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Home My Public Portal AboutPond Parcel Planning -- 2023-02-01 Minutes.I, Ill i_ 4dltiU.�y:n ,._, - � k _ Town of Brewster _,._ V �_. �� 2198 Main Street Brewster, MA 02631-1898 Phone: (508)896-3701 www.brewster-ma.gov MINUTES OF THE POND PROPERTY PLANNING COMMITTEE DATE: February 1, 2023 TIME: 4:OOpm PLACE: Remote Participation Office of: Select Board Town Manager - — PARTICIPANTS: Chair Doug Wilcock, Cindy Bingham, Kari Hoffmann, Elizabeth Taylor, Cynthia Baran, Chris Williams, Jan Crocker, Steve Ferris, Donna Kalinick, Amy Henderson, Ann Weirich, Tino Kamarck, Melissa Lowe; Reed Hilderbrand Representatives: Elizabeth Randall, Madeleine Aronson Mike Gradone joined the meeting at 4:30pm ___ ABSENT: Katie Gregoire Call to Order, Declaration of a Quorum, Meeting Participation Statement, and Recording Statement Chair Wilcock called the meeting to order at 4:OOpm and declared a quorum. Chair Wilcock read the meeting and recording statements... __ _ __.. --- -. -_._ _. _ __ -_ - - - - - - - Public Announcements and Comment ---- None -- -------------- ------ - ------- Reed Hilderbrand Consulting Team Uadate. Short Brainstorming Exercise. and aotential forum discussion Elizabeth Randall provided an update in which she stated that site analysis is in full swing, and they have started to gather the ecological assessments. Additionally, building analysis and inventory for both parcels has begun. There continues to be a review of programming and the continuation of the discovery process, gathering and casting as broad a net as possible to be sure that when we get into planning, we have a good base. Madeleine Aronson presented a brainstorming list: • Waterfront o Beach Access, Swimming, Fishing, Kayaking/Canoeing/SUP, Sailing and Boat Storage ■ Members of the committee shared their feedback and provided comments. • Passive Recreation and Conservation o Walking trails (potentially connect to Long Pond Woodlands), Educational trails and signage, Biking (general access and/or biking trails), conservation areas, and suggested Audubon programs. ■ It was suggested that a Conservation Restriction should be listed. • Building Program o Seasonal camp housing, storage, nature center PPPC 2.01.23 www.brewster-ma.gov Page 1 of 5 _.. . , � . e � :Y`b, - — PARTICIPANTS: Chair Doug Wilcock, Cindy Bingham, Kari Hoffmann, Elizabeth Taylor, Cynthia Baran, Chris Williams, Jan Crocker, Steve Ferris, Donna Kalinick, Amy Henderson, Ann Weirich, Tino Kamarck, Melissa Lowe; Reed Hilderbrand Representatives: Elizabeth Randall, Madeleine Aronson Mike Gradone joined the meeting at 4:30pm ___ ABSENT: Katie Gregoire Call to Order, Declaration of a Quorum, Meeting Participation Statement, and Recording Statement Chair Wilcock called the meeting to order at 4:OOpm and declared a quorum. Chair Wilcock read the meeting and recording statements... __ _ __.. --- -. -_._ _. _ __ -_ - - - - - - - Public Announcements and Comment ---- None -- -------------- ------ - ------- Reed Hilderbrand Consulting Team Uadate. Short Brainstorming Exercise. and aotential forum discussion Elizabeth Randall provided an update in which she stated that site analysis is in full swing, and they have started to gather the ecological assessments. Additionally, building analysis and inventory for both parcels has begun. There continues to be a review of programming and the continuation of the discovery process, gathering and casting as broad a net as possible to be sure that when we get into planning, we have a good base. Madeleine Aronson presented a brainstorming list: • Waterfront o Beach Access, Swimming, Fishing, Kayaking/Canoeing/SUP, Sailing and Boat Storage ■ Members of the committee shared their feedback and provided comments. • Passive Recreation and Conservation o Walking trails (potentially connect to Long Pond Woodlands), Educational trails and signage, Biking (general access and/or biking trails), conservation areas, and suggested Audubon programs. ■ It was suggested that a Conservation Restriction should be listed. • Building Program o Seasonal camp housing, storage, nature center PPPC 2.01.23 www.brewster-ma.gov Page 1 of 5 .,, \\�00� BFi�WSTiiii�i�i Office of: Town o Brewster \�. °Q of e�oert eA F,9 %� _ , .. Select.BDard ... \= f �'A,� ._...._ --- - 2198 Main Street Town Manager _ 3 � 9 a = Brewster, MA 02631-1898 r = __ ti\ Phone: (508) 896-3701 ��//�// FFB,NPB P,0p3 \\\\\�\\�� www.brewster-ma.gov ��animnuumim0�� • Housing o Affordable community housing, municipal housing (policemen, firemen, etc.), seasonal workforce housing • Other - o Long-term integrated water management, cell tower on Municipal land Ms. Randall from Reed Hilderbrand noted that this is a documentation of all possibilities and as we continue through the process the list will be edited and reduced. Members shared additional ideas for potential programming. All items on this list will be evaluated and determined if and where these programs are best _________ suited. Ms._Kalinick noted that the_ authority to determme_the_Conservation _Restricton_istyith the Brewster ____ Select Board. _ _ • Potential Program –Other Potentials o Town Managed ■ Picnic area/ boat mooring or launch/ connection to other points on Long Pond/ Cross _ _ _ __ _ Country Skiing/Snow Shoeing _ o Partner Managed _ _ _ _ _ __ _ _ _ _ _ ____ __ ____ Brewster Recreation Department/_Cultural Council/MA Audubon/Brewster_ — Conservation Trust/ Association to Preserve Cape Cod/ Brewster Ponds Coalition/ Habitat for Humanity/Cape Cod Museum of Natural History/ Nauset Youth Alliance/ ___ Schools/ University/Research Partnerships o Potential Interim Uses ■ Guided kayak trips and ecology trips/ Plein Air painting on site/ Kids' nature art event/ Interim use partnerships/ trail walks/Recreation Department/ Educational programs Ms. Randall shared that in the long-term scenario, we will be complying with the current regulatory environment and not proposing to build in the wetland buffer. Member Hoffmann noted that all potential uses are in a controlled environment. Ms. Randall reviewed next steps, which will be to determine the first public in person community forum where various findings and information will be shared about the existing sites and conditions. The Committees will review this information before the public forum. Video a. Fourth Cut (presented by Kari Hoffmann and Jan Crocker) The video was played for the Committee, who then provided their feedback, suggestions, and comments on the video. It was suggested that the Committee members names and a committee email address will be added to the video. PPPC 2.01.23 www.brewster-ma.gov Page 2 of 5 1� � � .� it/( i i��n=i • �,I:flil��`n 'T'own of Brewster -� � 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 www. Brewster-ma.gov Office of°= Select Board :.. Town.Manager Short Term Uses of Property a. Possible vote to proceed with temporary/ pop-up/traveling sins as well as requesting a building side sign at Bay Parcel Member Williams noted that we are now looking at mobile, short-term exhibits. A 3 -panel tabletop exhibit with content hat has already been approved by the Committee. _Member Williams suggests that two of these are created. Assign one to the Town Hall and/or Library and the other for different events. For a temporary display at the Bay property is to purchase 3x4 banners, this idea will be presented to the Bay Property Planning Committee. The total costs for these exhibits should be under $2,000. Member Williams noted that he will coordinate with the consultants to make sure we are heading in the right direction in communicating with the public. Member Williams moved to negate the vote previously taken to provide a permanent wayside exhibit. Member Bingham second. A roll call vote vvas taken. Member Bingham -yes, Member Hoffmann -yes, Member Taylor- yes, Member Baran -yes, Member Williams -yes, Member Crocker -yes, Chair Wilcock -yes. The vote was 7 -Yes, 0 -No. __ Member Williams moved to create two mobile tabletop exhibits and one temporary outside display to - __ promote the Pond Property. Member Baran second. A roll call vote was taken. Member Bingham -yes, Member Hoffmann -yes, Member Taylor- yes, Member Baran -yes, Member Williams -yes, Member Crocker - yes, Chair Wilcock -yes. The vote was 7 -Yes, 0 -No. b. Canoe /Kayak trip- Vote to approve canoe/kayak trip with Audubon and Recreation sponsorship for 6/3 with 6/4 rain date Mike Gradone reviewed the canoe/kayak trip details. Registration details will be available on the Recreation Department website in the next two weeks. Member Williams moved to approve the canoe/kayak trip with Audubon and Recreation sponsorship with for June 3rd with June 4th rain date. Member Bingham second. A roll call vote was taken. Member Bingham - yes, Member Hoffmann -yes, Member Taylor- yes, Member Baran -yes, Member Williams -yes, Member Crocker -yes, Chair Wilcock -yes. The vote was 7 -Yes, 0 -No. c. Sarine aroerams- Vote to approve use of pond property as part of Recreation Department Spring vacation program Mike Gradone noted the plan is to partner with Mass Audubon for April vacation for an educationa program. Children will be on the Bay property one day and the Pond property on another day. The Council on Aging will be providing a van to shuttle the children. Chair Wilcock moved to approve the Spring School vacation program. Member Bingham second. A roll call vote was taken. Member Bingham -yes, Member Hoffmann -yes, Member Taylor- yes, Member Baran -yes, Member Williams -yes, Member Crocker -yes, Chair Wilcock -yes. The vote was 7 -Yes, 0 -No. PPPC 2.01.23 www.brewster-ma.gov Page 3 of 5 .,.�: X111 � i �i�rrlj i��!i ,. _, :* i OWE O� Bi@WSt@i Office of: - Select.Board _. _. _ �._ � 2198 Main Street `_Town Manager Brewster, MA 02631-1898 Phone: (508) 896-3701 www. Brewster-ma.gov d. Guided walk working group report update Member Baran shared the following updates: o Request for use of the Council on Aging vans. o Possibility to have the guide on the bus to provide background of the property. o _Recreation will sponsor the walks and set up the registration. o Schedule will be to have some walks in late Spring/early Summer and/or Summer into early Fall on Saturdays with two trips a day. o Looking to have potential specific targeted walks with different age groups and topics. Group size should be kept to 15-20. The working group will reach out to partners for guide volunteers. o Working group will need to meet on site to determine trail routes and lengths. Draft copy of PPPC Town report- Possible vote on report, subiect to editing. Chair Wilcock recommended one small edit on the draft copy. - Member Hoffmann -moved o approve the draft copyof the Pond Property Planning Committee's Town - Report with any edits. Member Bingham second. A roll call vote was taken. Member Bingham -yes, Member Hoffmann -yes, Member Taylor- yes, Member Baran -yes, Member Williams -yes, Member Crocker -yes, Chair Wilcock -yes. The vote was 7 -Yes, 0 -No. Discussion on description of property as parcel/ property Chair Wilcock noted that the charge that the Select Board approved was the Pond Property. Membership Update Chair Wilcock noted that Paul Ruchinskas is resigning from the committee and Hal Minis is resigning as a liaison from the Vision Planning Committee. Chair Wilcock thanked them for their work on this committee and their work for the Town. FYIs Chair Wilcock noted the two following items. Housing Assistance and APCC made a presentation to the Select Board, no action was taken. Will not be part of the discovery or the planning process. Additional information is in the packet. • Online Ethics training needs to be completed. Approval of Minutes from January 4, 2023 Chair Wilcock noted one small grammar mistake. Member Bingham moved to accept the minutes for January 4, 2023 as amended. Member Williams second. A roll call vote was taken. Member Bingham -yes, Member Hoffmann -yes, Member Taylor- yes, Member Baran -yes, Member Williams -yes, Member Crocker - yes, Chair Wilcock -yes. The vote was 7 -Yes, 0 -No. PPPC 2.01.23 www.brewster-ma.gov Page 4 of 5 \\\\��0�� E W S r �iip�o� Ir _ 1 ®wn of Brewster Office of: ��.`o� of Q�oER a9 F9.'%� �::. � . -. Select.6oard _ � �' A ; 2198- Main Street Town Manager __ 3 � p � � Brewster, MA 02631-1898 �� , = Phone: (508) 896-3701 � - _.= � : www.brewster-ma.gov /�°j'�oo��oiiiniiinamimm�aoo�°�o`�`O\�` Matters Not Reasonably Anticipated by the Chair None Next Meetings -March 1,.2023 at 4:OOpm in person_ _ _ _ Adjournment Member Bingham moved to adjourn the meeting at 6:06pm. Member Baran second. A roll call vote was taken. Member Bingham -yes, Member Hoffmann -yes, Member Taylor- yes, Member Baran -yes, Member Williams -yes, Member Crocker -yes, Chair Wilcock-yes_The vote was 7 -Yes, 0 -No. Respectfully submitted by Erika Mawn, Executive Assistant to -Town Administration _ Approved on: March 1, 2023 - .Accompanying Documents in the. Public. Packet: Agenda, draft town_report, committee charge, brainstorming information, facility_use form, resignation letters. PPPC 2.01.23 www.brewster-ma.gov Page 5 of 5