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Home My Public Portal AboutTBM 2012-12-05 FRASER BOARD OF TRUSTEES MINUTES DATE: Wednesday, December 5, 2012 MEETING: Board of Trustees Regular Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Mayor Peggy Smith; Mayor Pro-Tem Steve Sumrall; Trustees; Philip Naill, Eileen Waldow, Vesta Shapiro, Cheri Sanders and Adam Cwiklin Staff: Town Manager Jeff Durbin; Town Clerk, Lu Berger; Finance Manager Nat Havens; Public Works Director Allen Nordin; Town Planner, Catherine Trotter; Police Chief, Glen Trainor Others: See attached list Mayor Smith called the meeting to order at 7:05 p.m. 1. Workshop: 2012/2013 Budget 2. Regular Meeting: Roll Call 3. Approval of Agenda: Item 4d1 was removed from the agenda and 8m added. Trustee Waldow moved, and Trustee Naill seconded the motion to approve the Agenda as amended. Motion carried: 7-0. 4. Consent Agenda: a) Minutes — November 21, 2012 b) Directing the Town Manager to execute contracts/agreements with the following agencies and entities as provided with the 2013 Budget: 1) Resolution 2012-12-01 First Transit, Inc. (The Lift Bus service) 2) Resolution 2012-12-02 NWCCOG GIS Services Agreement 3) Resolution 2012-12-03 Double Diamond Data contract for services 4) Resolution 2012-12-04 JRS Engineering, Town Engineering Services 5) Resolution 2012-12-05 McLaughlin Water Engineers Ltd. 6) Resolution 2012-12-06 Brown and Caldwell Engineers C) Directing the Town Manager to execute leases for Town property with the following individuals and/or entities: 1) Resolution 2011-12-07 Dale Booth, 105 Fraser Avenue 2) Resolution 2011-12-08 400 Doc Susie Page 2 of 5 3) Resolution 2011-12-09 Fraser Valley Metropolitan Recreation District, Fraser Historic Church 4) Resolution 2011-12-10 Sharky's sign agreement 5) Resolution 2011-12-11 Rendezvous License Agreement 6) Resolution 2012-12-12 120 Zerex Headwaters Trail Alliance lease agreement 7) Resolution 2012-12-13 200 Eisenhower Ilizabeth Adelman lease agreement d) Naming the following Town Officials: 1) Town tterney: Red MGGc)wan Gazier & nnG(-`r wan 2) Water Attorney: Chris Thorne, Holland & Hart 3) Fire Chief: Todd Holzwarth, East Grand Fire Protection District#4 4) Designate Chief of Police Glen Trainor as Emergency Response Authority 5) Town Engineer: Jim Swanson, JRS Engineering 6) Town Water Rights & Supply Engineer: HRS Water Consultants 7) Town Manager: Jeffrey L. Durbin 8) Town Treasurer: Nathaniel Havens e) Designating the Fraser Town Hall foyer as the Town's official posting location. f) Resolution No. 2012-12-14, Renewing the Town's Three Mile Plan, as recommended by the Fraser Planning Commission and as authorized and required by Colorado State Statutes. g) Resolution 2012-12-15 Authorizing Headwaters Trail Alliance Fraser River Trail Snow Grooming Memorandum of Understanding h) Business Enhancement Grant request for the Rocky Mountain Chalet Trustee Shapiro moved, and Trustee Sanders seconded the motion to approve the consent agenda. Motion carried: 7-0. 5. Open Forum: 6. Updates: 7. Public Hearings: a) 2013 Budget Hearing Trustee Sumrall moved, and Trustee Naill seconded the motion to open the public hearing on 2013 Budget Hearing. Motion carried: 7-0. TM Durbin recapped the process the Board undertook to develop the 2013 budget. Trustee Sumrall moved, and Trustee Shapiro seconded the motion to close the public hearing on 2013 Budget Hearing. Motion carried: 7-0. b) Amendment to The Fraser Municipal Code Making Planning Commission Members Ex-Officio Members Of The Board Of Adjustment. Trustee Naill moved, and Trustee Shapiro seconded the motion to open the public hearing on Amendment to The Fraser Municipal Code Making Planning Commission Members Ex-Officio Members of the Board of Adjustment. Motion carried: 7-0. Page 3of5 TP Trotter gave proof of publication and recapped the previous discussions regarding the Board of Adjustment membership moving under the Planning Commission's scope. Trustee Shapiro moved, and Trustee Naill seconded the motion to close the public hearing on Amendment to The Fraser Municipal Code Making Planning Commission Members Ex-Officio Members of the Board of Adjustment. Motion carried: 7-0. 8. Discussion and Possible Action Regarding: a) Ordinance 401 An Ordinance Amending The Fraser Municipal Code And Zoning Regulations To Restructure The Board Of Adjustment By Making Planning Commission Members Ex-Officio Members Of The Board Of Adjustment, Adopting Changes To The Procedures And Standards For Appeals And Variance Applications To The Board Of Adjustment, And Making Other Conforming Amendments To The Municipal Code. Trustee Cwiklin moved, and Trustee Naill seconded the motion to approve Ordinance 401 An Ordinance Amending The Fraser Municipal Code And Zoning Regulations To Restructure The Board Of Adjustment By Making Planning Commission Members Ex- Officio Members Of The Board Of Adjustment, Adopting Changes To The Procedures And Standards For Appeals And Variance Applications To The Board Of Adjustment, And Making Other Conforming Amendments To The Municipal Code as amended. Motion carried: 7-0. b) Resolution 2012-12-16 Approving Rules and Procedures for Proceedings of the Board Of Adjustment Of The Town Of Fraser, Colorado. Trustee Shapiro moved, and Trustee Sanders seconded the motion to approve Resolution 2012-12-16 Approving Rules and Procedures for Proceedings of the Board of Adjustment of the Town of Fraser, Colorado. Motion carried: 7-0 C) Resolution 2012-12-17 approving an Amended 2012 Budget Trustee Naill moved, and Trustee Waldow seconded the motion to approve Resolution 2012-12-17 approving an Amended 2012 Budget. Motion carried: 7-0 d) Resolution No. 2012-12-18 Adopting the Police Budget for 2013. Trustee Naill moved, and Trustee Waldow seconded the motion to approve Resolution No. 2012-12-18 Adopting the Police Budget for 2013. Motion carried: 7-0 e) Resolution No. 2012-12-19 Adopting the Winter Park/ Fraser Building Department Budget for 2013. Trustee Sanders moved, and Trustee Naill seconded the motion to approve Resolution No. 2012-12-19 Adopting the Winter Park/ Fraser Building Department Budget for 2013. Motion carried: 7-0 f) Resolution No. 2012-12-20, Summarizing Revenues and Expenditures for Each Fund and Adopting the 2013 Budget. Page 5 of 5 Trustees would like to allow infused product manufacturing. Articles in the Ordinance relating to the prohibiting of those facilities will be removed from the Ordinance. Trustee Naill moved, and Trustee Shapiro seconded the motion to approve Ordinance 400 Amending Medical Marijuana Regulations to prohibit commercial grow operations and infused product manufacturing facilities as amended to allow infused product manufacturing facilities. Motion carried: 5-0-2. m) Resolution 2012-12-24, Approving an Easement Agreement TM Durbin outlined the need for the easement agreement and the need to secure CDOT approval prior to January 1s`due to a settlement agreement. The agreement will be sent to the Board prior to signing. Trustee Naill moved, and Trustee Waldow seconded the motion to approve Resolution 2012-12-24, approving an Easement Agreement. Motion carried: 7-0. 9. Community Reports: 10. Other Business: 11. Executive Session; Town Manager Evaluation: For discussion of a personnel matter under C.R.S. Section 24-6-402(4)(f)(1) and not involving any specific employees who have requested discussion of the matter in open session. Open: 8:40 Trustee Sumrall moved, and Trustee Sanders seconded the motion to enter into executive session. Motion carried: 7-0. Exit: 9:45 Trustee Shapiro moved, and Trustee Naill seconded the motion to exit executive session. Motion carried: 7-0. Trustee Sanders moved, and Trustee Naill seconded the motion to appoint Jeffrey Durbin Town Manager in 2013 and authorize the Mayor to execute a contract. Motion carried: 7-0. Trustee Cwiklin moved, and Trustee Shapiro seconded the motion to adjourn. Motion carried: 7-0. 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