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GAC Minutes 1991 04/09GOLF COURSE ADVISORY COMMITTEE APRIL 9, 1991 MINUTES Committee Members Present: Max Williamson Ted Whiteman DeEtt McCarty Others in Attendance: Carl Hoss Councilman Larson ,Tom Haynes Bud Schmidt Mr. Engen was called out of town for family business and Mr. Williamson chaired the meeting and called it to order at 7:10 p.m. 1. Golf Superintendent: Ted Whiteman reported the subcommittees recommendation which is to hire Craig Collins at a salary of $29,900 per year. A letter from Dan Hormachea ( attached) was noted. Mr. Engen was reported to have concurred with the recommendation. Whiteman moved that the subcommittee recommendation be forwarded to the City Council as the Committee's recommendation. DeEtt McCarty seconded and the motion carried unanimously. 2. Concessionaire: Staff reported that in response to the request for proposals, three were received. One letter withdrew. The two proponents were interviewed the afternoon preceding the meeting by Hoss, Williamson and Schmidt. The subcommittee recommendation is to consider a contract with Mr. Brian Apadoca for providing the concession service at the clubhouse for 1 year. Whiteman moved to forward the recommendation to the Council as the committee's recommendation. McCarty seconded and the motion carried unanimously. The proponents were: Si Bueno (withdrawn), Brian Apodaca and Rose Adams. Further discussion involved the contract issue and preservation of the bond status. The City Treasurer's suggestion to run the operation as a city operation and employ Mr. Apadoca was discussed. golf course(attached). After a lengthy discussion the committee was asked to refer any additional items that the committee may wish to have addressed in the agreement to staff. 4. Status Reports: A. A status report on the D &D land trade was made by staff. B. Minutes of the March 12 meeting were reviewed and without objection were ordered filed by the chair. C. Budget revision for the Golf enterprise was scheduled for next month's agenda. 5. Men's Association Concerns: Mr. Haynes discussed concerns about the committee's plans for tee marker signs which the Men's Association has had as a fund raising project for some time. He expressed concern about placing advertising on the scoreboard. Also, discussed was private cart storage. Mr. Haynes volunteered to estimate costs for various types of shelters for the carts and return to the committee with those estimates. Without further business, the chair adjourned the meeting at 10:35 p.m. Respectfully submitted, Max Williamson, Acting Chairman 2003 03/22/91 11:41 1S208 336 5296 O'NEILL ENT. INC MEMORANDUM TO: ED MILLER FROM: BILL SELVAGE RE: WHITEMAN DATE: March 21, 1991 Please note the following outline for discussion of March 21st. 1. Golf Course Agreement: o Design controls o Approvals o Design review o Condition of approval o Budget o Additional costs to be paid for by City o Time o Acceptance o Lack of acceptance for approval o Liability o Warranties o Easements o Indemnifications o Maintenance o Default 0) April 5, 1991 Dear Mayor Allen and City Council Members: I regret not being able to attend tonight's Council Meeting due to busi- ness obligations. As you probably know, I am a member of the Golf Course Advisory Committee. I am also on the Golf Course Superintendent Selection Sub -Committee and have reviewed all the applications for this vacant position. I am writing this statement to express my strong feelings regarding the selection of a new superintendent. This selection of the right person is vital for the future success of our golf course. In the next 1-3 years, the McCall Golf Course will undertake several new projects which are technical in nature and require a significant investment. I've briefly outlined the major projects: 1) New driving range; 2) Design and construction of water storage ponds; 3) Design and construction of new fully -automated irrigation system for the existing 18 holes; and 4) Construction of an additional 9 holes. This list does not include: a) Ongoing operation of existing 18 holes; b) Supervision and maintenance of new $900,000 club house facility; c) New (yet to be completed) putting green; d) Rebuild (drainage and grading) #3, 4, 12 and 13 fairways; e) Rebuild #3 and 18 greens; and f) Reconstruct #1, 5, 9, 14 and 16 tee boxes. It is imperative that the above tasks, namely items 1-4 of the first set, be completed to a high standard to help prevent future problems for the golf course and the City of McCall. It takes an experienced journeyman superintendent to oversee projects of this magnitude to insure expectations are achieved. An apprentice superintendent would be over his/her head and the outcome may be extremely costly in both the short and long term. Now is not the time to be training a golf course superintendent. Even though the cost/salary for an experienced journeyman may be above that which we are used to paying, I believe the trade-off is well worth it. Page 2 of 2 Based on the fore -mentioned criteria, I strongly support the recommendation for your approval of Craig Collins as the McCall Golf Course Superintendent. I believe Craig is the only applicant that has the on -the -ground knowledge of the McCall Golf Course and the overall experience to move it toward an acceptable desired future condition. Thank you for your consideration, Dan Hormaechea