real property that: (1) materially adds to the value of the real property or appreciably prolongs the useful life of the real property; (2) becomes part of the real property or is permanently affixed to the real property so that removal would cause material damage to the property or article itself; and (3) is intended to become a permanent installation or is intended to remain there for an indefinite period of time.  “Historic resources” definition: Deletes the confusing phrase “or eligible for listing,” as shown below. "Historic resources", a building, structure, vessel, real property, document or artifact that is listed or eligible for listing on the state register of historic places or has been determined by the local historic preservation commission to be significant in the history, archeology, architecture or culture of a city or town.  Adds a clearer definition of the term “Maintenance” as shown below, and relocates the prohibition on using CPA funds for maintenance to Section 5(b)2. "Maintenance", Incidental repairs which neither materially add to the value of the property nor appreciably prolong the property’s life, but keep the property in a condition of fitness, efficiency or readiness.  For recreation projects only, expands the definition of “rehabilitation,” as shown below, to allow for replacement of recreational equipment and other capital improvements. "Rehabilitation", capital improvements, or the making of extraordinary repairs, to historic resources, open spaces, lands for recreational use and community housing for the purpose of making such historic resources, open spaces, lands for recreational use and community housing functional for their intended uses including, but not limited to, improvements to comply with the Americans with Disabilities Act and other federal, state or local building or access codes; provided, that with respect to historic resources, "rehabilitation" shall comply with the Standards for Rehabilitation stated in the United States Secretary of the Interior's Standards for the Treatment of Historic Properties codified in 36 C.F.R. Part 68; and provided further, that with respect to land for recreational use, "rehabilitation" shall include the replacement of playground equipment and other capital improvements to the land or the facilities thereon which make the land or the related facilities more functional for the intended recreational use. Summary: Changes to the Community Preservation Act July 2012  Adds a definition of “support of community housing,” as shown below, to clarify that assistance may be provided directly to persons that qualify for community housing. “Support of community housing”, shall include, but not be limited to, programs that provide grants, loans, rental assistance, security deposits, interest-rate write downs or other forms of assistance directly to individuals and families who are eligible for community housing or to an entity that owns, operates or manages such housing, for the purpose of making housing affordable. Section 3  Allows communities to adopt CPA at the ballot with a minimum 1% property tax surcharge and then dedicate additional municipal revenues (such as hotel/motel excise taxes) to their CPA Fund, up to the full 3% of the real estate levy against real property.  Adds a new, optional commercial exemption for the first $100,000 of property value for commercial and industrial properties, mirroring the current optional $100,000 residential exemption. Section 5  Adds a requirement that Community Preservation Committees should, as part of their Community Preservation Plan, consider CPA projects that are regional in scope.  Modifies the allowable uses of CPA funds to permit the rehabilitation of existing recreational land not created or acquired with CPA funds.  Adds a prohibition on using CPA funds to acquire artificial turf for athletic fields.  Clarifies that in the case of cities, legislative body action on CPA spending recommendations will be governed by the same procedures used for other city appropriations, as specified in the city charter. Section 6  Allows communities to use their annual 10% open space set-aside on both passive and active recreation projects.  Allows communities to use some of their CPA administrative and operating expenses, in their first year only, to cover CPA costs associated with tax billing software upgrades. Such costs currently must be paid from non-CPA revenue sources. Summary: Changes to the Community Preservation Act July 2012 Section 7  For communities that adopt CPA with the provision allowing for additional municipal revenue to be deposited into their Community Preservation Fund, this section provides the language that allows that additional revenue to be deposited into the fund. Section 10  Allows the CPA Trust Fund disbursement for municipalities to be delayed to November 15th each year, if necessary, so that monies from the state budget surplus can be deposited into the CPA Trust Fund prior to the distribution. Previously the deadline was October 15th.  If applicable, requires municipalities to certify to the commissioner of revenue by October 30th each year the maximum additional funds it intends to transfer to its Community Preservation Fund from other allowable municipal revenues for the following fiscal year, and clarifies that such municipalities will qualify for annual CPA matching funds for those additional funds, as well. Section 12  Clarifies that a real property interest acquired by a municipality by any mechanism using CPA funds shall be bound by a permanent restriction. Current legislation uses the word purchased.  Changes the term “deed restriction” to the more proper “permanent restriction,” and clarifies that the restriction must be recorded as a separate instrument that meets the requirements of Chapter 184, sections 31 to 33.  Clarifies that CPA funds may be appropriated to non-profit organizations to hold, monitor and enforce restrictions limiting the use of land to CPA purposes. Section 16  Allows communities that have already accepted the CPA at a surcharge level above 1% the option of reducing their CPA surcharge to 1% and committing additional municipal revenues to their Community Preservation Fund, pursuant to Section 2 above. Please Note: This document was prepared on July 9, 2012 by the Community Preservation Coalition based on an unofficial version of the Community Preservation Act as amended on July 8, 2012. The Coalition does not render legal opinions or advice, and recommends consulting with an attorney. 02/28/23 Page 1 of 5 COMMUNITY PRESERVATION ACT FUNDING (Annual Town Meeting) ARTICLE NO.9 : To see if the Town will vote to act on the report of the Community Preservation Committee on the Fiscal Year 2024 Community Preservation Budget and to appropriate or reserve for later appropriation monies from the Community Preservation Fund annual revenues or available funds for the administrative and operating expenses of the Community Preservation Committee, the undertaking of Community Preservation Projects and all other necessary and proper expenses for the year, with each item considered a separate appropriation to be spent by the Community Preservation Committee, all as set forth below: Estimated revenues FY24 a. Estimated FY24 tax surcharge $1,223,691 b. Estimated FY24 state contribution (25%) $ 358,153 c. FY24 Estimated Total: $1,581,844 FY24 Appropriations and Allocations a. Historic Preservation Reserve appropriation (10%) $158,184 b. Community Housing Reserve appropriation (10%) $158,184 c. Open Space/Recreation Reserve appropriation (10%) $158,184 d. Budgeted Reserve (65%) $1,028,199 e. Administrative Expense (Budgeted Reserve) ( 5%) $ 79,092 f. Total $1,581,844 Purpose Item Funding Source(s) Amount 1 Historic Preservation a.Designated Reserves for Historic Preservation Transfer to reserve from estimated annual revenues in accordance with G.L. c.44B, §6 Fiscal Year 2024 CPA estimated annual revenues $158,184 Sub-total $158,184 2 Community Housing a.Designated reserves for Housing Transfer to reserve from estimated annual revenues in accordance with G.L. c.44B, §6 Fiscal Year 2024 CPA estimated annual revenues $158,184 Sub-total $158,184 3 Open Space/Recreation a. Community Preservation Bonded Debt Service Payment of debt principal and interest for the BBJ Property, and Bates Property bonds $158,184 from Fiscal Year 2024 CPA estimated annual revenues and $31,449 from $189,633 02/28/23 Page 2 of 5 Designated Reserves for Open Space Sub-total $189,633 4 Budgeted Reserve a.Administration Expense Administration and operating expenses for Community Preservation Committee Fiscal Year 2024 CPA estimated annual revenues $79,092 b. Designated for Budgeted Reserve Transfer to reserve from estimated annual revenues in accordance with G.L. c.44B, §6 Fiscal Year 2024 CPA estimated annual revenues $1,028,199 Sub-total $1,107,291 5 Undesignated Balance CPA Reserves a. Brewster Council on Aging – Accessible outdoor furniture for Freeman’s Fields Purchase and installation of accessible benches and picnic tables Undesignated Balance CPA Reserves $9,670 b.Town of Brewster Town Administration- Housing Coordinator Payroll and operating costs for Part Time Housing Coordinator position to assist public with affordable housing program Undesignated Balance CPA Reserves $70,850 c.Friends or Relatives with Autism & Related Disabilities (FORWARD) - FORWARD at the Rock Phase II 8 units of affordable rental housing in Dennis for developmentally disabled adults Undesignated Balance CPA Reserves $125,000 d.Housing Assistance Corporation (HAC) – 107 Main Street, Orleans Affordable Rental Housing 14 units of affordable rental housing in Orleans Undesignated Balance CPA Reserves $55,000 e.Preservation of Affordable Housing Inc. (POAH) and Community Development Partnership (CDP) – Juniper Hill in Wellfleet 46 units of affordable rental housing in Wellfleet Undesignated Balance CPA Reserves $55,000 Sub-total $315,520 Grand Total $1,928,812 02/28/23 Page 3 of 5 For Fiscal Year 2024 Community Preservation purposes, each item is considered a separate appropriation to be spent by the Community Preservation Committee; provided however, that the above expenditures may be conditional on the grant or acceptance of appropriate historic preservation restrictions for historic resources, open space restrictions for open space reserves, and housing restrictions for community housing, running in favor of an entity authorized by the Commonwealth to hold such restrictions for such expenditures, meeting the requirements of G.L. c.184 and G.L. c.44B, Section 12, and to authorize the Board of Selectmen to convey or accept such restrictions; And further, any revenues received in excess of the estimated receipts are transferred to their respective reserve fund balance(s) for future appropriation using the allocation formula of 10% Open Space/Recreation, 10% Housing, 10% Historical and 70% for Budgeted Reserve for CPA. Or to take any other action relative thereto. (Community Preservation Committee) (Majority Vote Required) COMMENT In May of 2005, Brewster voters approved a ballot question which allowed for the adoption of the modified Community Preservation Act (CPA). The act appropriates a 3% surcharge on the town’s real estate tax revenues, which are reserved in a special fund in order to finance projects and programs for the purposes of preservation of open space, recreation, community housing, and historic preservation. Brewster is also eligible to receive up to 100% in matching funds from the State, although we anticipate a reduced reimbursement rate from the State for Fiscal Year 2024, which is projected at 25%. In Fall 2022 Brewster adopted, through a local bylaw, a distribution schedule for the annual CPA funds beginning in FY24 as follows: 10% of the funds for open space and recreation, 10% for community housing, 10% for historic preservation, and the 70% undesignated reserve balance is available for any CPA eligible project. The 2022 bylaw also established a non-binding 2023-2027 Target Allocation Policy as follows: 30% for Open Space, 30% for community housing, 10% historic preservation, 10% recreation, and 20% for any CPA eligible project. 3. Open Space: a. Community Preservation Bonded Debt Service- This item pays for the $196,658 in FY 2024 principal and interest on 3 CPA (BBJ 1 and 2 and Bates) open space acquisitions that were financed via long term bonding. 4. Reserves for Community Preservation: a. Administrative Expense- This item will fund the costs associated with general administrative and operating expenses, including but not limited to legal and other professional consulting services, related to carrying out the operations of the Community Preservation Committee. The Community Preservation Act allows up to 5 % of expected annual revenues for this purpose. 02/28/23 Page 4 of 5 5.Undesignated Balance/CPA Reserves: a. Brewster Council on Aging – Accessible outdoor furniture for Freeman’s Fields – This item will fund the cost of 8 weather resistant accessible benches and 2 picnic tables at Freeman’s Way fields to provide opportunities for exercise, socialization and intergenerational activities for residents. The installation will increase accessibility and enhance the improvements for this complex planned by the DPW and Recreation Department. Total project cost: $9,670 Funding requested: $9,670 CPC vote: 8-0-0 b. Town of Brewster- Housing Coordinator – This item will fund the part-time Housing Coordinator position. The Community Preservation Committee has supported the Housing Coordinator position since 2017. The hiring of a housing coordinator was identified as a key strategy in the Brewster Housing Production Plan. The Housing Coordinator holds hours for the public weekly, supports multiple town committees, including the Housing Trust and Housing Partnership, works with regional housing agencies and organizations in town to promote housing choice. The Housing Coordinator is an integral part of the Town housing efforts, outlined in both the Town Vision Plan and the Select Board strategic plan. The Housing Coordinator helps to acquire, create, preserve and support community housing. The FY24 request is to fund the position at 30 hours per week with the CPC providing funding for the salary and the Town providing funding for all benefits of the position. Our housing program continues to be a partnership of many town entities. Total Project Cost: $ 105,000 CPC Request: $ 70,580 CPC Vote: 9-0-0 c. Friends or Relatives with Autism & Related Disabilities (FORWARD) - FORWARD at the Rock Phase II - The project is new construction of eight affordable and supportive one-bedroom apartments at 131 Hokum Rock Road in Dennis to be completed in 2024. The housing is for Cape Codders with autism and related disabilities who can live independently. These individuals still need supportive services, health and safety supervision and access to 24 hour emergency response, but do not require a congregate setting with round the clock staffing. All apartments will be built at ground level, and all will be barrier free, fully accessible, and designed to accommodate the sensory needs of residents with developmental disabilities. Supportive services will be provided by the Massachusetts Department of Developmental Disabilities (DDS) which will select and place all residents. Affordability is restricted to incomes less than 30% of Area Median Income and all rents will be subsidized through project-based vouchers. FORWARD has been awarded CPA funding from Dennis ($685,000). Besides this Brewster request, FORWARD has applied for CPA funds from Yarmouth and Barnstable to be decided at Spring Town Meeting. FORWARD also plans to submit CPA grant applications to Orleans, Sandwich and Bourne. FORWARD is seeking $120,000 of Brewster CPA funds for hard construction expenses. The amount requested includes a $5,000 set-aside for CPC legal expenses related to the award. 02/28/23 Page 5 of 5 Total Project Cost: $4,325,000 CPC Request: $125,000 CPC Vote: 7-2-0 d.Housing Assistance Corporation (HAC) – 107 Main Street, Orleans Affordable Rental Housing – The project at 107 Main Street in Orleans will be a high-quality affordable rental community with 14 rental units in a single structure with three sections in the style of a historic Cape Cod home to be completed in 2023. All 14 units will be affordable to households earning up to 80% of area median income, in accordance with applicable state regulations and guidelines. The proposed project will be an asset to the surrounding neighborhood. It is well designed both architecturally and environmentally and fits well within the context of the area in which it will be located; the location is an excellent smart growth site close to downtown Orleans and various amenities. HAC did not originally intend to request CPA funds from surrounding towns, but construction cost escalation over the past year created a funding gap on the project. Besides this Brewster request, HAC has applied for CPA funds from Eastham ($100,000), Chatham ($100,000) and plans to apply to Harwich. Wellfleet declined the funding request. HAC is seeking $50,000 of Brewster CPA funds for hard construction expenses. The CPC amount requested includes an additional $5,000 to be set aside to pay for Brewster CPC legal expenses related to the award. Total Project Cost: $6,764,786 CPC Request: $55,000 CPC Vote: 6-1-1 e.Preservation of Affordable Housing Inc. (POAH) and Community Development Partnership (CDP) – Juniper Hill in Wellfleet - Juniper Hill is the proposed development of 46 affordable housing units located at 95 Lawrence Road in Wellfleet to be completed in 2025. Juniper Hill will be the first such housing development in decades in Wellfleet that can serve populations and stabilize the regional economy. The Town of Wellfleet recognized this need as it released a 9 acre town owned lot for development in 2021 and designated POAH and CDP as joint developers in December 2021. The property will be divided into 2 parts: an Upper Village of 22 two bedroom and three bedroom town homes oriented for family housing , and a Lower Village with a multifamily elevator building consisting of 24 one and two bedroom flats. 35 of the 46 apartments will be targeted for families earning at or below 80% area median income (AMI), with the remaining workforce apartments intended as “workforce” housing for households earning up to 120% AMI. Wellfleet is contributing $1.5 Million in CPA funding to this project. Besides this Brewster request, POAH/CDP have requested CPA funds from Orleans ($100,000) and Provincetown ($100,000) The CPC is recommending approval of $50,000 in Brewster CPA funds to POAH/CDP for hard construction costs excluding apartments intended for families earning more than 110% AMI. Total Project Cost: $32,128,643 CPC Request: $55,000 CPC Vote: 8-0-0 Historic Preservation Project Name Category App. Date TM Approval Project Contact CPC Liaison Progress Total Project $$CPC Funding Subsidies/ Other Funds CPC $ Paid Balance Returned Elijah Cobb House Renovation-Out Bldg.Historic 12/2017 05/2018 Sally Gunning Faythe Ellis $140,000 $101,395 $38,605 Cape Rep. -Crosby Barn-Phase 2 Historic 07/2018 12/2018 Janine Perry Faythe Ellis $400,000 $350,888 $49,112 Capec Rep. -Crosby Barn - expenses Historic 12/2018 Faythe Ellis $10,000 $0 $10,000 Mill Sites/Herring Run -DNR Rec.05/2021 Chris Miller Faythe Ellis $125,000 $0 $125,000 . Crosby Mansion Restoration Project Historic 11/2021 Richard Archer Elizabeth Taylor $67,400 $0 $67,400 Crosby Mansion Consultant Historic Eric Dray $5,000 $405 $4,595 Brewster Historical Soc.- St. Sure Collect.Historic 05/2022 Tamsin Martin-Cornell Faythe Ellis $22,617 $2,500 $20,117 Brewster Historical Soc.- Schoolhouse Historic 11/2022 Sally Gunning Sharon Marotti $357,200 $347,200 $0 $347,200 Schoolhouse expenses Histpric 11/2022 $10,000 $0 $10,000 HISTORIC - TOTALS $1,127,217 $455,188 $672,029 $0 Community Housing Project Name Category App. Date TM Approval Project Contact CPC Liaison Progress Total Project $$CPC Funding Subsidies/ Other Funds CPC $ Paid Balance Returned Affordable Deed Restriction-Hsg. Buy Dn.Housing 08/2008 11/2008 Jill Scalise Paul Ruchinskas Completed $300,000 $237,500 $62,500 Brewster Woods-Brewster Housing Auth.Housing Dec-16 5/1/2017 Julie Creamer Sharon Marotti $550,000 $478,996 $71,004 Brewster Affordable Housing Trust Housing Aug-20 12/3/2018 Donna Kalinick Diane Pansire $100,000 $100,000 $0 Affordable Housing Trust-Preserve SHI Housing Nov-19 11/18/2019 Donna Kalinick Diane Pansire $500,000 $297,500 $202,500 Affordable Housing Trust-SHI: Expenses Housing Nov-19 11/18/2019 Donna Kalinick Diane Pansire $2,500 $0 $2,500 Community Dev. P'ship-Cape Hsg. Inst.Housing Nov-19 9/12/2020 Jill Scalise Faythe Ellis $15,000 $7,500 $7,500 Cape & Islands Veterans Outreach Center Housing 5/1/2021 Joe Taylor Peggy Jablonski $52,500 $161 $52,339 Habitat for Humanity-Red Top Road Hsg.Housing 5/1/2021 Christine Duran Paul Ruchinskas $150,000 $45,046 $104,954 Affordable Hsg. Trust Rental Assistance Housing 5/1/2021 Donna Kalinick Sharon Marotti $150,000 $0 $150,000 BAHT Housing Production Plan Housing 11/1/2021 Jill Scalise Bruce Evans $25,000 $17,500 $7,500 Part-time Housing Coordinator Housing 5/14/2022 Jon Idman Bruce Evans $66,900 $0 $66,900 Com Dev Partnership-L. C. Housing Inst.Housing 5/14/2022 Faythe Ellis $15,000 $0 $15,000 Penrose/Orleans - Cape Cod 5 Housing Housing 5/14/2022 Sharon Marotti $105,000 $0 $105,000 HOUSING - TOTALS $2,031,900 $1,184,203 $847,697 $0 Open Space Project Name Category App. Date TM Approval Project Contact CPC Liaison Progress Total Project $$CPC Funding Subsidies/ Other Funds CPC $ Paid Balance Returned Open Space & Recreation Plan Update Open Sp. 11/2019 11/2019 Elizabeth Taylor Elizabeth Taylor $15,000 $15,000 $8,236 $6,764 Open Space & Recreation Plan - Expenses Open Sp. 11/2019 11/2019 Elizabeth Taylor Elizabeth Taylor $1,250 $1,250 $0 $1,250 Burke - 0 Holly Avenue Open Sp.11/2022 Elizabeth Taylor Elizabeth Taylor $360,000 $360,000 $110,000 $250,000 Burke Expenses Open Sp.11/2022 Elizabeth Taylor Elizabeth Taylor $14,000 $14,000 $14,000 OPEN SPACE - TOTALS $390,250 $390,250 $110,000 $8,236 $272,014 Project Name Category App. Date TM Approval Project Contact CPC Liaison Progress Total Project $$CPC Funding Subsidies/ Other Funds CPC $ Paid Balance Returned Freemans Way Fields - ADA Imprvmts.Rec.05/2018 Mike Gradone Rollie Bassett $150,000 $78,017 $71,983 Open Space & Recreation Plan Update Rec.11/2019 11/2019 Mike Gradone Rollie Bassett $15,000 $8,236 $6,764 Open Space & Recreation Plan-Legal costs Rec.11/2019 11/2019 Mike Gradone Rollie Bassett $1,250 $0 $1,250 Pleasant Bay Community Boating Rec.09/2020 Ted Baylis Peggy Jablonski $25,000 $0 $25,000 RECREATION - TOTALS $191,250 $86,253 $104,997 All Open Projects as of 01-31-2023 Notes Extension Eric Dray Collection property Lower Cape Housing Institute Notes Income qualified mortgage assistance 30 units Grant extended to 12-31-2023 spent? Located in Dennis 80% AMI Recreation Notes Recreation Recreation CR, BCT $110,000 owns property Notes Recreation Town says $25,000 in account Admin & Operating $71,535 $5,412 $66,123 As of 01-31-2023 2 0 2 2 - 2 0 2 3 L O W E R C A P E H O U S I N G I N S T I T U T E F U N D I N G H O U S I N G D E V E L O P M E N TWORKSHOP Image Source: Town of Provincetown Learn why towns must invest in housing production to best serve our communities. Learn how affordable housing developments are financed. Understand the impact of short-term rental tax allocations to housing initiatives. Speaker: Julie Creamer, Senior Vice President, Acquisitions, Preservation of Affordable Housing (POAH) Tuesday | 03.14.2023 | 10 am - 11:30 am | Remote via Zoom Click here to register or contact Brad Badgley, Director of Housing Advocacy at (508) 290-0130 or email brad@capecdp.org What: Audience: Lower Cape elected and appointed municipal officials and town staff. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 MEMORANDUM TO: Select Board, Town Department Heads, Town Boards & Committees FROM: Griffin Ryder, Department of Public Works Director RE: Massachusetts Department of Transportation – Winter Recovery Assistance Program – Foster Road & Breakwater Road Funding Request DATE: March 2, 2023 The Massachusetts Department of Transportation (MassDOT) has awarded the Town of Brewster $186,935.60 to be spent in the Fiscal Year 2023 as part of the MassDOT Winter Recovery Assistance Program (WRAP). WRAP funds have been distributed to each municipality in the Commonwealth based on Town accepted public road mileage (similar to Chapter 90) and the spending of these funds is limited to the following activities and timeline: 1.Rehabilitation, reconstruction, resurfacing or preservation of roadways. 2.Repair or replacement of traffic control devices, signage, guardrails, and storm grates. 3.Road striping or painting. 4.All physical work performed must be completed by 6/30/2023. After careful consideration and coordination with the Pavement Management Plan and the Town Manager’s office it was determined that Foster Road and Breakwater Road would be the best two candidates for road resurfacing that would fit within the funds allocated by MassDOT. Work is planned to be completed in Spring of 2023. The proposed construction work for each of the roadways will generally consist of the following: 1.Foster Rd. – Milling, leveling course (as required to establish drainage gradients) and overlay of the existing asphalt roadway, restriping of traffic markings and signage replacement if needed. 2.Breakwater Rd. – Milling and overlay of the existing asphalt roadway, restriping of traffic markings and signage replacement if needed. Prior to the pavement resurfacing work for these projects the DPW will make localized drainage repairs and upgrades in a few key locations on Foster and Breakwater Road. Office of: Department of Public Works 201 Run Hill Road (508) 896-3212 This drainage infrastructure portion of the project will not be covered by WRAP funds and will be paid through the DPW Road Repair & Maintenance operating budget line item. The Town of Brewster Select Board Policy No. 44, “Policy Related to Coordination of Road Improvement Projects” requires that Town Boards and Committees be notified of the plans to improve the way or roadway. With this project being a time sensitive MassDOT funded program, no design plans have been developed. The project will be a resurfacing project within the current footprint of the existing roadway. The WRAP State funding program only funds resurfacing of the existing footprint and no expansion of the roadway, so no additional accommodations for pedestrians or bicyclists are proposed as part of these resurfacing and drainage improvement projects. WRAP funds, as described above, are to be utilized to address specific surface degradation, traffic control devices, signage and guardrails and are not allowed to be used for implementing any Complete Streets elements associated with increasing the existing roadway footprint. It should also be noted that this project is considered a maintenance project under the Policy and requires best judgement to be used when implementing Complete Streets principles. Therefore, compliance with the Select Board Policy No. 61, “Town of Brewster Complete Streets Policy”, is proposed to be limited to confirming that “Share the Road” bicycle signage has been located at the appropriate locations. The Breakwater Road resurfacing was discussed at the November 22, 2022 Conservation Commission meeting due to the proximity of the road to adjacent wetland resource areas. Due to the nature of the work and the fact that the resurfacing will not result in expansion of pavement areas or wetland resource impacts the work can proceed as an exemption under the local Brewster Wetland Bylaw (Ch. 172). As discussed at the November 22, 2022, Conservation Commission Meeting, the DPW will coordinate with the Conservation Agent to confirm that erosion controls are installed at the appropriate locations prior to the commencement of work activities. The Foster Road resurfacing work will be conducted outside of wetland resource areas and wetland resource area buffer zones. The DPW respectfully requests that the FY23 MassDOT Winter Recovery Assistance Program funds be allocated to the resurfacing of Foster Road and Breakwater Road. The DPW looks forward to discussing this item at the Select Board’s March 13, 2023, meeting. Please reach out to the DPW with any questions or concerns you may have in the meantime. Thank you. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 MEMORANDUM TO: Select Board, Town Department Heads, Town Boards & Committees FROM: Griffin Ryder, Department of Public Works Director RE: Massachusetts Department of Transportation – Winter Recovery Assistance Program – Foster Road & Breakwater Road Funding Request DATE: March 2, 2023 The Massachusetts Department of Transportation (MassDOT) has awarded the Town of Brewster $186,935.60 to be spent in the Fiscal Year 2023 as part of the MassDOT Winter Recovery Assistance Program (WRAP). WRAP funds have been distributed to each municipality in the Commonwealth based on Town accepted public road mileage (similar to Chapter 90) and the spending of these funds is limited to the following activities and timeline: 1.Rehabilitation, reconstruction, resurfacing or preservation of roadways. 2.Repair or replacement of traffic control devices, signage, guardrails, and storm grates. 3.Road striping or painting. 4.All physical work performed must be completed by 6/30/2023. After careful consideration and coordination with the Pavement Management Plan and the Town Manager’s office it was determined that Foster Road and Breakwater Road would be the best two candidates for road resurfacing that would fit within the funds allocated by MassDOT. Work is planned to be completed in Spring of 2023. The proposed construction work for each of the roadways will generally consist of the following: 1.Foster Rd. – Milling, leveling course (as required to establish drainage gradients) and overlay of the existing asphalt roadway, restriping of traffic markings and signage replacement if needed. 2.Breakwater Rd. – Milling and overlay of the existing asphalt roadway, restriping of traffic markings and signage replacement if needed. Prior to the pavement resurfacing work for these projects the DPW will make localized drainage repairs and upgrades in a few key locations on Foster and Breakwater Road. Office of: Department of Public Works 201 Run Hill Road (508) 896-3212 44 Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Office of: Select Board Town Administrator Town of Brewster Complete Streets Policy Select Board Policy #6i Approved January 6, 2020 Vision and Purpose: The fifteen towns of Barnstable County make up a distinctive region known for its coastlines, historic villages, and environmental resources. It can be challenging to accommodate all users on narrow roadways that follow colonial layouts and are constrained by historic buildings and environmental resources, especially when the volume of users swells during the summer tourist season. Recognizing this context, the town of Brewster's Complete Streets policy aims to make sure that all users and resources are considered when designing roadway improvements, accommodating a variety of users while protecting the elements that are important to both the character and the economy of the town and the region. Complete Streets are designed and operated to provide safety, comfort, and accessibility for all the users of our roadways, trails, and transit systems, including pedestrians, bicyclists, transit riders, motorists, commercial vehicles, and emergency vehicles. "All users" includes users of all ages, abilities, and income levels. Furthermore, Complete Streets principles contribute toward the safety, health, economic viability, and quality of life in a community by improving the pedestrian and vehicular environments in order to provide safe, accessible, and comfortable means of travel between home, school, work, recreation and retail destinations. Complete Streets also furthers equity objectives by providing safe forms of travel for residents of all income levels. The purpose of the town of Brewster Complete Streets policy, therefore, is to accommodate all users by creating a context -sensitive roadway network that meets the needs of individuals utilizing a variety of transportation modes. It is the intent of the town of Brewster to formalize the plan, design, operation and maintenance of roadways so that they are safe for all users of all ages and abilities and all income levels as a matter of routine. This Policy directs decision - makers to consistently plan, design, construct, and maintain roadways to accommodate all anticipated users including but not limited to pedestrians, bicyclists, motorists, transit riders and vehicles, emergency vehicles, and freight and commercial vehicles. Core Commitment: The town of Brewster recognizes that users of various modes of transportation, including but not limited to pedestrians, cyclists, transit and school bus riders, motorists, delivery and service personal, freight haulers, and emergency responders, are legitimate users of streets and deserve safe facilities. "All users" includes users of all ages, abilities, and income levels. Page i of 5 Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Office of: Select Board Town Administrator The town of Brewster recognizes that all projects, including new construction, maintenance and reconstruction, are potential opportunities to apply Complete Streets design principles. The town will, to the maximum extent practical, design, construct, maintain and operate all streets to provide for a comprehensive and integrated street network of facilities for people of all ages and abilities. Complete Streets design recommendations shall be incorporated into all publicly and privately funded projects, as appropriate and practicable. All transportation infrastructure and street design projects requiring funding or approval by the town of Brewster, as well as projects funded by the State and Federal government, including but not limited to Chapter 90 funds, Transportation Improvement Program (TIP), the MassWorks Infrastructure Program, Capital Funding and other state and federal funds for street and infrastructure design shall adhere to the town of Brewster Complete Street Policy. Private developments and related roadway design components that are designed and constructed after adoption of this Policy shall also adhere to the Complete Street principles. In addition, to the extent practical, state-owned roadways will comply with the Complete Streets Policy, including the design, construction and maintenance of such roadways within town boundaries. Town departments will use best judgment regarding the desirability and feasibility of applying Complete Streets principles for routine roadway maintenance and projects such as repaving, restriping, and so forth. Exemptions: Transportation infrastructure projects, including but not limited to roadway reconstruction, roadway reconfigurations, or subdivisions may be excluded upon approval by the Select Board with consultation from the appropriate town departments where documentation and data indicate that any of the following apply: • Private ways. • Roadways where specific users are prohibited by law, such as limited access highways. An effort will be made in these cases for accommodations elsewhere. • Where it is demonstrated that costs or impacts of accommodation are excessively disproportionate to the need or probable future use. • Other town policies, regulations or requirements contradict or preclude implementation of Complete Streets principles. Page 2 of 5 Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Best Practices: Office of: Select Board Town Administrator The town of Brewster Complete Streets policy will focus on developing a connected, integrated network that serves all users. Complete Streets will be integrated into policies, planning, and design of all types of public and private projects, including new construction, reconstruction, rehabilitation, repair, and maintenance of transportation facilities on streets and redevelopment projects. As practicable, recommendations from the appropriate town departments for incorporating complete streets elements will occur in projects' beginning stages prior to design. Implementation of the town of Brewster Complete Streets Policy will be carried out cooperatively within all departments in the town of Brewster with multi jurisdictional cooperation and, to the greatest extent possible, among private developers and state, regional and federal agencies. The town of Brewster will work cooperatively with neighboring communities and regional entities in an effort to strengthen regional connectivity options for all users. Complete Streets principles include the development and implementation of projects in a context -sensitive manner in which project implementation is sensitive to the community's physical, economic, and social setting. The context -sensitive approach to process and design includes a range of goals by giving significant consideration to stakeholder and community values. It includes goals related to livability with greater participation of those affected in order to gain project consensus. The overall goal of this approach is to preserve and enhance scenic, aesthetic, historical, and environmental resources while improving or maintaining safety, mobility, and infrastructure conditions. The town of Brewster recognizes that "Complete Streets" may be achieved through single elements incorporated into a particular project or incrementally through a series of smaller improvements or maintenance activities over time. The latest design guidance, standards and recommendations available will be used in the implementation of Complete Streets, including the most up-to-date versions of: • The Massachusetts Department of Transportation Project Design and Development Guidebook • American Association of State Highway Transportation Officials (AASHTO) A Policy on Geometric Design of Highways and Streets • The United States Department of Transportation Federal Highway Administration's Manual on Uniform Traffic Design Controls • The Architectural Access Board (AAB) 521 CMR Rules and Regulations Page 3of5 Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Office of: Select Board Town Administrator • The Cape Cod Commission's Complete Streets/Living Streets Design Manual • Cape Cod Metropolitan Nanning Organization's Cape Cod Regional Transportation Plan • Documents and plans created for the town of Brewster, including but not limited to: o Local Comprehensive Plan o Vision Plan o Open Space and Recreation Plan o Downtown Improvement or Historic District plans o Pavement Management Nan. The town of Brewster will implement a balanced and flexible approach to Complete Streets implementation that utilizes the latest design guidance, standards and recommendations while providing flexibility to best accommodate all users and modes given the unique characteristics of the surrounding community. Evaluation of Effectiveness: The town will develop performance measures to periodically assess the rate, success, and effectiveness of implementing the Complete Streets Policy. The town will determine the frequency of assessment and utilize appropriate metrics for analyzing the success of this policy. These metrics may include: • total miles of new on -street bicycle routes defined by enhanced travel shoulders, lane markings, and/or signage, • linear feet of new pedestrian accommodation, • number of new curb ramps or other retrofitted pedestrian facilities, • increase in the number of users of public transportation, • decrease in the number of traffic accidents involving vehicles, bicycles and pedestrians in Complete Streets areas. These metrics will be compiled into a report by the town and presented as needed, but no less than annually, to the Bikeways Committee, All Access Committee, and Select Board. Implementation strategies will be adjusted as needed based on the findings in these reports. Implementation: The Department of Public Works will be primarily responsible for the implementation of this policy, which shall be done in close coordination with the town's Pavement Management Plan. The town shall make Complete Streets practices a routine part of everyday operations, shall approach every transportation project and program as an opportunity to improve streets and the Page 4 of 5 t+, 447 frfittett:o Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Office of: Select Board Town Administrator transportation network for all users, and shall work in coordination with other departments, agencies, and jurisdictions to achieve Complete Streets. The Nanning Department shall integrate Complete Streets principles in all new planning documents, as applicable (master plans, open space and recreation plan, etc.), laws, procedures, rules, regulations, guidelines, programs and templates, and make recommendations for zoning and subdivision codes to encourage contextual design of complete streets policies, respecting the presence of important scenic, environmental and historic resources. The town shall maintain a comprehensive inventory of pedestrian and bicycle facility infrastructure that will highlight projects that eliminate gaps in the sidewalk and bikeway network. The town will evaluate projects within the Capital Improvement Nan to encourage implementation of this Policy. The town will secure training for pertinent town staff and decision -makers on both the technical content of Complete Streets principles and best practices, as well as community engagement methods for implementing the Complete Streets Policy. Training may be accomplished through workshops and other appropriate means. The town will utilize inter -department coordination to promote the most responsible and efficient use of resources for activities within the public way. The town will seek out appropriate sources of funding and grants for implementation of Complete Street policies. Page 5 of 5