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HomeMy Public PortalAboutSelect Board -- 2021-06-15 Minutes WSrF'' Office of: Town of Brewster ' Q 'E4oER 2198 Main Street Select Board Toiyn Administrator o y = Brewster, MA 02631 - 1898 VIAr � ; N Phone : ( 508 ) 8961mIt3701 ot,PonA19 ' Sol www. brewster-ma . gov ��%laiiluil�ioJ����"` ; . MINUTES OF THE SELECT BOARD EXECUTIVE SESSION MINUTES DATE : June 15, 2021 TIME : 2 : 00 PM PLACE : Brewster Town Hall - 2198 Main Street PARTICIPANTS : Chair Bingham , Selectperson Whitney, Selectperson Chatelain , Selectperson Chaffee, Selectperson Hoffmann , Town Administrator Peter Lombardi REMOTE PARTICIPANTS : Assistant Town Administrator Donna Kalinick, Assistant Town Administrator Susan Broderick, Attorney Shirin Everett , Mark Reenstierna ( Real Estate Appraiser ) Call to Order & Declaration of a Quorum, Meeting Participation Statement and Recording Statement Chair Bingham called the meeting to order at 2 : 02pm, conducted a roll call vote of attendance, declared a quorum present, and read the meeting participation and recording statements . Matters Not Reasonably Anticipated by the Chair : None Selectperson Whitney moved to enter executive session . Selectperson Chaffee second . A roll call vote was taken . Selectperson Whitney- yes, Selectperson Chatelain - yes, Selectperson Chaffee - yes, Selectperson Hoffmann -yes, Chair Bingham -yes . The Board vote was 5 -Yes, 0- No . All remote members recited the following statement " No other person is present or able to hear the discussion at this remote location . " Executive Session • To consider the purchase, exchange, lease or value of real property if the chair declares that an open meeting may have a detrimental effect on negotiating position of the public body . Mr . Lombardi stated that we now have the final appraisal reports, the appraisal on the Long Pond parcel did not change and there was an increase to the Bay parcel . Mark Reenstierna reviewed that after evaluating some comparable properties, he concluded that the values for Bay front single family lots in excess of 10 acres were on the low side . The appraisal amount is now $ 18 . 6M . The acreage per lot for the Bay parcel is slightly less than the Bonnie Doone acreage . Mr . Reenstierna feels this is a defensible appraisal and it has been edited very carefully . There was clarification about lot 46, this lot is included in the $ 18 . 6M appraisal . If this lot were to be removed from the sale, the Town would reduce their bid amount . Mr . Reenstierna can have an updated valuation based on just lot 45 by next Tuesday, the Board then could meet to finalize the bid amount by the 23rd and submit the offer by the deadline . Mr . Lombardi confirmed that the exclusion of lot 46 was confirmed to him by one of our partners who signed the NDA with language that allows them to have BoS 6 . 15 . 2021 www . brewster- ma . gov Page 1 of 3 Doc ID : 58a4bOad8d95105d41109a5fbd7325ed99530e77 Town of Brewster Office of: 2198 Main Street Select Board Town Administrator Brewster, MA 02631 - 1898 Phone : ( 508 ) 896 - 3701 'FEOp IB pt TD O• \\\\Q\\, ` www. brewster-ma. gov 1111111111111161VAA��A conversation with partners . The acreage is 54 . 92 just for lot 45 . Mr. Reenstierna announced that it would make an enormous difference in the developability of the property as far as approval not required lots . Lot 46 is listed as 286ft of frontage, this will reduce the availability of at least one lot and may reduce to 5 lots, he will need to review in more detail . If it is reduced to 5 lots, then these would be larger lots and the price per lot changes, and the time to sell out the subdivision changes . Mr. Reenstierna will need to review all the numbers again and look at the analysis for the frontage on both lots . There will be an additional agreement for the work that Mr. Reenstierna will be completing, the updated appraisal will be completed by the end of business day on the 22nd . Mr . Reenstierna left the meeting at 2 : 19pm . Shirin Everett noted that the appraisal is not a public document and that KP Law has an eminent domain litigation group that can review the appraisal , the Board liked this idea . Ms . Everett recommended that if the Town is not the successful party, that we move forward with the eminent domain taking sooner rather than later as it is possible that the Town may owe third - party damages . The Town has 14 days to call a special Town meeting but would want to have a public information campaign in the lead up to Town Meeting . Mr . Lombardi noted that we must decide how long we are comfortable waiting to get a response back from the sellers , this will determine when we move to the next phase and when to communicate to the public . The Board discussed the strategy for their public outreach campaign and timeline . Selectpersons Chaffee and Chatelain will work on a draft strategy including all communication venues, products that need to be created , including a webpage and support from advocates . Selectperson Chaffee noted that this needs to be presented to the voters to show the work that has been completed to preserve their rights to make a decision about the properties . Mr . Lombardi shared that the Board previously had agreed that as long as we are at the table, we will not be going public, if we do it turns quickly from a negotiated deal to eminent domain . Adding that once the Town is not in the running, the next day we could make a public announcement . The Board is concerned that they will not hear back from the sellers in a timely manner . Mr . Lombardi stated that he is inclined to ask Keen Summit when we can reasonably expect to hear back, noting that the Town did not sign the NDA, but it is important to us when we can expect to hear back . Selectperson Chaffee offered 30 days as a reasonable waiting period since they have been so vague on what the process is . Selectperson Whitney feels that the longer we wait the more risk there is of information getting out to the public, adding that going public earlier may drive away other bidders . Mr . Lombardi shared that the Brewster Conservation Trust ( BCT) Trustees have signed the NDA and are now interested in both parcels . They are not submitting their own bids, but very interested in potentially working with the Town . We would have to sort out the partnerships as we have a verbal agreement with Mass Audubon for $ 1M that gives them programming rights , something BCT would also be interested in . Mr . BoS 6 . 15 . 2021 www . brewster- ma . gov Page 2 of 3 Doc ID : 58a4bOad8d95105d41109a5fbd7325ed99530e77 a d \�gAI row"E1 I IWSTF Town of Brewster Office of: � �114 e1�`°EesgF9 Select Board a Q Nom, 2198 Main Street Town Administrator " ' J Brewster MA 02631 - 1898 Phone : (508 ) 896 - 3701 1 Vie 'IV 1J Ike www. brewster-ma . gov Lombardi also noted that in speaking with a partner who had spoken directly with Keen Summit, the family is not a united front and have different interests . The future planned uses or community benefits that the Town ' s bid offers may be viewed favorably . The Board continued to discuss their timeline to develop public outreach . There was discussion with Ms . Everett regarding the offer letter, the Purchase and Sales Agreement and possible closing date . It was shared that the Water Commissioners have committed to a minimum of $ 250K and up tc $ 350K for the Long Pond acquisition . These payments would be spread out over 5 years . Shirin Everett left the meeting at 3 : 13pm . The Board will meet next in executive session on Wednesday at 11am and reviewed all upcoming Select Board meetings . Selectperson Chatelain moved to adjourn at 3120pm . Selectperson Whitney second . A roll call vote was taken . Selectperson Whitney- yes, Selectperson Chatelain - yes , Selectperson Chaffee - yes, Selectperson Hoffmann -yes, Chair Bingham -yes . The Board vote was 5 -Yes, 0- No . Respectfully submitted , Erika Mawn , Executive Assistant Approved - 12 / 06 / 2022 Signed . pp : Date Kari Hoffmann , Clerk of the Select Board Date Released : 2/27/2023 BoS 6 . 15 . 2021 www . brewster- ma . gov Page 3 of 3 Doc ID : 58a4b0ad8d95105d41109a5fbd7325ed99530e77