HomeMy Public PortalAboutORD13573 BILL NO._ 2003-47
SPONSORED BY COUNCILMAN - — Groner _
ORDINANCE NO.,r
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE A CONTRACT WITH GREAT PLAINS
LOCATING SERVICE, INCORPORATED FOR UTILITY LOCATING SERVICES.
WHEREAS, Great Plains Locating Service, Incorporated, has become the apparent
lowest and best bidder on the utility locating services project;
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS
FOLLOWS:
Section. 1. The bid of Great Plains Locating Service, Incorporated, is declared to
be the lowest and best bid and is hereby accepted.
Section 2. The Mayor and City Clerk are hereby authorized and directed to
execute a contract with Great Plains Locating Service, Incorporated for utility locating
services.
Section 3. The agreement shall be substantially the same in form and content as
that agreement attached hereto as Exhibit A.
Section 4. This Ordinance shall be in full force and effect from and after the date
of its passage and approval.
r
Passed: / .�� _ !"f Approved:.Presiding Officer Mayor
iATTEST: ,%' APPROVED AS TO FORM:
YA
ity Cie City ounseIor
FINANCE IMPARTMENT
PURCHASING DIVISION
SU13.1ECT: [aid 207$ - Wastewater utility Locating Services
Community I)evelopmcnt - Opcncd .tune 10, 2003
BIDS RECEIVED: 6 Months Renew 12 mo Renew 12 mo
Great Plains locating Services, Inc., Oniaha, Nil'. $ 28,750.00 $ 57,500.00 $ 57,500.00
Central Locating Service, Ltd., Willow Grove, PA $ 37.625.00 $ 77,000.00 $ 79,5100.00
Four additional bidders were sent the R.113 but (lid not respond
FISCAL NO'1'1;:
6400-5900-1940-0020
Professional Services
02-03 Budget $ 80,000.00
Expended 1,902.50
Encumbered -0-
Bid No. 2078 $ 28,750.00
Balance $ 49,347.00
PAST PERFORMANCE:
The City has not used this type ofservice in the past. Staffbelieves that Great Plains
Locating ,Service, Inc. will meet all requirements of'the specification as bid.
RECOMMENDATION;
Staff recommends the award of the bid to the lowest and responsible bidder meeting the
specifications, Great Plains locating Service, Inc. ofOmalia, Nebraska tier a six month period at
a cost of$28,750.00. ll'the City chooses to renew, two additional one year renewal periods were
bid at specific prices.
ATFACHMEMI'S - SUPPORTING, DOCUMI?NTATION
Tabulation of Bids, Departmental Recommendation
Signature �vriJt , ^�
Purchasing ent Direct ►r, C, n l( i Development Dept.
t
MEMO
To: Terry Stephenson, Purchasing Agent
From: Patrick E. Sullivan, Director of Community Develop i:! n F
Subject: Bid No, 2078 Wastewater Utility Locating Services
!Date: June 23, 2003
The Wastewater Division has reviewed the two bids received for this project and
recommend the bid be awarded to Great Plains Locating Service, Incorporated for utility
locating services as they are the lowest and best bid.
City of JsHurson,Missouri
Tabulation of Bids
Bid No.2070
Subj: Wastewater Utility Locating Serv.
ats: 0.10.03 Great Plains Locating Service,Inc, Central Locating Service Ltd
pt.: Comm.Day. -Collection Syst, Omaha,NE Willow Grove,PA
ITEM EST QTY Unit Price 1 alai Price Unit Price Total Prico Unit Price Total Pace
i !
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1 Price locales per One Cell ticket 2,500 ca $11 50 $20,750.00 $15.051 $37,025.00
(6 month pariod)
Liability for facility restoration
i Included In pricing $251000.00 $2,500.00 !
Additional costs !
Vililant(optional) $0.95 Facility Protection $37.00
{ Turn-key screen(opt) $1.25 After Hours Call Out ! $45.00
Hourly Work (1 hr) i $45.00
2�Renewal 2nd Period
Prlce locates per One Call Ticket 5,000 $11.50. $57,500.00 $15.401 $77,000.00
f !(12 month period) i
Liability for facility restoration I
Included in pricing $25,00000' $2,500.00!
Additional costs
Vililant(optional) $U.95 Facility Protection $37.00
Turn-koy screen(opt), S 1.25 After Hours Call Out $45.00
Hourly Work (1 hr) $45.00 {
3 Renewal 3rd Period
Price locates per One Call Ticket 5,000 $11.50! $57,50000 $15.90 $79,500.00
1 (12 month period)
i
I I
Liability for facility restoration
included In pricing $25.000,001 $2.750.00) f
i f
i Additional costs
Vililant(optional) i $0.95 Facility Protection $37.50
! Turn-key screen(opt) $1.25 After Hours Call Out I $40.00 I
+� Hourly Work (1 hr)I $45.00
,
Mfg In United States i yes yes nfa
Minority Business Enterprise no no nla
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1'he following were sent the RFB
but did not respond l !
1 I SM&P Utility Resources,Carmel,Ii�
(Central Locating Services,Basehoi KS
C&C Leak Dolectrs,Inc.,New Orleans,LA
Walnscott Leak Detection,Speedw
SMP-Barry Demalas,St.Louis,Mb
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Y�a -13
05
CITY OF JEFFERSON
• Underground Facilities Locating and Marking
Service Agreement
This Agreement("Agreement") entered into on the 7,/ of September, 2003, ("Effective Date")
by and between the City of Jefferson, a Missouri, a municipal corporation ("City") and Great Plains
Locating Service, Inc. ("Contractor").
BACKGROUND
A. City owns and operates underground facilities in the geographic area described on Attachment A
to this Agreement(Contract Service Area).
B. City desires to have Contractor provide the necessary labor and equipment to provide certain
services relative to locating and marking City's underground facilities in the Contract Service Area.
AGREEMENT
Based on the Background set forth above and in consideration of the mutual covenants,terms and
conditions set forth below, City and Contractor agree as follows:
01. Definitions. The following terms when used in this Agreement shall have the following meanings:
1.1 APWA means the American Public Works Association and its Underground Utility
Location and Coordination Council.
1.2 At Fault Damages means Damage to City's Facilities caused by an Excavator that occurs
with respect to Locatable Facilities unless Contractor can demonstrate that the Locate was
done with Reasonable Accuracy.
1.3 City's Facilities means any sanitary sewer main and water main owned by City.
1.4 Damage to City's Facilities means the penetration or destruction of any protective coating,
sheath, housing or other protective facility of underground plant, the partial or complete
severance of underground plant, or the rendering of any underground plant partially or
completely inoperable.
1.5 Excavator means any person who engages directly in excavation.
1.6 High Profile Facilities means fiber cable,,900 pair or greater,switch gear cable,and 6"main
or greater.
•
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1.7 Interruption of Service means an interruption in the services provided by City to its
Customers arising from a Damage to City's Facilities.
• 1.8 Locatable Facilities means City's Facilities that can be field marked with Reasonable
Accuracy by using devices designed to respond to the presence of City's Facilities,together
with records of sufficient accuracy, but shall specifically not include Unidentifiable
Facilities and Unlocatable Facilities.
1.9 Locate means the completed process of having provided Locate Services at an excavation
site.
1.10 Locate Service mean the process of determining the presence or absence of City's
Facilities,their conflict with proposed excavations, and the Marking of the proper places
or routes of City's Facilities within Reasonable Accuracy limits as required.
1.11 Low Profile Facilities means any of City's Facilities that are not High Profile Facilities.
1.12 Marking means the use of stakes and flags, paint strips or other clearly identifiable
materials at appropriate distances and at each divergence from a straight line in accordance
with the current marking standards of the APWA to show the field location of Underground
Facilities accurately.
1.13 One Call Center means the state centralized call center that receives information from
excavators and transmits messages in the form of Tickets, about the proposed excavation,
to prevent damage to underground facilities.
1.14 Project Locate means a Locate that requires Contractor to spend more than 1 %a hours at the
excavation site.
1.15 Reasonable Accuracy means the placement of appropriate markings within twenty-four(24)
inches of the outside dimensions of both sides of an Underground Facility.
1.16 Restoration Costs means the actual costs incurred by City to repair Damage to City's
Facilities arising from At Fault Damages, but shall specifically exclude any Third Party
Claims. Restoration Costs is equal to the actual labor, equipment and material costs
incurred by City to repair the Damage to City's Facilities and shall not include
consequential damages.
1.17 Services means the services to be provided by Contractor under this Agreement.
1.18 Site Surveillance means to watch over and protect City's Facilities during unusual or
extensive excavation projects (i.e. road widening projects, sewer projects, etc.) and
providing such continuous on-site Locate Services as may be dictated by the nature and
scope of the excavations.
•
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1.19 Third Party Claims means any claims for losses, fines, penalties, damages or expenses
made by a person not a party to this Agreement arising from Damages to City's Facilities,
including but not limited to, claims as a result of(a) injury or death of any person, (b)
damage to, loss or destruction of any property, or(c)Interruption of Services.
1.20 Ticket means an underground facility locate request as defined by the applicable state One
Call Center.
1.21 Underground Facilities means any item buried or placed below ground for use in
connection with the storage or conveyance of water, sewage, electronic telephonic or
telegraphic communications,cablevision,electric energy,petroleum products,gas,gaseous
vapors,hazardous liquids or other substance including,but not limited to,pipes, sewers,
conduits,cables,valves,wires,manholes,attachments and those parts of poles or anchors
below ground.
1.22 Unidentifiable Facilities means City's Facilities that are neither apparent on the records
provided by City or from Visual Examination.
1.23 Unlocatable Facilities means City's Facilities whose presence is known either from records
provided by City or a Visual Examination, but which cannot be field marked with
Reasonable accuracy using standard procedures employed by Contractor.
1.24 Visual Examination means an attempt to determine the existence of City's Facilities at an
excavation site by a reasonable visual inspection rather than from City's maps and records.
1.25 "Screening" or"screen," when referring to a Ticket, means the process of clearing (not
locating)a Ticket prior to dispatching a technician,per the guidelines established by City
in Exhibit B.
2. Responsibilities of Contractor
2.1 Contractor shall furnish all labor, materials and equipment necessary to perform Locate
Services for City within the Construct Service Area except for the maps and records to be
provided by City under Section 3.1. Contractor will receive locate request transmittals
directly from the One Call Center for the Contract Service Area.
2.2 Upon receipt of a request for a Locate, Contractor will determine whether a field visit to
the excavation site and a Visual Examination is required to determine if a conflict exists
between the City's Facilities and the proposed excavation. If Contractor determines that
no field visit or Visual Examination is necessary,Contractor will proceed under section 2.4
below.
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2.3 If Contractor determines that there are Locatable Facilities present at the excavation site,
it will indicate the presence of those facilities with appropriate Markings.
• 2.4 If Contractor determines that City's Facilities are not present at the excavation site,
Contractor will either notify Excavator prior to the proposed excavation that City's
Facilities are not present or mark the excavation site in a manner to indicate that City's
Facilities are not present at the proposed excavation site.
2.5 City agrees that Contractor will have the right to screen tickets via prints. City also agrees
that Contractor will not be liable for any damages that occur because of incorrect prints.
2.6 If Contractor determines that there are Unlocatable Facilities at the excavation site,it will
notify City and City will be responsible for determining what course of action should be
followed to assure that the Unlocatable Facilities are not damaged by Excavator.
2.7 City agrees that Contractor shall be permitted to videotape each Locate that it performs.
If the Excavator refuses to allow such videotaping, Contractor shall not be required to
complete the Locate but shall instead treat City's Facilities at the excavation site as
Unlocatable Facilities and simply report it to City in accordance with section 2.6 above.
2.8 Any maps and records furnished by City pursuant to section 3.1 shall remain the property
of City. Contractor agrees to return all copies of such maps and records to City upon City's
written request or at the termination of this Agreement. Unless such maps and records were
previously known to Contractor free of any obligation to keep them confidential,are given
to Contractor by a third parry not obligated to keep them confidential, or become public
without any act or omission of Contractor,Contractor agrees to keep such maps and records
confidential and shall use such maps and records only in the performance of this Agreement
except upon such terms as may be agreed upon by City or as required by law. This
obligation of confidentiality shall survive the termination of this Agreement.
2.9 Subject to the terms of section 3.2,Contractor shall perform the Services as an independent
contractor and as such it has the right to exercise control and supervision of the work and
full control over the employment, direction, compensation and discharge of all persons
assisting it in performing the Services;that it will be solely responsible for the payment of
its employees and for the payment of all federal, state, county and municipal taxes and
contributions pertaining thereto; and that it will be responsible for its own acts.
2.10 Contractor shall not subcontract the Services or any part of the Services without the prior
written approval of City,which approval City may choose to withhold in its sole direction.
2.11 Contractor shall comply with the provisions of all applicable permits and licenses relative
to the services to be performed hereunder. Contractor shall comply with all laws,
ordinances and regulations of the United States,the State of Missouri,and any unit of local
government correctly asserting jurisdiction, applicable to the Services (including,but not
limited to Worker's Compensation,Unemployment Insurance and Social Security).
•
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2.12 City may request that contractor Screen Tickets in accordance with the fees set forth on
Exhibit A and this Agreement.
•
2.13 Performance of Screening Services
(a) Contractor agrees to Screen Tickets consistently with the guidelines established by
City as listed on Exhibit B.
(b) Contractor retains no liability for damages caused by the inaccuracy of City records.
Further, City agrees to indemnify and hold Contractor harmless for any and all
damages, cost, losses and expenses caused by inaccurate records.
3. Responsibilities of City.
3.1 City agrees to provide Contractor with the necessary maps and records to permit Contractor
to provide the Locate Services.
3.2 City agrees that it will reasonably cooperate with Contractor to revise this Agreement so
that Contractor enjoys the same protection under the laws applicable to the City regarding
Third Party Claims as the City would enjoy if it were performing the Services, except for
protection afforded by the doctrine of sovereign immunity.
3.3 City will pay Contractor for the Locate Services in accordance with the charges set forth
• on Exhibit A.
4. Term,Termination and Exclusive Nature of Agreement
4.1 This agreement shall be effective as of October 1,2003 and continue for a period of six(6)
months. With the consent of both parties,the agreement may be extended for two(2)one
(1) year periods,unless sooner terminated pursuant to section 4.3.
4.2 City shall use Contractor as its non-exclusive provider of Locate Services within the
Contract Service Area.
4.3 Either party to this Agreement may terminate this Agreement upon ninety(90)days prior
written notice to the other. Upon such termination the only liability will be that of the City
for any Services performed by Contractor prior to the effective date of termination, and
Contractor for the delivery of any service or reports due before the termination date.
5. Investigations of Damage t�ty's Facilities
5.1 Should either party to this Agreement become aware of any Damage to City's Facilities that
occurs after Contractor has been asked to perform a Locate with respect to the City's
•
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Facilities, the party learning of the Damage to City's Facilities shall promptly notify the
other party. This notification may be made orally,but shall be followed up with written
• documentation. Both parties to this Agreement reserve the right and shall be entitled to
investigate any reports of Damage to City's Facilities.
5.2 Contractor will investigate incidents of Damage to City's Facilities and provide a written
report of its findings to City. Such report will contain Contractor's determination as to
whether the Damage to City's Facilities constitute At Fault Damages. City shall have thirty
(30) days after receipt of Contractor's written report to contest Contractor's conclusion.
Unless City notifies Contractor in writing within such period that it disputes Contractor's
conclusion as to At Fault Damages,Contractor's conclusion with regard to that issue shall
be deemed binding with respect to this Agreement. If City disputes Contractor's
conclusion, the parties will seek to mutually resolve such dispute and if they cannot such
dispute will be resolved in accordance with section 12.1.
5.3 Contractor shall be entitled to collect an investigation fee for each investigation and written
report thereof, which it provides to City, unless such report concludes or the parties
ultimately agree that the report involves At Fault Damages. The fee for such reports is
$90.00.
5.4 City agrees that should it fail to notify Contractor as provided in section 5.1 of any Damage
to City's Facilities within one(1)business day or 24 hours whichever is longer after City
receives notice of the damage and Contractor is otherwise unaware of the damage within
• that period,then Contractor shall not be liable to City for Restoration Costs arising from
that Damage to Citys' Facilities and City shall indemnify Contractor against Third Party
Claims in accordance with Section 8.1, even if it is later determined that such damage
constitutes At Fault Damages.
6. Restoration Costs and LIMITATION OF LIABILITY
6.1 If Contractor receives a request to provide Locate Services with respect to City's Facilities
or provides Site Surveillance and the Excavator then causes Damage to City's Facilities,
the Contractor will be responsible for paying City's Restoration Costs if such damages
constitution At Fault Damages. Contractor's liability,should it provide Site Surveillance,
is limited to its liability for the accuracy of the Locates it provides during such Site
Surveillance. If the Damage to City's Facilities are not At Fault Damages, Contractor's
only responsibility will be to provide whatever support to City it can reasonably provide
to establish whether the Excavator or another third parry is liable for such Damage to City's
Facilities.
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7. Indemnification of Cityby Contractor
• 7.1 Contractor shall indemnify and hold City,elected and appointed officials,employees,and
agents harmless from and against any and all Claims including Third Party Claims from
or in connection with At Fault Damages; provided, however, Contractor shall not
indemnify City for Claims arising from Unidentifiable Facilities or Unlocatable Facilities
or for Claims that arise from the active negligence or willful misconduct of City,its agents
or employees.
8. Indemnification of Contractor by City
8.1 City shall indemnify and hold Contractor, its agents, employees, officers, directors and
shareholders harmless from and against any and all Claims,including Third Party Claims,
arising out or resulting from Damage to City Facilities if the City's Facilities were either
Unidentifiable Facilities or Unlocatable Facilities or if the Claims arose from the active
negligence or willful misconduct of City,its agent or employees.
9. Price Revisions
9.1 Contractor may adjust the prices for Locate Services set for on the Exhibit A upon forty-
five (45) days notice to City, provided that Contractor provides City evidence that such
• price increase results from either (a) an increase in Contractor costs for providing the
Services that exceeds the average rate of inflation for the period since Contractor's most
recent price increase; (b) a material change in the one-call statute effective within the
Contract Service Area; or(c) a change in the mix of the number or types of Locates on
which the pricing set forth in Exhibit A was based. Unless City contests,in writing within
the thirty(3 0)day notice period,the evidence provided by Contractor the price increase will
become effective on the date identified in Contractor's notice. If City contests the basis for
the price increase as provided above,the parties shall either negotiate a mutually agreeable
resolution or resolve the dispute as provided in section 12.1.
10. Equal Employent
10.1 Contractor acknowledges that it is an equal opportunity employer. No provisions or
application of this Agreement shall cause or result in discrimination against any employee
or applicant for employment in his or her hiring, tenure, or condition of employment
because of race, color,religion, sex or national origin.
•
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11. Insurance
• 11.1 Contractor shall service,pay for and maintain during the term original or extended,of this
contract, insurance of the types and in the amounts herein specified.
A. Workmen's Compensation Insurance for all of its employees to be engaged in work under
this contract.
B. Contractor's Public Liability Insurance in an amount not less than$2,000,000 for all claims
arising out of a single occurrence and$300,000 for any one person in a single accident or
occurrence,except forthose claims governed by the provisions of the Missouri Workmen's
Compensation Law, Chapter 287,RSMo., and Contractor's Property Damage Insurance
in an amount not less than$2,000,000 for all claims arising out of a single accident or
occurrence and$300,000 for any one person in a single accident or occurrence.
C. Automobile Liability Insurance in an amount not less than $2,000,000 for all claims
arising out of a single accident or occurrence and$300,000 for any one person in a single
accident or occurrence.
D. Subcontracts -In case any or all of this work is sublet, the Contractor shall require the
Subcontractor to procure and maintain all insurance required in Subparagraphs (a), (b),
and(c)hereof and in like amounts.
E. Scope of Insurance and Special Hazard. The insurance required under Sub-paragraphs(b)
and(c) hereof shall provide adequate protection for Contractor and its subcontractors,
respectively,against damage claims which may arise from operations under this contract,
whether such operations be by the insured or by anyone directly or indirectly employed
by it,and also against any special hazards which may be encountered in the performance
of this contract.
11.2 The insuring company shall deliver to the City certificates of all insurance required,signed
by an authorized representative and stating that all provisions of the following specified
requirements are complied with.
All certificates of insurance required herein shall state that ten(10)days written notice will
be given to the City before the policy is canceled or changed. All certifications of insurance
shall be delivered to the City prior to the time that any operations under this contract are
started.
All of said Contractor's certificates of insurance shall be written in an insurance company
authorized to do business in the State of Missouri.
12. Dispute Resolution
12.1 The parties shall attempt in good faith to resolve all disputes (Controversy)promptly by
negotiations, as follows. Any party may give the other party written notice of any
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Controversy not resolved in the normal course of business. Executives of both parties at
levels at least one level above the personnel who have previously been involved in the
• Controversy shall meet at a mutually acceptable time and place within thirty days,or other
mutually agreed time, after delivery of such notice, and thereafter as often as they deem
reasonably necessary, to exchange relevant information and to attempt to resolve the
Controversy. If the matter has not been resolved within sixty days from the referral of the
Controversy to senior executives, or if no meeting of senior executives has taken place
within thirty days after such referral and if the Controversy is over the amount of
Restoration Costs owed by Contractor to City,the parties shall simply split the difference
between their respective positions. If a negotiator intends to be accompanied at a meeting
by an attorney, the other negotiator shall be given at least three working days' notice of
such intention and may also be accompanied by an attorney. All negotiations pursuant to
this clause are confidential and shall be treated as compromise and settlement negotiations
for purposes of the Federal Rules of Evidence and State rules of evidence.
If a Controversy involves more than simply a dispute about Restoration Costs, unless
otherwise agreed,the matter shall be submitted to binding arbitration. A single arbitrator
engaged in the practice of law, who is knowledgeable about construction law and the
construction business,shall conduct the arbitration under the current rules of the American
Arbitration Association(AAA). The arbitrator shall be selected in accordance with AAA
procedures from a list of qualified people maintained by the AAA. The arbitration shall
be conducted in the AAA regional office closest to where the claim arose or at another
location agreed upon by both parties,and all expedited procedures shall apply.Discovery
• in accordance with the Federal Rules of Civil Procedure shall be allowed for a period of
ninety calendar days after filing of the Answer or other responsive pleading. Any discovery
disputes shall be resolved by the arbitrator. The arbitrator shall have the authority to award
any and all damages available under the theory of law asserted by the parties. The
prevailing party shall be entitled to an aware of its costs and reasonable arbitrators and/or
attorneys fees. The arbitrator's decision and award shall be final and binding,and judgment
upon the award rendered by the arbitrator may be entered in any court having jurisdiction
for the purposes of enforcing the arbitrator's decision. If any party files a judicial or
administrative action asserting claims subj ect to arbitration,and the other party successfully
stays such action and/or compels arbitration of said claims,the party filing such action shall
pay the other party's costs and expenses incurred in seeking such stay and/or compelling
arbitration, including reasonable attorneys' fees.
13. Miscellaneous
13.1 Neither party shall be deemed to be in default of this Agreement to the extent that any delay
or failure to perform its obligations, other than the payment of money, results from any
cause beyond its reasonable control and without its fault or negligence,such as acts of God,
acts of civil or military authority, embargoes, epidemics, war, riots, insurrections, fires,
explosions, earthquakes, floods, unusually severe weather conditions or strikes. If
Contractor claims that it is delayed by such a cause, it shall notify City immediately and
City shall be entitled to obtain the Services from any other person until such cause
terminates as evidenced by a notice from Contractor that such cause had ended.
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13.2 This Agreement may only be modified or amended by a written instrument signed by an
authorized representative of Contractor and City. The term"Agreement"shall include any
such future amendments or modifications.
13.3 This Agreement shall constitute the entire contract between the parties with respect to the
subject matter of this Agreement. City and Contractor each represent that it has read this
Contract,agrees to be bound by all terms and conditions contained in this Agreement,and
acknowledge receipt of a signed,true exact copy of this Agreement.
14. Applicable Law
This Agreement shall be governed by and construed in accordance with the laws of the State of
Missouri.
15. Notices.
All notices required to be in writing may be given by first class mail addressed to City of Jefferson,
Department of Community Development, 320 East McCarty,Jefferson City,Missouri,65 10 1,and
Contractor at Great Plains Locating Service,Inc.,11640 Arbor Street,Suite 200,Omaha,Nebraska,
68144. The date of delivery of any notice shall be the second full day after the day of its mailing.
IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be executed by their
.duly authorized officers or representatives.
CITY O EF ON G AT PLAINS OCATING SERVICE, INC.
s�
1VIa Title:
ATTEST: ATTEST:
LU �
City Clerk :' Title: 1//,0,',
APP VED AST FORM:
City Co selor
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NORTH JEFFERSON CITY WATER BOUNDARY A
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EXHIBIT A
• SERVICE FEE
City does not choose to Screen Tickets:
Locate Unit Price $11.50 Each
Hourly Charge $45.00 Each
City chooses to Screen Tickets:
Locate Unit Price $15.00 Each
Screening Charge per Ticket received from One Call Center $ 1.25 Each
Hourly Charge $45.00 Each
•
CITY OF F ON GREAT PLAINS LOCATING SERVICE, INC.
By: . y.
Name: Name:
Title: Q Title:
Date: q - J,�L 3 Date:
•
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EXHIBIT B
GUIDELINES FOR SCREENING TICKETS
i
1. If locate indicated on opposite side of street from utility(sewer);
2. If locate is in the utility area boundary but no sewer lines or service is available;
3. If no service or sewer available to the property request locate;
4. If proposed work is in rear of property and sewer is in the front or vice versa, ticket may be
screened;
5. If excavation is less than 12 inches deep,such as buried dog security fence,ticket may be screened.
•
CITY O EF S GREAT PLAINS LOCATING SERVICE, INC.
By: By:
Nam Name:
Title: R'k4 utJ Title:
Date: o` - (' J Date:
•
H:,.Contract Files�senice\Great Plains Locating Services\Wastewater Utiltities 9-17-03.wpd 13
JEFFERSON CITY SEWER SERVICE BOUNDARY IN COLE COUNTY A
s
EXHIBIT A
SERVICE FEE
City does not choose to Screen Tickets:
Locate Unit Price $11.50 Each
Hourly Charge $45.00 Each
City chooses to Screen Tickets:
Locate Unit Price $15.00 Each
Screening Charge per Ticket received from One Call Center $ 1.25 Each
Hourly Charge $45.00 Each
•
CITY O E ON GRE A PLAINS LOC TING SERVICE,INC.
By: By: .� '
Name: Name: �.� �C • oIS
Title: . ��� Title: _ ,b1�. I
Date: z Date: o ( 3 b3
• —T
HAContract Files\swAce\Great Plains Locating Ser iccMastewater UtMies 9-17-03.wpd 12
EXHIBIT B
• GUIDELINES FOR SCREENING TICKETS
1. If locate indicated on opposite side of street from utility(sewer);
2. If locate is in the utility area boundary but no sewer lines or service is available;
3. If no service or sewer available to the property request locate;
4. If proposed work is in rear of property and sewer is in the front or vice versa, ticket may be
screened;
5. If excavation is less than 12 inches deep,such as buried dog security fence,ticket may be screened.
CITY OF FE GREA PLAINS LOCA ING SERVICE, INC.
By: By:
Name: Name: Z>J E
Title: Title: ',�— - -1 -
Date: Date: O
•
H.Tontiact Files\smvice\Great Plains Locating SecvicesMastewater Utiltities 9-17-03.wpd 13
2
CITY OF JEFFERSON
AMENDMENT TO UNDERGROUND FACILITIES LOCATING
AND
MARKING SERVICES AGREEMENT
WHEREAS,the City of Jefferson, Missouri, a municipal corporation,with offices at 320
West McCarty Street,Jefferson City,Missouri, 65101,hereinafter designated"City", entered into
an Agreement with Great Plains Locating Service, Inc. hereinafter referred to as "Contractor"on
September 24, 2003.
WHEREAS,the City owns and operates underground facilities in the Contract Service Area;
and
WHEREAS, both parties wish to renew the Agreement for a one (1) year period.
NOW THEREFORE, said Agreement is hereby amended as follows:
1. Section 3, Sub-Section 3.3 of the Agreement dated September 24, 2003, is hereby
amended to read as follows .
3.3 City will pay Contractor for the Locate Services in accordance
with the charges set forth on Exhibit A. It is expressly
understood that in no event will the total compensation
and reimbursement to be paid under the terms of this
contract exceed Fifty-Seven Thousand Five Hundred
Dollars ($57,500.00) for services required unless
specifically and mutually agreed to in writing by both the
City and Contractor.
2. Section 4, Sub-Section 4.1 of the Agreement dated September 24, 2003, is hereby
amended to read as follows:
4.3 This agreement shall be effective as of October 1, 2003 and
continue for a period of sig(6) seven (7) months. With the
consent of both parties the agreement may be extended for
two one:(1)yearperiods,unless sooner terminated pursuant
to section 4.3.'The first renewal period shall be from May
1,2004 through April 30,2005.
HAContract Fdes\service\Creat Plains Locating Secvices\Amendment 2004.wpd
,. _ -.
., .. � .. � . ;. a._ .. +. ' _ � _. .... � is t '
.i
3. All other sections of the Agreement dated September 24, 2003, shall remain in effect as
stated.
IN TESTIMONY WHEREOF,the parties have hereunto set their hands and seals this day
of April, 2004.
CITY OF JEFFERSON,MISSOURI GREAT PLAINS LOCATING
SERVICE, INC.
2;/
M o President/CEO
ATTEST: ATTEST:
City Cle
APPROVED AS TO FORM:
U11--
Cit3rcounselor
HAContract Fdeftervice\Great Plains Locating ServiceMmendment 2004.wpd