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Home My Public Portal AboutORD13507 BILL NO. 2002-143 SPONSORED BY COUNCILMEN _Groner ORDINANCE NO. 1'V•� AN ORDINANCE OFTHE CITY OF JEFFERSON, MISSOURI,AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AMENDMENT TO THE AGREEMENT WITH BURNS & MCDONNELL FOR PROFESSIONAL ENGINEERING SERVICES TO UPDATE THE CITY'S STORMWATER MANAGEMENT PLAN - PHASE III, AND AMEND ',!G Y 1E 2002-2003 BUDGET BY APPROPRIATING ADDITIONAL FUNDS WITHIN THE C, " ` SALES TAX A FUND ACCOUNT. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The Mayor and City Clerk are hereby authorized and directed to execute an Amendment to the Agreement with Burns & McDonnell for Professional Engineering Services to update the City's Stormwater Management Plan - Phase III. Section 2. The Amendment shall be substantially the same in form and content as that Amendment attached hereto as Exhibit A. Section 3.There is hereby supplementally appropriated within the Capital Sales Tax A Fund Account $490,542 as indicated on Exhibit B, attached hereto. ® Section 4. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed: , ;. ��. �_ ! i .� f " > Approved: ic2.i Presiding Officer Mayor ATTEST: APPROVED AS TO FORM: City CIMr ily Counselor CERTIFICATION BY MAYOR Pursuant to Article VII, Section 7.1(5.)of the Charter of the City of Jefferson,Missouri, I hereby certify that the sums appropriated in the ordinance are available in the various funds to meet the requirements of this bill. }C Mayor Exhibit B 61112002-143 Revenue Account Existing Chartge Proposed State Grant 3200-0000-0335-0020 0 -+$204,624 $204,624 Local Grant 3200-0000-0335-0040 0 -+$91 ,027 $91 ,027 Carry Over Surplus 3200-0000-0995-9999 0 •+$194,891 $194,891 Expense Account Existing Chat_ ige Proposed Phase III Stormwater Master Plan Update - Protect 1133026 3200-9900-7350-3012-33026 0 -x-$490,542 $490,542 CITY OF'JEFTf.RS'ON AMENDMENT TO CON77?,4 CI'F1011 WHEREAS, the City of.lefferson, Missouri, a ill micipal corl)oration, hereinafter reflerred to as "City,"entered into a Contract with Burns&McDonnell Engineering Company, inc.,hcreinatter referred to as "Engineer," on Match 7. 2001 and amended April 7, 2003; and WHEREAS,the Contract was forcertaln technical professional sery ices(Icscribed in connection with the completion of a City-Wide Storinwater Management flan, hereinafter referred to as the "Project". WHEREAS, the parties wish to amend 'lie Contract dated March 7, 200 1. and an)ended April 7, 2003,to include Phase Ili which are the Gray's Creck area and the Moreau River South areas; WHEREAS, the parties wish to extend the contract period fi►r completion ol*the project. NOW, THEREFORE, be it agreed as follows: A. The parties hereby agree to anlerld Exhibit A to tlic Contract dated Marcl) 7, 2001, and amended April 7, 2003, concerning the scope of services entitled "Scope of' Services Stormwater Management flan,"to include the engineering services set out in the attached revised Exhibit A, which is made a part hereof by reterc,nce. B. Paragraph 5,entitled"Notice to Proceed,"to the Contract of'March 7,2001,and anlemled April 7, 2003, is hereby amended to read as follows: 5. Notice to Proceed. I lie services of tllc Engineer shall ccnrtmence as directed in the Notice to Proceed an(I shall be undertaken and completed in such sequence Its W dSSllre their expeditious completion in the light ofthe purposes ofthc contract,but in any event,as outlined in F-hibit A,the work for Phase 1 shall be completed by June 30, 2001,and the work fOr Phase 2, if authorized, shall he completed by June 30.2002. Phase 3 shall be completed by I)ccrnlhcr 31,2004. Phase 1 shall he ec►mpleled by July 31,2005 Extensions to this 'C110 ,ulc nr.iy b,.t antcd by the City at the City"discretion. C. Paragraph 6, entitled "Compensation," to the Contract of March 7, 2001, is hereby amended to read as follows: 6. Compensation. The City agrees to pay the Engineer in accordance with the rates set forth herein as shown in Exhibit 13,which shall constitute full and complete contpensation lllr the Engineer services hereunder. Such contpensation will be paid in progress payments, as established by the City and the Engineer. The final payment will be subiect to receipt of a requisition for payment and a statement of services rendered from the Engineer that the T:ngineer lirlly perfornied the services to be paid fitr in such progress payments in conforniance with the contract. It is expressly understood that in no event will the total contpensation and r'eimbur'sement to be paid to till'Engineer under the terms ol'this contract exceed, for Phase I, the sum of Four I lundred'Thirty Seven'Thousand Dollars(.%437,000), II:K'mono 1Orvii-9IUrim&MOhmm-1;St,,r nwni,raMilvovrduu'nt 1'h.,nr'III o tC m.upd mrd,for Phase 2,the sum of Two Hundred Ten Thousand Dollars($2 1 0,000),for Change Order No. 1 the sum of Eighty-Four Thousand One Eighty-Seven ($34,187.00), for Phase 3, the sum of Four Hundred Ninety Thousand Five Hundred Forty-Three Dollars($490,543),for Phase 4, the sum of Three Hundred Eighty-Nine Thousand rive Hundred Dollars ($3$9,500) for a total of 0rne Million—Trovo- 'rI ars-($1,221,5`30) One Million Six Hundred Eleven'Thousand Two hundred'Thirty Dollars($1,611,230) for all services required unless specifically and mutually agreed to in writing by both the City and Engineer. No change shall be made unless there is a substantial and significant difference between the services originally contemplated by this agreement and the services actually required. For the services covered by this Contract the City agrees to pay the Engineer as follows: For the services outlined in paragraph 1 —SCOPE OF SERVICES,the City agrees to pay the Engineer a fee computed on the basis of(1)hourly rates that include base salary cost,direct payroll additives, general and administrative overhead and profit,and(2)reimbursable direct expenses. The term"base salary cost" shall be the actual amounts paid employees of the Engineer, prior to deductions or withholding,based on each employee's hourly rate. Base salary cost does not include direct payroll additives, general and administrative overhead or profit. The term"direct payroll additives" shall include payroll tax, retirement, health and accident insurance, vacation pay,holiday pay,sick leave pay and incentive pay. The tern"general and administrative overhead"shall include such indirect costs as clerical,telephone,dues and subscriptions,accounting services,office supplies,maintenance, depreciation, general insurance, rent, general taxes, nonprofit salary cost and nonprofit general expense. The maximum compensation encumbered under this Agreement shall be as outlined in paragraph 6 above. ® Reimbursable direct expenses chargeable to the project,which arc included in the maximum fee billing above,are as follows: Travel,subsistence,and incidental costs. Use of motor vehicles on a mileage or rental basis. Telephone and telegraph costs. Reproduction of project documents. Postage and shipping charges for project-related materials. Rental charges for use of equipment, including equipment owned by the Engineer, not included in overhead costs. Subcontracted services including surveys and geotechnical investigations. Partial periodic monthly payments shall be made to the Engineer by the City as follows: The Engineer shall render an itemized monthly statement to the City for services performed and costs incurred during the preceding month. The monthly installments and current total billings shrill not be disproportionate to service progress as reported by the Engineer. Unless specifically outlined above,all compensation and billings will be at the rates and requirements outlined in Exhibit B,attached hereto and incorporated by reference. D. All other sections of the Contract dated March 7, 2001, and amend April 7, 2003, as previously amended, shall remain in effect as stated. • I W o l l f r e r l Vi-rO.WhirnxA Afrl wxnudl Flurimmer-I x1vitmendinma l'Imrr 1 1 l 1 —2 —2 — IN TESTIMONY WHEREOF,the parties have hereunto set their hands and seals this--4 / day of April, 2001. CITY OF JEFFERSON, MISSOURI BURNS &,MCDONNELL / ENGINEERING COMPANY, INC. ATTEST: ATTEST: City CI' rk 4,.S�Secretaiy AP OVED S TO FORM: City Counselor II:K'onlrnd I'I wV'm vmIvn.d henlnwVhlru8&Mel lvuu41 Ph-v III II.14-U1;spJ-`,-