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Home My Public Portal AboutORD13562 BILL NO. 2003-35 w SPONSORED BY COUNCILMAN Groner ORDINANCE NO.` AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT AMENDMENT WITH JACOBS CIVIL INC. TO PREPARE A REHABILITATION DESIGN OF SEWERS IN THE MOREAU RIVER PUMPS STATION BASIN 3. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Secti n 1 . The Mayor and City Clerk are hereby authorized and directed to execute a contract amendment with Jacobs Civil Inc. for design work related to sanitary sewer rehabilitation. Section 2. The amendment shall be substantially the same in form and content as that Contract Amendment attached hereto as Exhibit A. Section 3. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed: ( i ,t. _ r :�1 Approved., (, � = Presiding Officer r` Mayor ATT�"T: APPROVED AS TO FORM: City erk City Cpunselor i AMENDMENT TO CONTRA T i��OR ENQY NEI� I VI WHEREAS, the City of Jefferson, Missouri a municipal corporation hereinailer designated as"City",entered into an Agreement with Jacobs Civil Inc.,hercinaller refeirel to as"Consultant," on November 6, 2002; WHEREAS, the Agreement was fir certain technical and professional planning serviced described in Exhibit "A," which was attached to the Contract dated November 6, 2002; and WEIEREAS,the parties wish to amend 1ax111bit"A"to the Contract dated November 6, 2002 to include additional final design documents liar Phase 3 -Sewer System Rehabilitation Project;and WHERf?AS,the parties wish to amend the Contract dated November 6, 2002 to increase the contract amount as this change is necessitated by additional work requirements in the preliminary and final design. NOW,TI-iEREIORE, be it agreed as follows; A. The parties hereby agre; to amend E?xhibit "A" of the Contract dated November 6, 2002, concerning the scope of.'f services to include the preliminary and final design plans. B. The parties hereby agree to amend paragnipii 6, "C'ont sensation", of the Contract dated November G, 2002 its follows; G. Loll )alsalioll. The Cily agrees to pay the Consuliant in accordance with the terms set forth in Fxhibi( A, which shall constitute complete compeasat ion for all services to be rendered under this conh•act, The final payment will be subject to receipt of a requisition Im paymcni and FI statement of services rendered certifying that the Consultrult fillly per('ortiled all worn to be paid (Z)r in such progress paylllcllts In confilrmance with the contract, It is expressly understood Ihat in no event will the total compensation and rcinllmrsemem to be paid to the C.011SLllr.ant under the terms of this contract exceed the sum of Oil, Millim – )nc 1-Etsxrdrecl---md—licvcnly�tcmr---=t�hem�mct—S��cn—i-tr►ttdrert—f-)cTlf Ctrs (fit HO"O)0ne M Ill ionTwo IIundred°Thirty-Nine Thousand One Ilundred i)ollars ($1,23 9,1110.00) for Phase i and live Ifundred Eighty Seven Thousand Six Itundted Dollars ($5'V,600.00) liar Phase 2, if authorized,Iclrall services required unless spe:ilically and rlmttually agreed to in writing by both the City and Consuhanl. Such compensation will be paid in progress payments, Its specilied in Exhibit A. No change in compensation shall be made miles, there is it substantial and significant difference between t lie work originally contemplated by(his agreemcnt and the work actually required. I1 t'ontricl Piles�l'rptesaGmnl ti�rvicesUucnln('i�iPAm.�ulmenl I �INII,,ep�l . 1 , C. All other sections of the Contract(Inted November G, 2002, shall remain in effect as stated. 'I LS�CIMONY Wfrlf,RLOF,the pnr(i(,s have heal o s(.t thc,i r hands and sell t hi, Id ay JACOBS V IN CI'I:'Y.Ol, JFTFI*RSC)N, MISSOURI f,. C:xe et vC Vi -rsident / IV�t1yor AI 'II'r;ST: City C;Idrk '. AI'f'R VC:IJATO FORM: I'egyy Nt K1n)er Nolory Public-Notary goal tkste of Missouri St Cnsiles County [xpuntAprtlt4,4xoo'/� City C( unselor J liXontnwt FIIos\Prormlonal ServimUncobs CMIAnam(1mcul 1 21A)3,wpd The following is added/revised ti► h:ti1111III I' A, ARTICLE, I -- SCOPE, OF N'VORK This arllendllicnt is li►r additional linal design phase services to the contract dated Novemher (►, 2002 lilt Phase I, 'Task I-Infiltration/Inflow (1/1) Control Program lire Basins 3, 5, h, 7 K 19. The sewer and manhole rellahilitation rec,►nuncndatioils developed 1'01- llasin :3 (.luring the ci"aluatiorl philse will be further developed (urine; the lin<rl design phase to produce the Mans and specifications that will lie used by construction contractors 10 bid the ce+nstruc tiort. 'I his work will he referred to as the Basin 3-111iase I Sewer Syslem Rehabilitation project. The anticipated tasks needed to prepare the construction documents are listed hclow. The detailcd cost cstinlale For prcparalion of ►he construeliun documents is shown fitllowing the scope ol'work. Replace I'11AS , 1, Section 1.1, Task 1-In fill ration/I11 flow (1/1) Control Program I'or Basin~ 3, 5, h, 7 & 19, Paragraph h with the following I'. Develop plans ,uxl spccilications 161. the Phase I rehahilit,aliorl program in Basin 3. The Vollowing tasks are induclecl: I , lnitiate project acrd meet with ('itv to Confirm rehabilitation sections to bC included in the Basin 3-11hase I project. 2. Prepare front-end specifications, including hid documcnts, agrecnlcrtt docurrlcnts, arld general rccluirenlents. 3. Prepare technical specifications including, sitework, gravity sewer rehabilitation methods, sanitary scwcr manhole W11,ahilitalion nlelhodti and sewer flow contrc►l recluirenlents. Suhnlit specifications to the City lOr review. Three copies of specificatil►rls will he provided to the Oty fur review. 4. Prepare 501!10 engineering plans litr the li,asin 3-I'hase 1 sewer system rehabilitation projects showing labulation of rchabiht'Itikill pro jects 'Intl their locations. The ('ily's GIS m'Ips will he used as the plan vic\v background. Drawings showing; the projcct locations will he devcloped at a 1" 200' scale. Prepare preliminary construction cost estimate litr hriplcni nting the Basin 3-Phase I sewer system rehabilitation project. SLIhIllit the 50'!/o design plans to the ('ity lire review. "I'hrce topics ol'tile plans will he provided to the City 161. A meeting to review the design will lie held in .Iel'Icrson ('it_,' il'rcyuesteci hy lire ('it:, 5. prepare 90 engineering phills litr the Basin 3••I'hase I st:%ver system rehabilitation pro.lects showing tabulation of rehabilitation pro.jecis and their locations, Update construction cost estimate for inlplenlenting the Basin 3-Phase I sewer system rehahilitation project. Submil the 904.0 design plans to the City I'or review. "Three copies of the plans will he provided to the City I;tr review. A meeling to review the design will he held ill .1CIT l-SUI1 ('ity il'recluc:sled by the City. h. Incorporate City conllncnts and prepare 100,0,) ellglllecring plans. Submit tile, 100'!0 design plans to the City litr rcvie\\. Three copies of the plans will he provided to the City I61, review. ;assist the City in submitting the Basin I-Phase I sewer system rehtabilitt16011 conslruet 011 (IOCntnelllS to the Missouri Department of Natural Itcsiturces (NIDNIO lm- the MDNh construction permit. The estimated cost Im this City ol'JelTerson, �Aissouri Tape 2 of 5 An1Qnt1111C111 1 5/20/2003 design effort assumes the MDNR will require only minor modifications to the bid documents as submitted. 7. Assist during the bidding process, including coordination with the City of advertisement of bid, respond ti) technical questions raised during the Laid, prepare addenda, evaluate bids and provide reconlnlendations of award to the City. Provide 5 sets of bid documents to the City, 8. Vrovide project management including scheduling and review of work progress to elect schedule and budget and providing coordination between design team and the City. Surva-it is not anticipated that any survey will be required at this time. Easenlents-it is not anticipated that any easements will he required at this time. Geotechn_ical-it is not anticipated that any geotechnic al investigation will be required at this time. City of JefY'erson, Missouri Page 3 ol'5 Amendment 1 5/20/2003 The folloivitig is added/revised to FAIIIIII IT A, Alt'1'ICII,F, 4 COM PI-:NSA'1'I()N 4.1 To tile extent and amount invoiced, .lacohs shall be compensated Im its services on the following basis ofreimbursement. The total amount to be paid (casts plus Ices) flor all services to be provided under this Agreement liar Phase I tasks is $1,239,100. The total amount to he paid (costs plus fires) liar till services to be provided under this Agreement (or Phase II tasks is $587,600. Jacobs shall notify the Owner wlien costs incurred and obligated tu1►ount to 75%) of the total aniount to be paid and shall not incur costs beyond the es(imated cost without prior approval from the Owner. City of Jefferson, Missouri Page 4 of 5 Amendment I 5/20/2003 The following Is added/revised to Appendix 1-Detailed Cost Estinaate to Exhibit A ror 1/I Control Thin Msu1hour Estimate, Seetion F: Amendment I adds new scope and adds the estimated maullwur and direct costs for the scope of work provided herein Ior the recommended Basin 3-11hase I sewer system rehahilitaHon projects. The mttnhour estimate and summery project cast estimate follow. City orJetTerson, Missouri Page 5 of*5 Amendment I 5/20%2003 AMENDMENT 1 MODIFICATIONS to APPENDIX I-DETAILED COST ESTIMATE to EXHIBIT A to CONTRACT FOR PROFESSIONAL SERVICES betweon The City of Jefferson, Missouri and Jacobs Civil Inc. for BASIN 3-PHASE 1 SEWER SYSTEM REHABILITATION COST ESTIMATION May 2003 Labor Estinatod Cost Estimated Manhours 800 Average Rate, $/I-lr $2&92 Labor Cost 2,7 $62,445 Other Roimbursable Estimated Cost Postage/Shipping 75 Reproduction Facilty Plan/Specifications 613 Drawings Full Size 300 Drawings Half Size 30 Color coples 0 Miscellaneous 100 'travel Travel Meals 0 Auto Mileage 270 Miscellaneous 367 Reimbursable Total $1,955 TOTALS $64,400 00 w W) m c . m G # o # o m m o o N N h g o f m # = o o m N M m ¥ m — m T— r M m r ? — q n - . k � e 2 / # # § � « . = o N 04 ? ~ IT N tn 2 / 2 2 U . w % q (0 IM f 0 \ w y ) c % q # # o o m # w m g # m # # o w N m # m% r k / m Ul ( \ % / / / cm 0 0 Q U) a § in f tn k CL M E o w = m c t m tj \ m ' C m U)_ a. . / ® u co c � a m CL cn A E co \ 0 2 § , m E f $ j & p y Q & f c $ d m § iiF ] / - a k ® § \ m ] { $ = G \ ■ m CL m m Q 2 & c CL m E C. ° k $ m k 7 / ' \ # d) \ ° / k k j \ \ \ \ k \ \ 2 e @ a ƒ u § 2 / m ) E 2 ) ° / § r ® ® 2 ! • _ e f ® & a n o f w "i I / j w / ) 3 ) a �(� ± ( & § ƒ a n f \ & g 00 a N A* k C.) 00 06 C'q N V) to 04 co (0 (0 14, g m $ C) w ® 15 -r co C\j E V co N (14 -4 CN 2 f \ r S *J* -E ch c (Y) ui E M N Co 4) -41 0 (D co >E m CO m C: (Y) 0 Q) 07 CL 0; W a. 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