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HomeMy Public PortalAboutORD13509 BILL NO. 2002-145 SPONSORED BY COUNCILMAN Vincent ORDINANCE NO. / �3 �'+ -7 AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT' FOR A CLASSIFICATION AND COMPENSA"PION STUDY. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The Mayor and City Clerk are herby authorized and directed to execute an agreement with Condrey & Associates for a Classification and Compensation Study. The agreement shall be for an amount not to exceed $39,500.00 Section 2. The agreement shall be substantially the same in form and content as the agreement attached hereto as Exhibit A. Section 3. This ordinance shall be in full force and effect from and after the date of its passage and1 approval. Passed:/ ��lG �' �'r / .:�,!�!��� Approved: AK ® � 7 r Presiding Officer Mayor ATTEST: APPROVED AS TQ,�QRM; ,.C�.: City Clerk ity Counselor � G� r CITY OF JEFFERSON CONTRACT FOR PROFESSIONAL SERVICES THIS CONTRACT, made and entered into this (`;.._ day of March, 2003, by and between the City of Jefferson, a municipal corporation of the State of Missouri, with offices at 320 East McCarty Street, Jefferson, City, Missouri, 65101, hereinafter referred to as the "City," and Condrey and Associates, Inc„ consultant, with offices at 110 Sharon Circle, Athens, Georgia, hereinafter referred to as "Consultant," WITNESSETH: THAT WHEREAS, the City desires to engage the Consultant to review and update the job classification system and pay plan for all jobs covered under the City personnel system; and THAT WHEREAS, Consultant has made certain representations and statements to the City with respect to the provision of such services and the City has accepted said proposal to enter into a contract with the Consultant for the performance of services by the Consultant. NOW THEREFORE, for the considerations herein expressed, it is agreed by and between the City and the Consultant as follows: 1, Scope of Services_ The City agrees to engage the services of the COnSUItOnt to perform the services hereinafter set forth in connection with the project described in Exhibit A. 2. Additions or Deletions to Services. The City may add to consultant services or delete therefrorn activities of a similar nature to those set out above, provided that the total cost of suoh work does not exceed the total cost allowance as specified in paragraph 4 hereof. For any adjustment for services or activities an equitable adjustment shall be made, The Consultant shall undertake such changed activities only upon the direction of the City. All such directives and changes shall be in written form and approved by the City Administrator and shall be accepted and countersigned by the Consultant or Its agreed representatives, The Consultant will perform any additional work requested by the City which is not specifically covered in the scope of work as defined herein at a reasonable fee or compensation to be agreed to between the City and the Consultant at the time any such service may be required. 3. Term of Contract. This Contract shall remain in force from iho dalo of signing until July 15, 2003, except as otherwise agreed to by both parties. Based on the scope of the project, it is anticipated a four(4)month work plan beginning March 18, 2003, with final reports submitted on or before July 15, 2003. Follow-up technical assistance will be provided through July 15,2004, of no additional cost to Iho City (with the exception of travel-related costs). Formal Involvement would terminate July 15, 2.003 4, Compensation. The City agrees to pay a fixed fee, not to exceed ihirly-Nino thousand Five Hundred Dollars($39,500.00), The City agrees to pay the Consultant In accordance with the terms set forth which shall constitute completo compensation for all servicos to be rendered under this contract. The final payment will be subject 1'o recelpt of a requisition for payment and a statement of services rendered certifying that the Consultant fully performed all work to be paid for in such progress paynrents in conformance with the contract, It is expressly understood that in no event will the total compensation and reimbursement to be C.\WINDOWS11orrXA,(Wy uNOrOU1 klos\CONKNI IC5\2W ID(,511'nNUiaunul Sownu:l Jnhuc I,,;10301 mxl paid to the Consultant under tho teuns of tails COntrcrct rxcr_,(xt 11)0 sum of Thirly•Nino Thousand Five Hundred Dollars($39,500,00)for all ser✓Ic;cis roquirod nnloss spor.Iflcolly anew nua11-1ally agreed to In writing by bath the City and Consultant. Such comporlsallon shall fxrid In progress paymonts as follow; April 1, 2003 $10,000.00 May 1, 2003 $10,000.00 June 1. 2003 $10,000.00 Upon receipt of final report & Cornpk:tion of ProJOCI Balance No change in compensation shall be made unless thercr is a substantlal and significant difference between the work originally contemplated by this aflreeinont and the work actually required. 5, Failure to Perform, Cancellation. If, through any cause, the Consultant shall fail to fulfill in timely and proper manner Its obligations under this Contract,or if the Consultant shall violate any of thc covenants,agreements, or stipulations of this Contract, the City shall thereupon have the right to terrninalo this Contract by giving written notice to the Consultant of such termination and specifying the effeclivo data lhoreof,al(cast five(5)days before the.effective day of such termination. The Consultant or the City may lorminato this Contract upon thirty (30) days prior written notice. 6, Assignment. The Consultant shall not assign any interest In this Contract, and shall not transfer any interest in the same (whether by assignment or novation),without prior written c,onsont of the City thereto. Any such assignment is expressly subject to all rights and remedies of fh0 City under this Contract, Including the right to change or delete activities from the Contract or to iern-iinate the same cis provided herein,and no such assignment shall require the City to give any notice to any such assklnoe of any actions which the City may take under this Contract, though the City will attempt to so notify any such assignee. 7, Confidentiali Any reports, data or similar information given to or prepared or assembled by the Consultant under this Contract which the City requests to be kept as confidential shall not be made available to any individual or organization by the Consultant without prior written approval of the City. 8, Nondiscrimination. The Consultant agrees in the performance of the Contract not to discriminate on the grounds or because of race, creed, color, national origin or ancestry, sex, roliction, handicap, cage or political affiliation. 9, Independent Contractor. The Consultant is an independent contractor and nothing contained herein shall constitute or designate the Consultant or any of Its agents or employees as adonis or e;mpioyees of the City, 10, Benefits Not Available. The Consultant shall not be entitled !o any of the benefits ostablIshed for the employees of the City nor be covered by the Workman's Compensation Program of the City. 11, Nonsolicitation. The Consultant warrants that he has not employed or retained any company or person,other than a bona fide employee working solely for the Consultant, to solicit or socure this Contract, and that he has not paid or agreed to pay any company or person, other than a bona fide ernployee working solely for the Consultant,any fee,commission,percentage, brokerage fee, gifts,or any other consideration,contingent upon or resulting from the award or making of this Contract,For breach or violation of this warranty,the City shall have the right to annul this Contract without liability, or, in its discretion, to deduct from the Contract C-AWINDOW for,porarylntornot(not\C6NIENfIL51:ItfI 2.21C.](I)w 1+d - 2 - price or consideration, or otherwiso rocovor tho full amount of such foe, commission, perceniage, brokerage fee, gifts, or contingent foo, 12. Books and Records. A) The Consultant and all his subcontractors shall maintain all books, documents, papers,accounting records,and other evidence pertaining to costs Incurred In connection with this Contract,and shall make such materials available at their respor,live offices at all reasonable limes during the Contract and for a period of three(3) yoars following completion of the Contract. B) All Information/data developed by the Consultant for this project shall become the property of the City, 13, Liability. The parties mutually agree to the following,. (a) In no event shall the City be,liable to the Contractor for special, indirect or consequential damages, except those caused by the City arising aut of or In any way connected with a breach of this Contract. (b) The Contractor shall indernnify and hold the City harmless from and against all claims, losses and liabilities arising out of personal Injuries, including death, and damage to property which are caused by the acts, errors and omissions of Contractor for which they would be otherwise legally liable,arising out of or in any way connected with this Contract, 14, Notices. All notices required or permitted hereunder and required to be In writing may be given by first class mail addressed to the Human Resource Director, City of Jefferson, at 320 East McCarty Street, Jefferson City, Missouri, 65101, and Stephen Condrey, Condrey and Associates, Inc., 110 Sharon Circle, Athens, Georgia, 30606. The date and delivery of any notice shall be the date falling on the second full day after the day of mailing. 15. Law to Govern. This Contract shall be governed by the laws of the; State of Missouri as to both Interpretation and performance. IN WITNESS WHEREOF, the parties hereto have set their hands and seals this ���day of March, 2003, CITY OF JEFFERSON, MISSOURI CONSULTANT May r -�� Stephen E. Condrey, President ATTEST; ATTEST; ' *� e City Cl er Jan i. Hansford, Vice Presidsurer APPROVED AS/T:FO M: City Counselor C.\WINDOWS\Ifoyporary Internet Files\CONILNI IEWILFIDC5\P10?0SLUP(jl Seryl,:ol COO1aC 12-27 03t I)wt?d - 3 - Contract for Technieni Assistance to tlae City of Jefferson City, Missouri Proposal for Reviewing and Revising the City's C'lassitication and Compensation System The administration of the City of.leffei;lion City has (Ictct-mined the need foi' a review and updating of the job classification system and pay plan for all john covered under Its personnel systcnl. Objectives Condrey and Associates proposes the following schedule of activities to accomplish four objectives: I. Review and revise the cm-rent personnel classification system and pay plan for al l employees covered under this agreement; 2. Produce an updated description of,cacti job (optional) and produce a classification system based on job content analysis; 3. Collect salary and benefits data and produce it recommended pay plan based on job analysis, job evaluation, and survey data; and 4. Train designated personnel in each step ofclassification and pay plan development to help insure the implementation and mainteilance of the systcnl. Phase I -- Developing a Work Plan and Schedule of Activities 1.1 Condrey and Associates, in cooperation with appropriate officials, will generate at work plan of activities and target dates for completion. 1.2 During this phase all the documents detltiling the Current personnel policies and procedures, job classification system and pay plan will be made available to Condrey and .Associates for review and analysis. Phase 111 --Job Analysis Survey 2.1 Condrey and Associates will develop a detailed job survey I'ornl to be completed by position incumbents. This data will serve as the basis for generating updated job dcscriptions,job classifications, and Job evaluations (ranking of jobs). 2.2 Condrey and Associates will detcrnlinC the number of interviews and/orjob audits that will need to be conducted to insure adeduatC data for generating a complete and valid description of each job and job classification. It is anticipatecl that 501/(,O1 Mill-time l)ositiOil InCllnlbCtlts will be iiltcl-Viewed concCt'IUng thcii- job duties and responsibilities. �2.3 After the job survey,job audits and interview data are analyzed, a properly formatted j. description will be completed for each job. The written job description will draw on four- sources of information: (1) L. WINDOWS\/otTlpotory IntornotPoOS\CONIF.NTA b\2UIIDCS\Bolos•aonnl$otv,cosCOnonct wpa - 4- ' • cr cnt job description;, (i) infornlalior from the job survey, (�) supc visor; rcvicw and critique, and (t) interviews and job audits. Phase III --Job Evaluation 3.1 Condreyand Associates will furnish ajobevaluatioil format ofestablished procedures for ranking jobs and measuring differences in joh content. 3.2 Condrey and Associates and appropriate officials will select a format hest suited for pleasuring different levels of knowledge, skills, and a171111iCS rCCIUirCd to I)CCI01•111 fhC fobs to bc; CvaluatCCl. Phase IV -- Marketplace Compensation Survey 4.1 Condrey and Associates will conduct a Salary Survey of public and private organizations specifically for this project. Please note that we will be happy to conduct two separate surveys its 1nCflCatCd i11 the 1'UlUCst for proposal. 4.2 Condrey and Associates wi 11 col lcct,review,and format published salary data covering relevant public and private organizations, 4.3 Condrey and Associates will analyze and format the survey data for use in establishing competitive pay levels. 4.4 After the survey data is compiled, Condrey and Associates will review all data generated to this point with appropriate ol'ficials to determine what additional information needs to be considered before moving to the next phase. Phase V -- Developing; a Pay Plan Condrey and Associates will: 5.1 Establish recommended pay grades based on the job evaluation results(Phase 111)and the wage survey (Phase IV). 5.2 Establish pay steps or ranges in each grade and present the complete recommended pay plan to appropriate officials for review. At this point the plan will reflect the data from Phases III and IV as well as cost-of-living data and the jurisdiction's financial condition and compensation policy. 5.3 Condrey and Associates will construct two separate salary schedules (public Safety i1nd general government) if the government so chooses. Phase V1 -- Implementing; and Administering; the Prog;ranr •Condrey and Associates will: 6.1 Recommend a series of career ladders and lattices as appropriate. C.\WINDOWS\Ionporory Intanot Fnas\CONtkt4T IE5\21LFIDCS\I)iohcmcuuil SomCos ConupCt 2 21 M(II wP(J 5 6,2 Determine the proper FLSA designation of each position. 6.3 Train appropriate officials in the administration of the program, with an emphasis on procedures for keeping the program up-to-date. 6,4 Recommend rules and procedures for implementing and administering the classification and compensation system. 6.5 Be available to provide a reasonable level of ongoing technical assistance necessary to maintain the program. 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