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HomeMy Public PortalAboutBay Parcel Planning -- 2023-02-07 Minutes0 VV ��°,,, Town of Brewster \_ o` N 2198 Main Street 3 a a = Brewster, MA 02631-1898 _ = co Phone: (508) 896-3701 Fax: (508) 896-8089 F B PB S OOS \\\�\\�\\\\\ MINUTES OF THE BAY PROPERTY PLANNING COMMITTEE MEETING DATE: February 7, 2023 TIME: 4:00 PM PLACE: Hybrid Participation — Zoom/2198 Main Street, Brewster, MA PARTICIPANTS: Town Manager Peter Lombardi, Chair Amanda Bebrin, Selectperson Mary Chaffee, Selectperson Ned Chatelain, Karl Fryzel, Katie Jacobus, Caroline McCarley, Patricia Hughes, Peter Johnson, Thomas Wingard, John Phillips; Liaisons/Representatives: Bill Meehan, Jan Crocker, Sharon Tennstedt, _Kathleen Walker; Town Staff: Griffin Ryder, Director of Public Works; Reed Hilderbra_nd Consultants;_ Elizabeth Randall, Madeleine Aronson, Helen (last name not stated) Absent: Clare O'Connor -Rice Call to Order. Declaration of a Quorum, Meetine Participation Statement and Recordine Statement: - Amanda Bebrin called the meeting to order at 4:02 pm and read the meeting participation and recording statements. Ms. Bebrin announced all members of the committee who were present, a quorum was declared. There were no public announcements or comments. Public Announcements and Comments None Potential Future Uses and Program Brainstorming Session -Reed Hilderbrand Elizabeth Randall explained that it was important to think of the future of the property, and not specific program ideas. The committee must consider how the property will become part of the long-term culture of the Town. Madeleine Aronson shared her screen, to introduce several draft priorities for the Bay Parcel. The priorities are inspired by the Town's vision plan. The priorities include: creating a community campus, building awareness of coastal ecology, providing appropriately scaled housing, passive recreation and conservation, youth camp and activities, engaging the arts community, and building partnerships. The consultants then introduced potential program ideas that the committee had not yet discussed. Jan Crocker said a key priority for programs is that they should be intergenerational. Selectperson Mary Chaffee said that lifelong learning opportunities should also be a program priority. Pat Hughes asked if the committee would be asked to endorse Reed Hilderbrand's priorities before they get taken to the community for approval. Ms. Randall responded that it was early in the process, but they would like to present these draft priorities to the community at the first public forum. Selectperson Chatelain suggested that music and performances spaces should be listed as options in the list, in addition to the swimming pool. Karl Fryzel asked if the process of discovery of the conditions of the property would conclude before the first public forum. Peter Lombardi responded that the first public forum would occur in either April or May — this forum will take place after the discovery process. Selectperson Chaffee suggested that the concept of providing a safe, well maintained environment should be included as a priority. BPPC 2._7.2023 www.brewster-ma.gov Page 1 of 4 Doc ID: 83c217e364f6cb89741e7c7c5e4ab34c43c54ba1 Town of Brewster 2198 Main Street a/ Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Caroline McCarley asked for clarification on housing as a priority. Mr. Lombardi answered that this could encompass seasonal workforce housing, affordable housing, and year-round workforce housing. Mr. Fryzel opined that it was not possible to consider housing as a priority, or indeed any of these potential priorities, in any detail until more was known about the conditions of the property. Ms. Randall responded that the initial discussion of what activities members are interested in seeing on the property should take place before the conclusion of the discovery process, so that these ideas can be tested for practicality. Gary Christen said that a determination should be made as to whether or not the property will become a park, or a place for community activities, and that he tended to favor the former. Mr. Fryzel asked if there was a conflict between any of these potential priorities — could a Town Common co -exist with a soccer field, for instance? Ms. Randall responded that this was possible, but it depended on what the public would like_ to see for a Town Common. Sharon Tennstedt noted that COA members are looking for active recreation space. The COA has been looking for a community space that offers intergenerational recreation, and the Bay Property has the potential to provide this. Selectperson Chaffee said that fitness classes, yoga, and other similar activities should be added to possible program activities: Ms. Bebrin suggested that finding areas of the property that would be self-sustaining, if not profitable, should be considered. Mr. Fryzel asked if an indoor gym and pool, listed as possible priorities on the document, would involve new construction or re -use of existing buildings. ---Mr.-Lombardi confirmed that -these -options would -require new construction. - - Mr. Christen noted that there should be snack bars by the beach and the pool, and that these would generate revenue for the Town. Katie Jacobus said that the Cape Cod Sea Camps campers used to line up outside the property to cheer on participants of the Pan -Mass Challenge, and this is a tradition that could be continued. Ms. Randall said that even ideas that don't seem feasible at the moment should be discussed, because they could be implemented at a later date, such as an indoor community pool. Ms. Randall asked if the Town would be interested in a community garden. Mr. Lombardi responded that this is something the community would be interested in —the Lower Road plot has a lengthy waiting list. Mr. Fryzel noted that the Cape Cod Museum of Natural History might be interested in using the grounds to run additional programming — they currently lack the room to service the demand. Ms. Randall closed by noting she would be revising the list and resharing it with the committee. They will also be sharing their discovery analysis at the next meeting that they Join. Summer 2023 Brewster Community Pool Update Mr. Lombardi reported that the current plan was for the pool to open at 7.00am in the summer, pending lifeguard staffing. The pool and beach will open at the same time. Other logistical considerations with the pool are currently being worked out, such as passes, fobs, FAQs, and general regulations. In order to launch along with the rest of the permit program, mailers have to go to the printer in mid-March. To help with staffing for the pool, a part-time administrative assistant will be added to the Recreation Department, BPPC Z. 7.2023 www.brewster-ma.gov Page 2 of 4 Doc ID: 83c217e364f6cb89741e7c7c5e4ab34c43c54ba1 \`a�C O, 'i =o r W fi////, ioeit 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Mr. Fryzel asked for an update on the RFP for the lifeguards. Mr. Lombardi responded that Mr. Gradone had found another RFP that could be re -used for this purpose. The Town is currently working on the scope. Ms. Jacobus said that the change from 8.00am opening to 7,00am was a positive development, and showed the value of community input in this process. Thomas Wingard asked about the closing times. Mr. Lombardi responded that the pool would close at 6.00pm. In terms of the beach, the gates would close at 6,00pm, but residents could remain on the beach until 8.00pm. Mr. Wingard asked if the part-time administrative assistant would be year-round or seasonal. Mr. Lombardi responded that it would be seasonal for approximately 20 weeks — it might become full-time in the future. Mr. Fryzel asked what permits would be required for the parking. Griffin Ryder, DPW Director, responded that he had met with Jon Idman, Town _Planner, _and_that_no site plan review pe_r_mits would be necessary, Once Mr. Ryder has_a sense of how much impervious surface will be added, he will have a follow-up conversation with Mr. Idman to learn whether it will involve a minor stormwater permit or a major stormwater permit. Summer 2023 First flight Beach Update Mr. Lombardi reiterated that if the pool opens at 7.00am, the beach will also open at 7,00am. The plan is to open the beach for Memorial Day weekend, and then it will be weekends only until June 15th. After this point it will open 7 days a week from 7,00am to 8,00pm (gates closing at 6.00pm). After Labor Day, it will return to being open on weekends only through Columbus Day. The gate attendants will cost roughly $35,000 dollars - --- -ARPA-funds-are_available-to cover these _costs. If we intend to keep -the pool and beach for the use of residents only, these gate attendants are necessary — the cost of this is something that should be considered in 2024. Review Ugcominr? Approved Interim Uses and Potential Vote on Proposed New Interim Uses Mr. Lombardi noted that the Polar Plunge on St. Patrick's Day was the next upcoming event on the property. A request has been made by the Brewster Historical Society for use of the property fora "Jewels, Jangles and More" event in either the first or second weekend of October. This has taken place in the past at the Crosby Mansion, but this might no longer be feasible given the time and effort required to set up the "Haunted Mansion" event, which also occurs in October. Mr. Lombardi noted that this would have to be discussed with Richard Archer, Crosby Property Manager, to learn if it would be feasible to host the event at the Crosby Mansion. If not, the committee could consider the request at a later meeting. Review and Vote on Draft BPPC 2022 Annual Report Ms. Bebrin asked members of the committee if any additions or changes were needed to the draft report. Ms. Tennstedt suggested that, in terms of the arts activity that took place as part of Brewster for the Holidays, the contribution of the Brewster Garden Club to this event should be mentioned in the report. Ms. Bebrin said she would send out a revised version to all members for their review. Mr. Lombardi added that it was not imperative to vote on this. Vote on Meeting Minutes: January 24.2023 Ms. McCarley suggested a correction to the minutes from January 24, 2023, noting that she is not opposed to lap lanes in general, merely the use of the lap lane ropes during free swim. Mr. Fryzel moved to approve BPPC 2., 7.2023 www.brewster-ma.gov Page 3 of 4 Doc ID: 83c217e364f6cb89741e7c7c5e4ab34cA3c54ba1 0 r FFAnto, ja Pott" \\\\\\\\\\\\ ., . 'T own ®f Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 the minutes for January 24, 2023, pending this correction. Ms. Jacobus second. A roll call vote was taken. Selectperson Chaffee — yes, Selectperson Chatelain — yes, Pat Hughes — yes, Karl Fryzel — yes, Caroline McCarley — yes, Katie Jacobus — yes, Thomas Wingard — yes, Amanda Bebrin — yes, Peter Johnson — yes, John Phillips — yes. Discuss Future Meetin>; Aeenda Items John Phillips asked for an update on the status on the future use of the Stony Brook and Eddy Elementary buildings. Ms. Jacobus responded that the school committee voted to table the idea of consolidation. Neither building is large enough to house students and staff from both schools, given the current enrollment _numbers Mr. Phillips asked for an update on the Long Pond_ Parcel's drone video Ms. Bebrin_responded that this was nearing completion. Mr. Lombardi noted that he thought it would be completed by March. Ms. Crocker confirmed that it would be ready by March 11 c Ms. Hughes asked if time could be spent at the next meeting discussing the latest information provided to members by Reed Hilderbrand. Mr. Lombardi commented that it was important to avoid stitching together - the big picture for future uses -until after -the discovery period had concluded. Mr. Lombardi stated -that at the next meeting he could provide an update on the plan for site remediation. Ms. Tennstedt noted that in 2018, the COA did a needs assessment survey and wrote a 5 -year action plan. This document might be of -interest to -this -group =-another survey will also be -carried -out this spring. Selectperson Chatelain noted that, in terms of a formal Select Board policy on interim uses of the property, this is something that has been delayed with preparations for the upcoming Town Meeting, but it is a priority, and it has not been forgotten about. Next Meetings February 21, March 7, and March 21, 2023. Matters Not Reasonably Anticipated by the Chair: None Adjournment Katie Jacobus moved to adjourn at 5.26pm. Mr. Fryzel second. A roll call vote was taken. Selectperson Chaffee — yes, Selectperson Chatelain — yes, Pat Hughes — yes, Karl Fryzel — yes, Caroline McCarley — yes, I(atie Jacobus — yes, Thomas Wingard — yes, Amanda Bebrin — yes, Peter Johnson — yes, John Phillips — yes. Respectfully submitted by Conor Kenny, Project Manager Approved: 03 / 14 / 2023 Signed: Accompanying Documents in Packet: Agenda, Brainstorm Document, Email Request from Sandra Tubman Re: Use of Bay Property, Minutes from 1.24.2023 BPPC 2.7.2023 www.brewster-ma.gov Page 4 of 4 Doc ID: 83c217e364f6cb89741e7c7c5e4ab34c43c54ba1