HomeMy Public PortalAboutORD13509 BILL NO. 2002-145
SPONSORED BY COUNCILMAN Vincent
ORDINANCE NO. / �3 �'+ -7
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE AN AGREEMENT' FOR A CLASSIFICATION AND
COMPENSA"PION STUDY.
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS
FOLLOWS:
Section 1. The Mayor and City Clerk are herby authorized and directed to execute an
agreement with Condrey & Associates for a Classification and Compensation Study. The
agreement shall be for an amount not to exceed $39,500.00
Section 2. The agreement shall be substantially the same in form and content as the
agreement attached hereto as Exhibit A.
Section 3. This ordinance shall be in full force and effect from and after the date of its
passage and1 approval.
Passed:/ ��lG �' �'r / .:�,!�!��� Approved:
AK
® � 7
r
Presiding Officer Mayor
ATTEST: APPROVED AS TQ,�QRM;
,.C�.:
City Clerk ity Counselor � G�
r
CITY OF JEFFERSON
CONTRACT FOR PROFESSIONAL SERVICES
THIS CONTRACT, made and entered into this (`;.._ day of March, 2003, by and between the City of
Jefferson, a municipal corporation of the State of Missouri, with offices at 320 East McCarty Street,
Jefferson, City, Missouri, 65101, hereinafter referred to as the "City," and Condrey and Associates, Inc„
consultant, with offices at 110 Sharon Circle, Athens, Georgia, hereinafter referred to as "Consultant,"
WITNESSETH:
THAT WHEREAS, the City desires to engage the Consultant to review and update the job classification
system and pay plan for all jobs covered under the City personnel system; and
THAT WHEREAS, Consultant has made certain representations and statements to the City with respect
to the provision of such services and the City has accepted said proposal to enter into a contract with
the Consultant for the performance of services by the Consultant.
NOW THEREFORE, for the considerations herein expressed, it is agreed by and between the City and the
Consultant as follows:
1, Scope of Services_
The City agrees to engage the services of the COnSUItOnt to perform the services hereinafter set forth in
connection with the project described in Exhibit A.
2. Additions or Deletions to Services.
The City may add to consultant services or delete therefrorn activities of a similar nature to those set out
above, provided that the total cost of suoh work does not exceed the total cost allowance as specified
in paragraph 4 hereof. For any adjustment for services or activities an equitable adjustment shall be made,
The Consultant shall undertake such changed activities only upon the direction of the City. All such
directives and changes shall be in written form and approved by the City Administrator and shall be
accepted and countersigned by the Consultant or Its agreed representatives,
The Consultant will perform any additional work requested by the City which is not specifically covered in
the scope of work as defined herein at a reasonable fee or compensation to be agreed to between the
City and the Consultant at the time any such service may be required.
3. Term of Contract.
This Contract shall remain in force from iho dalo of signing until July 15, 2003, except as otherwise agreed
to by both parties.
Based on the scope of the project, it is anticipated a four(4)month work plan beginning March 18, 2003,
with final reports submitted on or before July 15, 2003. Follow-up technical assistance will be provided
through July 15,2004, of no additional cost to Iho City (with the exception of travel-related costs). Formal
Involvement would terminate July 15, 2.003
4, Compensation.
The City agrees to pay a fixed fee, not to exceed ihirly-Nino thousand Five Hundred Dollars($39,500.00),
The City agrees to pay the Consultant In accordance with the terms set forth which shall constitute
completo compensation for all servicos to be rendered under this contract. The final payment will be
subject 1'o recelpt of a requisition for payment and a statement of services rendered certifying that the
Consultant fully performed all work to be paid for in such progress paynrents in conformance with the
contract, It is expressly understood that in no event will the total compensation and reimbursement to be
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paid to the Consultant under tho teuns of tails COntrcrct rxcr_,(xt 11)0 sum of Thirly•Nino Thousand Five
Hundred Dollars($39,500,00)for all ser✓Ic;cis roquirod nnloss spor.Iflcolly anew nua11-1ally agreed to In writing
by bath the City and Consultant. Such comporlsallon shall fxrid In progress paymonts as follow;
April 1, 2003 $10,000.00
May 1, 2003 $10,000.00
June 1. 2003 $10,000.00
Upon receipt of final report &
Cornpk:tion of ProJOCI Balance
No change in compensation shall be made unless thercr is a substantlal and significant difference between
the work originally contemplated by this aflreeinont and the work actually required.
5, Failure to Perform, Cancellation.
If, through any cause, the Consultant shall fail to fulfill in timely and proper manner Its obligations under this
Contract,or if the Consultant shall violate any of thc covenants,agreements, or stipulations of this Contract,
the City shall thereupon have the right to terrninalo this Contract by giving written notice to the Consultant
of such termination and specifying the effeclivo data lhoreof,al(cast five(5)days before the.effective day
of such termination. The Consultant or the City may lorminato this Contract upon thirty (30) days prior
written notice.
6, Assignment.
The Consultant shall not assign any interest In this Contract, and shall not transfer any interest in the same
(whether by assignment or novation),without prior written c,onsont of the City thereto. Any such assignment
is expressly subject to all rights and remedies of fh0 City under this Contract, Including the right to change
or delete activities from the Contract or to iern-iinate the same cis provided herein,and no such assignment
shall require the City to give any notice to any such assklnoe of any actions which the City may take under
this Contract, though the City will attempt to so notify any such assignee.
7, Confidentiali
Any reports, data or similar information given to or prepared or assembled by the Consultant under this
Contract which the City requests to be kept as confidential shall not be made available to any individual
or organization by the Consultant without prior written approval of the City.
8, Nondiscrimination.
The Consultant agrees in the performance of the Contract not to discriminate on the grounds or because
of race, creed, color, national origin or ancestry, sex, roliction, handicap, cage or political affiliation.
9, Independent Contractor.
The Consultant is an independent contractor and nothing contained herein shall constitute or designate
the Consultant or any of Its agents or employees as adonis or e;mpioyees of the City,
10, Benefits Not Available.
The Consultant shall not be entitled !o any of the benefits ostablIshed for the employees of the City nor be
covered by the Workman's Compensation Program of the City.
11, Nonsolicitation.
The Consultant warrants that he has not employed or retained any company or person,other than a bona
fide employee working solely for the Consultant, to solicit or socure this Contract, and that he has not paid
or agreed to pay any company or person, other than a bona fide ernployee working solely for the
Consultant,any fee,commission,percentage, brokerage fee, gifts,or any other consideration,contingent
upon or resulting from the award or making of this Contract,For breach or violation of this warranty,the City
shall have the right to annul this Contract without liability, or, in its discretion, to deduct from the Contract
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price or consideration, or otherwiso rocovor tho full amount of such foe, commission, perceniage,
brokerage fee, gifts, or contingent foo,
12. Books and Records.
A) The Consultant and all his subcontractors shall maintain all books, documents, papers,accounting
records,and other evidence pertaining to costs Incurred In connection with this Contract,and shall
make such materials available at their respor,live offices at all reasonable limes during the
Contract and for a period of three(3) yoars following completion of the Contract.
B) All Information/data developed by the Consultant for this project shall become the property of the
City,
13, Liability.
The parties mutually agree to the following,.
(a) In no event shall the City be,liable to the Contractor for special, indirect or consequential
damages, except those caused by the City arising aut of or In any way connected with a
breach of this Contract.
(b) The Contractor shall indernnify and hold the City harmless from and against all claims,
losses and liabilities arising out of personal Injuries, including death, and damage to
property which are caused by the acts, errors and omissions of Contractor for which they
would be otherwise legally liable,arising out of or in any way connected with this Contract,
14, Notices.
All notices required or permitted hereunder and required to be In writing may be given by first class mail
addressed to the Human Resource Director, City of Jefferson, at 320 East McCarty Street, Jefferson City,
Missouri, 65101, and Stephen Condrey, Condrey and Associates, Inc., 110 Sharon Circle, Athens, Georgia,
30606. The date and delivery of any notice shall be the date falling on the second full day after the day
of mailing.
15. Law to Govern.
This Contract shall be governed by the laws of the; State of Missouri as to both Interpretation and
performance.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals this ���day of March, 2003,
CITY OF JEFFERSON, MISSOURI CONSULTANT
May r -�� Stephen E. Condrey, President
ATTEST; ATTEST;
' *� e City Cl er Jan i. Hansford, Vice Presidsurer
APPROVED AS/T:FO M:
City Counselor
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Contract for Technieni Assistance to tlae City of Jefferson City, Missouri
Proposal for Reviewing and Revising the City's
C'lassitication and Compensation System
The administration of the City of.leffei;lion City has (Ictct-mined the need foi' a review and updating
of the job classification system and pay plan for all john covered under Its personnel systcnl.
Objectives
Condrey and Associates proposes the following schedule of activities to accomplish four objectives:
I. Review and revise the cm-rent personnel classification system and pay plan for al l employees covered
under this agreement;
2. Produce an updated description of,cacti job (optional) and produce a classification system based on
job content analysis;
3. Collect salary and benefits data and produce it recommended pay plan based on job analysis, job
evaluation, and survey data; and
4. Train designated personnel in each step ofclassification and pay plan development to help insure the
implementation and mainteilance of the systcnl.
Phase I -- Developing a Work Plan and Schedule of Activities
1.1 Condrey and Associates, in cooperation with appropriate officials, will generate at work plan of
activities and target dates for completion.
1.2 During this phase all the documents detltiling the Current personnel policies and procedures, job
classification system and pay plan will be made available to Condrey and .Associates for review and analysis.
Phase 111 --Job Analysis Survey
2.1 Condrey and Associates will develop a detailed job survey I'ornl to be completed by position
incumbents. This data will serve as the basis for generating updated job dcscriptions,job classifications, and
Job evaluations (ranking of jobs).
2.2 Condrey and Associates will detcrnlinC the number of interviews and/orjob audits that will need to
be conducted to insure adeduatC data for generating a complete and valid description of each job and job
classification. It is anticipatecl that 501/(,O1 Mill-time l)ositiOil InCllnlbCtlts will be iiltcl-Viewed concCt'IUng thcii-
job duties and responsibilities.
�2.3 After the job survey,job audits and interview data are analyzed, a properly formatted j. description
will be completed for each job. The written job description will draw on four- sources of information: (1)
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• cr cnt job description;, (i) infornlalior from the job survey, (�) supc visor; rcvicw and critique, and (t)
interviews and job audits.
Phase III --Job Evaluation
3.1 Condreyand Associates will furnish ajobevaluatioil format ofestablished procedures for ranking jobs
and measuring differences in joh content.
3.2 Condrey and Associates and appropriate officials will select a format hest suited for pleasuring
different levels of knowledge, skills, and a171111iCS rCCIUirCd to I)CCI01•111 fhC fobs to bc; CvaluatCCl.
Phase IV -- Marketplace Compensation Survey
4.1 Condrey and Associates will conduct a Salary Survey of public and private organizations specifically
for this project. Please note that we will be happy to conduct two separate surveys its 1nCflCatCd i11 the 1'UlUCst
for proposal.
4.2 Condrey and Associates wi 11 col lcct,review,and format published salary data covering relevant public
and private organizations,
4.3 Condrey and Associates will analyze and format the survey data for use in establishing competitive
pay levels.
4.4 After the survey data is compiled, Condrey and Associates will review all data generated to this point
with appropriate ol'ficials to determine what additional information needs to be considered before moving to
the next phase.
Phase V -- Developing; a Pay Plan
Condrey and Associates will:
5.1 Establish recommended pay grades based on the job evaluation results(Phase 111)and the wage survey
(Phase IV).
5.2 Establish pay steps or ranges in each grade and present the complete recommended pay plan to
appropriate officials for review. At this point the plan will reflect the data from Phases III and IV as well as
cost-of-living data and the jurisdiction's financial condition and compensation policy.
5.3 Condrey and Associates will construct two separate salary schedules (public Safety i1nd general
government) if the government so chooses.
Phase V1 -- Implementing; and Administering; the Prog;ranr
•Condrey and Associates will:
6.1 Recommend a series of career ladders and lattices as appropriate.
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6,2 Determine the proper FLSA designation of each position.
6.3 Train appropriate officials in the administration of the program, with an emphasis on procedures for
keeping the program up-to-date.
6,4 Recommend rules and procedures for implementing and administering the
classification and compensation system.
6.5 Be available to provide a reasonable level of ongoing technical assistance necessary to maintain the
program.
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